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Home My WebLink AboutORD-2000-035 Budget Amendment #11 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 16, 2000 Action Agenda Item No. SUBJECT: Budget Amendment#11 DEPARTMENT: Budget Office PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: 1. Budget As Amended Spreadsheet Donna Dean, 245-2151 2. Orange County Schools Capital Project Ordinances TELEPHONE NUMBERS: 3. Status of Commissioners' Contingency Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To approve budget amendments and Orange County Schools Capital Project Ordinances. BACKGROUND: Amendments for Items Approved by Prior Board Action 1. Shearon Harris Spent Fuel Storage Project Financial Update Through April 30, 2000, the BOCC has authorized the expenditure of up to $211,300 for investigation and intervention in the Shearon Harris Spent Fuel Storage Project. A grant obtained by NCWARN will offset $15,000 of this expense. Approximately $48,000 of the authorized expenditures were actually paid in FY 1998-99. The County has received pledges and/or actual contributions totaling $20,000 from Durham County and the Towns of Carrboro and Chapel Hill to defray some of the expenses involved in this legal challenge. .A balance of $128,300 in County funds will be required to cover work on the Shearon Harris project authorized by the BOCC through April 30, 2000. The BOCC included a larger than normal Contingency appropriation of $175,000 in the adopted FY 1999-00 budget in anticipation that there would be significant expenses required to pursue this legal process. The BOCC has appropriated $37,900 from Contingency thus far in 1999-00, leaving a total of $137,900 uncommitted. This amendment appropriates Commissioner Contingency of $128,300 and budgets $20,000 from the local governments to cover the project-to-date expenditure authorizations. 2 Amendments for Items Included in the 9999-09 Capital Investment Plan 2. Orange County Schools To-date, the Board has approved all Level 1 capital project ordinances for the Chapel Hill-Carrboro City Schools, including small scope, in-house renovations and technology. Recently, the Orange County Schools requested that the Board of Commissioners approve four Level 1 capital project ordinances for the system. As the Board may recall, Level 1 projects have a relatively small scope of work or entail purchasing equipment and vehicles. The District requested approval of the following projects: Capital Project 1999-00 CIP Funding Source . Appropriation(as included in the approved 1999-09 CIP Energy Management Systems — installation of $200,000 1997 Bond Funds computer controlled energy management direct digital systems to heating and air conditioning units. Handicapped Accessibility — modification and $35,983 1997 Bond Funds additions to improve handicapped accessibility. throughout all buildings,playing f elds, and parking lots on seven campuses. Orange High Renovations — renovations to $450,000 1997 Bond Funds Orange High School Technology — purchase equipment including $625,000 1997 Bond Funds computers, file servers, telecommunications and video equipment, and retrofit facilities. The attached capital project ordinances provide funding as outlined above. Amendments for New Items Not Approved by Prior Board Action 3. Health Department The Environmental Health division of the Health Department has received an additional allocation from the State. The funds, totaling $3,869, provide funds to offset costs of training personnel. No County match is required for receipt of these funds. Column #3 on the Budget As Amended Spreadsheet(page 3 of this abstract) provides for the receipt of the State funds.. FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the budget amendments and the capital project ordinances as outlined above. vacs 5a WMlll.'' Proposed 1999-00 Budget Amendment The 1999-00 Oraa?Qwq Btdget Ordinaw is awed&as faflozes: #1 Shearon Harris Initiative(Includes #2 See attached Budget As inter-function Orange County #3 Additional Budget As Budget Original Bud Amended transfer of$128,300 State funds for Amended g g Through BOA fromBOCC Schools Capital Environmental Through BOA #10 Contingencyto Ordinances t Health #11 Shearon Harris account) Genera/Fund Revenue Property Taxes $ 64,191,574 $ 64,191,574 $ - $ $ $ 64,191,574 Sales Taxes $ 13,948,795 $ 13,948,795 $ $ $ $ 13,948,795 License and Permits $ 907,900 $ 907,900 $ $ $ - $ 907,900 Intergovernmental $ 11,677,668 $ 12,350,452 $ 20,000 $ - $ 3,869 $ 12,374,321 Charges for Service $ 4,938,837 $ 4,955,537 '$ - $ $ - $ 4,955,537 Investment Earnings $ 1,270,000 $ 1,270,000 $ 1,270,000 Miscellaneous $ 316,672 $ 316,672 $ 316,672 Transfers from Other Funds $ 690,000 $ 690,000 $ 690,000 Fund Balance $ 2,273,702 $ 3369,655 $ 3,369,655 Total $ 100,215,148 $ 102,000,585 $ 20,000 $ - $ 3,869 $ 102,024,454 Expenditures Community Maintenance $ 12155,080 .$ 1,236,441 $ - $ $ $ 1,236,441 General Administration $ 3,5812406 $ 3,761,433 $ $ $ $ 3,761,433 Tax and Records $ 2,353,325 $ 2,376,165 $ $ $ $ 2,376,165 Community Planning $ 2,141,499 $ 2,368,120 $ $ $ $ 2,368,120 Human Services $ 22,380,224 $ 23,286,152 $ $ - $ 3,869 $ 23,290,011 Public Safety $ 9,141,976 $ 9,245,440 $ $ $ - $ 9,245,440 Public Works $ 3,506,576 $ 3,661,240 $ $ $ $ 3,661240 Education $ 36,580,779 $ 36,580,779 $ $ $ $ 36,580779 Non Departmental: Outside Agencies $ 1,524,458 $ 1,595,185 $ $ $ $ 1,595,185 Miscellaneous $ 1,151,997 $ 1,191,801 $ 20,0001$ $ $ 1,211,801 Debt Service $ 10,176,884 $ 10,176,884 $ $ $ $ 10,176,884 Transfers Out $ 6,520,944 $ 6,520,944 $ Is $ 6,520,944 Total Gen Fund propriadon $ 100,215,148 $ 1022000,585 $ 20,000 $ $ 3,869 $ 102,024,454 W y Energy Management Systems Orange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to install computer controlled energy management . direct digital systems to heating and air_ conditioning units. Proceeds from the School' portion of the one-half cent sales taxes finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: roug n ju T JLYY!f-UU I Drougn 1998-99 Appropriation 1999-00 Sales Tax $0 $0 $0 Impact Fees $0 $0 $0 PSBF $0 $0 $0 1997 Bond Funds $200,000 $200,000 $400,000 Other $0 $0 $0 Total Fundingi $200,000 $200,000 $400,000 Section 4. The following amount is appropriated for this project: 1998-99 Appropriation 1999-00 ammn c ngm an ssoc Fees ConstFuction s2UU,UUU s2uu, IAUU, quipmen Lgs OtHer o a Cost , , Section 5. This ordinance supersedes all previous Energy Management Systems Capital Project Ordinances for the Orange County Schools System. Section 6. This ordinance shall remain in effect from July 1, 1998 until June 30, 2000. Adopted this sixteenth day of May 2000. Handicapped Accessibility Orange County Schools Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to modify and improved the handicapped accessibility -throughout all buildings,playing fields,and parking lost on seven campuses. Proceeds from the Schools' portion of the one-half cent sales taxes finance this project and the 1997 bond referendum. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section I The following revenue is anticipated to complete this project: Through FY 1999-00 Through 1998-99 Appropriation FY 1999-00 Sales Tax 434,017 0 434,017 Impact Fees 0 0 0 PSBF 0 0 0 1997 on Funds 200,000 35,983 235,983 Other 0 0 0 7 Rat Pro)FTFunaing 634,0171 35,9U_I 670,000 Section 4. The following amount is appropriated for this project: Thmugh FVY 1777-00 Drougn r 1 1998-99 Appropriation 1999-00 111anrung/ArWEngm U 0, an Assoc Fees Cbms 634,U17 35,983. 670,7= Equipment/Fumtskungs (Aher 01 U 0 Unting5ncy U1 U 2 o1fal AppPapffam-on 0"'Vi 33,90- 67U, Section 5. This ordinance shall remain in effect from July 1, 1993 until June 30,2000. Section 6. This ordinance supersedes all previous Handicapped Accessibility Capital Project Ordinances for the Orange County School System. Adopted this sixteenth day of May 2000. Orange High School Renovations Orange County Schools Capital Project Ordinance Project Number 64-860-7010 Be.it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina,the following capital project is hereby adopted. Section 1. The project authorized provides funds to renovate Orange High School. Proceeds from the Schools' portion of the one-half cent sales taxes and the 1997 bond referendum finance this proj ect. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through Through FY 1999-00 FY 1998-99 Appropriation 1999-00 Sales Tax $383,000 $0 $383,000 Impact Fees $0 $0 $0 PSBF $0 $0 $0 1997 Bond Funds $150,000 $450,000 $600,000 Other $0 $0 $0 Total Project Funding $533,000 $450,000 $983,000 Section 4. The following amount is appropriated for this project: roug YFY 1999-OU Through 1998-99 AppropriatioLa 1999=00 Plannin Arch/En in 0 0 $0 Land/Assoc Fees 0 0 $0 Construction 533,000 450,000 $983,000 Equipment/Furnishings 0 0 $0 Other 0 0 $0 Contingency 0 0 $0 Total Appropriation $533,000 $450,000 $983,000 Section 5. This ordinance supersedes previous Orange High School Renovations Capital Project Ordinances. Section 6. This project shall remain in effect from July 1, 1998 until June 30, 2000. Adopted this sixteenth day of May 2000. -7 Technology Application Project Orange County Schools ' Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds to retrofit facilities for new technology systems. Proceeds from the 1992 bond referendum,the 1997 bond referendum, and the Schools portion of the County's one-half cent sales taxes finance this project. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section 3. The following revenue is anticipated to complete this project: Through FY 1999-00 Through FY 1998-99 Appropriation 199940 Sales Tax $3,32=, $U- , $3,325,000 Inpact Fees 1992 on MEW— $2,000,007 $(T $2,000,000 1997 on Funds $375,0007 $625,00E-75 nDUW Offie-7 Total Project Fun ding ,7UU,-UDTJ $625,000 1 $6,325,00 Section 4. The following amount is appropriated for this project: Tht UUrII PY t999-00 9phil UugjLJL A—L, 1998-99 Appropriation 1999-00 YIannMg/ArCb7FH--gm Z�/UU,UUU W F7UU,7W LancVAssoc Pees su $U Sa- Constmetion sI,UUU,UUU W 5I,UUU,UU(r EquipmenUkurfuslungs Z54,UUU,UUU zioz.-�,Uuu Z0,(3Z--),UUU Uffle—r Sir $U Contingency su II U Total Approprian on 'um ZM75,mw 56,325,UuIr Section S. This ordinance supersedes all previous Technology Application Capital Project Ordinances for the Orange County Schools system. Section 6, This ordinance shall remain in effect from July 1, 1998 until June 30, 2000. Adopted this sixteenth day of May 2000.