HomeMy WebLinkAboutAgenda - 04-09-2013 - 5f 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 9, 2013
Action Agenda
Item No. 5-f
SUBJECT: Bid Award — Road Tractor for Recycling/Solid Waste
DEPARTMENT: Solid Waste PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
Bid Tabulation Gayle Wilson, 968-2788
Clarence Grier, 245-2453
PURPOSE: To consider awarding a bid to Piedmont Peterbilt of Greensboro, North Carolina for
a Road Tractor for Orange County Solid Waste.
BACKGROUND: The Fiscal Year 2012/2013 Recycling Division capital budget provided for the
replacement of a Sterling road tractor. The road tractor is used to haul existing trailers
containing primarily bottles, cans, and paper products from the County's central recyclable
materials processing/transfer facility on Eubanks Road to markets. The unit can also be used
for delivering large loads of mulch/compost and/or delivering boiler fuel made from clean wood
waste. Recycling will retain the Sterling tractor to serve as a backup to the new unit.
The current Sterling road tractor is a 2003 model with 275,960 miles. There have been no
major repairs on this unit to date, but it is approaching end of its useful life as a front-line/daily
use type vehicle and continued intensive use will result in major repairs. Staff's
recommendation to replace this vehicle is based primarily on avoiding these major repairs.
Orange County's road tractor requirements were advertised through bid number 287 and five
vendors submitted bids. Pursuant to the attached bid tabulation, Piedmont Peterbilt of
Greensboro, North Carolina submitted the lowest responsible bid that was responsive at a
delivered cost of$107,648 for a Peterbilt 579 cab and chassis with a Cummins engine.
FINANCIAL IMPACT: Total purchase price would be $107,648. Sufficient funds were allocated
within the FY 2012-2013 Solid Waste Recycling budget for this purchase.
RECOMMENDATION(S): The Manager recommends that the Board award bid number 287 to
Piedmont Peterbilt of Greensboro, North Carolina at a delivered cost of$107,648.
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BID TABULATION
BID # 287
BID FOR: ROAD TRACTOR BID AWARDED TO:
CLOSING DATE:3-2013 BID PRICE:
CLOSING TIME: 3:00 PM BUDGETED AMOUNT:
BID COST DELIVERED
VENDOR
Piedmont Peterbilt $107,648.00
Greensboro, NC
Transource Inc $111 ,771 .00
Raleigh, NC
Freightliner, Did not meet specifications
Greensboro, NC
White's International $109,940.61
Greensboro, NC
Tri-Point Trucks Did not meet specifications
Raleigh, NC