HomeMy WebLinkAboutORD-2000-132 Budget Amendment #1 ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 5, 2000
Action Agenda
Item No.
SUBJECT: Budget Amendment#1
DEPARTMENT: Budget PUBLIC HEARING: (Y1N) No
ATTACHMENT(S):
1. 2000-01 Budget As Amended INFORMATION CONTACT:
Spreadsheet Donna Dean 245-2151
2. Resource Lands Conservation
(Lands Legacy) Capital Project TELEPHONE NUMBERS:
Ordinance Hillsborough 732-8181
3. Town of Chapel Hill Park Projects Chapel Hill 968-4501
Capital Project Ordinance Durham 688-7331
Mebane 336-227-2031
PURPOSE: To approve budget ordinance amendments and capital project ordinances for fiscal
year 2000-01.
BACKGROUND:
Department on Aging
1. The Department on Aging's Retired Senior Volunteer Program (RSVP) recently received two
grants to support the Orange County Senior Education Corps initiative. A small grant of
$300 will enable the department to purchase materials and supplies.
The larger of the grants, totaling $10,778, provides funds for school-based reading and math
assistance in elementary schools in the Orange County School district. Teams of seniors
will go into the six elementary schools in the district and provide one-on-one reading and
math tutoring and assistance to students. The program promotes intergenerational
interaction between the senior volunteers and children.
No additional county funds are required as a match for the receipt of the $11,078 grant
funds (see page 5, column 1 of this abstract).
2. The Department on Aging is partnering with the Senior and Law Enforcement Together
(SALT) association to provide printed medication labels for seniors throughout the county.
These labels, containing personal medical information, will be placed on seniors' prescription
vials., This budget amendment provides for the receipt of a $500 grant from SALT to the
Department on Aging to cover the cost of purchasing and printing the labels. No additional
County funds are required for the receipt of this donation (see column #2, page 5 of this
abstract).
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Department of Social Services
3. The Department of Social Services has received notification from the Emergency Food and
Shelter Program of a grant award for Orange County. Funds from the $3,390 grant will
support the County's emergency assistance program. No County match is required to
receive these funds (column #3, page 5 of this abstract reflects the receipt of these funds).
Sheriffs Department
4. The Sheriff's Department recently received a RAVE Training for Law Enforcement grant
from the NC Department of Crime Control & Public Safety. Funds from the $17,760 grant
will support training of law enforcement officers in the area of domestic violence. The
required 25 percent County match of $5,921 is included in the current year budget for the
Sheriffs Department. (column #4, page 5 of this abstract reflects the receipt of these funds).
Emergency Management Department
5. Each year, the N.C. Department of Crime Control and Public Safety awards grants to local
governments throughout the state. The grants provide funds to off set on-going costs of
local emergency management functions. Recently, the Orange County Emergency
Management Department applied for and received a grant in the amount of $20,334. No
additional funds are required as a match for the receipt of these funds (column #5, page 5 of
this abstract reflects the receipt of these funds).
Contributions to Outside Agencies
6. The Volunteers for Youth agency has received a Drug Control and System Improvement
grant from the NC Department of Crime Control & Public Safety. The $16,526,grant will
support the agency's Mentors for Kids program. The County receives the funds and in turn,
passes those funds directly to the not-for-profit agency. No additional county funds are
required (see page 5, column # 6 of this abstract).
Public Works Department
7. On August 15, 2000, the Board approved the receipt of a grant for the Public Works
Department. The $5,000 grant from the N.C. Department of Environment and Natural
Resources will be used to support an educational program to promote recycling in the
County. The department plans to focus on three particular areas:
• Signage featuring the State theme, "Recycling Guys" to be displayed at special
events throughout the community;
• Development of bilingual solid waste/recycling brochures and decals for solid waste
centers throughout the County;
• Waste reduction and recycling education campaigns at school events.
The required 20 percent match of$1;000 is included in the Public Works current year budget
(see page 5, column 7).
Solid Waste/Landfill Operations
8. Orange County's Solid Waste Department also received a grant from the N.C. Department
of Environment and Natural Resources. The Board of Commissioners approved the receipt
of the $4,500 grant on August 15, 2000. Proceeds from the grant will enable the department
to promote "Buying Recycled" by local governments and other area agencies and
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businesses in the community. As requested by the Board in August, the department will
provide the Board with a report of planned initiatives and cost estimates prior to expending
the funds. The required 20 percent match of $900 is included in the department's current
year budget (see column #7, page 5 of this abstract).
Lands Legacy Capital Project Ordinance
9. In spring 2000, the Board of Commissioners agreed to partner with Durham County, the
Triangle Land Conservancy, and the Eno River Association in the purchase of 391 acres of
land located along the North Fork of the Little River. Total cost of the land acquisition is
$1,016,366. Approximately 136 acres are located in Orange County and 255 in Durham
County (roughly a one-third/two-thirds split). In addition, the partners plan to develop low-
impact recreational areas, including hiking trails, parking areas, picnic shelters, restrooms
and playgrounds, on the land. Both Counties have received several grants that offset both
the land purchase and future development of the site that is now known as the Little River
Regional Park and Natural Area. Table 1 below provides details of the grants:
Orange County Durham County
Share of Grant Share of Grant
Table 1. Purpose of Grant Total Grant Funds Funds
Clean Water Management
Trust Fund Land Acquisition $377,000 $131,950 $245,050
Parks and Recreation Trust
Fund Land Acquisition $250,000 $87,500 $162,500
Triangle Land Conservancy
& Eno River Association
Constributions Land Acquisition $170,000 $59,500 $110,500
Land and Water Park Development
Conservation Fund and Land Acquisition $262,000 $262,000 $0
Total $1,059,000 $540,950 $518,050
Land acquisition costs will be offset by the Clean Water Management Trust Fund grant (not
to exceed $377,000), Parks and Recreation Trust Fund grant ($250,000), and a contribution
from the Triangle Land Conservancy and Eno River Association ($170,000). Remaining
acquisition costs of $ 254,366 will be split between Orange (35 percent) and Durham (65
percent) counties. Orange County's share of acquisition costs ($89,028) will be split 50/50
between 1997 park bond funds and recreation and open space payment-in-lieu funds.
Table 2 below provides this information in a tabular form for clarification. These funds are
included in the attached Lands Legacy Capital Project Ordinance (page 6 of this abstract).
Off-Setting
Grant Funds
Orange County Durham County and
Table 2. Total Cost Share Share Contributions
Land Acquisition& Related
Costs $1,051,366 $89,0281 $165,338 1 $797,000 1
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Staff has not finalized park development costs at this time. The attached capital project
ordinance provides for the receipt of the $262,000 park development grant from the Land
and Water Conservation Fund. As cost estimates for development become more definite,
staff will bring the second phase of this project forward for Board approval.
Town of Chapel Hill Park Projects Capital Project Ordinance
10.After the voters approved the 1997 park bonds, the Town of Chapel Hill requested that the
Board of County Commissioners appropriate $145,000 to offset costs of constructing
concession/restroom building and extending utilities at the Homestead Community Park. In
fiscal year 1998/99, the Board of Commissioners approved the contribution requested by the
Town and indicated that the County would reimburse the Town once construction was
completed. Construction has been completed, the park is now open and the Town is
requesting reimbursement. The attached Town of Chapel Hill Park Projects Capital Project
Ordinance provides the necessary budgetary requirement to allow the reimbursement for
Homestead Community Park (see page 8 of this agenda abstract).
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
adopt the attached budget ordinance amendments and capital project ordinances.
Orange County Proposed 2000-01 Budget Amendment
The 2000-01 Orange County Budget Ordinance is amended as follows:
#2 Donation #9 Transfer from
#6 Receipt of Subdivision Payment #10 See attached
from Senior #7 Receipt of NC#8 Receipt of NC
#1 Receipt of #3 Receipt of #4 Receipt of #5 Receipt of Crime Control& in-Lieu Fund to Town of Chapel
Law DENR recycling DENR recycling
grants for Emergency RAVE grant for Crime Control&Public Safety pass Lands Legacy Capiial Hill Park
Original Budget Department on Eogether to Food&Shelter Sheriff's Public Safety thru grant for grant for Public grant for Solid Project(Also see Projects Capital
Together Ca Works WastelLandfill
Aging grant for DSS Department grant for EMS Volunteers for attached Lands Project
Aging Youth
Department an Youth Department Operations Capital Ordinance
Project Ordinance)
General Fund
Revenue
Pro Taxes S 68,043,123: $ $ $ $ $ $ $ $ $ $
Sales Taxes $ 14,874,536 $ $ $ $ $ $ $ $ $ $
License and Permits $ 979,842 $ $ $ $ $ $ $ $ $ $
In ovanmental $ 11,572,935 $ 11,078,$ $ 3,390 $ 17,760 $ 20,334 S 16,526 $ 5,000 $ $ $
Charges for Service $ 5,190,003 $ $ $ $ $ $ $ $ $ $
Investment Earnings $ 1,800,000
Miscellaneous $ 412,168 500
Transfers from Other Funds $ 1,225,000
Fund Balance $ 3,884,820
Total General Fund Revenues $ 108,982,427 1 S 11,078 S 500 $ 3,390 S 17,760 $ 20,334 1$ 16,526 J$ 5,000 $ 3 $
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Expenditures
Community Maintenance $ 1,118,954 $ $ $ $ $ $ $ $ $ $
General Administration $ 3,691,375 $ - $ - $ $ $ $ $ $ $ $
Tax and Records $ 2,461,953 $ $ $ $ $ $ $ $ $ $
Community Planning $ 2,279,655 $ $ $ $ $ $ $ $ $ $ -
Human Services $ 24,345,716 $ 11,078 $ 500 $ 3,390 $ $ $ $ $ $ $
Public Safety $ 9,931,710 $ - $ S $ 17,760 S 20,334 $ $ $ $ $
Public Works $ 3,741,670 $ 5,000
Education $ 40,493,653
Non ental:
Outside Agencies $ 1,696,698 16526
Miscellaneous $ 1,405,788
Debt Service $ 13,224,836
Transfers Out $ 4,590,419
Total General Fund
Appropriation $ 108,982,427 1$ 11,078 $ 500 $ 3,390 $ 17,760 $ 20,334 1$ 16,526 $ 5,000 $ $ 1 $
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Orange County Proposed 2000-01 Budget Amendment
The 2000-01 Orange County Budget Ordinance is amended as follows:
Solid Waste/Landfill Fund
Revenues
Charges for Services $ 3,786,000
Miscellaneous $ 289,600 $ 4,500
Equipment Reserve $ 653,000
Acquisition and Construction
Reserve $ 146,800
Community Benefits Reserve $ 88,000
Undesignated Reserve $ 1,026,812!
Total Solid Waste/Landfill
Operations Fund Revenue $ 5,990,212 $ $ $ $ $ $ $ $ 4,500 $ $
Expenditures
Solid WastdLandfill Operations $ 5,990,212 1 $ 4,500
Subdivision Payment-in-Lieu Fund
Revenues
Appmpfitd Fund Balance $ 15,000 $ 44,514
Expenditures
Transfers to Other Funds $ 15,000 $ 44,514
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Orange County Propose4
7be 200001 Orange Count
Budget As
Amended
Through BOA
M1
General Fund
Revenue
Property Taxes S M,043,123
Sales Tam $ 14,874,536
License and Permits $ 979,842
Intergovernmental S 12,647,023
Charges for Service $ 5,190,003
Investment Earmngs $ 1,800,000
Miscellaneous $ 412,668
Transfers from Other Funds $ 1,225,000
Fund Balance $ 3,884,820
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Total General Fund Revenues S 109,057,015
$ 109,057,015
Expenditures _
Community Maintenance S 1,118,954
General Administration 5 3,691,375
Tau and Records $ 2,461,953
Communi Planni ng $ 2,279,655
Human Services $ 24,360,684
tPublic Safe $ 9,969,804
Works S 3,746,670
tion t 40,493,653
ental.side A yes S 1,713,224 ellaneous S 1,405,788 t Service S 13,224,836
Transfers Out S 4,590,419
Total General Fund
Appropriation $ 109,057,015
S
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V
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Orange County Proposes
The 2000.01 Orange Count
Solid Waste/Landfill Fund
Revenues
Charges for Services $ 3,786,000
Miscellaneous $ 294,100
Equipment Reserve $ 653,000
Acquisition and Construction
Reserve $ 146,800
Community Benefits Reserve $ 88,000
Undesignated Reserve $ 1,026,812!
Total Solid Waste/Landfill
Operations Fund Revenue $ 5,994,712
Expenditures
Solid Waste/Landfill Operations $ 5,994,712
S"vidon Payment-in-Lieu Fu
Revenues
Appropriated Fund Balance $ 59,514
Expenditures
Transfers to Other Funds S 59,514
co
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Resource Lands Conservation (Lands Legacy) Project
Capital Project Ordinance 9
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted.
Section 1. The project authorized is for the purchase of land for natural resource and farmland
preservation. Financing for the project includes proceeds from the County's portion of the
one-half cent sales taxes, a portion of property tax, and grants from the Clean Water
Management Trust.
Section 2. The officers of the County are hereby directed to proceed with the project within the budget
contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY Thf5ugh FY
1999-00 FY 2000-01 2000-01
McGowan Creek Preserve(formerly known as Duke Forest)
Intergovernmental
Clean Water Trust Grant $143,000 $0 $143,000
Total Intergovernmental $143,000 $0 $143,000.
Transfers From Other Funds
Transfer from School/Park Capital Reserve
(accrued interest) $78,549 $0 $78,549
Transfer from General Fund(Properly Tax) $78,548 $0 $78,548
Total Transfers From Other Funds $157,097 W $157,097
Total McGowan Creek Preserve $300,097 $01 $300,097
Little River Regional Park and Natural Area
Intergovernmental
Clean Water Management Trust $0 $131,950 $131,950
Parks&Recreation Trust $0 $87,500 $87,500
Triangle Land Conservancy&Eno River
Association $0 $59,500 $59,500
Land and Water Conservation Fund $0 $262,000 $262,000
Total Intergovemmental $0 $540,950 $540,950
1997 Bond Funds $0 $44,514 $44,514.
Transfer from Subdivision Payment-in-Lieu Fund $0 $44,514 $44,514
Total Little River Regional Park and Natural Area $0 $629,978 $629,978
Unallocated Funds
Transfers from Other Funds
Transfer from General Fund(Sales Tax) $75,000 $100,000 $175,000
Transfer from General Fund(Property Tax) $96,452 $100,000 $196,452
Total Unallocated Funds $171,452 $200,000 $371,452
Total Project Revenues $471,549 $829,978 $1,301,527
Resource Lands Conservation (Lands Legacy)Capital Project Ordinance, Page 2 of 2
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Section 4. The following amount is appropriated for this project:
Through FY Through FY
1999-00 FY 2000-01 2000-01
Land/Building (Unallocated) $171,452 $200,000 $371,452
McGowan Creek Preserve(formerly known as Duke Forest
Land Acquisition &Related Fees $300,097 $0 $300,097
Design $0 $0 $0
Construction $0 $0 $0
Other $01 $0 $0
Total McGowan Creek Preserve $300,0971 $01 $300,097
Little River Regional Park and Natural Area
Land Acquisition&Related Fees
(Orange Countys Share) $0 $367,978 $367,978
Park Design&Development $0 $262,000 $262,000
Construction $0 $0 $0
Other $0 $0 $0
Total Little River Regional Park and
Natural Area $0 $629,978 $629,978
Total Costs i $471,5491 $829,9781 $1,301,527
Section 5. This ordinance supersedes all previous Resource Lands Conservation (Lands Legacy)
Capital Project Ordinances for Orange County.
Section 6. This ordinance shall be in effect from July 1, 1998 until June 30, 2001.
Adopted this Vh day of September 2000.
Town of Chapel Hill Park Projects
Capital Project Ordinance
Project Number 61-606
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1. The project authorizes the County to contribute funds to the Town of Chapel Hill
to off set costs of constructing or upgrading parks. Funding is supported by
proceeds from the 1997 Bond Referendum.
Section 2. The officers of the County are hereby directed to proceed with the project within
the budget contained herein.
Section 3. The following revenue is anticipated to complete this project:
Through FY 1999- Through FY 2000-
00 FY 2000-01 01
Sales Tax $0 $0 $0
1997 Bond Funds $0 $145,000 $146,000
Private Placement 0 $0 $0
Fees $0 $0 $0
Other $0 $0 $0
Total Funding $0 $145,000 $146,000
Section 4. The following amount is appropriated for this project:
Through FY 1999- Through FY 2000-
00 FY 2000-01 01
Land/Building $0 $0 $0
Design $0 $0 $0
Construction $0 $0 $0
Other
Homestead Community Park $0 $145,000 $145,000
Total Costs $0 $145,000 $145,000
Section 5. This ordinance shall remain in effect from September 5, 2000 until June 30,
2001.
Adopted this 5th day of September, 2000.
VOTE: UNANIMOUS 6) 04e�
8. ITEMS FOR DECISION -CONSENT AGENDA
motion was made by Commissioner Brown, seconded by Commissioner Halkiotis to
approve those items on the consent agenda as stated below:
a. Appointments
This item was removed and placed at the end of the consent agenda for separate
consideration.
b. Motor Vehicle Property Tax Refunds
The Board adopted a refund resolution related to three requests for property tax
refunds in accordance with the resolution, which is incorporated herein by reference.
C. Bud-get Amendment#1
The Board approved budget ordinance amendments and capital project ordinances for
fiscal year 2000-01.
d. Petition for BOCC to Designate September 16, 2000 as County Big Sweep Stream
Cleanup Da
The Board approved a request to designate Big Sweep Stream Cleanup Day and to
encourage citizens and county staff to participate, and to agree to waive tipping fees at the Orange
County Landfill for the debris removed from County's streams by the Big Sweep volunteers.
e. CJPP Grant Acceptance— FY 2000-2001
The Board accepted Criminal Justice Partnership (CJPP) implementation grant funds
totaling $181,941.
f. Cultural Diversity Training Agreement
The Board approved and authorized the Chair to sign a cultural diversity training
agreement with training facilitator Pat Callair to provide training to Orange County employees.
Classification Plan Amendment—Public Health Education Supervisor
The Board amended the Orange County Classification and Pay Plan to change the
class title and salary grade of the existing Public Health Education Supervisor class at Salary
Grade 70 to Public Health Education Director at Salary Grade 72.
h. County Appropriation for Southern Community Park Design
The Board approved an additional appropriation to assist the Town of Chapel Hill in
funding the engagement of design consultants for the development of a Southern Community Park
concept plan; and adopted a capital project ordinance appropriating funds for the Southern
Community Park project.
1. Cooperative Agreement with HUD for Fiscal Year 2001
The Board approved and authorized the Chair to sign a Cooperative Agreement
between Orange County and the United States Department of Housing and Urban Development
(HUD) for services performed during the FFY 2000-2001.
L Worksharling Agreement between Orange County Human Relations Commission
and the Equal Employment Opportunity Commission for Fiscal Year 2001
The Board approved and authorized the Chair to sign an extension of the FY 2000
Worksharing Agreement.
k. Approval of Food Waste Collection and Composting Contract with Brooks
Contracting
The Board approved and authorized the Chair to sign a service agreement allowing the
County Solid Waste Department to provide separated food waste collection services to
commercial establishments generating at least two tons of compostable food waste per month.
1. Approval of Urban Curbside Recycling Agreement
The Board approved and authorized the Chair to sign an agreement with Waste
Industries, Inc. to continue the collection of recyclable materials on a weekly basis from residences
in Carrboro, Chapel Hill and Hillsborough during FY 2000-01.
m. Approval of Recycling Contract for Government Buildings