HomeMy WebLinkAboutAgenda - 03-19-2013 - 5fORD- 2013 -010
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 19, 2013
Action Agenda
Item No. 5 -f
SUBJECT: Public Safety Radio Replacement/Purchase and Approval of Budget
Amendment #8 -A
DEPARTMENT: Emergency Services PUBLIC HEARING: (Y /N) No
ATTACHMENT(S): INFORMATION CONTACT:
1) Radio Quotes Darshan Patel -919-245-6135
Paul Laughton; 919 - 245 -2152
1
PURPOSE: To approve the replacement of twenty -seven (27) current Motorola portable radios
with the purchase of new APX model Motorola Radios, and approve Budget Amendment # 8 -A,
which appropriates $89,077 from the County's Unassigned General Fund balance for the
purchase.
BACKGROUND: The radios proposed for purchase were used at the 2012 Democratic
National Convention and returned to Motorola. They are full featured radios which carry the full
Motorola Warranty, are APCO -P25 compliant and are priced at a significant discount. The
current Capital Investment Plan (CIP) for FY 2013 -14 provides for the scheduled replacement of
seven (7) portable radios and the purchase of twenty (20) new portable radios to replenish the
disaster cache. These twenty -seven (27) radios would be removed from the CIP and
purchased this fiscal year in order to obtain the discount. The APCO P25 standard is an open
standard for digital radio developed in North America under state, local and federal
representatives and Telecommunications Industry Association (TIA) governance. The standard
was developed to foster the development and progress of the art of public safety
communications.
The current Motorola radios that would be replaced have been in service since 2006 and are
scheduled for replacement in the current CIP in FY 2013 -2014. This current fiscal year,
Emergency Services also replaced a total of thirty -six (36) radios with the new Motorola APX
model.
FINANCIAL IMPACT: The standard price for these radios is $109,249, but with the discount,
the current purchase price is $89,077, which represents a savings of $20,172. After this
appropriation of fund balance, the current Unassigned Fund Balance of the General Fund is
$28,278,664. If this amendment is approved, the amount in the Manager's Recommended CIP
in the Communications Systems Improvements project for 800 Mhz radios in FY 2013 -14 can
be removed.
RECOMMENDATION(S): The Manager recommends that the Board approve the replacement
of twenty -seven (27) current Motorola portable radios with the purchase of new APX model
Motorola Radios, and approve Budget Amendment #8 -A appropriating $89,077 from the
County's Unassigned General Fund balance for the purchase of these radios in the current
fiscal year.
Attachment 1
MOTOROLA
To: ORANGE COUNTY EM
Address: 510 MEADOWLANDS DR
HILLSBOROUGH NC 27278
Phone:
Fax:
Email:
Name: APX6000 Portable (DNC Discounted)
Note: ***Prices in accordance with State Contract #725G
2
From:
Amanda Barringer
Address:
315 Kitty Hawk Dr
Extended Price
Morrisville, NC 27560
Phone:
(919) 741 -8431
Fax:
(919) 882 -9905
Email:
abarringer @wirelessnc.com
Date:
January 29, 2013
Qty
Model Number
Description
Extended Price
27
H98UCF9PW6 N
APX6000 700/800 Model 11.5
$35,640.00
27
Q806
Digital CAI
$8,343.00
27
H38
SmartZone Software
$19,440.00
27
Q361
P25 with Omnilink
$4,860.00
27
QA1749
Software Key
$0.00
27
Q947
Radio Packet data (IV &D)
$3,240.00
27
G996
Pop25 over P25 programming
$1,620.00
27
QA00782
Internal GPS Enabled
$1,620.00
27
H885BK
ENH: 2 year RSA
$1,360.80
27
NNTN7080
Impress rapid charger
$2,025.00
27
Programming
$1,053.00
* * * ** 40% DISCOUNT ON RADIOS THAT WERE
USED AT DNC IN CHARLOTTE
Payment Terms:
Net 30
Equipment:
$79,201.80
Programming:
Included
Delivery:
Approx. 4 - 6 Weeks from Receipt of PO
Installation:
Not Included
Taxesj
Not Included
Pro osal Valid Until:
February 28, 2013
Totall
$79,201.80
Name: ACCESSORIES FOR DNC RADIOS
Note: ***Prices in accordance with State Contract #725G
MOTOROLA
To:
ORANGE COUNTY EM
Address:
510 MEADOWLANDS DR
XE RSM BLACK
FM, DELTA -T, 2300 MAH LI ION BATTERY
HILLSBOROUGH NC 27278
Phone:
(919) 741 -8431
Fax:
(919) 882 -9905
Email:
abarringer @wirelessnc.com
Name: ACCESSORIES FOR DNC RADIOS
Note: ***Prices in accordance with State Contract #725G
Qty
3
From:
Amanda Barringer
Address:
315 Kitty Hawk Dr
XE RSM BLACK
FM, DELTA -T, 2300 MAH LI ION BATTERY
Morrisville, NC 27560
Phone:
(919) 741 -8431
Fax:
(919) 882 -9905
Email:
abarringer @wirelessnc.com
Date:
January 29, 2013
Qty
Model Number
Description
Extended Price
27
27
NNTN8203ABLK
NNTN8092A
XE RSM BLACK
FM, DELTA -T, 2300 MAH LI ION BATTERY
$6,964.65
$2,910.60
Payment Terms:
Delivery:
Pro osal Valid Until:
Net 30
Approx. 4 - 6 Weeks from Receipt of PO
February 28, 2013
Equipment:
$9,875.25
Programming:
Not Included
Installation:
Not Included
Taxesj
Not Included
Totall
$9,875.25