HomeMy WebLinkAboutORD-2000-051 COPS in Schools Program Grant Project Ordinance COPS in Schools Program
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted.
Section 1. The project authorized is the COPS in Schools Program as awarded to the Orange County
Sheriffs Department by the US Department of Justice, Community Oriented Policing
Services..This three year award is an initiative on the part of the US Department of Justice for
locating officers in schools.
Section 2. Under the terms of the agreement, Orange County will administer the grant as fiscal agent. The
officers of the County are hereby directed to proceed with the grant project within the grant
document,the rules and regulations of the US Department of Justice, Community Oriented
Policing Services.
Section 3. The following revenue is anticipated to be available to complete this project:
Intergovernmental(1998-00) $40,272
Intergovernmental(1999-00) $161,089
Intergovernmental(2000-01) $161,089
Intergovernmental(2001-02) $120,817
Total Intergovernmental $483,267
Section 4. Approximately seventy-five percent of the total cost of this project is funded by grant funds.
The required match for this grant is included in funds appropriated in the general fund to be
transferred to this capital project. Future years' allocations are subject to Board of County
Commissioners annual appropriations.
Transfers from the General Fund(1998-99) $10,068
Transfer from the General Fund(1999-00) $40,272
Transfer from the General Fund (2000-01) $40,272
Transfer from the General Fund (2001-02) $30,205
Total General Fund Match $120,817
Section 5. The following amount is appropriated for this project over the three year period:
Public Safety- COPS in Schools $604,084
Section 6. The finance officer is hereby directed to maintain within the grant project sufficient specific
detailed accounting records to provide the accounting to the grantor agency required by the
grant agreement and federal and state regulations.
Section 7. Funds may be advanced from the general fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely
manner.
Section 8. Copies of this grant project ordinance shall be made available to the finance officer for
direction in carrying out-this project.
Section 9. Positions authorized through this grant project ordinance include:
4.00 Full-Time Equivalent Positions-Deputy I*
*The actual classcation of these positions.depends on the final review of the Personnel Department.
These positions are authorized through March 31,2002.
Section.10. This project ordinance is in effect until March 31,2002.
Adopted this 29hday of June 2000
The Board approved a lease for Suite 105 at 501 West Franklin Street, Chapel Hill, NC to
Brokerage Resource, Inc. for$1,100.00 per month and taxes-in-lieu of$100 per month.
Y. Bid Award—Leachate Collection Piping
The Board awarded a bid for Leachate Collection Piping for$26,241.33.
Z. Bid Award—Orange Coun Landfill Phase 4 Construction Geosynthetics
The Board awarded a bid for Phase 4 Construction - Geosynthetics; at the Orange County
Landfill to Clary Hood, Inc. of Kissimmee, Florida in the amount of$346,000 and authorized the
Purchasing Director to execute the necessary paperwork, and authorized the County Manager to
execute change orders as may be necessary during the course of the installation, to the extent project
funds are available for this work.
Other bids received are listed below:
Reynolds - $432,500
Clary Hood - $346,000
Plastic Fusion - $450,479
Serrot International, Inc. - $457,906.60
aa. Budget Amendment#13
The Board approved budget ordinance amendments, grant project ordinance, and a capital
project ordinance for fiscal year 1999-2000.
bb. Adoption of 2000-2001 Grant and Capital Project Ordinances
The Board approved grant project ordinances and selected capital project ordinances in
accordance with the actions taken by the Board of Commissioners at the June 20, 2000 budget work
session.
cc. Change in Board of Commissioners' Meeting Schedule
The Board approved a change in the Board of Commissioners' meeting schedule to change
the joint meeting with the two school boards from September 21, 2000 to September 25, 2000.
VOTE ON THE CONSENT AGENDA: UNANIMOUS
ITEMS REMOVED FROM THE CONSENT AGENDA
b. Minutes
motion was made by Commissioner Gordon, seconded by Commissioner Jacobs to
approve the highlighted draft of the minutes for March 21't and the minutes for March 23`d with the
changes as shown on the green sheet.
VOTE: UNANIMOUS
rn. Contract for Orange County Video Production
The Board considered approving a contract with Horizon Video Productions, Inc. to produce a
10-12 minute video about Orange County's departments and services to be presented at new employee
and board and commission orientation sessions, to citizens on cable access television, and to
community, civic, and educational groups.
Commissioner Brown said that her interest in this was that the Commissioners have not had
any opportunity to discuss it and what it would be like. She would either like to hold this item and the
next item to have a presentation on it, or to put some very specific language in the contract specifying
when the Commissioners would be part of the review process.
Commissioner Jacobs said that there were three separate communication efforts going on—a
message to the people, an update of the web site, and this video. He does not see that these three are
in any way coordinated and he would like to see it be a coherent message.
Commissioner Gordon said that there could be some language added to say that the video,
the web site, and the message to the people would articulate a common and coherent theme and
message. Also, the Board of Commissioners would approve the effort at key intervals to be identified by
the Commissioners. This common theme is specified in the Strategic Communications Plan.
Commissioner Brown suggested having a presentation on both of the project concepts—the
web site design and the video— by the proposed companies so that the Commissioners could see what