HomeMy WebLinkAbout2000 S Solid Waste - Approval of Recycling Contract for Government Buildings State of North Carolina Agreement for
The County of Orange Recycling Services
IN-HOUSE RECYCLING CONTRACT
This agreement, entered into this day of September 2000,by and between The County of
Orange,North Carolina(hereinafter"County")and Orange Recycling Services Inc. of Durham,
North Carolina(hereinafter "ORS") for the provision of recycling services to specified locations
within Orange County,NC.
In consideration of the mutual promises hereinafter set forth and for good and valuable
considerations,the parties hereby agree as follows:
A. Duties of the Contractor
1. ORS has express permission to enter specified locations during normal business hours and at
a time pre-arranged with individuals at that specific unit for the purpose of removing specified
materials generated through business operations of that unit. Specific Service Locations and
frequency of collection at said locations are to be found in Attachment A.
2. ORS has express rights to claim materials collected in this program provided those materials
come under a category commonly and previously considered as waste and traditionally destined
for permanent disposal by the client. Upon removal materials shall become property of ORS and
shall be recycled or otherwise productively used in a manner to be agreed on by the County and
ORS.
3. Materials collected shall be limited to the following:
a. Paper and paper board products;
b. Ferrous and non-ferrous metal beverage and food containers;
C. Plastic containers and packaging except polystyrene and foam;
d. Glass beverage and food containers.
Materials collected at each service location shall include but not be limited to: white ledger
paper, glossy paper(OMG)grade,office fiber,news paper(ONP),and aluminum beverage cans.
Collection of materials beyond those listed above are to be negotiated on a case by case, site by
site basis. Corrugated Cardboard(OCC) shall be collected by ORS at specified locations only.
For a list of locations where OCC is to be collected see Attachment B.
4. The frequency of collection for each service location is specified in Attachment A. ORS shall
maintain a regularly scheduled pickup at the frequency specified in Attachment A. ORS will
provide the County with a service schedule listing collection dates for each service location.
This schedule shall be based on collection frequencies as specified in Attachment A. ORS shall
respond to 80 percent of requests for additional service by 5:00 PM of the working day following
a call-in requesting service due to container being full. The remaining 20%of requests for
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additional service shall be responded to by 5:00 PM of the second working day following a call-
in requesting additional service. If the 80%response is not achieved the County can provide for
service and deduct the subsequent cost of providing this service from the monthly invoice for
service provided by ORS. Requests for additional service must come from Orange County
Department of Solid Waste Management, requests from third parties are not to be recognized
unless specified by Orange County Department of Solid Waste Management.
5. ORS will utilize collection equipment and containers which are suitable for the job given the
amount of material collected and the logistical considerations of each collection location. In
general, ORS shall provide clean,labeled fiber or plastic drums for collection of materials and
shall transport all materials collected in a closed-body vehicle in a manner which will prevent
littering from the vehicle and in a manner which will prevent hazard to life,health,and property
of the County and the society at large and in accordance within all local, state, and federal laws
and regulations. ORS agrees to operate this program in a manner consistent with vehicle safety,
fire safety, and good housekeeping practices.
6. ORS agrees that collection containers shall have clean,undamaged exteriors, and be clearly
labeled as to contents. If the collection capacity at a specified service location exceeds that of the
containers provided by ORS,the County can request that ORS provide additional containers at
the location,or the County may adjust the collection schedule to allow for more frequent
collections. If the County, for aesthetic or other reasons, would like to furnish alternative
collection containers,these shall be negotiated with ORS. Alternative collection containers will
be provided at the expense of the County or at the expense of the management of the service
location. ORS will not deny reasonable requests for use of alternative collection containers
which are similar in shape and size to the standard fiber drums.
ORS can, at its option, with agreement by the management at any affected service location and
County Solid Waste Programs Manager, increase the collection capacity at a particular location,
for a particular material in a logical fashion when such expansion shall permit a more efficient
collection schedule for all materials being collected from that particular site. This collection
capacity increase may take place provided that the capacity increase does not interfere with
County operations.
7. ORS shall maintain at its sole cost and expense,adequate insurance coverages. Such
coverages shall remain in effect during the term of the contract,and shall contain at a minimum:
a. Comprehensive General Liability-Minimum limits shall be set at$1,000,000(one
million dollars)per occurrence combined single limit for bodily injury liability. This
shall include premises and or operations independent contractors;
b. Business Auto Insurance-minimum limits shall be set at$1,000,000(one million
dollars)per occurrence combined single limit for bodily injury, liability,and property
damage. This shall include both owned vehicles,hired and non-owned vehicles;
c. Workers' Compensation Insurance Coverage shall apply to employees for statutory
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limits in compliance with the applicable state and federal laws. The policy shall include
employer's liability with a limit of$100,000 each accident, $1,000,000 bodily injury by
disease each employee and$500,000 injury by disease policy limit.
8. ORS shall comply with the following special requirements of the County:
a. The County shall be named as an additional insured on the comprehensive general
liability policy;
b. Current valid insurance policies meeting the above requirements shall be maintained
for the duration of the project. Renewal certificates shall be sent to the County thirty(30)
days prior to cancellation or modification of any stipulated insurance coverage.
Certificates of insurance shall be on an ACORD form meeting the required insurance
provisions.
c. ORS shall ensure that any subcontractors comply with the same insurance
requirements outlined above;
d. ORS agrees to indemnify and hold harmless the County from all loss, liability,claim,
or expense from damage caused in whole or part by negligence or willful misconduct of
the contractor except to the extent that the same are caused by the negligence or
misconduct of the County.
9. ORS agrees that if,through any cause,it fails to fulfill in a timely and proper manner the
obligations under this contract,the County shall have the right to terminate this contract by
giving written notice to ORS at least thirty days before termination. ORS agrees that if a site
overflows and the County requests an additional collection and ORS cannot provide service
within the parameters defined in Section A,Paragraph 4 of this agreement,the County may
deduct the cost of providing service to that site from the monthly invoice.
The County agrees that if the quality of materials separations at any collection location becomes
so poor or if it is evident that material is being brought in to the program from outside County
operations or the operations specific to the service location,that ORS has the right to terminate
the collection at that location. Before ORS initiated termination of service at any location can
occur, ORS must provide County with a verbal warning following the first occurrence and a
written warning following the second occurrence of any problem which might necessitate
termination of service. Prior to termination,and resulting from collections for which warnings
are necessary,the County agrees to compensate ORS for cleaning drums of contaminated
materials. ORS agrees that the recyclable materials sorted from the contaminated collections will
be recycled where possible and not landfilled.
If collection of a material at a location is terminated,the County shall no longer be obligated to
pay for collection of that material at that location after the month in which it is terminated.
10. ORS agrees that, if there are more than three substantive complaints per month regarding
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collections,that the County shall be able to deduct payment for service for each site at which said
substantive complaints took place for that month. Substantive complaints may include,but are
not limited to the following: failure to collect on a scheduled collection day; failure to respond to
a request for additional service within allowed time frame. The legitimacy of complaints other
than those specifically listed above shall be determined jointly by ORS and the County.
11. ORS agrees to provide,with its monthly invoice a monthly report detailing the weight of
material picked up from each stop and the frequency of collection. The report will detail
amounts of recyclables collected at each location by material. These weights are to be based,
when possible,on the actual weight of the recyclable material as determined by a calibrated scale
as the materials are collected. The weights may also be estimates which are based on the weight
of the specific type of container used in the collection program when they are full of material to
be collected(benchmark weights). The weighing of the containers to establish benchmark
weights is to be conducted jointly with the Solid Waste Programs Manager or Recycling
Coordinator and an ORS representative. Additionally, ORS shall provide the county with an
annual summary of the materials collected from each service location. .
12. ORS shall provide the County a copy of the written protocol that it uses to inform the
County of its methodology for estimating weights of various materials collected from the
buildings listed in this contract. The copy of said protocol must be submitted to the County with
the signed copies of this contract.
13. ORS agrees that uncontaminated material collected from this program shall be recycled or otherwise
productively reused and shall not landfilled. Other forms of productive reuse shall be negotiated with
the County.
14. ORS agrees to provide the collection of corrugated cardboard(OCC) from the sites listed in
Attachment B. OCC collection will take place carts with a maximum capacity of 90 gallons
each. The carts will be provided by the County unless otherwise agrees to by ORS and County.
Collections will occur during the regularly scheduled visits to these service locations. ORS will
not be responsible for collecting boxes that are not broken down,or boxes that are contaminated
by food waste or other such contaminants.
15. ORS agrees to provide additional hauling services as mutually agreed to by County and
ORS. The County will maintain ownership of all hauled materials(i.e. recyclables)unless
otherwise specified. ORS will be responsible for damage to County property or private property
which occurs as a result of hauling services. ORS agrees to provide the County with data
receipts from each haul of recyclable material which they haul to a materials vendor. Any data
receipts must be submitted on at least a monthly basis.
B. Duties of the County
1. County agrees that for the term of this agreement, all containers provided by ORS remain the
property of ORS as do their proper contents. County agrees not to alter,deface or destroy
containers provided by ORS except to place labels on these containers indicating which materials
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are to be placed within. County may provide labels for each container specifying which
recyclable material to place in container. In the event that containers are altered defaced or
destroyed with normal wear and tear excluded, ORS is entitled to proper remuneration from the
County. County may furnish alternate types of containers upon negotiation with ORS on type
and capacity. County is responsible for the maintenance of any collection container which it
chooses to provide.
2. The County agrees to educate employees at each service location as to the proper use of this
recycling program. County will assist ORS in trouble shooting problems which may develop at
specific locations,and provide continued feedback about this recycling program to the
employees of the service locations through the employee newsletter or other forms of
communication.
3. The County agrees to inform employees at each service location that materials collected are to
be related to and/or generated during the course of the operations of business at that location.
Materials are not to be brought in for collection from outside County operations or operations
which are specific to that service location.
4. The County agrees to facilitate all communications between management and or employees at
each service location and ORS. All complaints and requests for additional service will come
from the County Department of Solid Waste Management.
5. The County will provide and maintain roll carts up to 90 gallons in capacity for the collection
of corrugated cardboard at all sites listed on Attachment B.
C. Billing and Payment
1. The County agrees to pay ORS for services rendered under this agreement within thirty days
of receipt of an accurate invoice and collection data.
D. Fee Schedule and Maximum Sum
1. County agrees to compensate ORS as agreed at a rate of$38 per collection per service
location. All locations shall be collected on the frequency specified in Attachment A. If the
regularly scheduled collection day is a holiday,then collection shall take place either the day
prior to or the following the regularly scheduled service day. There may be a$38.00 per pick up
charge for additional and or unscheduled pickups at any site. ORS agrees that it will not bill for
unscheduled pickups unless notified of the need for the pick up by the office of the County Solid
Waste Programs Manager or his representative. The unscheduled pick up fees do not apply to
instances of containers missed during regularly scheduled pick ups.
2. County agrees to compensate ORS for cleaning contaminated materials at the rate of$10.00
per full drum prorated as necessary. If the Town decides to sort the materials itself and recycle
them in existing uncontaminated drums,there will be no charge by ORS.
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3. County agrees to compensate ORS at the rate of$150.00 per month for the collection of
corrugated cardboard from all specified locations on Attachment B. Additional or unscheduled
collections of corrugated cardboard, or collection of corrugated cardboard from a location other
than those listed on Attachment B may be billed at the rate of$38.00 per occurrence. ORS may
charge an additional fee of up to $20.00 per occurrence for the collection of excessive amounts of
cardboard any site listed in Attachment B. The amount of any additional fee shall depend on the
amount of time spent loading and unloading excessive cardboard. Excessive cardboard shall be
defined as broken down boxes which exceed the collection capacity of the allotted number of roll
carts at any collection site.
4. County agrees to compensate ORS for additional hauling services at the following rates:
Hauling of"Blue Box"recycling roll-off=$70.85 per haul
Hauling of Mixed Paper roll-off=$109,00 per haul
Hauling of Glass roll-off=$130.80 per haul
Price on any other hauling services will be negotiated between County and ORS on a case by
case basis.
E. Amendment
1. Any changes,deletions, or additions to the terms and conditions of this contract must be made
by written amendment signed by both parties.
F. Term
1. The term of this contract is for one year beginning July 1,2000 through June 30,2001 and
may be terminated for just reason by either party on 30 days written notice to the other party.
Said written notice shall be delivered to the appropriate individual at the addresses listed below:
Mr. Kurt Uphoff Mr. Gayle Wilson
Orange Recycling Services Orange County
1109 East Peabody St. Solid Waste Management
Durham,NC 27701 PO Box 17177
Chapel Hill,NC 27516-7177
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site details 0001
Attachment A
In-House Recycling Program Service Locations
Collection of Office Recyclables at these locations is managed by Orange Community Recycling,968-2788
Site Name #toll.points collection frequency Contact Name Phone# Address
Carrboro Town Hall 1 every 3 weeks Daniel 968-7716 301 West Main/Laurel Ave.
CH Community Center 3 every 4 weeks Lisa Baaske 968-2787 x 213 120 South Estes Drive
CH Housing and Community Development 1 every 3 weeks Tiffany MCCullock 968-2850 x 0 317 Caldwell Street
CH Parking Deck 1 every 4 weeks Brenda Jones,Administrative Superv. 968-2758 150 East Rosemary Street
CH Parks and Rec-Plant Road 1 every 4 weeks Coco Hall 968-2784 200 Plant Road
CH Police Station every 2 weeks 828 Airport Road
CH Public Library 1 every 3 weeks Tim Richardson 968-2777 x 116 100 Library Drive(off of Estes)
CH Public Works 1 every 2 weeks Rob Taylor 968-2800 x 162 1099 Airport Road(Municipal Drive)
CH Town Hall/Fire Station#1 6 every 2 weeks 968-2700 306 N.Columbia Street
CH Transit every 3 weeks Scott McLellan 968-2753 1089 Airport Road(Municipal Drive)
Galena Senior Center 1 every 3 weeks Don McChesney 968-2070 400 South Elliot Road
OPC Mental Health- McMasters 5 every 3 weeks 412 Caldwell Street
Building A Building A
Building B Scott Hamer,Office Manager 913-4310 Building B
Building C Building C
Building D Ken Jarvis,Office Manager 913-4380 Building D
Child and Family Counciling Ctr. Michael Canter 913-4367 414 Caldwell Street
OPC Mental Health- Carr Mill 3 every 2 weeks Karl Nickel 913-4000 101 East Weaver Street,Suite 300(Carr Mill Mall)
Orange Chatham DA's Office 1 every 4 weeks 179 E.Franklin Street(Old Post Office)
Orange Chatham Public Defenders 1 every 4 weeks Carr Mill Mall
Orange County Public Works 1 every 2 weeks Terry Campbell 245-2637 600 Hwy 86 North,Hillsborough
Skills Development Center 1 every 3 weeks Gwen Jackson fax 969-3038 969-3032 x 221 503 West Franklin Street
Social Services Complex 1 every 3 weeks 410 Caldwell Street(same complex as OPC MoMasters)
Southern Human Services Center 1 every 4 weeks 2501 Homestead Road
Prepared by Robert Taylor Page 1 9/6/00
OCC Sites to be serviced by ORS
Attachment B
In-House Recycling Program
Old Corrugated Cardboard(OCC)Service Locations
service to be provided at the same frequency as listed on Attachment A
Collection Points: Specific Location: #of Carts(66 gallon unisee otherwise specified)
Chapel Hill police Station 828 Airport Road I cart
bin outside north(upper)entrance
Chapel Hill Town Hall 306 North Columbia Street 2 carts
located beneath parking deck in back corner
Fire Station#1 302 North Columbia Street I cart
behind building, on left side
Chapel Hill Parks and Recreation 200 Plant Road 1 cart
located on walkway along front of building
Chapel Hill Library 100 Library Drive(off of Estes) 2 carts
in staff parking area right beside building
Chapel Hill Public Works 1099 Airport Road (actually on Municipal Drive) 1 cart
located behind brick public works building
Skills Development Center 503 West Franklin **also pick up glass and plastic beside paper collection site
Prepared by Robert Taylor, Recycling Coordinator, 9/6/00
Y
STATE OF NORTH CAROLINA
ORANGE COUNTY
I, , a Notary Public for said County and State, do hereby
certify thatteverly A. Blythe personally appeared before me this date and acknowledged that she is the
Clerk to the Board of Commissioners of Orange County, and that by authority duly given
and as the act of Orange County,the foregoing instrument was signed in its name by Moses Carey Jr., Chair,
sealed with its official seal, and attested by herself as its Clerk.
WITNESS my hand and official seal,this the—� day of 2000.
4 ,
Notary ublic
My Commission expires: /'d°✓3C9D�
STATE OF 7t6tJ
COUNTY OF
I, Ozg&K-) , a Notary Public, do hereby certify that ;�'
personally appeared befil s m day and acknowledged the due execution of the foregoing Agreement.
WITNESS my hand and official seal,this the day of 2000.
Notary Public
My Commission expires: 05. . 09