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Home My WebLink AboutORD-2000-039 Budget Amendment #12 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 6, 2000 Action Agenda Item No. SUBJECT: Budget Amendment#12 DEPARTMENT: Budget Office PUBLIC HEARING: (YIN) No ATTACHMENT(S): !!INFORMATION CONTACT: Donna Dean, 245-2151 Attachment I — New High School Construction (Orange County Schools) Capital Project TELEPHONE NUMBERS: Ordinance Hillsborough 732-8181 Attachment 2— Paving & Parking Lot Chapel Hill 968-4501 Renovations (CHCCS) Capital Project Durham 688-7331 Ordinance Mebane 336-227-2631 Attachment 3—Memo from Bill Mullin, Requesting Approval of Culbreth Middle School Paving Project PURPOSE: • To approve capital project ordinances for the Orange County Schools New High School and the Chapel Hill Carrboro City Schools Paving and Parking Lot Renovations. BACKGROUND:' New High School Construction (OCS) Capital Project Update Construction of a new high school for the Orange County School District is included in the County's approved ten-yew Capital Investment Plan for the period 1999-2009. The total approved amount included in the plan through the current year is $2,693,908. To date, the District has requested, and the Commissioners have appropriated, funds for the following Phase I elements of this major project: Appropriation Approved by Project Element BOCC Land and Associated Fees $ 679,336 2 The District recently solicited bids for architectural services, and the low bidder was Corley, Redfoot and Zack at an amount of $1,250,000. In order to award the contract, the School Board requests that the Commissioners approve the attached New Orange County High School Capital Project Ordinance appropriating the additional funds required to for the contract. With the approval of the attached capital project ordinance, the approved appropriation for the project will be $1,929,336. Approval of Parking Lot Repairs at Culbreth Middle School Included in the Recommended 2000-10 Capital Investment Plan is an appropriation in fiscal year 2000-01 totaling $405,000 for paving and parking lot renovations at several schools in the Chapel Hill Carrboro City Schools District. Of that total amount, $200,000 provides for parking lot repairs and paving at Culbreth Middle School. According to the attached memo from Bill Mullin, Director of Facilities Management for the District, the present condition of the driveways and lots is deteriorated and dangerous. The District identifies a need to begin work in early June as the school year ends to ensure completion of the work before the beginning of the next school year. Therefore, the District needs to solicit bids now in order for the timetables to fall into place. To that end, there must be a capital project ordinance in place. The District requests that the Commissioners approve a $200,000 appropriation to the Paving Parking Lot Renovations Capital Project Ordinance for Culbreth Middle School FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners adopt the attached capital project ordinances for Orange County Schools and .Chapel Hill- Carrboro City Schools. 3 New High School Construction Orange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina,the following capital project is hereby adopted. Section 1. The project authorized provides funds to construct a new high school in the district. Proceeds from the Schools' portion of the one-half cent sales taxes,the 1997 bond referendum, and a private placement loan finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 1999-00 Through FY 1998-99 Appropriation 1999-00 Sales Tax 957,834 606,181 1,564,015 Impact Fees 0 365,321 365,321 PSBF 0 0 0 1997 Bond Funds 0 0 0 Other 0 0 0 Total Project Funding 957,834 1 971,502 1 1,929,336 Section 4. The following amount is appropriated for this project: o 1998-99 Appropriation 1999-00 PI ch/Engin 278,498 971,502 1,250,000 Land/Assoc Fees 679,336 0 679,336 Construction 0 0 0 Equiprnent/FutnishfiW 0 0 0 Other 0 0 0 Contingency 0 0 0 Total Appropriation 957,834 971,502 1,929,336 Section 5. This ordinance.supersedes all previous New High School Construction Capital Project Ordinances for the Orange County Schools. Section 6. This ordinance shall remain in effect from July 1, 1998 until June 30, 2001. Adopted this 6`" day June 2000. i Z, 4 Paving and Parking Lot Renovations Chapel Hill-Carrboro City Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina,the following capital project is hereby adopted. Section 1. The project authorized provides funds to repair.and pave existing driveways and parking. Proceeds from Schools' portion of the one-half cent sales tax finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is antici ated to complete this project: Through - roug FY Appropriatio FY Sales Tax $264,690 $200,000 $464,690 Impact Fees $0 $0 $0 PSBF $0 $0 $0 1997 Bond Funds $0 $0 $0 Other $0 $0 $0 Total Funding $264,690 1 $200,000 $464,690 Section 4. The following amount is appr o riated for this-project: Through - Through FY 1999-00 Appropriation 2000-01 Plannin Arch/En in $10,000 $20,000 $30,000 Land/Assoc Fees $0 $0 $0 Construction $254,690 $180,000 $434,690 Equipment/Furnishings $0 $0 $0. Other $0 $0 $0 .Contingency U0 $_0 $0 Total Costs 1 $264,690 $200,000 $464,690 Section 5. This ordinance, originally adopted June 22, 1998, shall remain in effect from July 1, 1998 until June 30, 2001. Adopted this 6h day of June 2000. 5 CHAPEL HILL - CARRBORO CITY SCHOOLS Lincoln Center, Merritt Mill Road Chapel Hill, North Carolina 27516-2881 Telephone: (919) 967-8211 Fax: (919) 933-4560 Neil G.Pedersen Chester F.Preyar,Assistant Superintendent Superintendent for Support Services William J. Mullin, Director of Facilities Management MEMORANDUM TO: Donna Dean FROM: Bill Mullin SUBJECT: Approval of Culbreth Middle School Paving Project DATE: May 12, 2000 Included in the 2000-10 Chapel Hill-Carrboro City Schools Capital Investment Plan is funding to repair the paved driveways and parking lots at Culbreth Middle School. The project is budgeted for fiscal year 2000-01. The condition of the asphalt driveways and lots at Culbreth is dangerous. Large potholes continue to appear along with the general deterioration of the surface material. While maintenance repair efforts are continuous, driving on campus requires constant attention to avoid unsafe conditions. The repair project has been included in the CIP for some years. The present condition of the material and the resulting safety issues necessities the work is done as soon as possible. The project has the full support of the district's Facilities Maintenance Department and school administration. We are requesting permission to immediately proceed with a contract for the repair and paving of the Culbreth driveways and parking lots. Work would begin ir?early June when school is finished. We anticipate a project cost of$200,000 depending on the amount of curb and gutter needing replacement. .This cost is within the CIP budget amount for district paving needs in year 2000-01. .Please let me know if you require any additional information.. Thank you for your cooperation.