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Home My WebLink AboutORD-2000-042 Adoption of 2000-2001 Grant and Capital Project Ordinances ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 29, 2000 Action Agenda � Item No. SUBJECT: Adoption of 2000-2001 Grant and Capital Project Ordinances DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: • Forthcoming under separate cover on Donna Dean, 245-2151 June 27,2000 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To approve grant project ordinances and selected capital project ordinances in accordance with the actions taken by the Board of Commissioners at the June 20, 2000 budget work session. BACKGROUND: Grant Project Ordinances — The 2000-01 fiscal year budget includes several State and Federally funded projects. These projects are accounted for in a separate fund and are shown in the Budget document on the associated departmental pages under "Other Funds." Copies of the individual grant project ordinances will be forwarded to the Board on June 27,2000. Capital Project Ordinances - Each year the Board of Commissioners adopts a ten year Capital Investment Plan for County and School capital projects. This year the Board approved the Plan on June 20, 2000. Copies of the individual capital project ordinances for both School districts and the County projects will be forthcoming under separate cover on June 27, 2000. FINANCIAL IMPACT: Adoption of the ordinances establishes the authority to implement the County's grant project and capital spending plans for FY 2000-01. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the grant project ordinances and capital project ordinances. ORANGE COUNTY BUDGET OFFICE TO: Board of County Commissioners FROM: Donna Dean, Budget Director SUBJECT: Grant and Capital Project Ordinances for FY 2000-01 DATE: 06/23/00 CC: John Link, County Manager During the Tuesday, June 20, 2000 work session, the Board approved the substance of grant and capital project ordinances for the upcoming fiscal year. During the work session on Tuesday night, staff indicated that we would include the individual ordinances ' on the June 29 agenda for Board approval. As you look through your agenda package, you will find that an abstract requesting the approval of the individual ordinances is included (item 8-bb). The ordinances themselves will be provided to you no later than Tuesday, June 27. Because of the sheer number of projects involved in your approval action earlier this week, we need to take a little extra time to produce the ordinances to ensure their accuracy. Should you have questions before you receive the ordinances, feel free to call me at 245-2151 or e-mail me at ddean@co.orange.nc.us. 208 SOUTH CAMERON STREET, POST OFFICE BOX 8181 HILLSBOROUGH, NC 27278 ebb The Board approved a lease for Suite 105 at 501 West Franklin Street, Chapel Hill, NC to Brokerage Resource, Inc. for$1,100.00 per month and taxes-in-lieu of$100 per month. Y. Bid Award_Leachate Collection Piping The Board awarded a bid for Leachate Collection Piping for$26,241.33. Z. Bid Award_Orange Count v Landfill Phase 4 Construction Geosynthetics The Board awarded a bid for Phase 4 Construction - Geosynthetics at the Orange County Landfill to Clary Hood, Inc. of Kissimmee, Florida in the amount of$346,000 and authorized the Purchasing Director to execute the necessary paperwork, and authorized the County Manager to execute change orders as may be necessary during the course of the installation, to the extent project funds are available for this work. Other bids received are listed below: Reynolds - $432,500 Clary Hood - $346,000 Plastic Fusion - $450,479 Serrot International, Inc. - $457,906.60 aa. Budget Amendment#13 The Board approved budget ordinance amendments, grant project ordinance, and a capital project ordinance for fiscal year 1999-2000. bb. Adoption of 2000-2001 Grant and Capital Project Ordinances The Board approved grant project ordinances and selected capital project ordinances in accordance with the actions taken by the Board of Commissioners at the June 20, 2000 budget work session. cc. Change in Board of Commissioners' Meeting Schedule The Board approved a change in the Board of Commissioners' meeting schedule to change the joint meeting with the two school boards from September 21, 2000 to September 25, 2000. VOTE ON THE CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM THE CONSENT AGENDA b. Minutes A motion was made by Commissioner Gordon, seconded by Commissioner Jacobs to approve the highlighted draft of the minutes for March 21St and the minutes for March 23`d with the changes as shown on the green sheet. VOTE: UNANIMOUS m. Contract for Orange Count v Video Production The Board considered approving a contract with Horizon Video Productions, Inc. to produce a 10-12 minute video about Orange County's departments and services to be presented at new employee and board and commission orientation sessions, to citizens on cable access television, and to community, civic, and educational groups. Commissioner Brown said that her interest in this was that the Commissioners have not had any opportunity to discuss it and what it would be like. She would either like to hold this item and the next item to have a presentation on it, or to put some very specific language in the contract specifying when the Commissioners would be part of the review process. Commissioner Jacobs said that there were three separate communication efforts going on—a message to the people, an update of the web site, and this video. He does not see that these three are in any way coordinated and he would like to see it be a coherent message. Commissioner Gordon said that there could be some language added to say that the video, the web site, and the message to the people would articulate a common and coherent theme and message. Also, the Board of Commissioners would approve the effort at key intervals to be identified by the Commissioners. This common theme is specified in the Strategic Communications Plan. Commissioner Brown suggested having a presentation on both of the project concepts—the web site design and the video— by the proposed companies so that the Commissioners could see what 11 Commissioner Gordon wanted to include the revised green sheets for the Intergovernmental Parks Work Group, which list the term endings. A motion was made by Commissioner Gordon, seconded by Commissioner Carey to approve the following appointments: Advisory Board on Aging Mildred Council was appointed for the term ending June 30, 2003. Housing/UNC Task Force Lucy A. Savitz was appointed for the term ending to be announced. Information Technoloav Advisory Committee Joel Dunn was appointed for the term ending December 31, 2003. Inter-governmental Parks Work Group Beth Huskamp, Joe Herzenberg, Jeffrey Schmitt, Patrick Sullivan, Susannah P. Holloway, Judson Edeburn, Ken Chavious, and Gordon Warren were appointed for the term ending June 30, 2003. VOTE: UNANIMOUS .qL Budget Amendment#5 The Board considered budget ordinance amendments, Cedar Ridge High School construction and Pathways Elementary School capital project ordinances. Commissioner Gordon made reference to the Solid Waste Landfill Operations Fund and asked if these were funds left over from last year. Budget Director Donna Dean said that there were two outstanding purchase orders at the end of the year last year. This was during the transition period of the landfill operations being transferred from Chapel Hill to the County. One of the purchase orders was for mulch grinding and the other was for groundwater monitoring. The two purchase orders lapsed in the transition and need to be re-budgeted. A motion was made by Commissioner Gordon, seconded by Commissioner Jacobs to approve budget ordinance amendments, Cedar Ridge High School construction, and Pathways Elementary School capital project ordinances. Chair Halkiotis asked Donna Dean to break out for the Board any of the Landfill related items that require a vote from the County Commissioners. VOTE: UNANIMOUS I. Farmland Preservation Trust Fund Grant Application The Board considered authorizing staff to submit a grant application to the N.C. Farmland Trust Fund. Commissioner Jacobs clarified that the amount was $215,000. A motion was made by Commissioner Jacobs, seconded by Commissioner Carey to authorize the staff to submit a grant application to the N. C. Farmland Trust Fund. VOTE: UNANIMOUS rn. Orange County 2001 Buy Recycled Conference—Work Plan The Board reviewed and considered endorsing a work plan and timeline for the 2001 Orange County"Buy Recycled" conference. Commissioner Jacobs asked that when the County has an event at the Friday center that the center use silverware and recycling containers, cream pitchers, salt and peppershakers, etc. Also, he asked if the food servers at UNC were going to be invited to this Buy Recycled Conference. Gayle Wilson said that he would invite the food servers at UNC. A motion was made by Commissioner Jacobs, seconded by Chair Halkiotis to endorse a work plan and timeline for the 2001 Orange County"Buy Recycled" conference. VOTE: UNANIMOUS q. Housing Rehabilitation Contract Award