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Home My WebLink AboutORD-2013-009 Ordinance approving Budget Amendment #8 for FY 2012-13 1 ORD-2013-009 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 19, 2013 Action Agenda Item No. 5-e SUBJECT: Fiscal Year 2012-13 Budget Amendment#8 DEPARTMENT: Finance and Administrative PUBLIC HEARING: (YIN) No Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget as Amended Clarence Grier, (919) 245-2453 Spreadsheet Attachment 2. Year-To-Date Budget Summary PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2012- 13. BACKGROUND: Visitors Bureau 1. At its January 24, 2013 meeting, the Board of County Commissioners approved the 2012-13 performance agreement between the Town of Chapel Hill and the Orange County Visitors Bureau. The Town of Chapel Hill will provide support totaling $175,000, which exceeds the current budget by $25,000. The department will use the additional revenue for advertising expenses. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 1) Department on Aging 2. The Department on Aging has received additional revenues for the following programs: • Resource Connections Fair— receipt of$6,250 from exhibitors sponsorships for the upcoming 5th Annual Resource Connections Fair, at University Mall, on May 8, 2013. The department will purchase event supplies, with the funds. • Eldercare/Transitions - receipt of $11,000 in donations, from Carol Woods Retirement Community. The department will use funds for program supplies, the enhancement of training opportunities in evidence-based exercise programs, and a health promotion/disease prevention, marketing campaign. 2 This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 2) 3. Based on current year collections, the Department on Aging anticipates a revenue increase of$23,000 in the Senior Citizen Health Promotion (Wellness) Program. The department anticipates an additional $20,000 in class fees, based on historical collections, which will pay Wellness instructors and related class expenses. The department projects an additional $3,000 from the senior centers' "Fit Feet" service, which will procure medical supplies and nursing support. This budget amendment provides for the receipt of these revenues and amends the current Senior Citizen Health Promotion Grant Project Ordinance as follows: Senior Citizen Health Promotion Wellness Grant($23,000) -Project#294303 Revenues for this project: Current FY 2012-13 FY 2012-13 FY 2012-13 Amendment Revised Senior Citizen Wellness Funds $162,244 $23,000 $185,244 Total Project Funding $162,244 $23,000 $185,244 A ppropriated for this project: Current FY FY 2012-13 FY 2012-13 2012-13 1 Amendment Revised Senior Citizen Wellness Grant $162,244 $23,000 $185,244 Total Costs $162,2441 $23,000 $185,244 This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 3) Board of Elections 4. The Board of Elections has received Help America Vote Act (HAVA) reimbursement grant funds of$7,404 from the State Board of Elections. These one-time HAVA Title 1 grant funds are to cover the County's election coding, layout, and audio costs associated with July 17, 2012 Second Primary and November 6, 2012 General elections. This budget amendment provides for the receipt of these reimbursement funds. (See Attachment 1, column 4) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board approve budget and grant project ordinance amendments for fiscal year 2012-13. Attachment 1. Orange County 2012-13 Budget Amendment The 2012-13 Orange( 0'Budget' �''-----'io °"u"^ ru ."=' un�mnoe umendedaofollowo 3)$______�_ #4 Board of Elections #2 Department on Aging#3 Department on Aging receipt of HAVA .r the #1 Visitor Bureau sponsorship revenue for Ipt of Wellness reimbursement funds co 70riginalBudget Encumbrance BudgetasAmended receipt Ofan additional Its Resource Fair Grre,Program revenue, ($7,404)to cover the Carry Forwards Through BOA#7 $25,000,from the Town ($6.2so),and donations from class registration Countys election IS Of Chapel HUI,for for Program u ($ ') 0 co g layou� . Budget as Amended for Program suppose, ($20,000)and cilnic coding,layou�and advertising costs. marketing and training fees($3,000),for 'UdIO Costs associated Through BOA#a opportunities($11,0go), omt,%tus and program with the July 17,2012 ppiles. Second Primary and General Fund Novmber 6,2012 Revenue Property Taxes Miscellaneous $ 7983 4P $ $ 9,375,179 uman ervices 67,971 $ 94 7,404 42,778 Visitors Bureau Fund �-- ---------' =-------�— Revenues Occupancy Tax $ 959,518 Sales and=Fees $ 69,618 $ '8EJ F $ 969,518 M 1,000 Intergovernmental $ 180,4 2 R$ 1 0,482 $ 25,000 $ 1,000 ota avenues "$ 1,291,500 $ 1,316,600 $ 25,000 $ Attachment 1. Orange County Proposed 2012-13 Budget Amendment The 2012-13 Orange County Budget Ordinance is amended as follows: 4 #4 Board of Elections #3 Department on Aging receipt of HAVA #2 Department on Aging recelpt of Wellness reimbursement funds #1 Visitor o an Bureau sponsorship revenue for Grant Program revenue, ($7,404)to cover the Encumbrance Budget as Amended receipt of an additional its Resource Fair county's election Original Budget g from class registration Budget as Amended g 9 $25,000,from the Town ($6,250),and donations coding,layout,and Through BOA#8 Carry Forwards Through BOA#7 of Chapel Hill,for for program supplies, t$20,000)end clinic audio costs associated g advertising costs. marketing and training. fees($3,000),for with the July 17,2012 opportunities($11,000). contracts and program Second Primary and supplies. Novmber 6,2012 Grans Protect Fund General elections. Revenues Intergovernmental $ 175,584 $ 437,711 $ 437,711 Charges for Services $ 24,000 $ 72,000 $ 23,000 $ 95,000 Transfer from General Fund $ 71,214 $ 71,214 $ 71,214 Miscellaneous $ $ 6,000 $ 6,000 Transfer from Other Funds $ $ _ $ Appropriated Fund Balance $ - $ 30,595 $ 30,595 $ 30,696 oral evenues $ 270,796 $ 30,595 $ 617,520 $ - $ - $ 23,000 $ - $ 640,520 Expenditures NC Employee Wellness Grant $ $ Electric Vehicle Charging Stations $ 20,955 $ 20,955 $ 20,955 Governin and Man a ement $ $ 20,955 $ 20,955 $ $ $ - $ - $ 20,955 '0-DES Grant(Multi-year) $ $ 60,525 $ 60;525 NC Tomorrow CDBG Multi-year $ _ $ $ Jordan Lake Watershed Nutrient Grant $ $ 13,750 $ 13,750 Growing New Farmers Grant $ _ $ Community and Environment $ - $ $ 74,276 $ - $ - $ _ $ $ 74 275 Child Care Health-5mart Start $ 63,588 $ 64,996 $ 64,996 Scattered Site Housing Grant $ _ $ Carrboro Growing Healthy Kids Grant $ _ $ - Healthy Carolinians $ $ Health&Wellness Trust Grant $ $ Senior Citizen Health Promotion(Wellness) $ 98,604 $ 9,640 $ 162,244 $ 23,000 $ 185,244 Dental Health-Smart Start $ $ Intensive Home Visiting $ $ - Human Rights&Relations HUD Grant $ _ $ Senior Citizen Health Promotion(Multi-Yr) $ $ SenlorNet Program(Multi-Year) $ $ - Enhanced Child Services Coord-SS $ $ Diabetes Education Program(Multi-Year) $ $ - Special Crops Grant $ _ $ Local Food Initiatives Grant $ $ Reducing Health Disparities Grant(Multi-Y $ 78,996 $ 67,767 $ 67,767 Emergency Solutions Grant Program - 162,673 $ 162 673 FY 2009 Recovery Act HPRP $ $ Human Services $ 241 188 $ 9 640 $ 457 680 $ - $ - $ 23 000 $ $ 480 680 Criminal Justice Partnership Program $ 29,610 $ 28,610 $ 29,610 Hazard Mitigation Generator Project $ $ Buffer Zone Protection Program $ 800 MHz Communications Transition $$Schools- $ - Secure Our Scho -OCS Grant $ - Citizen C $Corps Council Grant $ $ - COPS 2008 Technology Program $$ $ COPS 2009 Technology Program -EM Performance Grant $$ 35,000 $ 35,000 2 Attachment 1, Orange County Proposed 2012-13 Budget Amendment The 2012-13 Orange County y B udget Ordinance is amended as follows. 5 7,eHA of Elections #3 Department on Aging of HAVA#2 Department on Aging ment funds#1 Visi tor Bureau sponsorship revenue for receipt of Wellness Encumbrance Bud et as Amended receipt of an additonal Its Resource Feir Grant Program revenue, o cover the Ori Inel Bud et g s election g g $25,000,from the Town $6,250,and donations from Gass registration Bud et aS Amended Carry Forwards Through BOA#7 ( > ayout,and g of Chapel Hill,for for ro ram su lies, ($20,000)and clinic p g pp assoGated Through 60A#8 advertising costs. marketing and training fees($3,000),for with the July 17,2012 opportunities($11,000), contracts and program supplies. Second Primary and Novmber6,2012 2010 Homeland Security Grant-ES $ _ General elections. 2011 Homeland Security Grant-ES $ $ Justice Assistance Act(JAG)Program $ $ Public Safe $ 29 610 $ - $ 64,610 $ _ $ $ $ $ - $ 64610 Total Expenditures $ 270,798 $ 30,595 $ 617,520 $ - $ - $ 23,000 $ $ 640,520 3 Attachment 2 6 Year-To-Date Budget Summary Fiscal Year 2012-13 PaulLaughton: $24,597 to cover remaining General Fund Budget Summary costs of Pay and Class Study allocation;$49,327 to cover Original General Fund Budget $180,002,776 2nd Primary Election costs (BOA#1);$25,500 to cover Additional Revenue Received Through Sheriff Office vehicle Budget Amendment#8 (March 19, 2013) purchase(BOA#1); Grant Funds $132,140 $904,367 to resolve matter Non Grant Funds $4,557,188 with NC 911 Board regarding past use of E911 Funds(BOA General Fund-Fund Balance for Anticipated #2-A);$104,397 to help with Appropriations i.e. Encumbrances) $781,630 purchase of OSSI-CAD General Fund-Fund Balance Appropriated to system(BOA#2-B);$43,310 to cover additional hours and Cover Anticipated and Unanticipated days of early voting period Expenditures $5,148,109 (BOA#3);$380,000 to establish a Historic Rogers Total Amended General Fund Budget $190,621,843 g Road Community Center Dollar Change in 2012-13 Approved General Capital Project(BOA#3-B); Fund Budget $10,619,067 $40,000 for an increased Change in 2012-13 Approved General Fund allocation to Pretrial Services (BOA#4);$50,000 for a Budget 5.90% Needs Assessment for the VIPER system(BOA#4); Authorized Full Time Equivalent Positions $19,350 for carry forward budgeted funds from FY 11- Original Approved General Fund Full Time 12(BOA#4),$10,000 to Equivalent Positions 801.425 establish the Community Giving Original Approved Other Funds Full Time County Fund $150 , Orange Fund , Orange ,000 for Equivalent Positions 86.750 construction of Rogers Road Position Reductions during Mid-Year 3.000 Community Center(BOA#4); Additional Positions Approved Mid-Year 3.500 $75,261 to upgrade(B Total Approved Full-Time-Equivalent equipment 0 o hir (BOA#4 Pp B);$147,000 to hire 2 new Positions for Fiscal Year 2012-13 888.675 staff in Emergency Services (BOA#4-C);$100,000 to Paul Laughton: establish a Community Loan 3.0 FTE Time-limited Fund for water/sewer Grant positions within the connections(BOA#4-D); DSS Homelessness Grant $3,000,000 for OPEB funding (BOA#4-E);$25,000 to Paul Laughton: support the Health .50 FTE Medical Office Departments Nicotine Assistant position approved Replacement Therapy pilot on 1/24/13 as part of a project(BOA#7) reclassifying and reallocation of existing budgeted funds within the Health Dept;3.0 FTE Time-limited positions in