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Home My WebLink AboutAgenda - 03-19-2013 - 5eORD- 2013 -009 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 19, 2013 Action Agenda Item No. 5 -e SUBJECT: Fiscal Year 2012 -13 Budget Amendment #8 DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y /N) No Services ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year -To -Date Budget Summary INFORMATION CONTACT: Clarence Grier, (919) 245 -2453 1 PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2012- 13. BACKGROUND: Visitors Bureau 1. At its January 24, 2013 meeting, the Board of County Commissioners approved the 2012 -13 performance agreement between the Town of Chapel Hill and the Orange County Visitors Bureau. The Town of Chapel Hill will provide support totaling $175,000, which exceeds the current budget by $25,000. The department will use the additional revenue for advertising expenses. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 1) Department on Aging 2. The Department on Aging has received additional revenues for the following programs: • Resource Connections Fair — receipt of $6,250 from exhibitors sponsorships for the upcoming 5t" Annual Resource Connections Fair, at University Mall, on May 8, 2013. The department will purchase event supplies, with the funds. • Eldercare /Transitions - receipt of $11,000 in donations, from Carol Woods Retirement Community. The department will use funds for program supplies, the enhancement of training opportunities in evidence -based exercise programs, and a health promotion /disease prevention, marketing campaign. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 2) 3. Based on current year collections, the Department on Aging anticipates a revenue increase of $23,000 in the Senior Citizen Health Promotion (Wellness) Program. The department anticipates an additional $20,000 in class fees, based on historical collections, which will pay Wellness instructors and related class expenses. The department projects an additional $3,000 from the senior centers' "Fit Feet" service, which will procure medical supplies and nursing support. This budget amendment provides for the receipt of these revenues and amends the current Senior Citizen Health Promotion Grant Project Ordinance as follows: Senior Citizen Health Promotion Wellness Grant ($23,000) - Project # 294303 Revenues for this oroiect: Appropriated for this oroiect: Current FY 2012 -13 FY 2012 -13 Amendment FY 2012 -13 Revised Senior Citizen Wellness Funds $162,244 $23,000 $185,244 Total Project Funding $162,244 $23,000 $185,244 Appropriated for this oroiect: This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 3) Board of Elections 4. The Board of Elections has received Help America Vote Act (HAVA) reimbursement grant funds of $7,404 from the State Board of Elections. These one -time HAVA Title 1 grant funds are to cover the County's election coding, layout, and audio costs associated with July 17, 2012 Second Primary and November 6, 2012 General elections. This budget amendment provides for the receipt of these reimbursement funds. (See Attachment 1, column 4) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board approve budget and grant project ordinance amendments for fiscal year 2012 -13. Current FY 2012 -13 FY 2012 -13 Amendment FY 2012 -13 Revised Senior Citizen Wellness Grant $162,244 $23,000 $185,244 Total Costs $162,244 $23,000 $185,244 This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 3) Board of Elections 4. The Board of Elections has received Help America Vote Act (HAVA) reimbursement grant funds of $7,404 from the State Board of Elections. These one -time HAVA Title 1 grant funds are to cover the County's election coding, layout, and audio costs associated with July 17, 2012 Second Primary and November 6, 2012 General elections. This budget amendment provides for the receipt of these reimbursement funds. (See Attachment 1, column 4) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board approve budget and grant project ordinance amendments for fiscal year 2012 -13. Attachment 1. Orange County Proposed 2012 -13 Budget Amendment The 2012 -13 Orange County Budget Ordinance is amended as follows: General Fund Revenue 3 Property Taxes $ 136,928,193 $ $ 136,928,193 $ $ #4 Board of Elections $ $ 136,928,193 Sales Taxes $ 15,742,304 $ $ 15,742,304 m #3 Department on Aging m receipt of HAVA $ $ $ 15,742,304 License and Permits $ 313,000 #2 Department on Aging receipt Wellness reimbursement funds $ $ $ $ 313,000 #1 Visitor Bureau sponsorship revenue for Grant Program revenue, ($7,404) to cover the $ $ Encumbrance Budget as Amended receipt of an additional its Resource Fair from class registration County's election Budget as Amended Original Budget Carry Forwards Through BOA #7 $25,000, from the Town ($6,250), and donations 0) and clinic (fees co ding, layout, and Through BOA #8 $ 105,000 $ $ of Chapel Hill, for for program supplies, fees ( $3,000), for ( audio costs associated $ 798,340 1 $ 865,244 1 $ advertising costs. marketing and training contracts and program with the July 17, 2012 Transfers from Other Funds $ 1,040,000 1 $ 1,087,700 1 opportunities ($11,000). supplies. Second Primary and $ 1,087,700 Fund Balance $ 2,187,872 $ 781,630 $ 8,117,611 1 $ I $ 17,250 Novmber 6, 2012 I $ 7,404 $ 8,117,611 Total General Fund Revenues $ 180,002,776 $ 781,630 $ 190,597,189 $ General elections. $ Property Taxes $ 136,928,193 $ $ 136,928,193 $ $ $ $ $ 136,928,193 Sales Taxes $ 15,742,304 $ $ 15,742,304 $ $ $ $ $ 15,742,304 License and Permits $ 313,000 $ $ 313,000 $ $ $ $ $ 313,000 Intergovernmental $ 13,595,810 $ $ 18,062,958 $ $ $ $ 7,404 $ 18,070,362 Charges for Service $ 9,292,257 $ $ 9,375,179 $ $ $ $ - $ 9,375,179 Investment Earnings $ 105,000 $ - $ 105,000 $ $ $ $ $ 105,000 Miscellaneous $ 798,340 1 $ 865,244 1 $ $ 17,250 I $ I $ $ 882,494 Transfers from Other Funds $ 1,040,000 1 $ 1,087,700 1 1 1 1 $ 1,087,700 Fund Balance $ 2,187,872 $ 781,630 $ 8,117,611 1 $ I $ 17,250 1 $ I $ 7,404 $ 8,117,611 Total General Fund Revenues $ 180,002,776 $ 781,630 $ 190,597,189 $ $ 17,250 $ $ 7,404 $ 190,621,843 Expenditures Governing & Management $ 15,339,623 $ 231,691 $ 15,615,577 $ $ $ $ - $ 15,615,577 General Services $ 17,910,408 $ 120,317 $ 18,135,374 $ $ $ $ 7,404 $ 18,142,778 Community & Environment $ 5,851,987 $ 67,971 $ 5,960,794 $ $ $ $ - $ 5,960,794 Human Services $ 30,711,556 $ 160,216 $ 34,704,440 $ $ 17,250 $ $ $ 34,721,690 Public Safety $ 20,121,532 $ 201,435 $ 20,588,169 $ $ - $ $ $ 20,588,169 Culture & Recreation $ 2,332,405 $ - $ 2,367,282 $ $ $ $ $ 2,367,282 Education 1 $ 82,300,134 1 $ 82,300,134 1 $ I $ I $ I $ I $ 82,300,134 Transfers Out 1 $ 5,435,131 1 i $ 10,925,419 1 1 1 1 1 $ 10,925,419 Total General Fund Appropriation I $ 180,002,776 1 $ 781,630 1 $ 190,597,189 1 $ I $ 17,250 1 $ I $ 7,404 1 $ 190,621,843 $ - $ - $ - Is - $ - $ - $ - $ Visitors Bureau Fund Revenues Occupancy Tax $ 959,518 $ 959,518 $ 959,518 Sales and Fees $ 1,000 $ 1,000 $ 1,000 Intergovernmental $ 180,482 $ 180,482 $ 25,000 $ 205,482 Investment Earnings $ 500 $ 500 $ 500 Appropriated Fund Balance $ 150,000 $ 175,000 $ 175,000 Total Revenues $ 1,291,500 $ - $ 1,316,500 $ 25,000 $ - $ - $ - $ 1,341,500 expenditures Community and Environment $ 1,291,500 $ 1,316,500 1 $ 25,000 $ 1,341,500 Attachment 1. Orange County Proposed 2012 -13 Budget Amendment The 2012 -13 Orange County Budget Ordinance is amended as follows: Grant Project Fund Revenues Intergovernmental $ 175,584 $ 437,711 #4 Board of Elections $ 437,711 Charges for Services $ 24,000 $ 20,955 $ 72,000 m m #3 Department on Aging receipt of HAVA $ 23,000 $ 95,000 Transfer from General Fund $ 71,214 #2 Department on Aging receipt Wellness reimbursement funds $ $ $ $ 71,214 #1 Visitor Bureau sponsorship revenue for Grant Program revenue, ($7,404) to cover the Encumbrance Budget as Amended receipt of an additional its Resource Fair from class registration County's election Budget as Amended Original Budget Carry Forwards Through BOA #7 $25,000, from the Town ($6,250), and donations ($20,000) and clinic coding, layout, and ' Through BOA #8 $ 30,595 of Chapel Hill, for for program supplies, fees ($3, for 000), audio costs associated $ 270,798 $ 30,595 $ 617,520 $ - advertising costs. marketing and training contracts and program with the July 17, 2012 Community and Environment $ $ $ 74,275 $ opportunities ($11,000). supplies. Second Primary and $ 74,275 Child Care Health - Smart Start $ 63,588 $ 64,996 Novmber 6, 2012 $ 64,996 Scattered Site Housing Grant $ - General elections. Grant Project Fund Revenues Intergovernmental $ 175,584 $ 437,711 $ 437,711 Charges for Services $ 24,000 $ 20,955 $ 72,000 $ 23,000 $ 95,000 Transfer from General Fund $ 71,214 $ 20,955 $ 71,214 $ $ $ $ $ 71,214 Miscellaneous $ $ - $ 6,000 $ 6,000 Transfer from Other Funds $ $ $ - $ - Appropriated Fund Balance $ - $ 30,595 $ 30,595 $ 30,595 Total Revenues $ 270,798 $ 30,595 $ 617,520 $ - $ - $ 23,000 $ - $ 640,520 Expenditures NCACC Employee Wellness Grant $ - $ - Electric Vehicle Charging Stations $ 20,955 $ 20,955 $ 20,955 Governing and Management $ $ 20,955 $ 20,955 $ $ $ $ $ 20,955 NPDES Grant (Multi -year) $ - $ 60,525 $ 60,525 NC Tomorrow CDBG (Multi -year) $ $ - $ - Jordan Lake Watershed Nutrient Grant $ $ 13,750 $ 13,750 Growing New Farmers Grant $ - $ - Community and Environment $ $ $ 74,275 $ $ $ $ $ 74,275 Child Care Health - Smart Start $ 63,588 $ 64,996 $ 64,996 Scattered Site Housing Grant $ - $ - Carrboro Growing Healthy Kids Grant $ $ Healthy Carolinians $ $ Health & Wellness Trust Grant $ - $ - Senior Citizen Health Promotion(Wellness) $ 98,604 $ 9,640 $ 162,244 $ 23,000 $ 185,244 Dental Health - Smart Start $ - $ - Intensive Home Visiting $ $ Human Rights & Relations HUD Grant $ $ Senior Citizen Health Promotion (Multi -Yr) $ $ SeniorNet Program (Multi -Year) $ $ Enhanced Child Services Coord -SS $ $ Diabetes Education Program (Multi -Year) $ $ Specialty Crops Grant $ $ Local Food Initiatives Grant $ - $ - Reducing Health Disparities Grant (Multi-Y $ 78,996 $ 67,767 $ 67,767 Emergency Solutions Grant Program $ 162,673 $ 162,673 FY 2009 Recovery Act HPRP $ - $ - Human Services $ 241,188 $ 9,640 $ 457,680 $ $ $ 23,000 $ $ 480,680 Criminal Justice Partnership Program $ 29,610 $ 29,610 $ 29,610 Hazard Mitigation Generator Project $ - $ - Buffer Zone Protection Program $ $ 800 MHz Communications Transition $ $ Secure Our Schools - OCS Grant $ $ Citizen Corps Council Grant $ $ COPS 2008 Technology Program $ $ COPS 2009 Technology Program $ - $ - EM Performance Grant $ 35,000 $ 35,000 Attachment 1. Orange County Proposed 2012 -13 Budget Amendment The 2012 -13 Orange County Budget Ordinance is amended as follows: #4 Board of Elections #2 Department on Aging m m #3 Department on Aging receipt of HAVA reimbursement funds #1 Visitor Bureau sponsorship revenue for receipt Wellness Grant Program revenue, ($7,404) to cover the Encumbrance Budget as Amended receipt of an additional its Resource Fair from class registration County's election Budget as Amended Original Budget Carry Forwards Through BOA #7 $25,000, from the Town of Chapel Hill, for ($6,250), and donations for program supplies, ($20,000) and clinic coding, layout, and ' audio costs associated Through BOA #8 advertising costs. marketing and training fees ($3, for 000), contracts and program with the July 17, 2012 opportunities ($11,000). supplies. Second Primary and Novmber 6, 2012 General elections. 2010 Homeland Security Grant - ES $ $ 2011 Homeland Security Grant - ES $ $ Justice Assistance Act (JAG) Program $ - $ - Public Safety $ 29,610 $ - $ 64,610 $ $ $ - $ $ 64,610 Total Expenditures $ 270,798 $ 30,595 $ 617,520 $ $ $ 23,000 $ $ 640,520 Attachment 2 Year -To -Date Budget Summary Fiscal Year 2012 -13 General Fund Budget Summary Original General Fund Budget $180,002,776 Additional Revenue Received Through 86.750 Budget Amendment #8 (March 19, 2013) (3.000) Grant Funds $132,140 Non Grant Funds $4,557,188 General Fund - Fund Balance for Anticipated Appropriations (i.e. Encumbrances) $781,630 General Fund - Fund Balance Appropriated to Cover Anticipated and Unanticipated Expenditures $5,148,109 Total Amended General Fund Budget $190,621,843 Dollar Change in 2012 -13 Approved General Fund Budget $10,619,067 % Change in 2012 -13 Approved General Fund Budget 5.90% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 801.425 Original Approved Other Funds Full Time Equivalent Positions 86.750 Position Reductions during Mid -Year (3.000) Additional Positions Approved Mid -Year 3.500 Total Approved Full- Time - Equivalent Positions for Fiscal Year 2012 -13 888.675 PaulLaughton: 3.0 FTE Time - limited Grant positions within the DSS Homelessness Grant PaulLaughton: .50 FTE Medical Office Assistant position approved on 1/24/13 as part of a reclassifying and reallocation of existing budgeted funds within the Health Dept; 3.0 FTE Time - limited positions in PaulLaughton: $24,597 to cover remaining costs of Pay and Class Study allocation; $49,327 to cover 2nd Primary Election costs (BOA #1); $25,500 to cover Sheriff Office vehicle purchase (BOA #1); $904,367 to resolve matter with NC 911 Board regarding past use of E911 Funds (BOA #2 -A); $104,397 to help with purchase of OSSI -CAD system (BOA #2- B);$43,310 to cover additional hours and days of early voting period (BOA #3); $380,000 to establish a Historic Rogers Road Community Center Capital Project (BOA #3 -B); $40,000 for an increased allocation to Pretrial Services (BOA #4); $50,000 for a Needs Assessment for the VIPER system (BOA #4); $19,350 for carry forward budgeted funds from FY 11- 12 (BOA #4),$10,000 to establish the Community Giving Fund of Orange County; $150,000 for construction of Rogers Road Community Center (BOA #4); $75,261 to upgrade AV equipment at SHSC (BOA #4- B); $147,000 to hire 2 new staff in Emergency Services (BOA #4 -C); $100,000 to establish a Community Loan Fund for water /sewer connections (BOA #4 -D); $3,000,000 for OPEB funding (BOA #4 -E); $25,000 to support the Health Department's Nicotine Replacement Therapy pilot project (BOA #7)