HomeMy WebLinkAboutORD-2000-135 Budget Amendment #2 ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 3, 2000
Action Agenda
Item No. S-qr
SUBJECT: Budget Amendment#2
DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No
ATTACHMENT(S):
Attachment 1. 2000-01 Budget As INFORMATION CONTACT:
Amended Spreadsheet Donna Dean 245-2151
Attachment 2. Smart Start Grant TELEPHONE NUMBERS:
Project Ordinance Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To approve budget ordinance amendments and grant project ordinance for fiscal
year 2000-01.
BACKGROUND:
Department on Aging
1. Recently, the Department on Aging, the Friends of the Chapel Hill Senior Center and the
Herald Sun entered into an arrangement for editing the Senior Times. A temporary
employee in the Department on Aging will edit the Times. In turn, the Herald Sun and the
Friends will reimburse the Department on Aging for all costs associated with this
arrangement. This budget amendment provides for reimbursement from the Herald Sun
($6,400) and the Friends ($3,334). No county funds are associated with this amendment
(see Attachment 1, column 1 of this abstract).
Health Department
2. The Health Department has received. increases for the Smart Start grant funded programs
operated by the Department. The increases allow for salary adjustments approved by the
Board of Commissioners during the budget process last spring. The table below
summarizes the amounts by individual programs within the Smart Start Grant Project
Ordinance.
2
Original Amended
Grant Grant
Amount for Additional Amount for
Health Department Smart Start Program FY 2000-01 Grant Award FY 2000-01.
Dental Screening $36,645 $210 $36,855
Child Services Coordination $50,716 $1,431 $52,147
Community and Child Health Awareness
Project $54,183 $1,251 $55;434
Families in Focus (formerly known as
Intensive Home Visiting) $144,262 $1,215 $145,477
Total Health Department Smart Start
Programs $285,806 $4,107 $289,913
The Smart Start Grant Project Ordinance on Attachment 2 of this abstract provides for the
receipt of the additional grant funds.
Prior Year Carryforward
3. On June 30 of each year, certain designated appropriations are not fully expended. Many of
these are related to outstanding purchase orders, where goods and services have been
ordered but not yet received and/or paid. In accordance with the annual budget ordinance,
funds for these outstanding purchase orders .are automatically re-appropriated in the new
fiscal year's budget. Other appropriations are not fully expended at the end of the fiscal year
because there are no outstanding purchase orders. Funds for these planned but
unencumbered expenditures are set aside at year-end as a reserved portion of fund
balance. In order to carry these funds forward and authorize their expenditure in fiscal year
2000-01, it is necessary for the Board to approve the attached amendment (see column #3
of Attachment 1 of this abstract).
Solid Waste/Landfill Operations
4. On June 6, 2000, the Board of Commissioners approved the receipt of a wood waste
processing grant for the Solid Waste Management department. The $13,000 construction
and demolition (C&D) grant was received from the Division of Pollution Prevention and
Environmental Assistance of the North Carolina Department of Environment and Natural
Resources. The purpose of the grant is to divert unpainted, untreated wood waste from the
County's C&D landfill. The required $4,000 match is included in the department's current
year budget (see column #4,,Attachment 1 of this abstract).
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
adopt the attached budget ordinance amendments and grant project ordinance.
Attachment 1. Orange County Proposed 2000-01 Budget Amendment
The 2000-01 Orange County Budget Ordinance is amended as follows.
3
Bud et Amendment#2 10/03/00
#1 Receipt of #2 Receipt of
Budget additional Smart Start.As reimbursement funds #4 Receipt of State C
Grant Funds for the #3 Carry Forward of
Amended from Herald Sun and 8 D grant for Solid Budget As Amended
Health Department Appropriations from Waste/Landfill Through BOA#2
#1 Senior Center for (see attached Smart Prior Budget Year Operations
editing Senior Times Start Grant Project
Ordinance)
General Fund
Revenue
Property Taxes $ 68,043,123 $ - $ - $ - $ - $ 68,043,123
Sales Taxes $ 14,874,536 $ - $ - $ - $ - $ 14,874,536
License and Permits $ 979,842 $ - $ - $ - $ - $ 979,842
Intergovernmental $ 12,647,023 $ 9,734 $ - $ - $ $ 12,656,757
Charges for Service $ 5,190,003 $ - $ - $ - $ $ 5,190,003
Investment Earnings $ 1,800,000 $ 1,800,000
Miscellaneous $ 412,668 $ 412,668
Transfers from Other Funds $ 1,225,000 $ 1,225,000
Fund Balance $ 3,884,820 $ 314,505 $ 4,199,325
Total General Fund Revenues $109,057,015 $ 9,734 $ - $ 314,505 $ $ 109,381,254
$109,057,015 $ 109,381,254
Expenditures
Community Maintenance $ 1,118,954 $ - $ - $ 40,000 $ - $ 1,158,954
General Administration $ 3,691,375 $ - $ - $ - $ $ 3,691,375
Tax and Records $ 2,461,953 $ - $ - $ 40,000 $ - $ 2,501,953
Community Planning $ 2,279,655 $ - $ - $ - $ - $ 2,279,655
Human Services $ 24,360,684 $ 9,734 $ - $ 85,000 $ - $ 24,455,418
Public Safety $ 9,969,804 $ - $ - $ - $ $ 9,969,804
Public Works $ 3,746,670 $ 25,000 $ 3,771,670
Education $ 40,493,653 $ 40,493,653
Non Departmental:
Outside Agencies $ 1,713,224 $ 7,500 $ 1,720,724
Miscellaneous $ 1,405,788 $ 117,005 $ 1,522,793
Debt Service $ 13,224,836 $ 13,224,836
Transfers Out $ 4,590,419 1 $ 41590,419
Total General Fund Appropriation l$109,057,015 $ 9,7341$ 1 $ 314,505 $ Is 109,,381,254
S $ S S $ $
Solid Waste/Landrill Fund
Revenues
Charges for Services $ 3,786,000 $ 3,786,000
Miscellaneous $ 294,100 $ 13,000 $ 307,100
Equipment Reserve $ 653,000 $ 653,000
Acquisition and Construction
Reserve $ 146,800 $ 146,800
Community Benefits Reserve $ 88,000 $ 88,000
Undesignated Reserve $ 1,026,812 $. 1,026,812
Total Solid as an i
Operations Fund Revenue $ 5,994,712 $ - $ - $ - $ 13,000 $ 6,007,712
Expenditures
Solid Waste/Landfill Operations 1 $ . 5,994,712 1 Is 13,000 1 $ 6,007,712
Fire District Funds
Revenues
Property Tax $ 1,629,982 $ 1,629,982
Intergovernmental $ 2,110 $ 2,110
Investment Earnings $ 11,747 $ 11,747
Appropriated Fund Balance $ 15,166 $ 25,000 $ 40,166
Total Fire Districts Fund Revenue $ 1,659,005 $ - $ Is 25,000 $ Is 1,684,005
Expenditures
Remittance to Fire Districts $ 1,659,005 $ 25,000 1 1 $ 1,684,005
Budget Amendment#2,Attachment 2 10/03/00 4
Smart Start Program
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the
General Statutes of North Carolina,the following grant project is hereby adopted.
Section 1. The project authorized is the Smart Start Program as awarded to the Orange CountyDepartments
of Social Services,Health,Library and Cooperative Extension by the State of North
Carolina and the Orange County Partnership for Young Children(OCPYQ.
Section 2. The officers of the County are hereby directed to proceed with the grant project within
the grant document,and the rules and regulations of the State of North Carolina.
Section 3. The following revenue is anticipated to be available to complete this project:
Total DSS related Smart Start Revenue $1,633,422
Total Health related Smart Start Revenue $631,300
Total Library related Smart Start Revenue $22,947
Total Cooperative Extension related Smart Start Revenue $97,72 7
Total SmartStartReveaue $2,385,396
Section 4. The following prior years'grant funds have lapsed:
Total Expired DSS related Smart Start $1,388,762
Total Expired Health related Smart Start $326,858
Total Expired Libray related Smart Start $10,721
Total Expired Cooperative Extension related Smart Start . 97,777
Total Expired Smart Start GrantFunds $1,824,068
Section 5. The following amounts remain appropriated for this project:
Human Sertices DSS $244,660
Human Serzicff Health $304,442
Human Serzicf-Library $12,22 6
Total Unexpired Smart Start Funding $561,328
Section 6. The Finance Officer is hereby directed to maintain within the grant project fund sufficient specific
detailed accounting records to provide the accounting to the grantor agency required by the grant
agreement and federal and state regulations.
Section 7. Funds maybe advanced from the General Fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely manner.
Section 8. Copies of this grant project ordinance shall be made available to the Finance Officer for direction
in carrying out this project.
Section 9. Positions authorized through this grant project include:
3.0 full time equivalent positions in the Department of Social Services Day Care Subsidy program as
authorized by the Orange CountyBoard of County Commissioners on January 18, 1994.
.85 full time equivalent positions in the Health Department as authorized by the Orange County
Board of County Commissioners on December 5, 1994.
1.0 full time equivalent positions in the Health Department Community,Awareness Project as
authorized bythe Orange CountyBoard of County Commissioners on September 7, 1999.
Budget Amendment#2,Attachment 2 10103100 5
Funding for these positions is contingent upon the General Assembles allocation of Smart Start
funds.
Section 10, This project period begins January 18,1994,and is valid through June 30,2001. Subsequent
funding of this grant project is contingent upon the availability of funds sufficient to cover
expenditures.
Section 11. This ordinance supersedes previous SnurtStartProgramG»a&Prgert O&inw .ces.
Adopted this P day of October 2000.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners for the County of Orange as
follows:
Section 1. The Board of Commissioners hereby determines that the acquisition of the Property by
the County pursuant to the terms of the Contract is in the best interest of the County.
Section 2. The Board hereby approves the purchase of the Property at a purchase price of
$346,000.00 to be financed by Seller at a rate of 6% per annum, and payable over a period of 59
months from the date of closing pursuant to the Installment Purchase Promissory Note and Installment
Purchase Deed of Trust.
Section 3. The Contract, the Promissory Note, and the Deed of Trust, in substantially the forms
presented, and the performance by the County of its obligations thereunder, are hereby approved, and
the Chair of the board is hereby authorized and directed to execute and perform the Contract, the
Promissory Note and the Deed of Trust, as well as other documents necessary for the purchase of the
Property by the County. The financing documents in final form may include appropriate provisions
concerning the existence and maintenance of the tax-exempt status of interest paid by the County, in
such form as may be acceptable to the County officers signing the documents.
Section 4. This Resolution shall take effect immediately upon its passage.
VOTE: UNANIMOUS
8. ITEMS FOR DECISION -CONSENT AGENDA
A motion was made by Commissioner Halkiotis, seconded by Commissioner Brown to approve
those items on the Consent Agenda as listed below:
a. Motor Vehicle Property Tax Refunds
The Board approved a resolution, which is incorporated herein by reference, related to two
requests for motor vehicle property tax refunds totaling $203.44.
b. Property Value Changes
The Board approved value changes made in property values after the 2000 Board of
Equalization and Review had adjourned in accordance with the resolution, which is incorporated herein
by reference. This will result in a net increase in revenue of$2,141 to the County, municipalities, and
special districts.
c. Adoption of Schedule of Values for 2001 Revaluation
This item was removed and placed at the end of the Consent Agenda for separate
consideration.
d. Budget Amendment#2
The Board approved budget ordinance amendments and a grant project ordinance for fiscal
year 2000-2001.
e. Lease Renewal: Drivers License Bureau at Carrboro Plaza
The Board approved and authorized the Chair to sign the renewal of a lease at Carrboro
Plaza for a Department of Motor Vehicles drivers license office.
f. Grant Application for Tobacco Settlement Funds (Golden LEAF Foundation)
The Board submitted a grant application to the Golden LEAF Foundation for funds to assist
Orange County agriculture.
g Employee Health Insurance for 2001
The Board approved and authorized the Chair to sign the interlocal agreement for the
renewal of the employee health insurance plans through the N.C. Association of County Commissioners
health insurance trust and CIGNA, effective January 1, 2001.
VOTE ON THE CONSENT AGENDA: UNANIMOUS