HomeMy WebLinkAboutORD-2000-046 Smart Start Program Grant Project Ordinance ce
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Smart Start Program
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159
of the General Statutes of North Carolina,the following grant project is hereby adopted.
Section 1. The project authorized is the Smart Start Program as awarded to the Orange County Departments
of Social Services,Health,Library and Cooperative Extension by the State of North
Carolina and the Orange County Partnership for Young Children (OCPYC).
Section 2. The officers of the County are hereby directed to proceed with the grant project within
the grant document,and the rules and regulations of the State of North Carolina.
Section 3. The following revenue is anticipated to be available to complete this project:
Total DSS related Smart Start Revenue $1,633,422
Total Health related Smart Start Revenue $627,193
Total Library related Smart Start Revenue $22,947
Total Cooperative Extension related Smart Start Revenue $97,72
Total Smart Start Revenue $2,381,289
Section 4. The following prior years'grant funds have lapsed:
Total Expired DSS related Smart Start $1,388,762
Total Expired Health related Smart Start $326,858
Total Expired Libray related Smart Start $10,721
Total Expired Cooperative Extension related Smart Start $97.727
Total Expired Smart Start Grant Funds $1,824,068
Section 5. The following amounts remain appropriated for this project:
Human Serdas DSS $244,660
Human Serdca Health $300,335
Human Serdcff-L ibrary $12,226
Total Unexpired Smart Start Funding $557,221
Section 6. The Finance Officer is hereby directed to maintain within the grant project fund sufficient specific
detailed accounting records to provide the accounting to the grantor agency required by the grant
agreement and federal and state regulations.
Section 7. Funds may be advanced from the General Fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely manner.
Section 8. Copies of this grant project ordinance shall be made available to the Finance Officer for direction
in carrying out this project.
Section 9. Positions authorized through this grant project include:
3.0 full time equivalent positions in the Department of Social Services Day Care Subsidy
program as authorized by the Orange County Board of County Commissioners on January
18, 1994.
.85 full time equivalent positions in the Health Department as authorized by the Orange
County Board of County Commissioners on December 5, 1994.
1.0 full time equivalent positions in the Health Department Community Awareness Project as
authorized by the Orange County Board of County Commissioners on September 7, 1999.
Funding for these positions is contingent upon the General Assembly's allocation of Smart Start
funds.
Section 10. This project period begins January 18, 1994, and is valid through June 30,2001. Subsequent
funding of this grant project is contingent upon the availability of funds sufficient to cover
expenditures.
Section 11. This ordinance supersedes previous Smart Start Program Grant Project Ordinances.
Adopted this 29th day of June 2000.
The Board approved a lease for Suite 105 at 501 West Franklin Street, Chapel Hill, NC to
Brokerage Resource, Inc. for$1,100.00 per month and taxes-in-lieu of$100 per month.
y. Bid Award—Leachate Collection Piping
The Board awarded a bid for Leachate Collection Piping for$26,241.33.
Z. Bid Award—Orange Co, unt Landfill Phase 4 Construction Geosynthetics
The Board awarded a bid for Phase 4 Construction - Geosynthetics at the Orange County
Landfill to Clary Hood, Inc. of Kissimmee, Florida in the amount of$346,000 and authorized the
Purchasing Director to execute the necessary paperwork, and authorized the County Manager to
execute change orders as may be necessary during the course of the installation, to the extent project
funds are available for this work.
Other bids received are listed below:
Reynolds - $432,500
Clary Hood - $346,000
Plastic Fusion -$450,479
Serrot International, Inc. - $457,906.60
aa. Bud-get Amendment#13
The Board approved budget ordinance amendments, grant project ordinance, and a capital
project ordinance for fiscal year 1999-2000.
bb. Adoption of 2000-2001 Grant and Capital Project Ordinances
The Board approved grant project ordinances and selected capital project ordinances in
accordance with the actions taken by the Board of Commissioners at the June 20, 2000 budget work
session.
cc. Change in Board of Commissioners' Meeting Schedule
The Board approved a change in the Board of Commissioners' meeting schedule to change
the joint meeting with the two school boards from September 21, 2000 to September 25, 2000.
VOTE ON THE CONSENT AGENDA: UNANIMOUS
ITEMS REMOVED FROM THE CONSENT AGENDA
b. Minutes
motion was made by Commissioner Gordon, seconded by Commissioner Jacobs to
approve the highlighted draft of the minutes for March 2181 and the minutes for March 23rd with the
changes as shown on the green sheet.
VOTE: UNANIMOUS
rn. Contract for Orange County Video Production
The Board considered approving a contract with Horizon Video Productions, Inc. to produce a
10-12 minute video about Orange County's departments and services to be presented at new employee
and board and commission orientation sessions, to citizens on cable access television, and to
community, civic, and educational groups.
Commissioner Brown said that her interest in this was that the Commissioners have not had
any opportunity to discuss it and what it would be like. She would either like to hold this item and the
next item to have a presentation on it, or to put some very specific language in the contract specifying
when the Commissioners would be part of the review process.
Commissioner Jacobs said that there were three separate communication efforts going on—a
message to the people, an update of the web site, and this video. He does not see that these three are
in any way coordinated and he would like to see it be a coherent message.
Commissioner Gordon said that there could be some language added to say that the video,
the web site, and the message to the people would articulate a common and coherent theme and
message. Also, the Board of Commissioners would approve the effort at key intervals to be identified by
the Commissioners. This common theme is specified in the Strategic Communications Plan.
Commissioner Brown suggested having a presentation on both of the project concepts—the
web site design and the video— by the proposed companies so that the Commissioners could see what