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HomeMy WebLinkAbout2000 S Sheriff - Agreement with Justice Benefits, Inc. JBI JUSTICE BENEFITS, INC. July 3, 2000 Orange County 144 E. Margaret Lane Hillsborough, N.C. 27278 Dear Warden Larry Medlock: Enclosed is your executed copy of the Agreement for Professional Services between Orange County and Justice Benefits, Inc. for your files. Should you have any questions, please do not hesitate to call me at (800) 835-2164 ext. 3737 or Michelle Lester at (360)449-3971. We look forward to working with Orange County and finding many well-deserved federal dollars for you. Sincerely, Charles A. Green Director of Marketing Enclosure 2010 Valley View Lane,Suite 300• Dallas,TX 75234 Phone Number(972)406-3700• Fax Number(972)406-3790 •Toll Free: 1-800-835-2164 AGREEMENT FOR PROFESSIONAL SERVICES 00 between Justice Benefits, Inc. and Orange County, North Carolina This Agreement is entered into by and between Orange County, North Carolina (hereinafter referred to as the "County") and Justice Benefits, Inc. , a business unit of Unificare, LLC, (hereinafter referred to as "JBI") , located at 2010 Valley View, Suite 300, Dallas, TX 75234. WITNESSETH WHEREAS, many of the services provided by the County are funded directly by local and state funds when, in fact, some of those services are eligible for Federal Financial Participation (FFP) ; and WHEREAS, JBI is willing and able to provide professional assistance to the County in securing appropriate FFP; NOW, THEREFORE, for and in consideration of the mutual covenants and promises recorded herein, the parties hereto agree as follows . ARTICLE I RESPONSIBILITIES OF JBI JBI agrees to perform the following two services: 1. JBI will review the policies and procedures used by the County in order to identify any additional Federal and other revenues sources that could be captured or enhanced by the County and to work with the County to secure those additional revenues. In accomplishing this service JBI will perform the following steps: a. Meet with County officials who represent the programs as agreed to by the County and JBI; b. Create a baseline report that distinguishes Federal reimbursements that are currently being received by the county, and defines the new and/or enhanced opportunities for reimbursement. c. Assist the County in its efforts to recover additional federal dollars that are due to the County, as they are identified by JBI; and d. Assist the County in negotiations with Federal agencies to ensure that the County receives the additional revenues identified by JBI . 2 . JBI will continually monitor for new opportunities of funding. a. On any new opportunity that arises, the County has sixty (60) days to act on its own. b. If sixty (60) days after an opportunity has become available the County has not acted to claim the new dollars, JBI then may notify the County of the opportunity, aid the County in claiming the new monies, and is due compensation per Article VI . ARTICLE II RESPONSIBILITIES OF THE COUNTY The County agrees to complete the following activities : 1 . Designate a contract monitor who shall: A. Be the person responsible for monitoring JBI's performance under the terms and conditions of this agreement; and B. Authorize payment for services rendered based upon properly submitted invoices to the County in accordance with Article VI of this agreement (i .e. Compensation) . 2 . To the extent permitted by and in the manner provided in North Carolina and federal law, provide JBI with copies of or access to documents and databases that are necessary for the successful completion of work required by this agreement . ARTICLE III NOTIFICATION Any notice, specifications, reports, or other written communications from JBI to the County shall be considered delivered when posted by certified mail . Any notice, delivered by certified mail to JBI at the address on the first paragraph of this Agreement shall be considered delivered when posted. ARTICLE IV EFFECTIVE TERM Both parties agree that the effective term of this Agreement shall be for a four (4) year period beginning with the date of this contract. Provided, however, that either party may cancel this Agreement by giving thirty (30) day' s written notice prior to the beginning of the County' s fiscal year. Upon receipt of such notice, JBI shall complete the federal reimbursement claims for the fiscal year in which the notice is given. JBI shall be compensated for these final federal claims in accordance with Article VI . ARTICLE V RENEWAL Both parties agree that upon conclusion this Agreement will automatically be renewed on year-by-year basis, under the same terms and conditions as set forth herein, unless written notice is given at least thirty (30) days prior to the expiration of this Agreement. ARTICLE VI COMPENSATION Both parties agree as follows: 1. The intent of this agreement is to compensate JBI only for new revenues received by the County that are expressly deemed to be a result of JBI' s efforts. The parties agree that JBI will be compensated for new or enhanced revenue that directly result from JBI' s activities at the following rate: ❖ Twenty-two percent (22%) of all revenue actually received (prospectively or retroactively) by the County as a direct result of the work JBI completes for the County. 2. JBI will be due its fees on new or enhanced federal reimbursements received on each program area JBI identifies or enhances for a minimum two-year period. The initial start date for each program area will be the date the first new or enhanced claim is submitted for reimbursement. JBI' s compensation period may be extended beyond the minimum two-year period, depending on renewals that occur with this contract. 3. Both parties recognize that there may be delays in reimbursement to the County by the Federal government. JBI will be reimbursed within three weeks after funds are actually received by the County and an accurate invoice is delivered to the County by JBI, even if those receipts occur beyond the term of contract . 4. JBI agrees that should any funds recovered by the County as a result of this agreement be subsequently disallowed, any related fees paid to JBI based on such disallowed reimbursements will be credited against future payments to JBI, or be promptly repaid to the County should this agreement be terminated. JBI's liability is limited to funds paid to, or owed to, JBI as a result of this contract with the County. 5. JBI is not obligated to make the County aware of absolutely all funding opportunities and is without liability for failure to do SO. 6. To the extent permitted by and in the manner provided in North Carolina and federal law, JBI has the right to review the County' s claims, grant awards, and such books, records, and other documents as may be required to ensure that the payment of JBI' s fees is in accordance with this Agreement. 7. JBI covenants and agrees to pay and be solely responsible for all its own staff and out-of-pocket expenses that it incurs in providing services hereunder. ARTICLE VII REPORTS JBI shall furnish the County with periodic reports on the effectiveness of JBI's engagement. A final report shall be made forty- five (45) days after the termination of this agreement . ARTICLE VIII CONFIDENTIALITY To the extent permitted by and in the manner provided in North Carolina and federal law, the County and JBI mutually agree that the confidentiality of the information obtained by JBI shall be strictly observed in any reporting, auditing, invoicing and evaluation. ARTICLE IX DUE AUTHORIZATION The County represents that all necessary approvals for the execution hereof have been obtained and that the person executing this agreement on behalf of the County is authorized to execute this Agreement as the binding act of the County. ARTICLE X CONTRACT AMENDMENTS The scope of services and related compensation of this Agreement may only be modified with the written consent of both parties . ARTICLE XI GOVERNING LAW This Agreement shall be governed by and construed in accordance with the internal laws, regulations and judicial decisions of the State of North Carolina and of the United States of America, to the extent the same may be applicable. Any action or proceeding brought to interpret or enforce the provisions hereof shall be commenced and continued in the state or federal courts of the State of North Carolina. IN WITNESS WHEREOF, Orange County, North Carolina and JBI have executed this Agreement as of the date written below EXECUTED THIS .5^DAY OF J rt&e 2000 . SUBMITTED BY: Gem,_ Cath Fitts Regional Account Manager APPROVED BY: JBI, a business unit of Unificare, LLC, Federal Identification Number 75-2795617: Orange County, North Carolina Charles A. Green Director of Marketing jNameA� r Title lsg:orangecounty\jbicontractclean.doc