HomeMy WebLinkAbout2000 S Agreement - GIS - Interlocal Agreement with Town of Hillsborough for GIS Services and Products 3
ORANGE COUNTY,
NORTH CAROLINA
THIS AGREEMENT, made this I Ut` day of ; , 2000, by and between Orange County, hereinafter
referred to as "the County," and The Town of Hills orough,North Carolina, hereinafter referred to as "the
Town,"
WHEREAS, The Town participated with the County when the County issued requests for
proposals (hereafter"the RFP"), on November 6, 1997 (amended on November 18, 1997) to obtain digital
GIS services and products; and
WHEREAS, on January 20, 1998, the County awarded a contract to Atlantic Technologies Ltd. of
Huntsville, Alabama(hereafter"the Company"), to provide services and products for GIS development as
described in the RFP and the Company response (hereafter"the GIS Contract"); and
WHEREAS, the GIS Contract allows the Town to purchase the services and products from the
County that the Company completes; and
WHEREAS, the County and the Town have decided that an agreement is necessary for the
purchase and delivery of the services and products to the Town and that a fair-share is the basis for the
Town's cost for any item not priced on a per sheet basis (aerial photos, control, analytical, etc.); and
WHEREAS, the Town's fair-share is $6,321 since the number of tiles needed to depict the
geographic boundaries of the Town's planning area(including the extraterritorial jurisdiction and utility
service area) represents 7 percent of the County's contract cost for aerial photos, control, and analytical
products, and
WHEREAS, it has been determined that the services and products desired by the parties to this
agreement can be shared in an equitable manner as provided in this agreement.
NOW, THEREFORE, it is agreed and understood that:
Conditions
1. All products created by the Company for the County are the property of the County.
2. The Town may purchase from the County, for the area designated below any service or product
obtained from the Company pursuant to the GIS Contract.
3. The Town may purchase from the County the following 64 tiles at $150 per tile for a total cost of
$9,600:
9863-06 9864-07 9864-14 9865-12 9873-05 9874-05 9874-13 9875-13
9863-07 9864-08 9864-15 9865-14 9873-06 9874-06 9874-14 9875-14
9863-10 9864-09 9864-16 9865-16 9873-07 9874-07 9874-15 9875-15
9863-11 9864-10 9864-17 9865-17 9873-08 9874-08 9874-16 9875-16
4
9863-12 9864-11 9864-18 9865-18 9873-09 9874-09 9874-17 9875-17
9863-16 9864-12 9864-19 9865-19 9873-10 9874-10 9874-18 9875-18
9864-05 9864-12 9864-20 9865-20 9873-11 9874-11 9874-19 9875-19
9864-06 9864-13 9865-11 9873-03 9873-12 9874-12 9874-20 9875-20
2. The total cost to Hillsborough for the 64 tiles as itemized equals $15,921:
a. Town's fair share at $6,321.
b. 64 tiles at $150 each for $9,600.
2. A "tile" for the purpose of this agreement includes at least the following digital information that
can be processed using a Pentium desktop computer with AutoCAD Map software:
a. Digital orthophoto base maps produced at a scale of 1"= 400' and based on NAD 83
that can show NAD 83 and NAD 27 grid ticks.
b. Digital topography with contour intervals representing elevation changes every 5 feet
and produced at the scale of 1"=400'.
C. Digital planimetrics produced at a scale of 1"= 400' and with features consistent with
this scale in the Atlantic Contract.
d. Corresponding databases provided by Orange County Land Records including tax map
and parcel information.
6. The County will provide quality control review of products delivered by the Company to the
County, including an expert consultant when necessary.
7. When provided by the Company, the County will deliver requested products to the Town in the
format and on the media within the capability of the County's ARC/INFO software and hardware
which at this time is CD-ROM.
8. The Town may refer all clients, citizens, and customers to the County's Land Records/GIS
Office for the purchase of digital map coverages, images and files. The Town will not sell or give
the digital products purchased from the County without requiring the purchaser/receiver to sign an
agreement in substantially the form of the enclosed. The County will provide the Town with
current copies and subsequent updates of all policies and price listings associated with the
provision of the County's digital and GIS products as previously described.
Special Conditions
1. If the Town orders products or services after November 1, 2000, it will be subject to the same cost
adjustment that is a part of the GIS Contract.
5
In witness whereof,the parties hereto have executed this inter-local agreement effective on the 1"day of
July 2000.
County: Town:
ORANGE COUNTY,NORTH CAROLINA TOWN OF HILLSBOROUGH
n -- � -
By: By:
Stephen Halkiotis, Chair Horace H Johnsoic Mayor
Orange County Board of Town of Hillsborough
Commissioners
ATTE ATTE
Beverly A. Whe, ClerkTtothetoard donna F. Armbrister, Town Clerk
Kenneth T. Chavious, Finance Director 9herry G. C r, Finance Director
"This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal
Control Act."
erry G. Car e Finance Director