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Home My WebLink AboutORD-2000-041 Budget Amendment #13 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 29, 2000 Action Agenda Item No. i-aa SUBJECT: Budget Amendment#13 DEPARTMENT: Budget Office PUBLIC HEARING: (Y/N) No ATTACHMENT(S): IIINFORMATION CONTACT: Donna Dean, 245-2151 Attachment I — Budget As Amended Spreadsheet TELEPHONE NUMBERS: Attachment 2 — Shaping Orange County's Hillsborough 732-8181 Future Grant Project Ordinance Chapel Hill 968-4501 Durham 688-7331 Attachment 3 — Pathways Elementary Mebane 336-227-2031 School Construction Capital Project Ordinance PURPOSE: To approve budget ordinance amendments, grant project ordinance and capital project ordinance for fiscal year 1999-00. BACKGROUND: 1. Human Rights & Relations The Human Rights and Relations Department has received $25,000 in unanticipated Federal revenues for the current fiscal year. The department plans to use some of the money to purchase computer equipment (scanners and laptop computers) and furniture. Other funds will offset departmental expenses for the year. (See column 1, page 5 of this abstract) 2. Sheriff During the year, members of this department provide security at various special events at the University of North Carolina. In addition, this past fall they provided law enforcement assistance to flood stricken counties last fall. The County has paid these officers through its payroll system, and in turn, has been reimbursed by all of the agencies. The total amount received by Orange County is estimated to be 2 about $15,500 more than the current budget of$8,000. This amendment will budget for the receipt of these funds (see page 5, column #2). 3. office of Juvenile Justice Programs This amendment provides for the receipt of additional state Office of Juvenile Justice (OJJ) funds for Orange County. (This program was formerly known as the Community Based Alternatives (CBA) program.) The reallocation totals $23,584. Programs benefiting from the additional funding includes Orange Chatham Opportunities, Teens Climb High, Restitution/Community Service Guided Growth, and Restorative Justice for Youth. No local match is required for receipt of these state pass-through funds. (See page 5, column #3). 4. Aging a) The North Carolina General Assembly approved new general purpose funding for 158 senior centers throughout the state. Orange County has received funds totaling $18,897 ($6,329 for each of the three senior centers, located in. the County, Chapel Hill, Hillsborough, and Northside). County match of$1,890 (10% local match) is currently available in this department's 1999-00 budget. Specifically, the funds will be used to upgrade equipment and furnishings for the three centers. The attached budget amendment accepts these additional funds. (See page 5, column #4a). b) Expenses associated with the Aging Department's Wellness program are partially funded with fees from class participants. The fees offset costs of class instructors. This year, the revenues generated from the classes will exceed the budgeted amount by about $5,750. The majority of these revenues support class expenses for supplies. The receipt of these unanticipated funds is shown on page 5, column 4b of this abstract. c) For more than ten years Duke Power Company, along with the Triangle J Area Agency on-Aging, have contributed funds to each county to purchase fans for elderly citizens with limited resources. In the past, Orange County has received funds to purchase fans for approximately 50 senior citizens throughout the County. This year, Orange County's share of the contribution is more than double that of prior years and will enable the Department on Aging to purchase . 110 fans for distribution. This amendment provides for the receipt of the funds; no local match is required. (See page 5, column 4c). 5. ERCD The current year's Shaping Orange County's Grant Project budget was included in the General Fund by mistake. Funding should have been consistent with previous years appropriations and included in the project ordinance. In order to correct this and reflect the project's total budget, it is necessary to do a technical amendment transferring the current years approved appropriation from the General Fund to the grant fund. This amendment completes the transfer and provides full project 3 funding in the grant project. (See column #5, page 4 and Shaping Orange County's Future Grant Project Ordinance page 6). 6. Non-Departmental a) On May 16, 2000, the Board approved an appropriation from the Commissioners Contingency. The $5,000 appropriation provides matching funds to support a North Carolina travel and tourism/economic development promotional event on July 4 in Ottawa, Ontario, Canada. (See,page 5, column #6a). b) The approved 1999-00 budget included, in the Miscellaneous Function, an allocation totaling $452,233 for elements of the employee pay plan including in- range salary increase, meritorious service awards, and equity retention funds. This amendment allocates these funds to functions within the General Fund for awards given throughout the fiscal year. (See page 5, column #6b). 7. Efland Sewer Operating This year, revenues received in the Efland Sewer Operating Fund have been higher than the original budget. Unbudgeted sewer charges total about $13,000. This budget amendment is necessary to allow for expenditures related to the provision of the service (see page 5, column #7). 8. Pathways Elementary School Construction Capital Project On February 29, 2000, the Board of Commissioners approved a capital project ordinance for the first two phases of Pathways Elementary School construction. The total budget included in the 1999-09 capital investment plan is $12,737,720. Of that total, the Board has approved $8,828,053 for the first two phases. Since that time, the District has had the need to issue several change orders for various items. The most significant unanticipated expenses encountered include costs of constructing a western access traffic lane ($202,191), excavating a bed of rock ($121,229) and additional costs related to installing water and sewer lines and emergency generator ($453,878). Other minor changes, such as safety equipment, have also been necessary since the February approval date. 4 The table below provides a summary of additional funds needed to allow for payment of the change orders: Total Project Budget(as included in the 1999-09 CIP) $12,737,720 Less: Total Allocations Approved by BOCC - $8,828,053 Equals: Unallocated Project Budget $3,909,667 Less:Amount Requested 6/29100 for Change Orders $819,023 Equals: Project Budget Remaining $3,090,644 Does not include additional$235,000 approved by the Board on June 20, 2000 for one-time media and supplies start-up costs. The attached Pathways Elementary School Construction Capital Project on page 8 of this abstract allocates funds to address the change orders encountered to date for this project. FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners adopt the attached budget ordinance amendments, grant project ordinance and capital project ordinance. Orange County Proposed 1999-00 Budget Amendment The 1999-00 Orange Goun/y Burl of Ordinance is amended ax olloaws• Budget As #t Additional #2 Receipt of #4a General Amended revenues received b funds for #3 Receipt of Purpose Revenue #4b Additional #5 See attached #8 See attached Original Budgtt y De artmenz on #4c Receipt of Shaping Orange ppr Contingency # #7 Additional Parhwa Through BOA human Rights and overtime for additional Q13 r(((ived b P appropriation for. 6b Distribution Ys Budget As Sheriffs y A'n Wellness funds to Purchase County's Future Etlarnd Smver Elementary#52 Relations Pass-thm funds Department on 8t$ fans for elder) travel&tourism of pay plan q' Amended Department A8m$ Pmgtam Revenue Y Grant Project event elements Operating School Through BOA Ordinance revenues Construction #13 Capita(Project General Fund Revenue Pro Taxes $ 64,191,574 $ 64,191,574 $ Sates Taxes $ 13 ,945,795 $ 13,948,745 $ $ $ $ $ $ $ License and Permits $ 907,900 $ 907,900 $ Inter vernmentat $ 11,677,66$ $ 12,359,321 $ Charges for Service $ 4,938,837 $ 4,955,537 Investment Eantln Miscell aneous $ 316,672 $ 31G,672 $ $ 4,476,787 Transfers from Other Funds $ 690,000 $ 690,000 $ 1,2?0,000 Fund Balance $ 2,273,702 $ 3,364,655 Is 316,672 T°taf $ 100,215,148 $ 102,009,454 $ 25,000 S 15,500 $ 640,000 $ 23,584 $ 18,897 $ E endi re 5,750 S 2,317 $ _ S. 3,364,655 S $ $ $ tus $ 102,099,502 Community it cc $ 111551080 $ 1,236,441 $ General Administration $ 3,581,406 $ 3,76 433 $ $ $ $ $ $ it - $ $ S $ $ - $ 9,677 $ Tax and Records $ 2,353,32$ $ - 2,37G,1G5 $ _ $ S $ $ $ - S 1,246,218 Community Plannin $ $ $ $ $ $ $ 50,979 $ $ $ 3,812,412 2,141,494 $ 2,366,120 $ $ $ $ $ - $ $ 35,715 $ Human Services $ 22,380,224 $ 23,290,021 $ 25,000 _ - $ $ $ 37,057 $ $ $ 2,407,880 Public Safety $ $ 18,897 $ Sy75Q $ $ $ 2,345,359 eks $ 9,541,976 S 4,245,440 S S 15,500 S 1,31? $ S $ f13,401 $ $ Public Works $ 3,506,576 S 3,6G1,24D $ $ $ $ $ $ $ 23,514,386 Education $ $ $ $ $ $ 101,017 $ $ S 9,361,457 S 36,580,779 $ 36,&&0,779 $ $ $ $ $ S S 48,387 3 Non Depanmtnral: $ - $ _ $ � $ $ 3,709,G27 Outside rneies 8 - $ $ $ 550,779 3 1,524,458 $ 1,595,165 Miscellaneous $ $ $ 23,584 $ 1,151,49? $ 5,!%,801 _ $ $ 5,W0 Debt Service $ 10,176,884 $ $ $ $ - $ - $ Transfers Out $ 6,520,944 $ 10,176,884 $ $ _ $ _ $ $ $ _ $ $ $ 1,623,769 $ $ ( 5 4S 23 $ $ 739,568 ,S2 $ 6,520,444 S _ $ _ $ _ $ - - $ $ $ $ $ Total Gen FundA ro rlatiou 8 100,215,146 $ 102,009,454 $ 15,500 25,000 $ $ $ 23,584 $ 18,897 $ 5,750 $ I,317 $ $ $ $ - $ $ $ $ 102,099,502 $ $ - $ Efland Sewer Operating Fiend S $ s $ Revenue Charges for&entices E enditures $ 13,000 an er penning ( $ 13,OD0 i i Cil 6 Shaping Orange County's Future Grant Project Ordinance Project Number 11-551. Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted. Section 1. The project authorized is the Shaping Orange County's Future project which is a joint initiative of the Towns of Chapel Hill and Carrboro and the County to conduct a visionary or goal setting process for the entire county. Section 2. Under the terms of this project, Orange County will administer the funds as fiscal agent. Section 3. The following revenue is anticipated to be available to complete this project: Intergovernmental: Town of Chapel Hill(1995-96) $25,000 Town of Chapel Hill(1996-97) $1,205 Town of Chapel Hill(1997-98) $5,021 Town of Chapel Hill(1998-99) $24,839 Town of Chapel Hill(1999-00) $5,598 Town of Canboro(1995-96) $989 Town of Carrboro(1996-97) $7,424 Town of Carrboro(1997-98) $1,612 Town of Carrboro(1998-99) $7,984 Town of Carrbom(1999-00) $1,809 Total Intergovernmental $81,481 Orange County Transfer from the General Fund(95-96) $42,588 Transfer from the General Fund(96-97) $7,369 Transfer from the General Fund(97-98) $8,808 Transfer from the General Fund(98-99) $39,414 Transfer from the General Fund(99-00) $9,818 Total Orange County Contrbution $107,997 Total Revenue $189,478 Section 4. The following amount is appropriated for this project: Community Planning $189,478 Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. 7 Section 6. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 7. Copies of this grant project ordinance shall be made available to the finance officer for direction in carrying out this project. Section 8. Positions authorized through this grant project ordinance include: 1.00 Full-Time Equivalent Planner H Section 9. This project ordinance is in effect until December 31,2000. Adopted.this 29`" day of June 2000. 8 Pathways Elementary School Construction (Phase 3) Orange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to construct a new elementary school in the district. Proceeds from the 1997 bond referendum, State bond funds, impact fees, and a fund balance appropriation from the School Capital Projects Fund finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated tol complete this project: TV ug Through FY 1999-00 FY 1998-99 Appropriation 1999-00 SalesTax mpact ees 1,053, 43 , State Bond Funds , Bond un , Fund Balance Appropriation from School Capital Projects Fund 1 0 19,530 19,530 URI.Project Tunaing , Section 4. The following amount is appropriated for this project: =ugh ug 1998-99 Appropriation 1999-00 Planning/ArcH7 ngin 325,000 325,= Lan&Assoc ees 0 4,450 994,450 Construction 0 6,536,207 6,536,207 Rock Excavation 121,228 121;72T Equipment/Furrushings Access a nstrucnon 202,191 20TFYF, Water&Sewer Lines , Contingency _ Mal ppropria ion U Y,647,U76— Section 5. This ordinance shall remain in effect from September 7, 1999 until June 30, 2001. Adopted this 29' day of June 2000.