HomeMy WebLinkAboutAgenda - 03-12-2013 - 3ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 12, 2013
Action Agenda
Item No. 3
1
SUBJECT: Presentation of Manager's Recommended FY 2013 -18 Capital Investment Plan
(CIP)
DEPARTMENT: Financial Services PUBLIC HEARING: (Y /N) No
ATTACHMENT(S): INFORMATION CONTACT:
Attachment A. Chapel Hill Carrboro City Frank Clifton, County Manager,
Schools (CHCCS) FY (919) 245 -2305
2013 -23 Capital Clarence Grier, Financial Services,
Investment Plan Request (919) 245 -2453
Attachment B. Orange County Schools Paul Laughton, Financial Services,
(OCS) FY 2013 -23 (919) 245 -2152
Capital Investment Plan
Request
Attachment C. Manager's Recommended
FY 2013 -18 County
Capital Investment Plan
(Under Separate Cover)
PURPOSE: To present the Manager's Recommended FY 2013 -18 Capital Investment Plan to
the Board of County Commissioners.
BACKGROUND: For over 20 years, the County has produced a Capital Investment Plan (CIP)
that establishes a budget planning guide related to capital needs for the County as well as
Schools. The current CIP consists of a 5 -year plan that is evaluated annually to include year -to-
year changes in priorities, needs, and available resources.
Capital Investment Plan — Overview
The FY 2013 -18 CIP includes County Projects, School Projects, Proprietary Projects, and
Special Revenue Projects. The Proprietary Projects include Water and Sewer, Solid Waste
Enterprise Fund, and Sportsplex projects. The Special Revenue Projects include Economic
Development and School related projects funded from the Article 46 (1/4 cent) Sales Tax
proceeds. The Article 46 Sales Tax was approved by the voters in the November 2011
election, and became effective April 1, 2012.
The CIP has been prepared anticipating continued slow economic growth of between 1 -2%
annually over the next five years. Many of the projects in the CIP will rely on debt financing to
fund the projects.
County Capital — Highlights
The County Capital section includes four (4) new projects that were not part of the FY 2012 -17
Approved CIP. These projects include the following:
Environment and Agriculture Center — The age and condition of the current facility require
significant investment for on -going use, including replacement of the roof, HVAC equipment,
and asphalt repair /improvements. Year 5 (FY 2017 -18) reflects funding of $1,353,508 for these
repairs /replacement. This is one of several facilities that was discussed with the Board of
Commissioners at their February 12, 2013 work session.
Government Services Center Annex — includes $350,000 in Year 5 (FY 2017 -18) for HVAC
replacement. This is one of several facilities that was discussed with the Board of
Commissioners at their February 12, 2013 work session.
Historic Rogers Road Neighborhood Community Center — During FY 2012 -13, the Board of
Commissioners approved the establishment of a capital project for the construction of a Historic
Rogers Road Neighborhood Community Center with funds of $650,000. The project is
contingent on both an Interlocal Agreement with the Towns of Chapel Hill and Carrboro, and the
approval of a contract with Habitat for Humanity for the construction and operation of the
Community Center. No additional funding is included in the Manager's Recommended FY
2013 -18 CIP.
Little River Park (Phase ll) — based on the Little River Park master plan, and infrastructure
improvements needed, this project would pave the road and expand parking, repave the ADA
loop trail with funds of $175,000 in Year 3 (FY 2015 -16), and add a new maintenance shed and
new playground in Years 6 -7. Funding is shared 50% with Durham County for this project.
Other Major County projects include the following:
Southern Orange Campus (Future Planning) — Design services of $400,000 are recommended
in Year 2 (FY 14 -15, with site development infrastructure work of $3,600,000 recommended in
Year 3 (FY 15 -16) for campus buildings not associated with the existing Southern Human
Services Center (SHSC). Expansion of the existing SHSC is included in a separate CIP project.
Southern Human Services Center Expansion — includes expansion of the existing SHSC,
contingent upon approval of the Special Use Permit (SUP) modification that will guide use of
this site. Funding of $6,650,000 is recommended in Year 4 (FY 2016 -17) for this expansion,
which includes a Dental Clinic.
Southern Library — includes $600,000 in Year 1 (FY 2013 -14) for possible land purchase and
design costs, $525,000 in Year 3 (FY 2015 -16) for site work /engineering, and construction costs
of $7,000,000 to be spread over two fiscal years ($3,500,000 in Year 4 and $3,500,000 in Year
5).
K
Proposed Jail — total project costs of $30,000,000, with site related planning costs of $500,000
recommended in Year 3 (FY 2015 -16), architectural /engineering costs of $500,000 in Year 4
(FY 2016 -17), with the construction of a new 250 bed jail recommended in FY 2017 -18 at an
estimated cost of $29,000,000.
Blackwood Farm Park — Funds for construction of an Agricultural, Environment, and Parks
Center, including a permanent parks operations base, are planned for two phases ($3,000,000
in Year 3 and $2,000,000 in Year 5), with design, engineering, and preconstruction funds
totaling $600,000 in Years 1 and 2. The bulk of Park construction is recommended in Year 4
(FY 2016 -17) with funds of $1,300,000.
Eurosport Soccer Center (Phase 11) — This represents an investment in the current facility, with
additional restrooms and parking in Year 2 (FY 2014 -15), as well as conversion of one field to
artificial turf with funds of $800,000 in Year 3 (FY 2015 -16). Possible land acquisition and
design are recommended for Year 5 (FY 2017 -18) with funds of $675,000, with the expansion
of the facility projected in Years 6 -7.
Millhouse Road Park — The recommended budget for this project reflects a possible Town of
Chapel Hill /County partnership concept for this project. Funds of $100,000 for design,
engineering, and preconstruction costs are recommended in Year 2 (FY 2014 -15), with park
construction funds of $6,400,000, including a soccer field complex, walking trails, and other
amenities, recommended in Year 3 (FY 2015 -16).
Future EMS Stations — Funds of $875,000 each in Years 1, 3, and 5 of the CIP are included for
the construction of three (3) stand -alone new substations for Emergency Services, with a fourth
substation planned in Year 7. The cost is for the facility and infrastructure, and assumes
construction on County -owned property. Locations will be identified as part of the process for
facility siting, and may include co- locating with cell towers or with other County operations,
which could possibly reduce the costs. Funding amounts could change on a site -by -site basis.
Communication System Improvements — includes continued phasing in of Emergency Services
800 Mhz radios in Years 1 -4 of the CIP, with replacement of Sheriff radios of $920,000 in Year
5 (FY 2017 -18). Year 1 (FY 2013 -14) also includes financing of P25 Compliant Radio System
Consoles totaling $832,268 and replacement of the main 9 -1 -1 switch - NextGen Phone System
of $402,000 (debt service to be paid with E -9 -1 -1 funds on both of these), and the financing of
P25 compliant portable radios for the rural fire districts (debt service to be paid by the General
Fund). The purchase of the P25 compliant consoles and radios ensures integration to the new
platform that the North Carolina State Highway Patrol /VIPER is scheduled to place in service
during the second half of 2013.
Special Revenue Projects (Article 46 Sales Tax Proceeds) — Highlights
The Special Revenue section includes anticipated revenue from the Article 46 (1/4 cent) Sales
Tax, with 50% of the proceeds for Economic Development initiatives and 50% for Education
(allocated by the ADM count of the two school districts). In FY 2012 -13, proceeds are
estimated at $2,600,000, with 1.5% growth assumed in subsequent years. A summary is
provided within the Special Revenue Projects section of the document listing the recommended
uses of these proceeds.
M
Proprietary Projects — Highlights
Water & Sewer Utilities — Year 1 (FY 2013 -14) reflects continuation (work began in FY 2012 -13)
of the McGowan Creek Pump Station rehabilitation project costs ($621,250) in the Central
Efland /North Buckhorn Sewer Expansion project, in order to take advantage of remaining State
Revolving Loan funds. Year 2 (FY 2014 -15) reflects funds of $3,426,000 of the Buckhorn EDD
— Phase 2 Extension ( Efland Sewer Flow to Mebane) for construction of this project. This
project has been moved up one year from the previously approved CIP. Funds of $1,750,000
are recommended in Year 2 (FY 2014 -15) for the construction work on the Eno EDD project,
and funds of $2,500,000 are recommended in Year 3 (FY 2015 -16) for the Buckhorn- Mebane
Phase 3 and 4 construction projects. Both of these projects have been moved back one year
from the previously approved CIP.
Solid Waste — includes recommended funds of $3.16 million in Year 1 (FY 2013 -14) for
construction closure costs associated with the Municipal Solid Waste (MSW) Landfill. The
Landfill closes on June 30, 2013, but the construction closure costs will occur during FY 2013-
14 due to the delay by the State on approval of the closure plan. Recommended funding for
Recycling Operations has changed significantly from the previously approved CIP, with funding
based on a plan to move to franchising /privatization of curbside services.
Sportsplex — includes funding in Year 2 (FY 2014 -15) for a Mezzanine addition at the pool area
to include dedicated member change areas and lockers, workout rooms, and a senior /adult
cardio strength center. The operator of the facility has proposed two new projects, which are
included in Years 3 and 4. A new building addition is proposed in Year 3 (FY 2015 -16) at a cost
of $1,900,000 that would house an indoor turfed field for soccer, lacrosse, senior walking,
running, kidsplex functions, and kickball. A second new building addition is proposed in Year 4
(FY 2016 -17 at a cost of $900,000 that would house a regulation sized high school /college
basketball court, including bleacher seating. The operator's revenue projections from these
new projects would generate enough funds to cover the additional annual debt service needed
for these projects.
School Projects — Highlights
Chapel Hill- Carrboro City Schools — Based on the Schools Adequate Public Facilities Ordinance
(SAPFO) most recent November 15, 2012 projections, a new Middle School #5 would be
needed in FY 2017 -18, so funds are recommended in Years 2 -5, with most of the construction
funds in Year 4 (FY 2016 -17) to accomplish this target opening date. Pay -As- You -Go (PAYG)
funds are estimated at a 1.5% annual growth rate and the Lottery Proceeds are held constant
throughout the 5 -year CIP period.
Orange County Schools — Consistent with the current approved CIP, funds of $3,328,750 are
recommended in Year 2 (FY 2014 -15) for the construction of an auxiliary gym at Cedar Ridge
High School, as well as recommended funds of $12,282,960 in Year 3 (FY 2015 -16) for the
construction of a 20 classroom addition wing to address over capacity issues at Cedar Ridge
High School. 1.5% annual growth in PAYG funds and constant Lottery Proceeds are assumed
throughout the 5 -year CIP period.
Note: Within the School Capital Projects section, there are three summaries provided that
reflect: (1) the Recommended projects, (2) the Requested, but Unfunded projects, and (3) the
total amount of the Recommended and Unfunded projects.
Appendices — Highlights
County Debt Service and Debt Capacity — Based on the Manager's recommended funding, the
County's annual debt service as a percent of the General Fund budget would remain under
15% until FY 2017 -18, when it would reach 15.65 %.
Note: An additional summary is provided in the Appendices section, which reflects the debt
service percent if all the Recommended and the Requested, but Unfunded projects were
included during the FY 2013 -18 CIP period. This would increase the percentage to 16.75% in
FY 2016 -17, and to 18.04% in FY 2017 -18.
Water and Sewer Projects Debt Service (to be paid with Article 46 Sales Tax proceeds) — based
on the current allocation for debt service for Economic Development initiatives, the accumulated
amount of revenue earmarked for debt service is adequate to cover debt service payments
through the 5 -year CIP period.
Active County Capital Projects — also included in the Appendices section is a list of all currently
active County Capital projects reflecting available balances as of February 28, 2013.
FINANCIAL IMPACT: There is no immediate financial impact associated with the presentation
of the FY 2013 -18 Capital Investment Plan. It is a long -range financial planning tool with a
financial impact in FY 2013 -14, if the first year of the CIP is approved by the Board of County
Commissioners with the adoption of the Annual Budget.
RECOMMENDATION(S): The Manager recommends the Board receive the presentation of the
Manager's Recommended FY 2013 -18 Capital Investment Plan and provide direction to staff in
preparation of the April 11, 2013 Budget work session.
ATTACHMENT A
r HAPEL HILL
Board of Education
Agenda Abstract
Meeting Date: 2/7/13
Agenda Type: Discussion and Action
Agenda Item #: 6f
Subject: Recommendation for approval of the 2013 -23 Capital Investment Plan.
Division: Support Services Division, Department: Facilities
Todd LoFrese Management
Person William J. Mullin, Executive Director Feedback
Responsible: of School Facilities Requested
From:
Agenda Item....Prior Submission Dates Public Hearing Required: No
Work Session No Date
Discussion and Action No Date
Attachment(s):
(1) Recommended 2013 -23 Funded Capital Investment Plan
(2) Unfunded Major Projects Schedule
(3) Unfunded New Schools and Facilities Schedule
(4) Culbreth Middle School Science Wing Addition Plans
(5) Schools 2013 -14 Capital Budget Requests
PURPOSE: To seek approval from the Board on the recommended 2013 -23 Capital
Investment Plan.
BACKGROUND:
Orange County has requested the district submit its 2013 -23 Capital Investment Plan (CIP) in
February. The format for the funded CIP remains similar to last year's plan whereby, project
details are provided for the first 5 years. Funding for years 6 through 10 are summarized by
major category.
Attached is a recommended CIP. In addition to the 5 year funded plan, also included are
schedules for Unfunded New Schools and Facilities and Unfunded Major Projects.
It is important to note that the CIP is submitted before the final results of the Facilities
Assessment have been received and reviewed. The assessment has been underway since last
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October and a preliminary report will be presented at the School Board Planning Conference
on February 11 -12. The assessment reviewed the district's 10 oldest schools and facilities
identifying physical needs as well as programming deficiencies, code or life safety concerns,
accessibility limitations, environmental and mechanical /electrical deficiencies, and site
conditions. The final report will prioritize the deficiencies and include cost estimates for
corrective action. The 10 schools and facilities included in the assessment are Carrboro
Elementary School, Ephesus Elementary School, Estes Hills Elementary School, Glenwood
Elementary School, FP Graham Elementary School, Seawell Elementary School, Culbreth
Middle School, Phillips Middle School, Chapel Hill High School, and Lincoln Center. It is
anticipated the financial impact to address the deficiencies identified in the assessment will
be considerable. At this time, only a few preliminary needs are addressed in the 2013 -23
CIP. We anticipate that the majority of the needs will be prioritized over the next year and as
such, future CIPs will be adjusted accordingly.
Last June, the county increased Pay -as- You -Go funding for FY 2012 -13 by approximately
$660,000. This base line increase is continued in this year's CIP. Additionally, the State has
increased anticipated Lottery Funds by almost $25,000 annually. These increases are
welcomed additions after many years of reductions in CIP funding. However after
accounting for the quarter cent sales tax, the total 2013 -23 ten year funding of $40,884,967 is
still a reduction of $10.8 Million from the 2008 -18 CIP budgeted funding of $51,756,848.
The recommended 2013 -23 CIP continues the 50% allocation of available funds to
Technology. The district strategic plan and the State's goals for creating 21st Century
schools stress the importance of providing students with individual access to technology.
Although the district has allocated a large percentage of available CIP funding toward
student laptops, current funding levels do not support a 2:1 or 1:1 program. A 21 st Century
curriculum also requires Future -Ready classrooms equipped with projection, audio, and
interactive systems. Gaps currently exist in the instructional technology available in new and
older schools within the district. These two needs are identified on the Unfunded Major
Project Schedule.
Additionally, the Funded Projects schedule includes the final year's funds to construct
Northside Elementary School that will open in August 2013. Also included on the Funded
Projects spreadsheet are estimates of full year income from the Article 46 1/4 cent sales tax
increase that was approved in 2011. It is recommended that FY 2013/14 Sales Tax funds be
used to address the most pressing deficiencies identified by the Facilities Assessment.
The CIP recommendation also includes an increase in Fire /Safety /Security Systems in FY
2013 -14. As part of our ongoing efforts to provide safe schools, and as a result of the
national attention on school security, reviews are being conducted with local law
enforcement departments and we want to have funding available if additional
recommendations are made.
An Unfunded Major Project Schedule is also included as part of the CIP. This list represents
a fraction of the known building deficiencies and school requests as well as Technology
needs. This schedule will undergo major modification as results of the Facilities Assessment
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are reviewed and prioritized. Additionally, a placeholder has been added to the Unfunded
Schedule to lease space for Central Office staff. This continues to be an issue that requires
attention.
The Unfunded New Schools and Facilities schedule has also been updated. The November
15, 2012 SAPFO projections have been certified and indicate the need for new schools as
follows; Middle School 45 in 2017 -18, High School additions in 2020 -21, and Elementary
School 412 in 2021 -22. This represents a delay form last year's CIP in the need for another
elementary school while the middle school and high school needs remain the unchanged.
The Unfunded New Schools and Facilities schedule also includes additions at existing middle
schools that have long been identified as unfunded capital needs. The McDougle Middle
School auditorium and Culbreth Middle School Science wing are listed.
Last year the Board approved funding to develop a plan to meet the need for Science Labs at
Culbreth Middle School. As a result, a comprehensive plan has been developed that adds a
new Science Wing to the school. The plan locates 6 science classrooms on the east side of
the building. In addition to classrooms, the science wing plan includes necessary support
space, assembly and display areas, bathroom facilities, and adjacent exterior areas devoted to
nature studies. Copies of the floor plan and schematics are attached. The Science Wing
addition was developed with input from the science teachers, Department of Public
Instruction standards, professional associations, UNC Professor of Science Education, and
private industry science professionals.
Construction of the Science Wing requires the Town of Chapel Hill to issue a Special Use
Permit (SUP). The SUP review period is approximately 9 months. Plans have been filed
with the Town and the SUP review process is underway. A cost estimate for the building
addition is included in the Unfunded New Schools and Facilities schedule. The construction
of the science wing would likely increase the capacity of Culbreth Middle School which
would likely result delaying the need for a new middle school. The proposed CIP
recommends requesting full project funding from the County Commissioners.
In preparing the CIP, the schools' 2012 -13 Capital Budget Requests have been reviewed.
The status of these requests is indicated on each submission.
FINANCIAL IMPACT: As outlined in the proposed CIP.
PERSONNEL IMPACT: None
RECOMMENDATION: Approval of the resolution
RESOLUTION: Be it, therefore, resolved that the Board of Education approves
of the 2013 -23 Capital Investment Plan and authorizes a formal
request for funding of the Culbreth Science Wing to the Orange
County Board of Commissioners.
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CHAPEL HILL - CARRBORO CITY SCHOOLS
CAPITAL INVESTMENTS PLAN 2013 - 2023 FUNDED PROJECTS -Pagel of 3
PROJECT TITLE
PENDING
2012 -13 Budgeted
Lottery Funded Projects
Year 1
2013 -14
Year 2
2014 -15
Year 3
2015 -16
Year 4
2016 -17
Year 5
2017 -18
Five Year
Total
Years 6 to 10
2018 -23
ADA Requirements
75,000
35,000
45,000
35,000
35,000
225,000
345,000
Abatement Projects
District Abatement Projects
34,504
35,000
35,000
35,000
50,000
189,504
341,315
Phillips: Remove Asbestos Floor Tile
125,000
CHHS: Remove Asbestos Floor Tile
140,000
60,000
200,000
Athletic Facilities
392,119
Phillips: Gym Bleachers
95,000
95,000
CHHS: Athletic Track and Field
200,000
200,000
ECHHS: Athletic Fields/Track
150,000
150,000
Classroom/Building Improvements
250,000
250,000
250,000
Carrboro Elementary: Casework
37,703
145,000
145,000
Estes Hills: Casework
175,000
85,000
260,000
Estes Hills: Media Center Improvements
65,000
65,000
Ephesus: Classroom Casework
175,000
175,000
Glenwood: Bathroom Improvements
40,000
FG Graham: Intermediate Bld Casework
115,000
115,000
180,554
Seawell: PODs Bathrooms /Casework
47,297
44,681
44,681
150,000
Culbreth: Locker Room Bathrooms
35,000
McDougle: Stage Curtins
40,000
40,000
Philips: Auditorium Seating
75,000
Doors/Hardware/Canopies
District Hardware and Door Replacements
45,000
75,000
120,000
50,000
MCDElm: Canopy at Kiss and Go
-
125,000
Seawell: Expand Canopies
115,000
115,000
FPG: Canopy at Kiss n Go and Bus Circle
75,000
75,000
Ephesus: Canopy at Kiss and Go
75,000
Electrical Systems
All Schools: Increase Electrical Distribution
150,000
165,000
165,000
175,000
175,000
830,000
955,000
Energy Efficiency /Lighting Improvemnets
Estes Hills: Multi Purpose Bld Upgrades
25,000
Glenwood: Multi Purpose Bld Upgrades
25,000
FPG: Lighting Upgrades /Efficiency
155,000
Ephesus: Lighting Upgrades /Efficiency
125,000
125,000
Culbreth: Lighting Upgrades /Efficiency
150,000
150,000
Phillips: Auditorium /Gym Lighting Upgrades
75,000
121,609
121,609
Fire /Safety /Security Systems
General Upgrades and Expansions
50,000
175,000
93,620
100,000
75,000
443,620
257,894
Indoor Air Quality Improvements
District IAQ Projects
25,000
50,000
50,000
125,000
200,000
CHAPEL HILL - CARRBORO CITY SCHOOLS
10
CAPITAL INVESTMENTS PLAN 2013 - 2023
FUNDED PROJECTS - page 2 of 3
PROJECT TITLE
PENDING
2012 -13 Budgeted
Lottery Funded Projects
Year 1
2013 -14
Year 2
2014 -15
Year 3
2015 -16
Year 4
2016 -17
Year 5
2017 -18
Five Year
Total
Years 6 to 10
2018 -23
Mechanical Systems
95,000
150,000
100,000
262,274
607,274
1,853,617
Carrboro Elm: 1978 Electric Boiler /Cooling Tower
85,000
85,000
Ephesus: 1991 Addition -HVAC Improvements
115,000
Ephesus: 1990 Boiler Replacement
60,000
Estes Hills: Cooling Tower Replacement
40,000
40,000
Estes Hills: 1978 Electric Boiler Replacement
60,000
Estes Hills: Multi Purpose 1978 Building Boiler
60,000
Glenwood: Cooling Tower Replacement
40,000
40,000
Glenwood: Multi Purpose 1978 Building Boiler
60,000
Glenwood: Multi Purpose Bld - 2 air handlers
75,000
75,000
FPG: Primary Building Boiler Replacement
57,602
FPG: Upgrade Handicap Lifts
150,000
150,000
McDougle Complex: Cooling Tower Replacement
75,000
McDougle Complex: EMS Controls
71,398
75,000
Scroggs: Cooling Tower
75,000
Seawell: Lawlor Building Boiler
50,000
50,000
40,000
Culbreth: Digital HVAC Controls
150,000
150,000
Phillips: Expand Digital HVAC Controls
75,000
ECHHS: Variable Speed Drives
145,000
145,000
ECHHS: 1996 Cooling Towers
120,000
85,000
205,000
Mobile Classrooms /Rental Space
133,000
135,001
138,000
138,000
140,000
684,001
743,500
Paving:Parking Lots /DrivewaysNllalkways
369,206
CHHS: Driveway and Parking Lot
131,360
100,000
231,360
401,798
Estes Hills: Front Parking Lot/Driveway
75,000
75,000
Roofing /Building Waterproofing Projects
172,402
172,402
ECHHS: Brick pointing/window seals
200,000
200,000
350,000
Window Replacements
Ephesus: replace Windows in Origional Bld
150,000
Seawell: Replace Classroom /Bld Windows
200,000
Culbreth: Replace Classroom/Bld Windows
100,000
155,211
255,211
Phillips: Replace Classroom/Bld Windows
100,000
150,000
250,000
CHHS: Window Replacements
120,000
170,000
290,000
370,000
Technology: Total of Listed Categories
1,582,600
1,600,000
1,617,700
1,635,700
1,653,900
8,089,900
8,552,800
Network Infrastructure
750,572
758,824
767,219
775,755
784,387
3,836,757
4,056,295
Instructional Computers & Technology
791,768
800,473
809,328
818,334
827,439
4,047,342
4,278,929
Administrative Computers
40,260
40,703
41,153
41,611
42,074
205,801
217,577
TOTAL EXPENDITURES -10 YEAR CIP
596,398
3,165,104
3,199,981
3,235,381
3,271,313
3,307,783
16,179,562
17,105,405
CHAPEL HILL - CARRBORO CITY SCHOOLS
CAPITAL INVESTMENTS PLAN 2013 - 2023 FUNDED PROJECTS - page 3 of 3
11
2012 -13 Budget
Year 1
2013 -14
Year 2
2014 -15
Year 3
2015 -16
Year 4
2016 -17
Year 5
2017 -18
Five Year
Total
Years 6 to 10
2018 -23
CIP FUNDING SOURCES:
Long Range Pay -As- You -Go Funds- Projects
2,290,782
2,325,144
2,360,021
2,395,421
2,431,353
2,467,823
11,979,761
12,905,605
Lottery Funds- Budgeted
815,000
839,960
839,960
839,960
839,960
839,960
41199,800
4,199,800
TOTAL CIP FUNDING
3,105,782
3,165,104
3,199,981
3,235,381
3,271,313
3,307,783
16,179,561
17,105,405
OTHER FUNDING:
Northside Elementary School -opens Aug.'13
4,300,000
4,300,000
Article 46 Sales Tax - 114 Cent
- Technology: Student Access Computing Devices
380,000
380,000
380,000
380,000
380,000
1,900,000
1,900,000
- Improvements at Older Schools:
1,900,000
Priority Repalrs Identified in Facilities Assessment
380,000
380,000
Kltchen Equipment Replacements
380,000
380, 000
Sidwalks, Walkways, Canopies
380,000
380,000
Lincoln Center: HVAC System
380,000
380,000
760,000
CHAPEL HILL - CARRBORO CITY SCHOOLS
CAPITAL INVESTMENTS PLAN 2013 - 2023
UNFUNDED - New Schools and Facilities
UNFUNDED NEW SCHOOLS and FACILITIES pa 1 of 1
12
PROJECTS:
10 YEAR UNFUNDED NEW SCHOOLS and FACILITIES
TEN YEAR
TOTAL
Year
2013 -14
Year
2014 -15
Year
2015 -16
Year
2016 -17
Year
2017 -18
Year
2018 -19
Year
2019 -20
Year
2020 -21
Year
2021 -22
Year 10
2022 -23
OPENS:
Culbreth Middle School: Science Addition
Aug. 2015
600,000
3,854,042
517,634
4,971,676
McDougle Middle School: Auditorium
Aug. 2016
400,000
3,909,138
325,000
4,634,138
Middle School #5
2017 -18
1,168,474
6,686,266
27,027,452
4,968,488
39,850,680
Carrboro High School Additions
2020 -21
3,293,631
13,624,134
2,826,183
19,743,948
Elementary School #12
2021 -22
6,493,220
24,144,927
4,837,906
35,476,053
TOTAL UNFUNDED PROJECTS
600,000
5,422,516
11,113,038
27,352,452
4,968,488
3,293,631
20,117,354
26,971,110
4,837,906
104,076,495
Notes:
Elementary School #12, Middle School #5, and the Carrboro HS Addition opening dates are based on Nov. 15, 2012 enrollment SAPFO projections.
13
CHAPEL HILL - CARRBORO CITY SCHOOLS
CAPITAL INVESTMENTS PLAN 2013 - 2023
UNFUNDED - Major Projects
1PROJECTS:
UNFUNDED MAJOR PROJECTS pg 1 of 2
1 10 YEAR UNFUNDED CAPITAL PROJECTS
Year
014- 5 015- 6 016r 7 017- 8 018- 9 I 019-20 I 020-21 021-22 022 Year-10
3 TEN TOTALR
Abatement Projects
District Projects: Removal of Asbestos Floor Tile
75,000
75000
150,000
Athletic Facilities:
CarrboroHS: Stadium Visitor Bleachers
450,000
450,000
CHHS: Stadium Visitor Bleachers
250,000
CHHS: Stadium Synthetic Field
950,000
950,000
CHHS: Soccer Field Improvements
250,000
250,000
CHHS: Athletic Fields
150,000
150,000
CHHS: Baseball Field Bath room/Concession Bld
750,000
750,000
ECHHS: Stadium Synthetic Field
950,000
950,000
CHHS /ECHHS: Major Athletic Field Repairs
250,000
250,000
ECHHS: Stadium Visitor Bleachers
250,000
250,000
Carrboro Elementary: Multi purpose field
125,000
125,000
Scroggs: Athletic Field
150,000
150,000
McDougle Mdl: Tennis Courts
300,000
300,000
Playfields(10): Provide Potable Water
150,000
150,000
Cafeterias: Kitchen Renovations
150,000
150,000
150,000
450,000
Classroom/Building Improvements:
Estes Hills: Lobby /Entrance Improvements
25,000
25,000
Estes Hills: Media Center Renovation
100,000
100,000
Seawell: Admin Building improvements
50,000
50,000
McDougle: Gymnasium Audio System
50,000
50,000
McDougle: Library carpet
30,000
30,000
Phillips: Science Classrooms Casework
75,000
75,000
Smith: Cafeteria Sound Panels
50,000
50,000
CHHS: Library Refurbishment
150,000
150,000
Doors /Hardware /Canopies
100,000
100,000
100,000
100,000
400,000
Scroggs: Canopies - Mobile Units, other areas
175,000
175,000
Estes Hills: Expand Canopy
75,000
75,000
Ephesus: Canopy at Kiss and Go
125,000
125,000
Glenwood: Canopy at Kiss and Go
150,000
150,000
Scroggs: Canopy at Mobiles and Bus Drop Off
150,000
150,000
District: Identify School for Key -less System
75,000
75,000
Energy Efficiency /Lighting Improvements
ECHHS: Theater Lighting and Sound upgrade
375,000
375,000
Carboro Elm: Auditorium lighting /acoustics
100,000
100,000
14
UNFUNDED MAJOR PROJECTS pg 2 of 2
PROJECTS:
10 YEAR UNFUNDED CAPITAL PROJECTS
TEN YEAR
TOTAL
Year
2013 -14
Year
2014 -15
Year
2015 -16
Year
2016 -17
Year
2017 -18
Year
2018 -19
Year
2019 -20
Year
2020 -21
Year
2021 -22
Year 10
2022 -23
Mechanical Systems:
Carrboro Elm: HVAC Digital Controls
50,000
50,000
Ephesus: HVAC Digital Controls
65,000
65,000
Estes Hills: HVAC Digital Controls
50,000
50,000
Glenwood: HVAC Digital Controls
50,000
50,000
FP Graham: Replace Gym Heat Pumps
75,000
75,000
FP Graham: HVAC Digital Controls
65,000
65,000
Seawell: Replace 9 Heat Pumps in PODs
135,000
135,000
Seawell: HVAC Digital Controls
65,000
65,000
Culbreth: Replace 1997 Roof Top Units
300,000
300,000
Culbreth: Duct Replacement
250,000
250,000
Phillips: Replace Heat Pumps in 1990 Addition
150,000
150,000
CHHS: Replace Electric Heating System: C/D Bld
450,000
450,000
ECHHS: 1996 Chiller Replacement
250,000
250,000
Paving /Parking Lots /Playgrounds
Ephesus, Plan for Outdoor Play Areas
10,000
10,000
FPG: Canopy at Bus Drop Off
95,000
95,000
Glenwood: paved play area
40,000
40,000
MCDElm: Rubberized Playground Surface
150,000
150,000
Rashkis: Playground
100,000
100,000
MCDElm: Play Area Surface
125,000
125,000
District: Playground Equipment Replacement
50,000
50,000
50,000
50,000
200,000
Rental Space - Administrative
75,000
135,000
135,000
135,000
135,000
135,000
135,000
135,000
135,000
135,000
1,290,000
Roofing
Smith: repairs and seals (20 years)
2,000,000
2,000,000
ECHHS: repairs and seals (20 years)
1,500,000
1,500,000
Technology
1:1 Student Laptop Initiative
2,061,717
1,972,529
2,437,719
1,948,087
1,303,503
1,909,377
2,373,819
1,882,239
1,528,651
1,218,359
18,636,000
Equity & Modernizing Classroom Instructional Technology
492,000
492,000
100,000
100,000
100,000
100,000
100,000
100,000
100,000
100,000
1,784,000
TOTAL UNFUNDED MAINTENANCE PROJECTS
2,688,717
3,389,529
4,292,719
3,683,087
4,288,503
3,019,377
3,708,819
6,617,239
2,223,651
1,703,359
35,615,000
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CHAPEL HILL - CARRBORO CITY SCHOOLS
2013 -14 CAPITAL BUDGET REQUESTS
SCHOOL /DEPARTMENT: Carrboro Elementary School
SIT Approval 11/2/12
Please list in priority order any capital project requests that are not currently in the Capital Investment Plan (CIP).
PRIORITY
# DESCRIPTION
JUSTIFICATION
IN
ESTIMATED
COST STATUS
$ 273,000
Our classrooms need updates cabinets and storage. It is an item
that is on the current proposed CIP over a two year period, but
Funded CIP
1
Storage Solutions/ Renovations
our school wants to advocate for this allocation.
150000
FY 2012 -13
The current lighting is original to the school and puts off a
smoking odor several times a year that is investigated by the
Auditorium
Improvements
fire department. Nothing has been found, but an update is
included in
2
Auditorium Lighting Updates
needed to ensure safety and appropriate stage lighting.
80000
Unfunded CIP
The current walls are brick and cinderblock. The acoustic
improvements would provide better sound for student and
3
Acoustic Improvements in Auditorium
community performances.
3000
Unfunded CIP
Our primary play structure will accommodate a student in a
wheelchair but the current slope of the hill is too steep for a
41
Sidewalk to Primary Play structure
child to safely access the ramp, thus a sidewalk is requested.
5000
Recurring Capital
use. Changes are needed to provide a multipurpose field for
gross motor and team sport activities. The school would like to
explore the possibilty of selling the timber to offsetthe cost of
5
Create a Multipurpose Field
the field.
30000
Unfundid CIP
The mobile unit in the center of our school's courtyard is over
30 years old and has endured many years of wear and tear. It is
currently being used for office and meeting space by our
coaches. Because of the age and condition, we would not
consider it for classroom space (we have used 3 other "creative"
spaces instead). With redistricting, we anticipate being able to
6
Removal of the mobile unit
move our literacy coaches back into the main building.
5000
under review
$ 273,000
CHAPEL HILL - CARRBORO CITY SCHOOLS
2013 -14 CAPITAL BUDGET REQUESTS
SCHOOL /DEPARTMENT: Ephesus Elementary School
Please list in priority order any capital project requests that are not currently in the Capital Investment Plan (CIP).
PRIORITY
# DESCRIPTION OF PROJECT AND JUSTIFICATION
19
ESTIMATED
COST STATUS
As administrators and other staff have come and gone, we have not maintained
appropriate records about keys. Additionally, some keys have been lost, unaccounted
for, and /or not returned by departing staff members. We feel that by replacing the
locks, we can start fresh, establish a secure system for record - keeping, and maintain
the security of our school. We'd also like to ask that staff members' new keys work to
open the common area of the main office, but not specific offices within that space.
Our SIT wants to share that most federal and other government buildings replace
1 replace locks and keys school -wide
locks and keys every 10 years. ? ??
Under review
We would like additional video cameras installed to increase the security of our
building. Areas included are atrium and front parking lots, 2 cameras for hallways
outside of restrooms, and outside near the basement entrance. We feel that additional
surveillance outside will be a deterrent for vandals. Inside, we feel that additional
cameras will be a deterrent for thieves. We have had problems with both vandalism
Funded CIP
2 installation of additional video cameras
and theft this year.
15,000 FY 2013 -14
Carpet Removal
in Recurring
In light of recent mold issues, we would like to have the carpet removed in several
Capital. New
offices and closets in the building as well as replaced in the media center. Because
installation to be
remove remaining carpet from building and
there is not ventilation in many of these spaces, we think this is especially important
priced and
3 replace carpet in the media center.
to our indoor air quality.
65,000 budgeted.
We would like to request that a fence with a gate be installed surrounding our 3 -5
playground area. We have fencing in some areas, but feel that our students would be
safer if they were in a contained area during recess times. This is especially
Recurring
4 fencing
important when multiple classes and /or grade levels are outside at the same time.
7,500 Capital
As we have for the past few years, we wish to request that the district fund a portion
of our campus plan. We are ready to purchase the plan portion with funds raised at
the school level and once done, would like the district to contribute $5,000 to our first
5 campus plan
project.
5,000 Recurring Capital
GRAND TOTAL
$
92,500
CHAPEL HILL - CARRBORO CITY SCHOOLS
2013 -14 CAPITAL BUDGET REQUESTS
SCHOOL /DEPARTMENT: Estes Hills Elementary School
Please list in priority order any capital project requests that are not currently in the Capital Investment Plan (CIP).
PRIORITY
# DESCRIPTION
JUSTIFICATION
20
ESTIMATED
COST STATUS
1
Replace /update kitchen equipment; stove top, serving line, and
Serving line needs to be more efficient, 2 of 3 burners don't
$ 20,000
Article 46 Sales Tax
dishwasher.
work on stove top.
FY 2014 -15
2
Provide adequate draining on lower level sidewalk leading to
This is a safety issue for our campus. When it rains we have
$ 12,500
Recurring Capital
blacktop.
huge puddles of standing water on the lower sidewalks.
3
Refurbish media center: additional shelving, new carpet for floc
Our book collection is limited due to shelving. The
$23,000.00
Funded CIP
update storage and office space in work area.
office /production area is cramped and not functional.
FY 2015 -16
4
Block roof access from the top level of the outside stairs leading
Safety - roof above the lower level is easily accessible to
$1,000.00
Recurring Capital
to the lower level
students and strangers
5
Add/extend canopy over outside entrance to Art Room.
This is an entrance for students moving to art every day.
$18,000.00
Unfunded CIP
6
Replace HVAC system in the Multi- Purpose Building
There is no temperature regulation in this building
$60,000
Funded CIP
FY 2018 -19
7
Install sink in staff workroom
The only sink in the workroom is the small bathroom sink. This
$6,000
Recurring Capital
is needed for staff health reasons.
GRAND TOTAL
$140,500.00
CHAPEL HILL- CARRBORO CITY SCHOOLS
2013 -14 CAPITAL BUDGET REQUESTS
SCHOOL/DEPARTMENT: Frank Porter Graham Elementary
Please list in priority order any capital project requests that are not currently in the Capital Investment Plan (CIP).
After SIT meeting on 1/8/13.
DESCRIPTION ESTIMATED
COST STATUS
Microphones for playground, courtyard, front lobby, and main office. $ 15,000 Bids received on
This is for safety reasons. If there is an emergency, people on the playground, courtyard, Jan. 29.
and front lobby, and main office cannot hear the announcement. Intercom system
to be installed and
completed by
March.
21
22
CHAPEL HILL - CARRBORO CITY SCHOOLS
2013 -14 CAPITAL BUDGET REQUESTS
SCHOOL/DEPARTMENT: Glenwood Elementary School
Approved by SIT on 12/20/12
Please list in priority order any capital project requests that are not currently in the Capital Investment Plan (CIP).
PRIORITY
NUM DESCRIPTION OF PROJECT AND JUSTIFICATION
The HVAC system is very old and unreliable. Many tickets are
generated as a result of either the air or heat not working. The ESL
office and the Principal's office are at least once weekly and
I New HVAC system for all classrooms and office spaces sometimes daily.
ESTIMATED
COST STATUS
Equipment
replacements in
Funded CIP for
FYs 2013 -14, 2015-
$225,000 16, 2018 -19
The blinds do not function properly and thus, create a safety issue
2 New blinds for all classrooms and office spaces. during lockdown. $100,000 Recurring Capital
The smoke detector system creates a buzzing alarm weekly. It
also does not send a signal to the sonitrol and the fire department
from the panel. One of the detectors is completely offline and Issue has been
documented by the fire department. The school pulls a hallway fire corrected with
3 New smoke detector system. box to implement a fire drill. $20,000 telephone line.
Students who are housed in the mobile units are often soaked due
Covered walkways for pathways to mobile units, buses, and to rainy conditions. The same is true of the bus loading and kiss &
4 kiss & go. go areas. $150,000 Unfunded CIP
GRAND TOTAL 5495,000
CHAPEL HILL - CARRBORO CITY SCHOOLS
2013 -14 CAPITAL BUDGET REQUESTS
SCHOOL /DEPARTMENT: Rashkis Elementary School
Approved by SIT on 11/19/12
Please list in priority order any capital project requests that are not currently in the Capital Investment Plan (CIP).
PRIORITY
NUMER DESCRIPTION OF PROJECT AND JUSTIFICATION
We currently have one relatively small playground shared by
all students K -5. The play area is very compact with little
room for movement around equipment. Many student injuries
can be attributed to the large number of children trying to use
equipment at the same time.We would like to create an
additional playground to increase student safety, minimize
student injuries, and provide more opportunity for physical
ESTIMATED
COST STATUS
1 Add a playground at Rashkis activity and fitness. $ 50,000 Unfunded CIP
2
GRAND TOTAL $ 50,000
23
24
CHAPEL HILL - CARRBORO CITY SCHOOLS
2013 -2014 CAPITAL BUDGET REQUESTS
SCHOOL/DEPARTMENT: Seawell Elementary School
Please list in priority order any capital project requests that are not currently in the Capital Investment Plan (CIP).
PRIORITY ESTIMATED
# DESCRIPTION JUSTIFICATION COST STATUS
1
Assessment and long -term repair of fire alarm system.
Our fire alarm system has had numerous issues that have resulted
in periods of time that Seawell was off -line from monitoring.
Occasionally, we were not aware that we were not on -line to be
Issue was
monitored. This is a serious safety issue. We have been in a
investigated and
continuous pattern of Sonitrol saying that it was a phone line issue
telephone line
and the phone company saying it is a Sonitrol issue. Other
if needed
problem was
adjustments have been made to patch the issue and we request
60,000
corrected in Nov.
a permanent solution. Also, we request a sound alarm for the
area near the 6 mobile classes. Currently they only have strobe lights.
2
Assess and repair uneven sidewalks around our campus and
As an open school with many separate buildings, some of our
$15,000
add an additional paved area at the front of the school so that
sidewalks serve as hallways, with heavy amounts of staff and
car riders have a paved path from the picnic area to the sidewalk
student traffic. There are many places where the sidewalk has
Article 46 Sales
settled, leaving raised areas that are tripping hazards, causing
Tax -
injuries in the past. While one repair was made last year,
Summer 2013
and the raised areas were painted, we are requesting more
permanent repairs. We also request a paved area for students to
use from the car rider area to the sidewalk that leads to the cars.
3
Drainage Issues
Pods 2 and 4 have flooded twice this year during heavy rains.
We are requesting that an assessment take place to see if
Recurrinig
cleaning the drains will help or if upgrades on the door and door
Capital
frames would assist with keeping the water from entering. We
have permanent sand bags in place and this is a tripping hazard.
The field behind our school serves as a location for PE classes
or as the third play area for our students to participate
in outdoor recess. It holds water and needs to be recrowned.
1 $15,000
C
25
Water Fountain
We need a multiple - trough water fountain installed in the vicinity of
the playground and playing field. In order for the staff to access
drinking water for the children, they have to send the children
Unfunded CIP
into the school without supervision. This could be considered
a safety issue on both fronts -lack of water and lack of
$6,500
supervision.
Playground Assessment and Equipment Replacement
We are in need of a playground assessment to see if there are
$20,000.00
Review Required
pieces of equipment that need to be replaced. Some of the equipment
is old and may not meet safety regulations. We do not have many
options for play areas for older children and would like to keep
this age group in mind as we replace equipment.
Grand Total
$ 116,500.00
CHAPEL HILL - CARRBORO CITY SCHOOLS
2013 -14 CAPITAL BUDGET REQUESTS
SCHOOL /DEPARTMENT: Smith Middle School
Please list in priority order any capital project requests that are not currently in the Capital Investment Plan (CIP).
PRIORITY
# DESCRIPTION OF PROJECT AND JUSTIFICATION
26
ESTIMATED
COST STATUS
GRAND TOTAL 1 $ 2,060,000
At the start of the 2010 -2011 school year room 413 was changed from a CTE
industrial arts and technology classroom to an art and ceramics classroom. This
change was made in response to very high student demand for visual arts and
ceramics classes and very low demand for applied technology and industrial arts
courses. At the time of the transition the CTE equipment was removed and
Smith administration discussed the installation of proper art room cabinetry
with district facilities staff. Some base cabinets were installed with sinks and
plumbing to make the room functional as an art room. Upper cabinetry was not
provided, only shelving in a small portion of the room. We are requesting the
completion of cabinetry that will give room 413 the minimum standard of
Recurring
1
Install proper Art room case work in room 413
storage for an art classroom that serves over 100 students each day.
$ 10,000
Capital
With no materials to absorb sound in the cafeteria, the noise level becomes
quite loud, especially with more than 230 students in the setting. This project
2
Install sound proofing panels in cafeteria
was a part of the CIP for the 2008 -2009 school year, but it was not completed.
$ 50,000
Unfunded CIP
The current CIP lists repairs and seals to the Smith roof as an unfunded project
for the 2021 -2022 school year. This would mark the 20th year of the building
and our roof While we understand that the Smith roof is an expensive project
($2,000,000) and roofs are expected to last 20 or more years we are asking that
this project be reconsidered and moved up on the calendar. During moderate or
heavy rain storms we are experiencing multiple roof leaks. During the last
heavy rainstorm we had at least 10 rooms reporting leaks that were coming
3
Revisit schedule for roof replacement/ major repairs
I through the drop ceiling.
I 2,000,000
Unfunded CIP
GRAND TOTAL 1 $ 2,060,000
CHAPEL HILL - CARRBORO CITY SCHOOLS
2013 -14 CAPITAL BUDGET REQUESTS
SCHOOL /DEPARTMENT: Carrboro High School
Please list in priority order any capital project requests that are not currently in the Capital Investment Plan (CIP).
PRIORITY
# DESCRIPTION
JUSTIFICATION
27
ESTIMATED
COST STATUS
1
Install security cameras on the front right side of the building. This
In an era of heightened security for schools, often viewed as "soft
5000
area is used as the main entrance for our sporting events in the gym
targets, Carrboro High School should not have any blind spots to the
Funded CIP
Our students also use this sidewalk from their parking lot into the
administration and security officials. The entire front side of our
FY 2013 -14
main office area.
building is not visible on any of our security cameras. This security
measure is essential to the safe and orderly environment for all of our
constituents.
2
Install an additional set of bleachers with a concrete pad on the
Carrboro High School Athletics has grown into a source of pride
150000
Unfunded CIP
visitor's side of stadium.
for our entire school community. As our teams advance further in
their respective championships, our school has been penalized for a
lack of sufficient seating by the NCHSAA. Additionally, we often
have visitors sitting on the home side during matches that can become
emotionally - charged.
It is our goal at Carrboro to maintain a safe yet spirited environment
during athletic competitions; appropriate and adequate seating
for our opposing team fans is essential if we are to achieve this
goal and maintain the safety of all fans and spectators.
GRAND TOTAL
$ 155,000
CHAPEL HILL - CARRBORO CITY SCHOOLS
2013 -14 CAPITAL BUDGET REQUESTS
SCHOOL /DEPT: CHAPEL HILL HIGH SCHOOL
Please list in priority order any capital project requests that are not currently in the Capital Investment Plan (CIP).
PRIORITY
N UMER DESCRIPTION OF PROJECT AND JUSTIFICATION
1 Safe School Items
Exterior Doors that are secure when locked. Students at present can pull hard and open the exterior doors.
More Security Cameras We have several areas of campus that can't be monitored.
An Intercom that can be heard throughout rooms and Presently, about half of our intercom speakers work and there are
the campus. outdoor areas that can't hear announcements and the tones clearly
Lighting and replacement of broken lights.
Heating and Air Conditioning that works consistently
2 Library
New carpet and furniture for our library
3 Technology Needs
For evening events, lighting is poor to non - existant in some areas.
There are many areas of the building where the temperature of
classrooms is 55 degrees in the winter and 88 in the summer.
It has been years since the carpet has been replaced in the CHHS
library. There are holes and tears in the carpet. The furniture while
very solid (and could be used elsewhere in the building), needs to
be more conducive to media center needs.
ESTIMATED
COST
STATUS
Funded CIP FY
35,000
2013 -14
Funded CIP FY
15,000
2013 -14
65,000
Need Review
10,000
Recurring Capital
? ??
Need Review
150,000
Unfunded CIP
This room leaks, stays incredibly warm and has already destroyed
Network Switches in the A Building Wring Closet need one $8,000.00 switch. It is extremely difficult to troublshoot or work
to be relocated in a dry, and properly cooled location. within this room. ? ? ? ??
This is a Title IX violation that needs to be addressed as soon as
4 Softball Field Fence possible. ? ??
This is the area where the school buses, including buses for the
5 Sidewalk repair handicapped, dropoff and pickup students.
GRAND TOTAL
Need Review
Completed
Article 46 Sales
Tax - Summer
18,000 2013
$293,000
W
CHAPEL HILL - CARRBORO CITY SCHOOLS
2013 -14 CAPITAL BUDGET REQUESTS
SCHOOL /DEPARTMENT: East Chapel Hill High School
Please list in priority order any capital project requests that are not currently in the Capital Investment Plan (CIP).
PRIORITY
# DESCRIPTION
JUSTIFICATION
29
ESTIMATED
COST STATUS
I
Continue implementing a five year painting schedule such that
20% of the school building would be painted every summer so
the entire building is painted every five years.
Currently in year 4, request is for year 5
East is a sixteen year old school. During the past 4 years, much
has been done toward its cosmetic upkeep In order to maintain
the esthetic quality of the building, promote a positive and
clean environment for learning and maintain the district's
investment in this facility, routine upkeep and painting
must be planned for and completed.
45000
Recurrinig Capital
annual program
2
Remove carpeting in the media center and replace with tiling.
The carpet in the media center was intalled when the school was
20000
Recurring Capital
Safety and ealth Concern
built seventeen years ago. After years of wear and repeated
shampooing, dirt, mold and carpet dust permanently exists.
Throughout the building where like carpeting has been removed,
health conditions, specifically breathing, have improved.
3
Install an additional set of bleachers with a concrete pad on the
East Chapel Hill Athletics remain a great source of school pride
150000
visitor's side of stadium.
as do our facilities and fan and student support of athletics.
Unfunded CIP
Growing Safety Concern
A significant portion of our athletic budget is generated by gate
receipts through the sale of tickets to our events. Gate receipts
have become increasingly essential during the past few years
due to continued budget cuts faced by the athletic department.
It is our goal at East to maintain a safe yet spirited environment
during athletic competions; appropriate and adequate seating
for our opposing team fans is essential if we are to achieve this
goal and maintain the safety of all fans and spectators.
During the 2011 football season, seating was limited for
opposing team fans and resulted in the mixing of fans in the
home stands which resulted in several instances of fan conflict
and poor sportsmanship. Teams traveling to compete at East
should have safe and adequate seating for their fans.
30
4
Build a storage closet in the upper hall way outside of room 281
Space is needed for the storage of athletic equipment as well as
4000
Recurring Capital
in the un -used space above the caf6 commons area.
for storing tables and chairs so that they can be removed from
Safety Issue
current locations under the stairwells -as directed by the Fire
Marshall.
5
Replace plastic treads on stairs throughout the building.
In each of the stairwells, the plastic treads, which are glued to
25080
Safety Issue
top and front riser of the step have come off in places. In
Investigation
some areas the plastic has torn or dangles freely and in other
Needed
areas, there is uneven application of tread. The stairs have
areas, the tread is missing altogether and in still other areas, the
stairs are dangerous and pose significant trip hazard, particularly
to our disabled to students.
6
Theater lighting system upgrade, install an architectural control
$ 175,000.00
system. Replace the house lights with LED Fixtures. Install a
Unfunded CIP
distributed data system. Upgrade the lighting fixture package.
GRAND TOTAL
S 419,080
ATTACHMENT B
ORANGE COUNTY
BOARD OF EDUCATION
AGENDA ITEM ABSTRACT
Meeting Date: January 28, 2013
AGENDA ITEM No.
ACTION ITEM: (Y /N)
SUBJECT: 2013 -2023 Proposed Capital Investment Plan Review
INFO. CONTACT: Pam Jones, Interim Aux Sry Exec Dir PHONE: 732 -8126
ATTACHMENTS:
1. Proposed 2013 -2023 CIP by Category
2. Proposed 2013 -2023 CIP by Location
PURPOSE: To discuss projects and associated funding proposed for inclusion in the 2013 -2023
Capital Investment Plan; and to provide direction to staff regarding finalization of the Plan for
submission to the County Commissioners.
31
BACKGROUND: The attached spreadsheets outline projects identified for inclusion in the 10 -year
Capital Investment Plan for years 2013 -2023. There are two spreadsheets, identical in numbers, but
presented in two different formats: 1.) Presented by Category as prescribed by the County Budget
Office; 2.) Presented by Location so the Board can also see what work is proposed at each school.
Time constraints precluded an exhaustive review of projects in the out years, so in general, they remain
the same as in past CIPs, with a couple of notable exceptions discussed later in this abstract.
Likewise, many of the projects proposed for funding in 2013 -14 have not been changed, although
several have been added to reflect critical needs that were not previously addressed. A summary of
the additions to Year 1 are as follows:
• Roof Replacements
Replacement of specific roof sections at Central Elementary, Grady Brown Elementary, Efland
Cheeks Elementary and Orange High School is reflected in the District's roof replacement
schedule; and the need for replacement at this time has been confirmed by Staff and the roofing
consultant. This work was not included in previous CIPs.
In addition, future roofing needs consistent with the replacement schedule have been added to the
CIP in order to more adequately anticipate future funding needs. Roofing needs will be evaluated
annually as the CIP is updated and adjustments made as necessary, but in general should follow
the replacement schedule.
Some of this work was also recommended for immediate action in the DPI Facility Survey and
Recommendations Report (hereinafter referenced as the DPI report).
32
• ADA Compliance
Requested ADA funding was increased by $56,000 in 2013 -14 to address some important
compliance issues noted in the DPI report.
Energy Efficiency /Lighting Improvements
The Maintenance Department regularly replaces T -12 lighting bulbs and ballasts with the more
energy efficient T -8 bulbs and ballasts as they become inoperable. However, T -12 lights are in the
final years of phase out, making an accelerated effort to re -lamp entire facilities prudent. Funding
requested in the Lighting Category accomplishes the re- lamping of both Grady Brown and New
Hope Elementary Schools in their entirety over the course of three years. Additional schools will
be evaluated over the next year and included in future funding plans to ensure all facilities are re-
lamped systematically and in a timely manner.
The DPI report also recommends this item be addressed as soon as practicable.
• Electrical Systems
An additional $18,000 is requested for emergency generator and automatic transfer switch
installation at the Central Office, bringing the total request to $45,000. This will allow a sizeable
portion of the building to be functional in the event of power outage.
Orange High Heat Distribution System
Funding for professional services is requested to explore alternatives and prepare a design for
replacement of the steam lines at Orange High. Developments over the past several months have
caused concern regarding the longevity of the 50 -year old distribution system. Since this is a costly
system to replace, options, including phasing plans, will be explored with the consultant and will be
available for Board consideration later in the year.
During this fiscal year, staff will update the inventory, evaluate existing mechanical equipment and
create a replacement schedule, in order to better anticipate future replacement needs.
School Safety and Security
The Board recently received information about areas where enhanced security measures may be
called for at schools in the District. In order to present a comprehensive picture of these efforts a
section in the CIP entitled "School Safety and Security" was created. Related existing projects were
consolidated under this heading. While each of these projects had merit, there is no evidence of a
comprehensive approach to addressing this critical issue. Therefore, to promote consistent and
well- informed safety strategies in all facilities, an assessment by professionals trained in these
areas is recommended. The resulting recommendations are expected to include, but not be limited
to such things as architectural changes in facilities (security vestibules for example) and technology
enhancements (cameras, smart locks, etc.). Recommendations, complete with preliminary costs,
will allow the District to budget most effectively for safety needs in future CIPs; and will provide
reliable information for any grant opportunities that may arise.
• New Facilities
Last year's CIP included three new facilities:
- Cedar Ridge High School Auxiliary Gym
- Cedar Ridge High School Classroom Wing Addition
- Elementary #8
Cedar Ridge High School Projects
A total of $300,000 was approved in 2012 -13 to begin preliminary planning for the two referenced
projects at Cedar Ridge High School. The combined estimated cost of $24,035,000 was requested
for funding between 2014 and 2016. The cost estimate prepared by Corley Redfoot Architects-
33
and recently confirmed — reflects a total estimated project cost of $15,911,710. The origin of the
estimate included in the 2012 document is not clear and has therefore been modified to reflect the
updated amount. Funding of development costs remain in 2014 -15, pending discussion of the
latest Schools Adequate Public Facilities Ordinance numbers.
Elementary #8
A total of $300,000 was approved in 2012 -13 to begin preliminary planning for a new Elementary
School. The remaining $18,500,000 development costs were requested in equal portions over two
years, beginning in 2013 -14. It is unclear from whence these development costs were derived.
Development costs provided by Corley Redfoot Architects —and recently confirmed — reflect
estimated costs for a non - prototype school to be $21,778,200.
An estimated $800,000 savings could be realized through reduced professional services fees
should the Board choose to pursue a prototype school. Project cost for a facility using the design
for the Morris Grove Elementary in the Chapel Hill Carrboro System would come in at an estimated
$20,961,200.
The CIP document will be modified to reflect appropriate cost and projected development timeframe
following the Board's discussion about this item.
FINANCIAL IMPACT: The County Budget Office has reported these revenues are available for funding
the District's Capital Investment Plan for FY 2014:
• Pay -As- You -Go Funds $1,434,067
• Lottery Proceeds $ 513,851
• Article 46 Proceeds $ 490,000
Total $2,437,918
RECOMMENDATION: The Superintendent recommends the Board discuss projects as presented; and
provide feedback to staff regarding projects to be included in the final CIP, which will be presented for
Board approval on February 11, 2013.
34
ORANGE COUNTY
BOARD OF EDUCATION
AGENDA ITEM ABSTRACT
Meeting Date: February 11, 2013
AGENDA ITEM No.
ACTION ITEM: (Y /N)
SUBJECT: 2013 -2023 Capital Investment Plan Approval
INFO. CONTACT: Pam Jones, Interim Aux Sry Exec Dir PHONE: 732 -8126
ATTACHMENTS:
1. Proposed 2013 -2023 CIP by Category
2. Proposed 2013 -2023 CIP by Location
PURPOSE: To discuss and approve projects and associated funding for inclusion in the 2013 -2023
Capital Investment Plan.
BACKGROUND: On January 28, 2013 the Board reviewed a proposed slate of projects for inclusion
in the 2013 -2023 Capital Investment Plan. The Plan was generally supported, however, clarification
and additional consideration was requested in the areas listed below. A staff response, and in some
instances a recommendation follows the topic.
1. Installation of flag poles at A.L. Stanback
a. Response: Funds will be identified in the current year to complete this work, estimated
around $3,000.
2. Orange High School PA system in stadium
a. Response: Funding for this equipment is included in the October 8, 2012 appropriation
from Capital Fund Balance approved by the Board. Proposals are in process at this time
and will be forthcoming for Board action in the near future.
3. Cameron Park Mobile Unit
a. Response: A report will be brought back to the Board in late- Spring assessing all mobile
units in the District, their location, use, condition, etc.
4. Replacement of Activity Buses
a. Response: The Board has previously expressed the desire to replace a total of 12
activity buses over the course of several years. The Board appropriated $250,000 from
Capital Fund Balance in FY2013 to purchase four (4) activity buses —two 72- passenger,
one 14- passenger and one 22- passenger. The total actual cost was $267,000, without
considering licensing and registration , with the overage being charged to
Transportation's operating budget.
According to the Transportation Director, future purchases of 72- passenger buses would
provide the best flexibility of use. The 2013 cost for a 72- passenger bus was $88,284,
with taxes, registration and licensing, the unit cost is approximately $92,000.
Three 72- passenger buses could be purchased for an estimated $276,000. Funding for
three buses has been added to each of FY 2014, 2015 and 2016, with one unit projected
for FY2017, completing the replacement of the fleet.
35
An appropriation from Capital Fund Balance is suggested for funding this expenditure.
5. Proper placement of Elementary #8 in the CIP.
a. In light of the SAPFO numbers recently provided by the Orange County Planning
Department it appears possible to push out the commencement of planning and
construction of this school. The Board may wish to consider placing funding for the
construction of this project in FY 2015 -16, with the intent to test the validity of this
timeframe annually when the CIP is formulated.
b. Planning funds for this project were approved in FY2013 in the amount of $300,000.
An additional $1,482,000 is suggested for FY 2014 -15 to complete the funding
necessary for the planning process to be carried out. In the event planning is not
required within that timeframe, availability of this funding might also provide flexibility to
the Board in the event a site was identified that requires costs to be incurred.
6. Investigation of the impact of the new Governor's tax code modifications on the County's' /4 cent
sales tax.
a. Response: Staff will explore the issue with the State associations for Schools and
County Commissioners and keep the Board apprized of its progress.
Based on the final slate of projects approved by the Board of Education, a final document will be
prepared and forwarded to the County's Budget office on February 12, 2013, for inclusion in the CIP to
be presented to Commissioners on March 12, 2013. The Board is however, reminded that staff work
will continue on the out years of this document in order to more accurately reflect the comprehensive
and heretofore unconsidered needs, of the District in future Plan updates.
FINANCIAL IMPACT: The County Budget Office has reported these revenues are available for funding
the District's Capital Investment Plan for FY 2014:
• Pay -As- You -Go Funds $1,434,067
• Lottery Proceeds $ 513,851
• Article 46 Proceeds $ 490,000
Total $2,437,918
RECOMMENDATION: The Superintendent recommends the Board approve the 10 -year plan after
discussion and determination of the preferred timing for Elementary #8; and direct the Finance Director
to prepare supporting documentation for the Capital Fund Balance appropriation and present it for
Board approval as appropriate.
ORANGE COUNTY SCHOOLS 10 -YEAR CAPITAL INVESTMENT PLAN 2013 -2023
BY CATEGORY
36
Project Title Current Year Year 1
2012 -13 2013 -14
ADA
$131,000
REPLACE CANOPY WALKWAY AT OHS WITH ENCLOSED $25,000
BREEZEWAY TO ADDRESS SAFETY AND ADA ISSUES
ABATEMENT PROJECTS
HE: ASBESTOS REMOVAL (GYM HOT WATER PIPES)
NH -ALS: CARPET REMOVAL
ATHLETIC FACILITIES
ALS: ATHLETIC FIELD FENCING $6,000
ALS: GYM BLEACHERS MOTORIZATION $25,000
ALS: FOOTBALL FIELD IRRIGATION
ALS: GIRLS SOFTBALL FIELD CONSTRUCTION
CRHS: AUXILIARY GYMNASIUM
CRHS: FIELD HOUSE
CRHS: LOCKER ROOM PAINTING $3,000
CRHS:SOCCER AND LACROSSE FIELD
CRHS: TENNIS COURT REFURBISHMENT $150,000 $10,000
CRHS: BASEBALL FIELD RENOVATIONS $150,000
CWS: 440M REGULTION TRACK
DISTRICT: TURF MAINTENANCE EQUIPMENT
GH: CONCESSION STAND
GH: FLAG POLES FOR ATHLETIC FIELDS $3,000
GH: LOCKER ROOM BENCHES
GH: TICKET BOOTH
OHS: COMPLETE REFURBISH WOOD GYM FLOORS $45,000
OHS: EXPAND PRACTICE FIELD FOR BAND
OHS: RENOVATE ATHLETIC OFFICE SPACES $20,000
OHS: REPLACE CONCESSION STAND HVAC UNITS $2,500
OHS: REPLACE PA SYSTEM (MAIN GYM) $20,000
OHS: REPLACE LOCKERS IN GYM
OHS: RUBBERIZED TRACK REHAB
OHS: SOFTBALL FIELD IRRIGATION SYSTEM
OHS: WRESTLING MAT REPLACEMENT
CLASSROOM /BUILDING IMPROVEMENTS
ALS: AUDITORIUM SOUND IMPROVEMENT
ALS: CAFETERIA RENOVATION
ALS: CLASSROOM RENOVATIONS (6TH GRADE WING) $90,000
CE: CASEWORK REPLACEMENT (K -1 CLASSROOMS)
CE: COVER WALKWAY TO 5TH GRADE WING
CE: REPAIR CEILING OVERHANG (MEDIA CENTER)
CE: REPLACE TILE IN BATHROOMS
CP: STREETSCAPE RENOVATION
CRHS: CLASSROOM WING ADDITION (INCLUDES PLANNING) $300,000
CWS. ALS: SCIENCE LAB RENOVATIONS
Year 2
2014 -15
Year 3
2015 -16
Year 4
2016 -17
Year 5
2017 -18
Five Year Years 6 to 10
Total 2018 -2023
$55,000
$100,000
$286,000 $225,000
$1,000,000
$1,025,000 $0
$0 $0
$0 $200,000
$200,000
$200,000 $200,000
$0 $0
$0 $0
$6,000 $0
$25,000 $0
$30,000
$30,000 $0
$0 $140,000
$3,328,750
$3,328,750 $0
$0 $2,200,000
$0 $0
$100,000
$100,000
$200,000 $0
$10,000 $0
$0 $0
$0 $400,000
$0 $25,000
$15,000
$15,000 $0
$3,000 $0
$0 $3,000
$500
$500 $0
$45,000 $50,000
$0 $50,000
$0 $0
$2,500 $0
$20,000 $0
$10,000
$10,000 $0
$20,000
$20,000 $0
$5,000
$5,000 $0
$8,000
$8,000 $0
$0 $0
$0 $0
$0 $25,000
$0 $200,000
$90,000
$90,000 $0
$0 $100,000
$35,000
$35,000 $0
$10,000
$10,000 $0
$25,000
$25,000 $0
$0 $185,000
$12,282,960
$12,282,960 $0
$0 $500,000
Page 1 of 5 BOE APPROVED -- FEBRUARY 11, 2013
37
Project Title Current Year Year 1
2012 -13 2013 -14
DISTRICT: ANNUAL GRADE LEVEL FURNITURE
REPLACEMENT (DISTRICT -WIDE)
DISTRICT: CUSTODIAL EQUIPMENT $25,000
DISTRICT: DRY WRITE BOARD REPLACEMENT
DISTRICT: GREEN BUILDING ENHANCEMENTS
DISTRICT: MAINTENANCE STORAGE
DISTRICT: PLAYGROUND EQUIPMENT REPLACEMENT
DISTRICT: SCIENCE INFRASTRUCTURE UPGRADES
DISTRICT: VEHICLE REPLACEMENT
DISTRICT: VEHICLE REPLACEMENT $25,000
DISTRICT: VEHICLE REPLACEMENT
DISTRICT: VEHICLE SAFETY PARTITIONS (10)
DISTRICT: HOT WATER WEED CONTROL SYSTEM
GAB, EC, CE: BATHROOM RENOVATIONS
GAB: MAIN ENTRANCE ENHANCEMENT
GAB: REPLACE SINK AND CABINETS $6,000
HE: GYM BATHROOM RENOVATIONS
NH: CEILING RENOVATION $20,000
OHS: REPLACE DAMAGED CEILING TILES $25,000
OHS: STREETSCAPE ENHANCEMENTS $135,000
PA: SCHOOL MARQUEE $5,000
TRANSPORTATION: RENOVATE SHOP
OHS: BUILDING REPAIRS AND RENOVATIONS $295,000
EC: FREEZER WITH COOLER REPLACEMENT $65,000
GB: REMOVE AND REPLACE ASBESTOS CONTAINING
EXTERIOR PORTIONS OF BUILDING (EG SOFFITS)
DOORS /HARDWARE /CANOPIES
ELECTRICAL SYSTEMS
CE: REPLACE GYM SOUND SYSTEM $6,000
DISTRICT: 25KW GENERATOR $27,000 $45,000
ENERGY EFFICIENCY /LIGHTING IMPROVEMENTS
NH: LIGHTING UPGRADES (RELAMP FROM T12 TO CURRENT $50,000
ENERGY EFFICIENT LAMPING T8 OR T5)
GAB: UPGRADE LIGHTING $0 $30,000
FIRE /SAFETY /SECURITY SYSTEMS
HYRDAULIC LIFT $12,000
DISTRICT: DIRECTIONAL SIGNS
TRANSP[ORTATION: ACTIVITY BUS REPLACEMENTS $250,000 $276,000
INDOOR AIR QUALITY IMPROVEMENTS
CRHS: DUST REMOVAL SYSTEM (WOOD SHOP) $15,000
Year 2
2014 -15
Year 3
2015 -16
Year 4
2016 -17
Year 5
2017 -18
Five Year Years 6 to 10
Total 2018 -2023
$150,000
$150,000 $300,000
$25,000
$25,000 $0
$0 $10,000
$400,000
$400,000 $1,050,000
$30,000
$30,000 $0
$100,000
$100,000 $0
$0 $250,000
$30,000
$30,000 $0
$0 $0
$25,000
$25,000 $0
$0 $5,000
$0 $40,000
$0 $390,000
$150,000
$150,000 $0
$6,000 $0
$0 $95,000
$0 $0
$0 $0
$0 $0
$0 $0
$225,000
$225,000 $0
$0 $0
$65,000 $0
$650,000
$650,000 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$27,000
$72,000 $27,000
$0 $0
$0 $0
$50,000
$50,000
$150,000 $0
$30,000
$30,000
$90,000 $0
$0 $0
$0 $0
$0 $0
$10,000
$10,000 $20,000
$286,000
$296,000
$100,000
$100,000
$1,058,000 $300,000
$0 $0
$0 $0
$0 $0
ORANGE COUNTY SCHOOLS 10 -YEAR CAPITAL INVESTMENT PLAN 2013 -2023
BY CATEGORY
m
Project Title Current Year Year 1
2012 -13 2013 -14
DISTRICT: HVAC DUCT CLEANING
DISTRICT: IAQ MONITOR
DISTRICT: MOLD MONITOR
EC: HVAC FOR KITCHEN
HE: ENVIRONMENTAL CONTROLS
MECHANICAL SYSTEMS
CE: BOILER REPLCEMENT
CP: BOILER REPLACEMENT
CP: CIRCULATING PUMP REPLACEMENT
CRHS: ADDITIONAL CHILLER (2 EACH)
CWS: AIR HANDLER REPLACEMENT
CE: AIR HANDLER REPLACEMENT
DISTRICT: ENERGY MANAGEMENT COMPUTERS $10,000
DSTRICT: TOOLS AND EQUIPMENT $15,000
OHS: REPLACE STEAM LINES -- ANALYZE OPTIONS AND PLAN $100,000
FOR BIDDING
EC: KITCHEN HVAC
EC: HVAC ROOFTOP UNITS (2)
OHS: KITCHEN HVAC
MOBILE CLASROOM RENTAL SPACE
DISTRICT: EMERGENCY MOBILE STORAGE UNIT
PAVING: PARKING LOTS /DRIVEWAYS/WALKWAYS
CWS: 300 BUILDING SIDEWALK $8,000
CE: ASPHALT RESURFACING (TRACKAND FRONT PARKING
LOT EXPANSION)
CE: DRAINAGE IMPROVEMENTS
CP: ASPHALT RESURFACING (BUS PARKING LOT) $40,000
CP: ASHPHALT RESURFACING (LOER PLAY AREA AND FRONT
PARKING LOT)
CWS: PARKING LOT AND DRIVEWAY RESURFACING $40,000
GAB, OHS: CONCRETE REPAIRS AND SIDEWALK
EXTENSIONS
GAB: CONCRETE REPAIRS $23,348
GAB: CONCRETE REPAIRS (FB APPROP) $76,652
NH: CONCRETE REPAIRS
OHS: PATIO RENOVATION
OHS: RESURFACE ALL PARKING AREAS AND ROADS
TRANS: REGRADE /LEVEL BUS PARKING LOT
ROOFING PROJECTS
CE: ROOF REPLACEMENT $55,000
CP: ROOF REPLACEMENT
Year 2
2014 -15
Year 3
2015 -16
Year 4
2016 -17
Year 5
2017 -18
Five Year Years 6 to 10
Total 2018 -2023
$0 $133,000
$0 $4,000
$6,000
$6,000 $0
$30,000
$30,000 $0
$0 $150,000
$0 $0
$0 $0
$25,000
$25,000 $0
$40,000
$40,000 $0
$25,000
$25,000 $0
$0 $400,000
$600,000
$600,000 $0
$0 $600,000
$10,000 $0
$15,000
$15,000 $0
$1,000,000
$1,100,000 $0
$80,000
$80,000 $0
$130,000
$130,000 $0
$80,000
$80,000 $0
$0 $0
$0 $0
$0 $10,000
$0 $0
$0 $0
$8,000 $0
$150,000
$150,000 $0
$10,000
$10,000 $0
$0 $0
$0 $100,000
$0 $0
$100,000
$100,000 $0
$0 $0
$0 $0
$30,000
$30,000 $0
$0 $100,000
$0 $300,000
$30,000
$30,000 $0
$0 $0
$0 $0
$230,000
$35,000
$230,000
$550,000 $0
$220,000
$151,000
$250,000
$621,000 $0
Page 3 of 5 BOE APPROVED -- FEBRUARY 11, 2013
39
Project Title Current Year Year 1
2012 -13 2013 -14
OHS: ROOF REPLACEMENT (BUILDINGS 100, 200,300 AND $165,000
GYM)
GAB: ROOF REPLACEMENT $59,000
EC: ROOF REPLACEMENT $125,000
DISTRICT: BOARD OF EDUCATION BUILDING
WINDOW REPLACEMENTS
CE: WINDOW REPLACEMENTS $45,000
GAB: WINDOW REPLACEMENT
HE: WINDOW REPLACEMENT (GYM) $70,000
TECHNOLOGY
DISTRICT: TECHNOLOGY UPGRADES $500,000 $700,000
DISTRICT: TECHNOLOGY DEBT SERVICES $490,000 $490,000
SCHOOL SAFETY AND SECURITY
DISTRICT: FACILITY SECURITY ASSESSMENT WITH $75,000
IMPROVEMENT RECOMMENDATIONS
DISTRICT: IMPLEMENTATION OF FACILITY SECURITY
RECOMMENDATIONS (E.G. SECURITY VESTIBULES)
CE: REPLACE ALL MINI BLINDS
GAB: INSTALL BOUNDARY FENCE ON PLAYGROUND
PE: PERIMETER FENCING $30,000
DISTRICT: REKEY CENTRAL OFFICE BUILDING $7,500
DISTRICT: DOOR LOCKS
OHS: SECURITY LIGHTING (CAMPUS -WIDE)
CRHS: INSTALL HALLWAY SECURITY GATES
DISTRICT: CONFINED SPACE DETECTOR
DISTRICT: EMERGENCY LIGHTS
DISTRICT: FIRE EXTINGISHER REPLACEMENTS $5,000
DISTRICT: INDOOR CAMERA INSTALLATIONS $40,000
DISTRICT: WALKIE TALKIES $3,000
GH: ADDITIONAL SECURITY CAMERAS
HE, GAB,EC, CE, CP: ELECTRONIC SECURITY DOOR LOCKS $35,000
DISTRICT: CENTRAL OFFICE FIRE ALARM SYSTEMS $15,000
DISTRICT: MAINTENANCE FACILITIES: FIRE ALARM SYSTEM
DISTRICT: TRANSPORTATION FACILITIES: FIRE ALARM
SYSTEM
TRANS: REPLACE PERIMETER FENCING
TRANS: BUS SECURITY CAMERAS $15,000
SUB TOTAL EXPENDITURES $2,816,000 $2,714,000
ELEMENTARY #8- -(NON PROTOTYPE) SEE BOX BELOW $300,000
GRAND TOTAL EXPENDITURES WITH ELEM #8 $3,116,000 $2,714,000
Year 2
2014 -15
Year 3
2015 -16
Year 4
2016 -17
Year 5
2017 -18
Five Year Years 6 to 10
Total 2018 -2023
$165,000
$165,000
$300,000
$795,000 $0
$420,000
$90,000
$95,000
$664,000 $0
$75,000
$575,000
$775,000 $0
$30,000
$100,000
$130,000 $0
$0 $0
$0 $0
$0 $0
$90,000
$110,000
$200,000 $0
$70,000 $0
$0 $0
$700,000
$700,000
$750,000
$800,000
$3,650,000 $4,000,000
$490,000
$490,000
$490,000
$490,000
$2,450,000 $2,450,000
$0 $0
$0 $0
$0 $0
$75,000 $0
$100,000
$100,000
$100,000
$300,000 $0
$0 $25,000
$20,000
$20,000 $0
$0 $0
$7,500 $0
$0 $23,700
$0 $30,000
$0 $50,000
$0 $5,500
$10,000
$10,000 $0
$5,000
$5,000
$5,000
$5,000
$25,000 $25,000
$40,000 $0
$0 $0
$16,000
$16,000 $0
$35,000 $0
$15,000 $0
$25,000
$25,000 $0
$125,000
$125,000 $0
$20,000
$20,000 $0
$15,000 $0
$21,043,210
$2,675,000
$2,500,000
$5,089,000
$34,021,210
$1,482,000
$19,996,200
$21,478,200
$22,525,210
$22,671,200
$2,500,000
$5,089,000
$55,499,410
REVENUE
ORANGE COUNTY SCHOOLS 10 -YEAR CAPITAL INVESTMENT PLAN 2013 -2023
BY CATEGORY
.E
Project Title
Current Year
Year 1
Year 2
Year 3
Year 4
Year 5 Five Year Years 6 to 10
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
2017 -18 Total 2018 -2023
Pay -As- You -Go Funds
$1,434,067
$1,434,067
$1,434,067
$1,434,067
$1,434,067
$1,434,067
Lottery Proceeds
$570,281
$513,851
$570,281
$570,281
$570,281
$570,281
Article 46 Sales Tax
$490,000
$490,000
$490,000
$490,000
$490,000
$490,000
QSCB
Fund Balance Appropriation 2012 -2013
$621,652
TOTAL CIP FUNDING
$3,116,000
$2,437,918
$2,494,348
$2,494,348
$2,494,348
$2,494,348
TOTAL UNFUNDED PROJECTS
$0
- $276,082
- $20,030,862
- $20,176,852
- $5,652
- $2,594,652
Page 5 of 5 BOE APPROVED -- FEBRUARY 11, 2013
r`
FY 2013 -18
Capital Investment Plan
Manager Recommended
Orange County
North Carolina
FY 2013 -18
Capital Investment Plan
Manager Recommended
Frank W. Clifton, County Manager
Clarence G. Grier, Assistant County Manager, CFO
Paul K. Laughton, Deputy Financial Service Director
Orange County
North Carolina
Board of County Commissioners
Earl McKee, Vice -Chair
Barry Jacobs, Chair
0^"-&
Mark Dorosin
Alice M. Gordon
Bernadette Pelissier
Renee Price
Penny Rich
Table of Contents
Capital Investment Plan Summaries
County Capital Projects .................................. ............................... 1
Special Revenue Fund Capital Projects .......... ..............................5
Proprietary Funds Capital Projects ................ ............................... 6
Schools Capital Projects ................................ ............................... 8
County Capital Projects
Summary — County Capital Projects .............. ...............................
9
Summary — County Capital Operating Impact .............................
11
Emergency Services Meadowlands ............. ...............................
13
Northern Human Services Center ................ ...............................
14
Robert & Pearl Seymour Senior Center ....... ...............................
16
Southern Orange Campus (Future Planning ) ..............................
17
Southern Human Services Center Expansion .............................
18
SouthernLibrary .......................................... ...............................
19
Up fit of Link Government Services Center .. ...............................
20
HVACProjects ............................................. ...............................
21
RoofingProjects ........................................... ...............................
22
Affordable Housing ...................................... ...............................
23
Information Technology .................................. .............................24
Register of Deeds Automation ..................... ...............................
25
Animal Services Facility ............................... ...............................
26
ProposedJail ............................................... ...............................
27
Whitted Building ........................................... ...............................
28
EnergyBank ................................................ ...............................
29
Environment and Agriculture Center (change of use) .................
30
Government Services Annex ....................... ...............................
31
Historic Rogers Road Neighborhood Community Center............
32
Viper Radio System ..................................... ...............................
33
Communication System Improvements ........ ...............................
34
Emergency Services Substations ................ ...............................
36
Blackwood Farm Park .................................... .............................37
Bingham District Park ................................... ...............................
38
Cedar Grove Park, Phase II ......................... ...............................
39
Conservation Easements (part of Lands Legacy) .......................
40
Upper Eno Nature Preserve — Public Access Area .....................
41
Eurosport Soccer Center, Phase II .............. ...............................
42
Lands Legacy Program ................................ ...............................
43
Millhouse Road Park ...................................... .............................44
Mountains to Sea Trail ................................. ...............................
45
New Hope Preserve /Hollow Rock Public Access Area ............... 46
Northeast District Park ................................. ............................... 47
RiverPark, Phase II ........................................ .............................48
Twin Creeks Park and Educational Campus Phase II ................. 49
Joint Artificial Turf Soccer Fields -Town of Chapel Hill ................. 50
Little River Park, Phase II ............................. ............................... 51
Map — CIP Park Project Locations ............... ............................... 52
Special Revenue Fund Capital Projects
Summary — Article 46 Sales Tax Fund ......... ............................... 53
Proprietary Funds Capital Projects
Water & Sewer Utilities ................................ ............................... 57
Map — Efland /Buckhorn /Mebane Capital Projects ....................... 67
Map — Hillsborough EDD CIP Project Area .. ............................... 68
Map — Eno EDD CIP Project Area ............... ............................... 69
SolidWaste .................................................... .............................70
Sportsplex.................................................... ............................... 76
Schools Capital Projects
Summary — Schools Capital Projects ........... ............................... 84
Appendices
County Debt Service and Debt Capacity .... ............................... 101
Active County Capital Projects ................... ............................... 106
Capital Funding Policy ............................... ............................... 108
Debt Management Policy ........................... ............................... 111
Fund Balance Management Policy ............ ............................... 116
Capital Investment Plan Summaries
County Capital Projects
Special Revenue Fund (Article 46 Sales Tax)
Economic Development
Chapel Hill Carrboro City Schools
Orange County Schools
Proprietary Capital Projects
Water & Sewer Utilities
Solid Waste
Sportsplex
Schools Capital Projects
Chapel Hill Carrboro City Schools
Orange County Schools
Total
Revenues /Funding Source
Available Project Balances
Transfer from Capital Reserve
Transfer from General Fund - County
Transfer from General Fund - W & S Utilities
Transfer from General Fund - Schools
Transfer from other Capital Projects
County Capital Fund Balance
Visitors Bureau Fund Balance
Solid Waste Fund Balance
Sportsplex Fund Balance
Recycling - 3R Fee
Lottery Proceeds
QSCBs
Register of Deeds Fees
9 -1 -1 Funds
Grants & Contributions
User Fees /Donations
Article 46 Sales Tax Proceeds
Article 46 Sales Tax Reserve Funds
Orange County Capital Investment Plan - Recommended
Fiscal Years 2013 -18
Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to
2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10
7,477,325
5,895,268
7,478,510
20,054,569
14,043,500
40,191,308
87,663,155
43,829,760
1,300,000
1,319,500
1,339,293
1,359,382
1,379,773
1,400,469
6,798,417
7,215,590
790,500
801,900
813,471
825,216
837,136
849,236
4,126,959
4,441,123
509,500
516,850
524,310
531,882
539,568
547,369
2,659,979
2,862,494
4,811,146
896,250
5,536,000
2,500,000
185,000
150,000
9,267,250
1,000,000
931,208
3,513,936
2,623,992
1,796,554
2,225,730
1,308,072
11,468,284
9,263,952
660,000
710,000
1,175,000
2,150,000
1,210,000
375,000
5,620,000
4,221,038
24,605,782
3,130,742
4,333,578
9,886,247
30,262,833
8,239,801
55,853,201
72,134,685
1,940,417
1,947,918
5,298,179
14,274,223
2,013,424
2,035,917
25,569,661
32,007,177
450,000
164,000
164,000
50,000
1,254,397
1,345,000
1,176,510
907,000
907,000
712,800
5,048,310
5,207,500
420,900
275,000
350,000
150,000
775,000
3,724,849
3,724,849
3,780,722
3,837,433
3,894,994
3,953,419
19,191,417
20,674,606
623,000
425,000
425,000
585,387
3,363,936
722,069
754,119
1,124,726
785,756
6,750,606
4,221,038
660,000
710,000
225,000
250,000
310,000
375,000
1,870,000
345,821
214,055
753,918
1,101,004
522,316
2,591,293
5,042,914
1,321,350
1,353,811
1,353,811
1,353,811
1,353,811
1,353,811
6,769,055
6,769,055
75,000
75,000
80,000
80,000
80,000
80,000
395,000
400,000
485,478
198,000
30,000
228,000
10,000
225,000
300,000
3,412,500
242,500
125,000
4,305,000
3,082,500
-
125,000
2,600,000
2,638,250
2,677,074
2,716,480
2,756,477
2,797,074
13,585,355
14,519,207
185,000
185,000
1
State Revolving Loan Funds
Financing:
Year 2
Debt Financing -
County Capital
Debt Financing -
W & S Utilities
Debt Financing -
Solid Waste
Debt Financing -
Sportsplex
Debt Financing -
E -9 -1 -1
Debt Financing -
Schools Capital
Total
Current
Year 1
Year 2
Year 3
Year 4
Year 5
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
2017 -18
134,200
621,250
4,529,450
2,654,000
5,922,000
15,625,069
12,814,000
38,848,508
4,256,046
5,186,000
2,500,000
150,000
1,687,868
288,517
950,000
1,900,000
900,000
1,234,268
21,500,000
4,497,224
18,969,226
27,027,452
4,968,488
Five Year 6
Year to
Total Year 10
621,250
75,863,577 35,014,760
7,686,000 1,000,000
2,126, 385
3,750,000
1,234,268
55,462,390 76,698,201
(1) Orange County has established three Proprietary Funds used to account for services provided to customers. All three Funds are established as enterprise funds and fees
are imposed on customers to pay for the full cost of providing the services. The Water & Sewer Utilities Fund accounts for revenues and expenses related to the provision of
sewer service. The Solid Waste Fund accounts for the revenues and expenses related to the provision of solid waste disposal and recycling activities. The Sportsplex Fund
accounts for the revenues and expenses related to the services provided at the Triangle Sportsplex. All three funds are included as supplemental information and are not
funded by the General Fund.
2
FY 2013 -18 Orange County Capital Investment Plan Projects
County -Wide Summary - Appropriations
Year 1: FY 2013 -14
Years 1 -5: 2013 -2018
Article 46
Sales Tax
6%
FY 2013 -18 Orange County Capital Investment Plan Projects
County -Wide Summary - Revenues
Year 1: FY 2013 -14
Other Funding
Sources
/3%
Years 1 -5: 2013 -2018
Other Funding
Sources
3%
:)prietary
Funds
5%
Lottery
Proceeds
3%
Note:
Other Funding Sources includes Available Project Balances, Register of Deeds Fees, E -9 -1 -1 Funds, Grants /Contributions, User Fees /Donations, Transfers from Capital
Reserve and Transfers from Other Capital Projects.
Transfers from General Fund includes transfers to Water and Sewer Utilities, Solid Waste, Sportsplex and E -9 -1 -1 Funds.
Proprietary Fund includes Recycling -3R Fees, Solid Waste Fund Balance and Sportsplex Fund Balance.
Debt - Other includes debt for E- 9 -1 -1, Solid Waste, Sportsplex and Water and Sewer Utilities projects.
4
Project Name
Functional Service Area
Project Budget
Appropriation
Economic Development
Chapel Hill- Carrboro City Schools
Orange County Schools
Total Project Budget
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
Total Operating Costs
Revenues /Funding Source
Article 46 Sales Tax
Article 46 Sales Tax Fund Summary - RECOMMENDED
Fiscal Years 2013 -18
Article 46 Sales Tax
Project Status
Approved
Special Revenue Fund
Starting Date
41112012
Completion Date
Ongoing
Current
Year 1
Year 2
Year 3
Year 4
Year 5
Five
Year 6
Prior Years
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Year
to
Funding
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
2017 -18
Total
Year 10
312,500
1,300,000
1,319,500
1,339,293
1,359,382
1,379,773
1,400,469
6,798,416
7,215,590
190,625
790,500
801,900
813,471
825,216
837,136
849,236
4,126,959
4,441,123
121.875
509.500
516.850
524.310
531.882
539.568
547.369
2.659.979
2.862.494
625,000 2,600,000 1 2,638,250 2,677,074 2,716,480 2,756,477 2,797,074 13,585,354 1 14,519,207
Total 625,000 2,600,000 1 2,638,250 2,677,074 2,716,480 2,756,477 2,797,074 13,585,354 1 14,519,207
Project Description /Justification
The Article 46 (1/4 cent) Sales Tax was approved by the voters in the November 2011 election, and became effective April 1, 2012. The anticipated revenue generated in
FY 2012 -13 is $2,600,000, with an assumption of 1.5% growth in subsequent years. 50% of the proceeds are for Economic Development initiatives, and 50% of the
proceeds for Education (allocated by the ADM count of the two school districts). Prior Years Funding reflects FY 2011 -12, when proceeds for the April -June 2012 quarter
were estimated at $625,000.
k,
Water & Sewer Utilities Capital Projects Summary - RECOMMENDED
Fiscal Years 2013 -18
Total 4,811,146 1 896,250 5,536,000 2,500,000 185,000 150,000
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service 489,282 534,714 949,594 1,149,594 1.149.594
Total Operating Costs
Current
Year 1
Year 2
Year 3
Year 4
Year 5
Five
Year 6
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Year
to
Projects
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
2017 -18
Total
Year 10
Appropriations
General Fund - Debt Service Payments
148,798
194,230
194,230
194,230
Article 46 Sales Tax - Debt Service
Efland /North Buckhorn Sewer Expansion
-
340,484
755,364
955,364
Reserve Funds - Article 46 Sales Tax
-
McGowan Creek Outfall
134,200
621,250
-
621,250
EPA Special Appropriations Grant
Lake Orange Capital Maintenance
69,300
State Revolving Loan Funds
134,200
-
Buckhorn- Mebane EDD Phase 2
4,256,046
Debt Financing - Article 46 Sales Tax
4,256,046
5,186,000
2,500,000
-
Total
Buckhorn- Mebane EDD Phase 3 & 4
1,385,532
6,070,714
350,000
2,500,000
2,850,000
Efland Sewer Flow to Mebane
151,600
160,000
3,436,000
3,596,000
Richmond Hills Pump Station Rehab
185,000
185,000
Hillsborough EDD
150,000
150,000
1,000,000
Eno EDD
200,000
115,000
1,750,000
1,865,000
Total 4,811,146 1 896,250 5,536,000 2,500,000 185,000 150,000
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service 489,282 534,714 949,594 1,149,594 1.149.594
Total Operating Costs
489,282
534,714
949,594
1,149,594
Revenues /Funding Source
Transfer from General Fund
420,900
275,000
350,000
Transfer from Other Projects
General Fund - Debt Service Payments
148,798
194,230
194,230
194,230
Article 46 Sales Tax - Debt Service
340,484
340,484
755,364
955,364
Reserve Funds - Article 46 Sales Tax
185,000
County Capital Fund Balance
-
EPA Special Appropriations Grant
State Revolving Loan Funds
134,200
621,250
Debt Financing - Article 46 Sales Tax
4,256,046
5,186,000
2,500,000
Total
4,811,146
1,385,532
6,070,714
3,449,594
1,334,594
The Water & Sewer Utilities Fund accounts for revenues and expenses related to the provision of sewer service
778 1 5.747.970
150,000 775,000
194,230 925,718 971,150
955,364 3,347,060 4,776,820
185,000
621,250
7,686,000 1,000,000
n
Solid Waste Capital Projects Summary - RECOMMENDED
Fiscal Years 2013 -18
Total
Revenues /Funding Source
Sold Waste Fund Balance
3R Fee
Debt Financing
Grant
Total
931,208 3,363,936 936,124 1,508,037 2,225,730 1,308,072 9,341,899 4,221,038
- 5,042,914
150,000 1,687,868 288,517 2,126, 385
Solid Waste /Landfill Fund is a self supporting Proprietary Fund that is used to account for revenues and expenses related to the
provision of solid waste disposal and recycling activities for the citizens of Orange County.
*$3,120,815 was originally budgeted in FY 2012 -13, but costs will be realized in FY 2013 -14 due to a delay by the State in approval of the closure plan. The
Landfill closes on June 30, 2013, and closure construction costs of $3,166,846 will be incurred in FY 2013 -14.
7
current
Year i
Year z
Years
Year 4
Year b
FIVe
Year b
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Year
to
Projects
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
2017 -18
Total
Year 10
Appropriations
Environmental Support
100,592
100,592
Sanitation
278,895
347,090
1,894,812
505,808
522,865
156,139
3,426,714
1,631, 799
Recycling Operation
345,821
214,055
753,918
1,101, 004
522,316
2,591,293
5,042,914
Landfill - MSW*
3,166, 846
3,166, 846
Landfill - C & D
306,492
414,533
536,828
601,861
629,617
2,182,839
2,589,239
Total
Revenues /Funding Source
Sold Waste Fund Balance
3R Fee
Debt Financing
Grant
Total
931,208 3,363,936 936,124 1,508,037 2,225,730 1,308,072 9,341,899 4,221,038
- 5,042,914
150,000 1,687,868 288,517 2,126, 385
Solid Waste /Landfill Fund is a self supporting Proprietary Fund that is used to account for revenues and expenses related to the
provision of solid waste disposal and recycling activities for the citizens of Orange County.
*$3,120,815 was originally budgeted in FY 2012 -13, but costs will be realized in FY 2013 -14 due to a delay by the State in approval of the closure plan. The
Landfill closes on June 30, 2013, and closure construction costs of $3,166,846 will be incurred in FY 2013 -14.
7
Sportsplex Capital Projects Summary - RECOMMENDED
Fiscal Years 2013 -18
7a
Current
Year 1
Year 2 Year 3
Year 4
Year 5
Five
Year 6
Fiscal Year
Fiscal Year
Fiscal Year Fiscal Year
Fiscal Year
Fiscal Year
Year
to
Project Budget
2012 -13
2013 -14
2014 -15 2015 -16
2016 -17
2017 -18
Total
Year 10
Appropriations
Land /Building
Design
30,000
30,000
Construction /Repairs/Reno va tions
New Facilities Projects:
Major Expansion Phase 1 (1)
950,000
950,000
Major Expansion Phase 2 (1)
1,900,000
1,900,000
Major Expansion Phase 3 (1)
900,000
900,000
Renovation Projects:
Lobby- Renovations (floor, walls, lighting) (8a)
165,000
-
Lobby - Renovations (program space expansion)
110,000
110,000
Girls/Women's Locker -room (5)
30,000
30,000
Men's and Women's Bathrooms (7)
40,000
40,000
Facility Maintenace /Replacement Items:
Parking Lot Repair /Repave
150,000
150,000
Pool Roof repair
180,000
-
Pool wall reglaze
125,000
125,000
Tilt up Panel (exterior wall system)
100,000
100,000
Rotating Fitness Equipment Upgrade /Replacement (9)
100,000
100,000
100,000
300,000
Kidsplex Equipment Upgrade (10)
50,000
50,000
New UV System for Pool
100,000
-
Bleachers (2)
20,000
20,000
Pool pump /boiler #2
50,000
50,000
Cooling Tower Replacement
100,000
-
Major upgrade of Servers, Telephones (8)
35,000
-
Rink concrete ice floor repair (3)
75,000
75,000
150,000
Rink de- humidification /Ice Rink Munters
125,000
125,000
Zamboni
100,000
100,000
Major rebuild - compressors/chiller barrel
100,000
100,000
Lobby - HVAC Replacement
80,000
-
Climbing Wall ( outside- fee based)
100,000
100,000
HVAC Contingency (12)
50,000
50,000
100,000
IT Contingency (12)
50,000
50,000
Ice RinWFitness Wall Repair Paint Project
40,000
40,000
Pool Lane Timer /Scoreboard (4)
15,000
15,000
Rink Scoreboard
20,000
20,000
Outside Pavilion /Play Area (6)
45,000
45,000
Inflatables (13)
20,000
20,000
Total
660,000
710,000 1,175,000 2,150,000 1,210,000 375,000
5,620,000
Revenues /Funding Source
Sportsplex Fund Balance
660,000
710,000
225,000 250,000
310,000
375,000
1,870,000
Transfer from General Fund
Debt Financing
950,000 1,900,000
900,000
3,750,000
Total
660,000
710,000 1,175,000 2,150,000 1,210,000 375,000
5,620,000
7a
1. Review with Engineers /Designers revealed that previously proposed Phase 2 Mezzanine (ice) is not feasible. However project has been re-
scoped to create national class recreation facility adding indoor turf and court. Project defined to straddle three years:
a. Phase 1 is the originally contemplated pool mezzanine of 5,400 sq. ft. featuring new member lockers; dedicated spin /row / "KranK" room
and 1,800 sq. ft. senior/ adult cardio/ strength center.
b. Phase 2 is a new building addition of 95x165 that will house a turfed field to be used for soccer, lacrosse, senior walking, running,
kidsplex, kickball and programs proprietary to RFP such as Lil Kickers that will be brought to Orange County. NOTE: this is a new CIP project
proposed by the operator of the Sportsplex, and the projected annual revenues related to this project is anticipated to cover the annual
debt service required for this project.
c. Phase 3 is a new regulation sized high school /college basketball court (50x84) housed in a building footprint of 75x100 to include
bleacher seating. NOTE: this is a new CIP project proposed by the operator of the Sportsplex, and the projected annual revenues related to
this project is anticipated to cover the annual debt service required for this project.
d. There has been positive dialogue with the Town of Hillsborough on parking approval
2. Bleachers to add seating for rink based venues such as Nutcracker; Skating competitions; Collegiate hockey; Youth hockey ( portable to pool)
3. Rink floor reapr split into two projects
4. Pool Electronic Timer and scoreboard. Scoreboard is 19 years old and failing. Repairs are costly and increasingly less feasible. Required for
revenue generating swim meets and lane training
5. Increasingly, youth and adult teams are co -ed. Proposal to convert referee room into girls /women's change room and build replacement ref
room and storage in part of Zamboni room
6. Outside pavilion to be built tin flat grassy area to the west of pond. To be used for Kidsplex outdoor activities; rented for parties. Orange County
Charter School has expressed interest in partnering. There may also be grants available.
7. Men's and Women's main lobby bathrooms are very worn. Replace flooring; stall dividers; paint; replace eiling tiles. Efficient lighting (motion
sensor) and low flow plumbing fixtures. Lower counters and child appropriate toilets. Add safe, locked storage for cleaning supplies. ( all of this has
been noted by the Health Inspector)
8. Servers upgraded out of equipment repair /replace budget in 2012/13. Building wide telephone /intercom still required
8(a) Facilitates 1,834 additional GroupX space for programs. Results in $312,000 incremental annual revenue.
9. Major cardio equipment typically has an estimated useful life of 3 years with the heavy usage being experienced by the increasing Sportsplex
membership. While rigorous regular maintenance programs can extend life, it is appropriate to maintain a budgeted contingency based on industry
replacement standards. Aftermarket for used equipment is not known.
10. Similar to above. With growth in Kidsplex program we expect more capital needs for this program
11. Pumps and boilers have the least useful life of all mechanical classes of equipment. Contingency for replacement.
12. Contingency for HVAC equipment and major IT equipment such as server.
13. Inflatables. This is one of the lowest cost ways to generate revenue. Can be used for Kidsplex; Parties and for fee admission using renovated
lobby space. Quality inflatables can be purchased for $2,500 to $3,000 each. Payback is less than one year.
7b
Projects by School System
Chapel Hill Carrboro City Schools
Long Range Capital
Pay -As- You -Go Funds
Lottery Proceeds (2)
Middle School #5
Carrboro HS Additions
Elementary # 12
QSCBs
Elementary # 11
Total
Orange County Schools
Long Range Capital
Pay -As- You -Go Funds
Lottery Proceeds (2)
OSCBs
Elementary #8
Cedar Ridge HS Auxilliary Gym
Cedar Ridge HS Classroom Wing
Total
Total all Schools
Revenues /Funding Source
General Fund (Pay -As- You -Go)
Lottery Proceeds
Debt Financing
QSCBs
Schools Capital Projects Summary - RECOMMENDED
Fiscal Years 2013 -18
current Year Year t Years Year 4 Year 5 five Year ti
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to
2012 -13 1 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10
2,290,782 2,290,782 2,325,144 2,360,021 2,395,421 2,431,353 11,802,720 12,714,884
815,000 839,960 839,960 839,960 839,960 839,960 4,199,800 4,199,800
1,168,474 6,686,266 27,027,452 4,968,488 39,850,680
19, 743, 948
35, 476, 053
21, 500, 000
24,605,782
1,434,067 1 1,434,067 1,455,578
506,350 513,851 513,851
3,328,750
1,477,412 1,499,573
1,522,066 7,388,696
7,959,722
513,851 513,851
513,851 2,569,255
2,569,255
20,674,606
1,321,350
21,478,200
1,353,811
3,328,750
1,353,811
12,282,960
12,282,960
21,500,000
14,274,223 2,013,424
2,035,917 25,569,661
32,007,177
3,724,849
3,724,849 3,780,722
3,837,433
3,894,994
3,953,419
19,191,416
20,674,606
1,321,350
1,353,811 1,353,811
1,353,811
1,353,811
1,353,811
6,769,055
6,769,055
21,500,000
4,497,224
18,969,226
27,027,452
4,968,488
55,462,390
76,698,201
Note 1: The Article 46 one quarter cent sales tax proceeds for schools is included in the Special Revenue Projects section of the CIP.
Note 2: School Construction is guided by the Schools Adequate Public Facilities Ordinance (SAPFO) projections of capacity and need.
(') Pay -As- You -Go funds reflect same funding in FY 2013 -14 as in FY 2012 -13, and assumes a 1.5% annual growth throughout the 5 year CIP period.
NOTE: additional PAYG funding was approved in FY 2012 -13 to reflect savings in debt service in FY 2012 -13.
(2) Lottery Proceeds are assumed at the same amount throughout the 5 year CIP period, based on the most recent lottery estimates from the State. The
funds will be distributed on the basis of each school system's Average Daily Membership (ADM).
8
County Capital Projects
County Capital Projects Summary
Fiscal Years 2013 -18
Projects
Current
Fiscal Year
2012 -13
Year 1
Fiscal Year
2013 -14
Year 2
Fiscal Year
2014 -15
Year 3
Fiscal Year
2015 -16
Year 4
Fiscal Year
2016 -17
Year 5
Fiscal Year
2017 -18
Five
Year
Total
Year 6
to
Year 10
Ippropriations
Emergency Services 510 Meadowlands
37,500
100,000
100,000
Northern Human Services Center
250,000
2,000,000
2,000,000
Seymour Senior Center
70,000
-
Southern Orange Campus (Future Planning)
300,000
400,000
3,600,000
4,000,000
Southern Human Services (Expansion)
6,650,000
6,650,000
Southern Library
50,000
600,000
525,000
3,500,000
3,500,000
8,125,000
Upfit of Link Gov Services Center
25,000
-
HVAC Projects - Geothermal
1,759,200
110,000
52,500
20,000
182,500
1,610,760
Roofing Projects
165,000
115,000
179,010
390,569
389,500
87,800
1,161,879
Affordable Housing
170,000
170,000
170,000
Information Technology
950,000
700,000
500,000
500,000
500,000
500,000
2,700,000
2,500,000
Register of Deeds Automation
75,000
75,000
80,000
80,000
80,000
80,000
395,000
400,000
Animal Services Facility
100,000
100,000
Proposed Jail
250,000
500,000
500,000
29,000,000
30,250,000
Whitted Building
295,000
150,000
1,400,000
1,550,000
Energy Bank
50,000
50,000
50,000
100,000
Environment and Agriculture Center
1,353,508
1,353,508
Government Services Center Annex
350,000
350,000
Historic Rogers Road Community Center
650,000
Viper Radio System
543,750
500,000
500,000
500,000
500,000
2,000,000
1,000,000
Communication System Improvements
753,875
1,725,268
122,000
307,000
39,000
920,000
3,113,268
EMS Substations
50,000
875,000
875,000
875,000
2,625,000
875,000
Blackwood Farm Park
50,000
100,000
500,000
3,400,000
1,300,000
2,100,000
7,400,000
600,000
Bingham District Park
-
7,000,000
Cedar Grove Park Phase 11
-
1,600,000
Conservation Easements
250,000
250,000
250,000
250,000
250,000
1,250,000
1,250,000
Upper Eno Nature Preserve- Public Access Area
440,000
440,000
440,000
Eurosport Soccer Center Phase 11
145,000
942,000
675,000
1,762,000
4,639,000
Lands Legacy
2,400,000
2,400,000
2,000,000
Millhouse Road Park
100,000
6,400,000
6,500,000
3,000,000
Mountains to Sea Trail
-
500,000
New Hope Preserve /Hollow Rock Public Access
10,000
125,000
200,000
235,000
560,000
165,000
Northeast District Park
-
8,000,000
River Park Phase 11
250,000
250,000
Twin Creeks Park Campus Phase 11
600,000
-
8,000,000
Joint Artificial Turf Soccer Fields - Town of CH
623,000
Little River Park Phase 11
175,000
175,000
250,000
Total
7,477,325
1 5,895,268
7,478,510
20,054,569
14,043,500
40,191,308
87,663,155
1 43,829,760
Revenues /Funding Source
Available Project Balances
Transfer from Capital Reserve
Transfer from General Fund
Transfer from Other Projects
Register of Deeds Fees
User Fees /Donations
County Capital Fund Balance
Visitors Bureau Fund Balance
9 -1 -1 Funds
Grant Funding from State /Fed for Parks
Contributions from Other Infrastructure Partners
Debt Financing - E -9 -1 -1
Debt Financing
Total
Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to
2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10
450,000
164,000
164,000
50,000
1,254,397
1,345,000
1,176,510
907,000
907,000
712,800
5,048,310
5,207,500
623,000
425,000
425,000
75,000
75,000
80,000
80,000
80,000
80,000
395,000
400,000
125,000
485,478
198,000
30,000
228,000
200,000
250,000
125,000
125,000
125,000
825,000
1,375,000
10,000
25,000
50,000
3,287,500
117,500
3,480,000
1,707,500
1,234,268
1,234,268
4,529,450
2,654,000
5,922,000
15,625,069
12,814,000
38,848,508
75,863,577
35,014,760
10
County Capital Operating Impact Summary
Fiscal Years 2013 -18
11
Year 1
Year 2
Year 3
Year 4
Year 5
Five
Year 6
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Year
to
Related Operating Costs
2013 -14
2014 -15
2015 -16
2016 -17
2017 -18
Total
Year 10
Personnel Services
Blackwood Farm Park
12,000
12,000
12,000
65,000
65,000
166,000
325,000
Bingham District Park
-
81,000
Cedar Grove Park Phase 11
20,000
Upper Eno Nature Preserve
80,000
80,000
160,000
400,000
Millhouse Road Park
-
240,000
Twin Creeks Park
-
160,000
Operations
Blackwood Farm Park
5,000
5,000
5,000
55,000
55,000
125,000
275,000
Bingham District Park
165,000
Upper Eno Nature Preserve
10,000
10,000
20,000
80,000
Eurosport Soccer Center Phase 11
5,000
5,000
10,000
61,000
Millhouse Road Park
-
300,000
New Hope Preserve
-
Northeast District Park
10,000
10,000
Twin Creeks Park
-
200,000
Debt Service
Northern Human Services Center
192,000
192,000
192,000
576,000
960,000
Southern Human Services Center Future Planning
28,800
28,800
67,200
412,800
412,800
950,400
2,064,000
Southern Human Services Center Expansion
17,280
17,280
17,280
17,280
655,680
724,800
3,278,400
Southern Library
41,856
41,856
92,256
428,256
604,224
3,821,280
Upfit of Link Gov Services Center
-
HVAC Projects - Geothermal
168,883
168,883
168,883
168,883
168,883
844,415
1,617,580
Roofing Projects
15,840
15,840
15,840
50,215
50,215
147,950
251,075
Information Technology
260,892
304,284
304,284
304,284
304,284
1,478,028
588,492
Proposed Jail
24,000
24,000
72,000
144,000
264,000
14,520,000
Whitted Building
28,320
28,320
28,320
162,720
162,720
410,400
813,600
Environment and Agriculture Center
-
649,685
Government Services Center Annex
168,000
Viper Radio System
118,701
227,853
337,005
337,005
446,157
1,466,721
1,309,824
Communication System Improvements
35,801
337,997
337,997
337,997
337,997
1,387,789
1,306,416
EMS Substations
84,000
84,000
168,000
168,000
504,000
1,680,000
Blackwood Farm Park
9,600
57,600
384,000
508,800
960,000
3,552,000
Upper Eno Nature Preserve
42,240
42,240
84,480
211,200
Eurosport Soccer Center Phase 11
76,800
76,800
153,600
504,000
Lands Legacy
230,400
230,400
230,400
691,200
1,152,000
Millhouse Road Park
307,200
307,200
614,400
1,536,000
11
Related Operating Costs
Northeast District Park
River Park, Phase 11
Twin Creeks Park
Central Efland /North Buckhorn Sewer
McGowan Creek Outfall
Buckhorn EDD Phase 2
Buckhorn EDD Phase 3 & 4
Efland Sewer Flow to Mebane
Hillsborough EDD
Eno EDD
Total
Revenues /Funding Source
General Fund - Operations
General Fund - Debt Service
E -9 -1 -1 Fund - Debt Service
Article 46 Sales Tax - Debt Service
Operations /funding from other sources
User Fees
Total
Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to
2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10
17,000
17,000
24,000
24,000
48,000
120,000
57,600 57,600
57,600
57,600
57,600
288,000
288,000
148,798 148,798
148,798
148,798
148,798
743,990
743,990
45,432
45,432
45,432
45,432
181,728
227,160
340,484 340,484
340,484
340,484
340,484
1,702,418
1,702,418
200,000
200,000
400,000
1,000,000
4,000
274,880
274,880
274,880
824,640
1,374,400
140,000
140,000
140,000
420,000
700,000
17,000
17,000
27,000
215,000
215,000
491,000
2,307,000
876,915
1,267,095
1,885,047
3,358,462
4,638,814
12,026,333
40,533,254
269,448
269,448
269,448
269,448
1,077,792
269,448
340,484
340,484
755,364
955,364
955,364
3,347,060
4,776,818
540,000
4,000
4,000
4,000
4,000
4,000
20,000
20,000
12
County Capital Projects
Fiscal Years 2013 -18
Project Name
Emergency Services Meadowlands
Project Status
Approved
Functional Service Area
Governing and Management
Starting Date
7/1/2012
Department
Asset Management Services
Completion Date
613012014
Current
Year 1
Year 2 Year 3 Year 4 Year 5 Five
Year 6
Prior Years Fiscal Year
Fiscal Year
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year
to
Project Budget
Funding 2012 -13
2013 -14
2014 -15 2015 -16 2016 -17 2017 -18 Total
Year 10
Land /Building
Construction /Repairs /Renovations 3,531,714
Rear area impervious surface installation
Additional site /dock work (create exterior dock @ pallet width)
Equipment/Furnishings
MIRV upfit
Other building (sound insulation, awning,
rollup door openers) 25,000
Facility build out (ramp) 12,500
Total Project Budget 3,531,714 37,500
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
Total Operating Costs
Revenues /Funding Source
Transfer from General Fund
Transfer from Projects
Debt Financing
Total
Project Description /Justification
1,362,991 37,500 I 100,000
283,723
1,885,000
Funding for this project would allow approximately 11,000 square feet of area to the rear of the Emergency Services facility at 510 Meadowlands to be developed as a
gravel, multi- function area, in order to allow full utilization of the site during emergencies. The current grassy area would not support vehicular traffic, heavy staging of
materials /supplies, set up of emergency services tents, etc. Current regulations require any area which exceeds 2,500 square feet to be engineered and constructed with
site drainage and subsurface drainage pursuant to impervious surface requirements. Included for FY 2012 -13: 1) installation of sound deadening materials above the call
center to reduce overhead noise; 2) installation of a canopy at exterior access door to provide protection from elements; 3) supply & installation of automatic openers for
roll -up doors (safety /worker comp issue), and 4) improvements to multi- incident response vehicle (MIRV). 01/2012 UPDATE: 5) to include construction of a loading
dock/apron to allow unloading of pallets onto an exterior surface.
13
County Capital Projects
Fiscal Years 2013 -18
Project Name
Northern Human Services Center
Project Status
Approved
Functional Service Area
Governing and Management
Starting Date
7/1/2012
Department
Asset Management Services
Completion Date
613012015
Current
Year 1
Year 2
Year 3
Year 4
Year 5
Five
Year 6
Prior Years
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Year
to
Project Budget
Funding
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
2017 -18
Total
Year 10
Appropriation
Land /Building
-
Construction /Repairs /Renovations
714,545
250,000
2,000,000
2,000,000
Equipment/Furnishings
-
Total Project Budget
714,545
250,000
-
2,000,000
-
-
-
2,000,000
-
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
192,000
192,000
192,000
576,000
960,000
Total Operating Costs
-
-
192,000
192,000
192,000
576,000
1 960,000
Revenues /Funding Source
General Fund - Debt Service
396,545
192,000
192,000
192,000
576,000
960,000
Available Project Balance
250,000
-
Debt Financing
318,000
2,000,000
2,000,000
Total
714,545
250,000
1 2,000,000 192,000 192,000 192,000 2,576,000
1 960,000
Project Description /Justification
In 2011 the Board expressed interest in removing the Northern Center building, or parts thereof, and replacing it with a functionally superior and environmentally
sustainable facility. Consideration was given to both 1) complete removal of the existing facility, and replacement with a new, standalone community building, and 2)
removal of portions of the existing building (north and south classroom wings, including main restrooms), with adaptive reuse of remaining portions of the building. Staff
met with community representatives on several occasions, and discussed conceptual ideas for site development. The Board received information during their January 24,
2012 meeting which allowed for increased specificity in the project development description and consequently, a cost estimate for construction. An additional community
meeting was held by County staff at the Northern Center on September 25, 2012 to review the two options, and receive input regarding the preferred option for the
community. An update was provided to the Board at their October 25, 2012 work session, including identification of the community preference for option 2 - partial
deconstruction , with adaptive reuse of remaining portions of the building. At the November 8, 2012 Board meeting, the Board approved option 2, and authorizd the
Manager to engage a professional design firm through a request for qualifications (RFQ) process. Cedar Grove Day Care and Head Start staff vacated the building prior to
January 31, 2013. It is anticipated that an agreement for design services will be brought to the Board prior to the end of FY 12 -13, with design work to begin in FY 13 -14.
14
The funds identified here would support the removal of portions of the Northern Human Services Center, and adpative reuse, consistent with presentations to County
Commissioners during the Fall of 2012. A deconstruction /demolition combination process will be followed, whereby a salvage operation will be conducted to remove items
of value or with re -use potential from the portions of the building to be removed, with the remaining items that cannot be salvaged, removed using traditional demolition
techniques. Most masonry products that cannot be reclaimed for direct reuse can be processed for use as an aggregate substitute. Costs for this operation include
abatement of asbestos that is present in the building as well.
A portion of current year (FY 12 -13) appropriation will be applied to design costs. The remainder will be applied to the overall project to include abatement, deconstruction
and general construction.
15
County Capital Projects
Fiscal Years 2013 -18
Project Name
Robert & Pearl Seymour Senior Center
Project Status
Approved
Functional Service Area
Governing and Management
Starting Date
7/1/2012
Department
Asset Management Services
Completion Date
613012013
Current
Year 1 Year 2
Year 3 Year 4 Year 5 Five
Year 6
Prior Years Fiscal Year
Fiscal Year Fiscal Year
Fiscal Year Fiscal Year Fiscal Year Year
to
Proiect Budget
Funding 2012 -13
2013 -14 2014 -15
2015 -16 2016 -17 2017 -18 Total
Year 10
Land /Building
Construction /Repairs /Renovations
Generator 70,000 -
Equipment/Furnishings
Total Project Budget 70,000 - - - - - - -
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
Total Operating Costs
Revenues /Funding Source
Transfer from General Fund 70,000
Debt Financing
Total
Project Description /Justification
The Seymour Center was originally designed to be "generator ready ", which means in the event of an emergency, a generator would be brought on site to provide power to
the Center. Availability of equipment the size and type that would be needed has become increasingly difficult to access on an "on- call" basis. Availability, delivery, and set
up within the timeframe needed to set up sheltering operations at this site cannot be guaranteed. In order to ensure the facility is prepared in the event it is called into
service as a sheltering option, the purchase and installation of a permanent generator is recommended. Cost has been increased from prior estimates to account for
inflation. It is anticipated that this generator will be sourced in conjunction with the unit identified for the Whitted Center in order to obtain economies of scale for
purchasing. Opportunities for grant funding will also be explored in conjunction with Emergency Services staff. Facility expansion needs identified by Dept on Aging staff
will be identified as part of the Southern Orange Campus use planning process and will be incorporated in future CIP requests.
16
Project Name
Functional Service Area
Department
Project Budget
Appropriation
Professional Services - Design work
Construction/Repairs/Renovations
Site Master Plan
Equipment/Furnishings
Total Project Budget
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
Total Operating Costs
Revenues/Funding Source
General Fund - Debt Service
Transfer from Other Projects
Debt Financing
Total
Project Description /Justification
County Capital Projects
Fiscal Years 2013 -18
Southern Orange Campus future planning
Governing and Management
Asset Management Services
Project Status Approved
Starting Date 7/1/2011
Completion Date 7/1/2017
Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18
100,000 300,000
100,000 300,000
400,000
3,600,000
67,200 412,800 41
28,800 28,800 67,200 412,800 412,800
400,000 3,600,000
rive rear u
Year to
Total Year 10
400,000
3,600,000
950,400 1 2,064,000
4,000,000
This project includes site development infrastructure (utilities, access roads, curb & gutter, building pads, etc.) In February 2007, the Board approved a master plan concept for
the Southern Human Services Center site and in November 2010, authorized the preparation of a formal Master Plan for the campus. The proposed Master Plan will include
requirements associated with the needed SUP modification for separate site preparation activities that might be necessary to preserve the County's long -term development
options at this location. This project would support master plan preparation costs as well as preliminary site development activities not associated with specific existing buildings
on the campus. Expansion of existing buildings as reflected in the Master Plan will be presented as a separate CIP request specific to those facilities. December 2012 update:
Board of County Commissioners approved a master plan and associated development guidelines, October 2012. Orange County is currently working with the Town of Chapel
Hill to reach a mutually beneficial Special Use Permit modification ( "SUP -M ") that will guide use of this site . Staff is currently in the process of applying for this SUP -M and took
the first step by presenting the plan and its guidelines to the Town of Chapel Hill Community Design Commission on November 28, 2012. Concept plan review with Chapel Hill
Town Council occurred on February 11, 2013. With adequate response from the Town Council, County staff will pursue the SUP process throughout the rest of calendar year
2013, with approval of SUP -M anticipated in late 2013 or early 2014.
Funding included in FY 14 -15 is for design services and regulatory processes. Funding included in FY 15 -16 is for site development infrastructure.
17
County Capital Projects
Fiscal Years 2013 -18
Project Name
Southern Human Services Center Expansion
Project Status
Approved
Functional Service Area
Governing and Management
Starting Date
71112011
Department
Asset Management Services
Completion Date
71112017
Current
Year 1 Year 2
Year 3 Year 4 Year 5 Five
Year 6
Prior Years Fiscal Year
Fiscal Year Fiscal Year
Fiscal Year Fiscal Year Fiscal Year Year
to
Project Budget
Funding 2012 -13
2013 -14 2014 -15
2015 -16 2016 -17 2017 -18 Total
Year 10
Land /Building
Construction/Repairs/Renovations
Health Clinic & DSS Renovations 180,000
Site Master Plan
Building Expansion 6,650,000 6,650,000
Equipment/Furnishings
Total Project Budget 180,000 6,650,000 - 6,650,000
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
17,280
17,280
17,280
17,280
655,680
724,800
3,278,400
Total Operating Costs
17,280
17,280
17,280
17,280
655,680
724,800
3,278,400
Revenues/Funding Source
General Fund - Debt Service
17,280
17,280
17,280
17,280
655,680
724,800
3,278,400
Transfer from Other Projects
Debt Financing 180,000
6,650,000
6,650,000
Total 180,000
17,280 17,280 17,280 6,667,280 655,680 7,374,800
1 3,278,400
Project Description /Justification
This project includes expansion of the existing Southern Human Services Center, contingent upon approval of the SUP -M identified in the separate South Orange Campus Site
Development project. In February 2007, the Board approved a master plan concept for the Southern Human Services Center site and in November 2010, authorized the
preparation of a formal Master Plan for the campus, which included a Dental Clinic.
The proposed Master Plan would include requirements associated with the needed SUP modification for separate site preparation activities that might be necessary to preserve
the County's long -term development options at this location. Expansion of the existing building to accommodate future Human Services program needs is projected later in the
plan to allow for the logical and timely development of master plan recommendations. A separate CIP request reflects preparation and preliminary development activities
associated with the Orange County Southern Campus Master Plan.
18
County Capital Projects
Fiscal Years 2013 -18
Project Name
Southern Library
Project Status
Approved
Functional Service Area
Governing and Management
Starting Date
7/1/2011
Department
Asset Management Services
Completion Date
7/1/2018
Current
Year 1
Year 2
Year 3
Year 4
Year 5
Five
Year 6
Prior Years Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Year
to
Project Budget
Funding 2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
2017 -18
Total
Year 10
Appropriation
Land /Building
50,000 50,000
600,000
600,000
Professional Services
525,000
525,000
Construction /Repairs /Renovations
3,500,000
3,500,000
7,000,000
Equipment/Furnishings
-
600,000
-
525,000
3,500,000
3,500,000
8,125,000
-
Total Project Budget
50,000 50,000
General Fund Related Operating Costs
Personnel Services
-
Operations
-
New Debt Service
41,856
41,856
92,256
428,256
604,224
3,821,280
Total Operating Costs
-
41,856
41,856
92,256
428,256
604,224
1 3,821,280
Revenues /Funding Source
General Fund - Debt Service
41,856
41,856
92,256
428,256
604,224
3,821,280
Available Project Balances
50,000 50,000
164,000
164,000
Debt Financing
436,000
525,000
3,500,000
3,500,000
7,961,000
Total 50,000 50,000 600,000 41,856 566,856 3,592,256 3,928,256 8,729,224 1 3,821,280
Project Description /Justification
Funding is provided for purchase of land should the County Commissioners choose to move forward with the development of a Southern Branch Library. Additional
resources in FY 2012 -13 were approved to replenish funds spent during the unsuccessful property acquisiton in 2011. Design and construction costs are projected within
a timeframe commensurate with debt capacity; and the timeliness of design prior to construction commencement. 11/14/2012 update: three sites were presented to the
Board of County Commissioners by the Town of Carrboro. If site selection criteria ID a clear "best' site, the date could move up to FY 2014 -2015. For FY 2013 -14, the
$600,000 includes possible land purchase and design costs.
19
County Capital Projects
Fiscal Years 2013 -18
Project Name
Up fit of Link Government Services Center
Project Status
Approved
Functional Service Area
Governing and Management
Starting Date
7/1/2000
Department
Asset Management Services
Completion Date
Ongoing
Current
Year 1 Year 2
Year 3 Year 4 Year 5 Five
Year 6
Prior Years Fiscal Year
Fiscal Year Fiscal Year
Fiscal Year Fiscal Year Fiscal Year Year
to
Proiect Budaet
Fundina 2012 -13
2013 -14 2014 -15
2015 -16 2016 -17 2017 -18 Total
Year 10
Land /Building
Construction /Repairs /Renovations
Equipment/Furnishings
Total Project Budget
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
Total Operating Costs
Revenues /Funding Source
Transfer from General Fund
Debt Financing
Federal EECBG funds
Total
Project Description /Justification
1,727,662 25,000
1,116,962 25,000
425,000
185,700
Link Phase 2 was an ongoing project to develop a permanent public meeting room for County Commissioners. Results of preliminary on -going discussions regarding
meeting room development at the Whitted Building, or at another location, will reduce the amount of funding required for the Link Center project. $25,000 is required to
complete needed ADA and building security work in the Link Center, so if the balance for the meeting room funding is moved to Whitted, $25K should remain with this
project to complete that work. ADA work will include replacement of portions of the walkway leading to the first floor entrance as well as power assisted door openers
for both first and second floor entrances, and will be completed in FY 12 -13. Some funding will be required to modify the space for an alternative future use, but has
not been included here at this time. 11/14/2012 update: status uncertain, due to potential use of Whitted or 208 S. Cameron for BOCC meeting room.
20
County Capital Projects
Fiscal Years 2013 -18
Project Name
HVAC Projects
Project Status
Approved
Functional Service Area
Governing and Management
Starting Date
71112000
Department
Asset Management Services
Completion Date
Ongoing
Current
Year 1
Year 2
Year 3
Year 4
Year 5
Five
Year 6
Prior Years Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Year
to
Project Budget
Funding 2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
2017 -18
Total
Year 10
Appropriation
Construction /Repairs/Renovations
617,223
Community Geothermal (DA Bid, Jail (wells only), Historic
Courthouse, CSA) 1,709,200
Jail (distribution equipmenbsystem only)
-
752,400
Efland CC HVAC Replacement
20,000
20,000
Battle Courtroom geo- thermal HVAC
50,000
-
SHSC - proposed for geo- thermal replacement
-
858,360
Hillsborough Commons - equipment replacement
45,000
30,000
75,000
503 W Franklin (SDC) - equipment replacement
30,000
22,500
52,500
WCOB - backup for cooling system for /T room, c/w notification system
35,000
35,000
Total Project Budget Geothermal
617,223 1,759,200
110,000
52,500
20,000
182,500
1,610,760
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
168,883
168,883
168,883
168,883
168,883
844,416
1,617,580
Total Operating Costs
-
168,883
168,883
168,883
168,883
168,883
844,416
1,617,580
Revenues/Funding Source
Transfer from General Fund
617,223
110,000
52,500
20,000
182,500
General Fund - Debt Service
168,883
168,883
168,883
168,883
168,883
844,416
1,617,580
Available Funds Within the Project
Grant Funding ECCBG
Debt Financing
1,759,200
-
1,610,760
Total 617,223 1,759,2001 278,883 221,383 188,883 168,883 168,883 1,026,9161 3,228,340
Project Description /Justification
In the absence of compelling reasons to the contrary, geothermal is projected for all HVAC replacement projects recommended in this Plan. While initial costs come at a slight premium over
conventional systems, the on -going operational cost savings (30 -35% annually) and the speed at which the premium capital cost is recovered, outweigh the initially more expensive installation.
For example, the Justice Facility, whose system has been in use since 2008, is on track to recoup the premium cost by 2016 and is experiencing a 30% savings in annual heating and cooling
costs. The Link Government Services Center geothermal project was completed in 2012 and is realizing energy reductions similar to the Justice Center. The Link Center project was partially
funded by ARRA grant funds. The system was sized in a manner that will accommodate any future development of the north end of the first floor. The remaining components of the Community
Geothermal Project, approved for funding in 2012/13, and currently in the design phase, will serve the remaining facilities on the "East Campus ", including the Jail, District Attorney's office,
Historic Courthouse, and the Court Street Annex. Staff will continue to investigate opportunities for grant funding for geo - thermal projects. If grant funds become available, project timelines
may move up. UPDATE: The timing of work for remaining east campus buildings has been revised as follows: 1) the well field required to serve the Historic Courthouse, Jail, Court Street
Annex and DA Building will be constructed in its entirety; 2) interior work will be completed for all facilities excluding the Jail, for which interior work will be completed following occupancy of the
proposed new Jail (2016/17). This will allow interior work at the Jail to be completed at lower occupancy levels; All pricing has been updated to reflect actual costs from Link Center
construction. 11/14/2012 update: Geo- thermal to serve the Southern Human Services Center may be included as part of the Southern Campus development project.
21
County Capital Projects
Fiscal Years 2013 -18
Project Name
Roofing Projects
Project Status
Approved
Functional Service Area
Governing and Management
Starting Date
71112000
Department
Asset Management Services
Completion Date
Ongoing
SHSC (three sectors, incl. mechanical building)
Current
Year 1
Year 2 Year 3 Year 4 Year 5 Five
Year 6
Prior Years Fiscal Year
Fiscal Year
1
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year
to
I
Project Budqet
Fundinq 2012 -13
2013 -14
2014 -15 2015 -16 2016 -17 2017 -18 Total
Year 10
�Pplupllduun
Construction /Repairs/Renovations 1,433,100
Court Street Annex 75,000
Jail (1997 Addition) 3 sectors
16,000
Justice Facility (New Courthouse) - Two flat roofs
35,000
503 W. Franklin (Skills Development Center- 9 sectors)
SHSC (three sectors, incl. mechanical building)
AMS North Administrative Bldg
14,000
AMS North Operations Warehouse 4,400 s1)
AMS North Operations Small storage (1,600 s1)
AMS North Motorpool Facility
EAC (no major expenditures to be made due to future use of facility.
EMS Station - Revere Road
EMS Communication tower (Eno Mtn)
Blackwood Farm House
Cate Farm House (Twin Creeks)
Efland Community Center (main building)
Link Center (metal roof)
DA Building (sector 2)
Central Recreation
Northern Human Services (roof work to be included in NHSC project account)
New Courthouse (courtroom EPDM, 4,800 sf, 4 other sectors)
Battle Courtroom (2 sectors)
100,000
Total Project Budget 1,508,100
165,000
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
Total Operating Costs
RevenueslFunding Source
Transfer from General Fund 1,488,100
-
General Fund - Debt Service
Debt Financing
165,000
Total
Proiect Description /Justification
142,000 18,000 160,000
85,000 69,800 154,800
325,000 325,000
35,200 35,200
12,800 12,800
91,069 91,069
2,500 2,500
16,225 16,225
20,625 20,625
30,000 30,000
52,500 52,500
12,000 12,000
125,000 125,000
94,160 30,000 124,1601
15.000 179.010 390.569 389.500 R7 _R00 1.161 _R79 -
115,000 179,010 32,500 64,500 87,800 478,8101
15,840 15,840 15,840 50,215 50,215 147,949 251,075
358,069 325,000 683,069
Roofing replacement priorities are determined by a Roof Replacement Schedule prepared in 1998 and updated in 2003 and 2006. The Schedule was updated in 2011 -12 to reflect
additions and divestitures since 2006. Individual projects and their anticipated funding period are itemized above. If a deconstruction /demolition combination process is not
completed and the County keeps the Northern Human Services facility in service a new roof will be needed by 2013. 01/2012 UPDATE: Based on discussions to date, it has
been assumed that at least a portion of the NHSC will be removed and will not require reroofing. As such, $100,000 has been reallocated for reroofing of the Battle
Courtroom. 11/14/2012 UPDATE: The portion of the NHSC building to be retained will require a new roof; this cost is included in the NHSC project cost, not in the
Roofing Project.
22
County Capital Projects
Fiscal Years 2013 -18
Project Name
Affordable Housing
Project Status
Approved
Functional Service Area
Community and Environment
Starting Date
7/1/1997
Department
Housing, Human Rights and Community Development
Completion Date
Ongoing
Current
I Year 1 Year 2 Year 3
Year 4 Year 5 Five
Year 6
Prior Years Fiscal Year
Fiscal Year Fiscal Year Fiscal Year
Fiscal Year Fiscal Year Year
to
Proiect Budget
Funding 2012 -13
2013 -14 2014 -15 2015 -16
2016 -17 2017 -18 Total
Year 10
Professional Services
Construction /Repairs /Renovations 6,285,000 170,000 170,000 170,000
Equipment/Furnishings
Total Project Budget 6,285,000 170,000 170,000 - - - - 170,000 -
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
Total Operating Costs - - - - - - -
Revenues /Funding Source
Transfer from General Fund 485,000 170,000 170,000 170,000
Debt Financing 5,800,000
Total 6,285,000 170,000 170,000 - - - - 170,000 -
Project Description /Justification
The Affordable Housing project has been primarily funded with two General Obligation Bond Referendums, in 1997 and 2001. The purpose of the project is to fund low
and moderate income housing in Orange County. The Board has awarded bond funds to local non - profit organizations to construct new homes, rehabilitate existing
substandard properties and acquire land for future housing development. Local non - profit organizations pay impact fees at the time a new home is permitted. Once the
home is constructed and occupied by low and moderate income residents the non - profit can request a reimbursement of paid impact fees per the County's policy. On
November 1, 1995, the BOCC approved a policy for impact fee reimbursement to local non - profit organizations that met the established eligibility criteria. There are several
potentially large refunds expected in the next few years, therefore in FY 2013/14, $170,000 is recommended to pay future impact fee reimbursements.
23
County Capital Projects
Fiscal Years 2013 -18
Project Name
Information Technology
Project Status
Approved
Functional Service Area
General Services
Starting Date
7/1/1990
Department
Information Technologies
Completion Date
Ongoing
450,000
Current
Year 1
Year 2 Year 3 Year 4 Year 5 Five
Year 6
2,250,000
Prior Years Fiscal Year
Fiscal Year
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year
to
Proiect Budget
Funding 2012 -13
2013 -14
2014 -15 2015 -16 2016 -17 2017 -18 Total
Year 10
Professional Services
500,000 500,000 500,000 500,000 500,000 2,500,000
2,500,000
General Fund - Debt Service
260,892 304,284 304,284 304,284 304,284 1,478,028
588,492
Available Project Balance 200,000
-
Equipment/Furnishings - Infrastructure 3,371,613
650,000
650,000
450,000
450,000
450,000
450,000
2,450,000
2,250,000
Library Management Systems Software
250,000
-
BOCC Initiatives
50,000
50,000
50,000
50,000
50,000
50,000
250,000
250,000
Total Project Budget 3,371,613
950,000
700,000
500,000
500,000
500,000
500,000
2,700,000
2,500,000
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
108,480
260,892
304,284
304,284
304,284
304,284
1,478,028
588,492
Total Operating Costs
108,480
260,892
304,284
304,284
304,284
304,284
1,478,028
588,492
Revenues /Funding Source
Transfer from General Fund 3,371,613 155,980
500,000 500,000 500,000 500,000 500,000 2,500,000
2,500,000
General Fund - Debt Service
260,892 304,284 304,284 304,284 304,284 1,478,028
588,492
Available Project Balance 200,000
-
Debt Financing 702,500
200,000 200,000
Total 3,371,613 1,058,480
960,892 804,284 804,284 804,284 804,284 4,178,028
3,088,492
Project Description /Justification
The Information Technology project incorporates a number of technology improvement efforts the County plans to accomplish in the next five years. The improvements
include, but are not limited to: server replacements and upgrades, desktop and laptop replacements, PC software upgrades, GIS software and hardware upgrades.
$50,000 has been included each year for Board of Commissioners technology initiatives. FY 2012 -13 included an additional $200,000 to bring all County computers into
Win7 /Office2010 compliance (paid with available funds within the project), and $250,000 for Library Management Systems software. FY 2013 -14 initiatives include backup
data system replacement, SAN expansion, network replacements (replace aging switches, routers, and hubs), server replacements, and desktop /laptop replacements.
24
County Capital Projects
Fiscal Years 2013 -18
Project Name
Register of Deeds Automation
Project Status
Approved
Functional Service Area
General Services
Starting Date
7/1/1990
Department
Register of Deeds
Completion Date
Ongoing
Current
Year 1
Year 2
Year 3
Year 4
Year 5 Five
Year 6
Prior Years Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year Year
to
Project Budget
Funding 2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
2017 -18 Total
Year 10
Appropriation
Professional Services
Construction /Repairs /Renovations
Equipment/Furnishings
865,514 75,000 1 75,000
80,000
80,000
80,000
80,000 395,000
400,000
Total Project Budget
865,514 75,000 75,000
80,000
80,000
80,000
80,000 395,000
400,000
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
Total Operating Costs
-
-
-
-
- -
-
Revenues /Funding Source
Transfer from General Fund
Register of Deeds Fees
865,514 75,000 75,000
80,000
80,000
80,000
80,000 395,000
400,000
Debt Financing
Total
865,514 75,000 75,000
80,000
80,000
80,000
80,000 395,000
400,000
Project Description /Justification
The Register of Deeds Automation project is funded with fees collected by the Register of Deeds. The funding is mandated by NC General Statute 161 -11.3 which
requires all Counties to reserve ten percent of revenues collected and retained by the County in a nonreverting Automation Enhancement and Preservation Fund. The
proceeds shall be expended on computers or imaging technology and needs associated
with the preservation and storage of public
records in the Register of
Deeds
Office.
25
County Capital Projects
Fiscal Years 2013 -18
Project Name
Animal Services Facility
Project Status
Approved
Functional Service Area
Governing and Management
Starting Date
71112016
Department
Asset Management Services
Completion Date
613012017
Current
Year 1
Year 2 Year 3 Year 4
Year 5
Five
Year 6
Prior Years Fiscal Year
Fiscal Year
Fiscal Year Fiscal Year Fiscal Year
Fiscal Year
Year
to
Project Budget
Funding 2012 -13
2013 -14
2014 -15 2015 -16 2016 -17
2017 -18
Total
Year 10
Appropriation
Land /Building
180,364
Construction /Repairs /Renovations
8,313,500
Equipment /Furnishings
675,000
Emergency power generator
1
100,000
100,000
-
- - 100,000
-
100,000
-
Total Project Budget:
9,168,864 -
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
Total Operating Costs
-
- - -
-
-
I -
Revenues /Funding Source
Transfer from General Fund
123,864 -
100,000
100,000
Sales Tax Reimbursement
150,000
Debt Financing
8,870,000
Transfer from Other Projects /Funds
25,000
-
- - 100,000
-
100,000
1 -
Total
9,168,864 -
Project Description /Justification
An emergency power generator and automatic transfer switch would be installed. The facility is "generator ready ", however, generators may be difficult to obtain in the
event of a major disaster when this facility is needed for sheltering displaced pets, so a permanent solution is recommended. Opportunities for grant funding will also be
explored in conjunction with Emergency Services staff.
26
County Capital Projects
Fiscal Years 2013 -18
Project Name
Proposed Jail
Project Status
Proposed
Functional Service Area
Governing and Management
Starting Date
7/1/2013
Department
Asset Management Services
Completion Date
613012018
500,000
Current
Year 1
Year 2 Year 3 Year 4 Year 5 Five
Year 6
Prior Years Fiscal Year
Fiscal Year
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year
to
Proiect Budget
Funding 2012 -13
2013 -14
2014 -15 2015 -16 2016 -17 2017 -18 Total
Year 10
Land /Building
-
Professional Services
250,000
500,000
500,000
1,250,000
Construction /Repairs/Renovations
29,000,000
29,000,000
EquipmenbFumishings
Total Project Budget - -
250,000 - 500,000 500,000 29,000,000 30,250,000
-
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
24,000
24,000
72,000
144,000
264,000
14,520,000
Total Operating Costs
-
24,000
24,000
72,000
144,000
264,000
14,520,000
Revenues/Funding Source
General Fund - Debt Service
24,000
24,000
72,000
144,000
264,000
14,520,000
Transfer from Projects
Debt Financing
250,000
500,000
500,000
29,000,000
30,250,000
250,000
24,000
524,000
572,000
29,144,000
30,514,000
14,520,000
Total - -
Project Description /Justification
In October, 2012, NC Council of State authorized issuance of a 50 year land lease to Orange County for approximately 6.8 acres for construction of this facility. A
consultant has been retained to evaluate the site and determine the best configuration of the potential site, along with whatever constraints (environmental /regulatory for
example) that might impact the development. Site related planning costs have been included at $250,000 for FY 2013 -14. Construction cost estimates from firms in the
business of building detention facilities range from $80,000 to $120,000 per bed. The newjail is intended to house a minimum of 250 prisoners and contain support
spaces needed for such a facility. While the estimate may be reduced at some point in the future as the project is more firmly developed, funding at the $120K per bed
level has been included in this request. Site Design costs are included in FY 15 -16, and Architectural /Engineering costs are included in FY 16 -17, with construction costs
in FY 17 -18.
27
County Capital Projects
Fiscal Years 2013 -18
Project Name
Whiffed Building
Project Status
Approved
Functional Service Area
Governing and Management
Starting Date
7/1/2012
Department
Asset Management Services
Completion Date
613012016
Current
Year 1
Year 2 Year 3 Year 4 Year 5 Five
Year 6
Prior Years Fiscal Year
Fiscal Year
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year
to
Proiect Budget
Funding 2012 -13
2013 -14
2014 -15 2015 -16 2016 -17 2017 -18 Total
Year 10
Land /Building
Professional Services - Design work 150,000 150,000
Construction /Repairs /Renovations 1,400,000 1,400,000
Generator upgrade /replacement 200,000 -
Replacement of exterior doors /storefronts 70,000 -
Additional controlled access doors 25,000 -
Total Project Budget: 295,000 150,000 - 1,400,000 - - 1,550,000
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service 28,320 28,320 28,320 162,720 162,720 410,400 813,600
Total Operating Costs 28,320 28,320 28,320 162,720 162,720 410,400 813,600
Revenues /Funding Source
Transfer from General Fund - 150,000 150,000
General Fund - Debt Service 28,320 28,320 28,320 162,720 162,720 410,400 813,600
Debt Financing 295,000 1,400,000 1,400,000
Total 295,000 178,320 28,320 1,428,320 162,720 162,720 1,960,400 813,600
Project Description /Justification
Funding for FY 2012 -13 included: 1) 600 kW emergency power generator w/ 1000A ATS would be supplied and installed to meet the electrical needs of this facility during
power outages. A smaller emergency generator at the site currently powers only refrigeration equipment for drug storage and very limited other critical areas. Opportunities
for grant funding will also be explored in conjunction with Emergency Services staff. Since the Health Department will occupy the facility for the foreseeable future,
emergency power sufficient to keep the clinics in operation during times of disaster is recommended. 2) Exterior door /storefront replacement is required to meet security,
safety and accessibility needs for seven individual entrances at the Whitted Complex. 3) Card controlled access door installations would provide additional safety and
security for this complex. 4) Funding requested for FY 2015 -16 would provide for renovation of the former Library space for a shared use facility that would accomodate a
permanent meeting location for the Board of County Commisioners and potentially other uses, should this option be selected by the Board. Funding also includes an
allowance for associated parking improvements /modifications that may be required. This is one of several facilities that was discussed with the Board at their work
session on February 12, 2013.
28
County Capital Projects
Fiscal Years 2013 -18
Project Name
Energy Bank
Project Status
Approved
Functional Service Area
Governing and Management
Starting Date
7/1/2012
Department
Asset Management Services
Completion Date
613012015
Current
Year 1
Year 2 Year 3 Year 4 Year 5 Five
Year 6
Prior Years Fiscal Year
Fiscal Year
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year
to
Proiect Budget
Funding 2012 -13
2013 -14
2014 -15 2015 -16 2016 -17 2017 -18 Total
Year 10
Land /Building
Construction /Repairs /Renovations 50,000 50,000 50,000 100,000
Total Project Budget: 1 50,000 50,000 - - - 100,000 1 -
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
Total Operating Costs - - - - - - -
Revenues /Funding Source
Transfer from General Fund 50,000 50,000 50,000 100,000
Total 50,000 50,000 - - - 100,000 -
Project Description /Justification
Initially funded at $50,000 for FY 12/13, the energy /utility "bank" provides funding for projects that reduce energy /water demand at County facilities. 'Borrowed" funds will
be repaid through annual savings /avoided costs from reduced energy /water use. Savings /avoided costs from utility line items in the AMS Facilities operating budget would
be used for these repayments. Projects to be completed by the end of FY 12/13 include replacement of high energy use lighting fixtures in the Eno River Parking Deck,
acquired by the County in July, 2012, and installation of solar film on windows at select buildings to reduce heat transmission, resulting in lower costs for cooling interior
spaces. Potential projects for FY 13 -14 and FY 14 -15 include additional solar film installations, weatherization improvements for older buildings, HVAC controls
improvements, solar thermal for water heating and lighting replacements. Projects are continually evaluated as new technologies evolve. Asset Management Services
has requested availability of a student intern during calendar year 2013 to research and evaluate energy reduction and cost payback comparisons for various projects.
29
County Capital Projects
Fiscal Years 2013 -18
Project Name
Environment and Agriculture Center change of use
Project Status
New /Proposed
Functional Service Area
Governing and Management
Starting Date
71112012
Department
Asset Management Services
Completion Date
6/30/2018
Total Project Budget:
Current
Year 1 Year 2 Year 3
Year 4 Year 5 Five
Year 6
Prior Years Fiscal Year
Fiscal Year Fiscal Year Fiscal Year
Fiscal Year Fiscal Year Year
Personnel Services
to
Proiect Budget
Funding 2012 -13
2013 -14 2014 -15 2015 -16
2016 -17 2017 -18 Total
New Debt Service
Year 10
Land /Building
Construction /Repairs/Renovations - HVAC Replacement
662,508 662,508
Construction /Repairs/Renovations - Roof Replacement
481,000 481,000
Parking Repair /Improvements (complete site)
210,000 210,000
Total Project Budget:
1,353,508 1,353,508
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
649,685
Total Operating Costs
-
649,685
Revenues/Funding Source
General Fund - Debt Service
649,685
Debt Financing
1,353,508 1,353,508
1,353,508 1,353,508
649,685
Total
Project Description /Justification
Current occupants of the EAC building may be relocated to an alternative facility, with this building renovated or removed for an alternative use. The building was a former
grocery store that was acquired by the County and renovated in 1985 for office use. The age and condition of the facility would require significant investment for on -going
use, including replacement of the roof and HVAC equipment and asphalt repair. This is one of several facilities that was discussed with the Board at their work session on
February 12, 2013.
30
County Capital Projects
Fiscal Years 2013 -18
Project Name
Government Services Annex
Project Status New /Proposed
Functional Service Area
Governing and Management
Starting Date
71112012
Department
Asset Management Services
Completion Date
6/30/2018
Current
I Year 1
Year 2 Year 3 Year 4 Year 5 Five
Year 6
Prior Years Fiscal Year
I Fiscal Year
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year
to
Proiect Budget
Funding 2012 -13
1 2013 -14
2014 -15 2015 -16 2016 -17 2017 -18 Total
Year 10
Land /Building
Construction /Repairs/Renovations
HVAC Replacement
350,000
350,000
Total Project Budget:
350,000
350,000
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
168,000
Total Operating Costs
-
168,000
Revenues/Funding Source
General Fund - Debt Service
168,000
Debt Financing
350,000
350,000
Total
350,000
350,000
168,000
Project DescriptionlJustification
Placeholder for modifications to building to address flood plain issues and possible modifications for alternative uses.
Includes $350,000 for HVAC replacement in FY
2017 -18 (Year 5). This is one of several facilities that was discussed with the Board at their work session on February 12, 2013.
31
County Capital Projects
Fiscal Years 2013 -18
Project Name Historic Rogers Road Neighborhood Community Center Project Status New
Functional Service Area Governing and Management Starting Date
Department Asset Management Services Completion Date
Current
Year 1 Year 2 Year 3 Year 4 Year 5 Five
Year 6
Prior Years Fiscal Year
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year
to
Project Budget Funding 2012 -13
2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total
Year 10
Appropriation
Land /Building 650,000
Construction /Repairs /Renovations
HVAC Replacement
Total Project Budget: 650,000
- - - - - -
-
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
Total Operating Costs
- - - - - -
-
Revenues /Funding Source
From General Fund 650,000
General Fund - Debt Service
Debt Financing
- - - - - -
-
Total 650,000
Project Description /Justification
During FY 2012 -13, the County established a capital project for the construction of a Historic Rogers Road Neighborhood Community Center with funds of $650,000. The
project is contingent on both an Interlocal Agreement with the Towns of Chapel Hill and Carrboro, and the approval of a contract with Habitat for Humanity for the
construction and operation of the Community Center on the two lots in the Phoenix Place subdivision provided by Habitat.
32
County Capital Projects
Fiscal Years 2013 -18
Project Name
Viper Radio System
Project Status
Approved
Functional Service Area
Public Safety
Starting Date
7/1/2012
Department
Emergency Services
Completion Date
613012020
Current
Year 1
Year 2
Year 3
Year 4
Year 5
Five
Year 6
Prior Years Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Year
to
Project Budget
Funding 2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
2017 -18
Total
Year 10
Appropriation
Additional Channels on Existing Towers
543,750
-
Towers
500,000
500,000
500,000
500,000
2,000,000
1,000,000
Total Project Budget
- 543,750
500,000 500,000 - 500,000 500,000 2,000,000
1,000,000
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
118,701
227,853
337,005
337,005
446,157
1,466,721
1,309,824
Total Operating Costs
118,701
227,853
337,005
337,005
446,157
1,466,721
1,309,824
Revenues /Funding Source
General Fund - Debt Service
118,701
227,853
337,005
337,005
446,157
1,466,721
1,309,824
Capital Projects Fund Balance
Debt Financing
543,750
500,000
500,000
500,000
500,000
2,000,000
1,000,000
Total
- 543,750
618,701
727,853
337,005
837,005
946,157
3,466,721
2,309,824
Project Description /Justification
Additonal Channels: Equipment and hardware on the existing towers in Orange County as well as the surrounding areas will be upgraded to allow for increased system
capacity which will reduce busy signals received by field units during times of high demand. If the upgrades are not funded, the system will not be able to alleviate the
current service /coverage issues. Channels and additional equipment will be added to the following locations based on the most current information from the state.
Chatham Site: 3 channels /1 combiner; Hillsborough Site: 2 channels /1 combiner /1 antenna package. The tower is currently full and may require additonal work to allow
channels to be added; Laws Site: 3 channels; UNC Site: 2 channels. Site is maintained by UNC and may require additonal work to add channels; Altamahaw Site: 1
channel; Mebane Site: 2 channels.
Towers: The addition of two towers over the next five years (costs for each tower are spread over a two year period) will expand coverage which in turn will increase
capacity allowing better access for field units increasing safety and more stable interoperability. A third tower is planned in Years 6 -10. Can not be funded by 9 -1 -1 funds
Note: This Viper Radio System project was reviewed as part of the charge to the Emergency Services Work Group.
33
County Capital Projects
Fiscal Years 2013 -18
Project Name
Communication System Improvements
Project Status
Approved
Functional Service Area
Public Safety
Starting Date
7/1/2012
Department
Emergency Services
Completion Date
613012018
122,000
Current
Year 1 Year 2
Year 3 Year 4 Year 5 Five
Year 6
Prior Years Fiscal Year
Fiscal Year Fiscal Year
Fiscal Year Fiscal Year Fiscal Year Year
to
Proiect Budget
Funding 2012 -13
2013 -14 2014 -15
2015 -16 2016 -17 2017 -18 Total
Year 10
VJJI-V!'iV RC�./1 Ql.CII1CIIL
JV.7, V / J
-
800 Mhz Radios
164,000
143,000
122,000
127,000
39,000
920,000
1,351,000
NextGen Phone System
402,000
68,549
68,549
68,549
68,549
402,000
1,036,968
9 -1 -1 Call Taker and Dispatch Software:
269,448
269,448
269,448
269,448
1,077,792
269,448
*Emergency Police Dispatch
485,478
99,000
30,000
99,000
*Emergency Fire Dispatch
99,000
99,000
*Smart9 -1 -1
1,234,268
30,000
30,000
Paging Hardware
164,000
293,000
122,000
150,000
39,000
920,000
150,000
P25 Compliant Radio System Consoles (E- 9 -1 -1)
- 753,875
832,268
459,997
644,997
376,997
1,257,997
832,268
1 1,306,416
P25 Compliant Radios (Rural Fire Districts)
150,000
150,000
Total Project Budget
- 753,875
1,725,268
122,000
307,000
39,000
920,000
3,113,268
-
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
35,801
337,997
337,997
337,997
337,997
1,387,789
1,306,416
Total Operating Costs
35,801
337,997
337,997
337,997
337,997
1,387,789
1,306,416
Revenues /Funding Source
Transfer from General Fund
104,397
General Fund - Debt Service
35,801
68,549
68,549
68,549
68,549
309,997
1,036,968
From 9 -1 -1 Funds - Debt Service
269,448
269,448
269,448
269,448
1,077,792
269,448
From 9 -1 -1 Funds
485,478
198,000
30,000
228,000
Capital Projects Fund Balance
Debt Financing - E -9 -1 -1
1,234,268
1,234,268
Debt Financing
164,000
293,000
122,000
277,000
39,000
920,000
1,651,000
Total
- 753,875
1,761,069
459,997
644,997
376,997
1,257,997
4,501,057
1 1,306,416
Project Description /Justification
Note: This Communications System Improvements project was reviewed as part of the charge to the Emergency Services Work Group.
34
OSSI: Project funded in FY 12 -13
800 MHz Radios: Portable and mobile 800 MHz radios for all Public Safety Departments County -Wide have or will be reaching seven -years of age. Replacement is
necessary to ensure reliability for emergency responders. Only the Emergency Services and Sheriff's departments are included in the Cl P. It will be up to each individual
municipal or rural department to fund their replacement radios. It is important to establish standard features and specifications for 800 MHz radios (portables and mobiles)
to ensure system reliability, optimal integration with new platforms (P25) which will be placed in service by NCSHP /VIPER starting in 2013. Regardless of funding source
or user, it is critical that units purchased be standardized to ensure integration, reliability and reduce potential for field failure. The replacement of radios for Emergency
Services will be phased over the next five years. The County started purchasing new 800 MHz radios in 2004 and Year 1 (FY 2012 -13) includes funding to replace these
original radios plus sufficient radios for new staff and begin to replenish disaster radio cache. Year 5 (FY 2017 -18) includes funding of $920,000 for replacement of Sheriff
radios.
NextGen Phone System: Replacement of the main 9 -1 -1 switch, which is necessary to gain access to Internet (Next Generation) based services. The current switch will
have reached the end of its useful life and will no longer be supported by the vendor. If the switch is not replaced, the cost of repairs /maintenance /parts will become very
expensive. There is a risk that parts for this equipment will not be available in the coming years. Based on the most current vendor consultation, the request is being
made in FY 2013 -2014. Pricing reflects updated quote and purchase is eligible from 9 -1 -1 funds if approved by 9 -1 -1 Board.
9 -1 -1 Call Taker and Dispatch Software:
EPD: ProQA Dispatch Software integrates the National Academy Protocols with today's critical computer technologies and assists telecommunicators in quickly
determining the appropriate response specifically configured by local agency authorities. ProQA guides dispatchers in providing relevant Post - Dispatch and Pre - Arrival
instructions prior to units arriving on scene. Pricing reflects updated quote and OSSI interface.
EFD: Fire Priority Dispatch system will allow all the benefits and safety features of a unified fire protocol system based on fire department approved parameters to combine
with the latest in caller integration and response prioritization. Pricing reflects updated quote and OSSI interface.
Smart 9 -1 -1: Allows citizens to enter information through a secure website that would be available in the event they need to call 9 -1 -1. When the citizen calls 9 -1 -1 the
data automatically displays on the 9 -1 -1 operators work station. The same information is also available via the web to police, fire and EMS units in the field which helps
them respond more quickly and effectively. It works seamlessly in today's infrastructure as well as future Next Generation solutions.
Paging Hardware: Will provide a reliable station notification system for all County Fire and EMS stations. Can not be funded through 9 -1 -1 funds.
P25 Compliant Radio System Consoles: The Project 25 New Technology Standards Project (known as Project 25 or P25) is a multi - phase, multi -year project jointly
conducted by the public safety communications community and industry to establish a suite of open standards (known as the Project 25 Standard) that enable the
manufacture, procurement, and operation of interoperable digital wireless communications equipment and systems to satisfy the service, feature, and capability
requirements of public safety practitioners and other users. Replacement of the current radio systems in the 911 center to continue to integrate with the state -wide VIPER
radio network. This upgrade will outfit eleven (11) 911 console positions and furniture for two workstations. Becoming compliant will allow for the capability to provide and
maintain a communciations infrastructure supported by the State. PURCHASE MAY BE ELIGIBLE FROM 9 -1 -1 FUND IF APPROVED BY 9 -1 -1 BOARD.
P25 Compliant Radios (Rural Fire Districts): Provides for P25 compliant upgrades and programming to existing portable radios for all rural fire districts.
35
County Capital Projects
Fiscal Years 2013 -18
Project Name
Emergency Services Substations (4 locations TBD)
875,000 -
Project Status
Proposed
Functional Service Area
Governing and Management
875,000
Starting Date
7/1/2012
Department
Asset Management Services
Completion Date
613012020
General Fund Related Operating Costs
Current
Year 1 Year 2
Year 3
Year 4 Year 5 Five
Year 6
Prior Years Fiscal Year
Fiscal Year Fiscal Year
Fiscal Year
Fiscal Year Fiscal Year Year
to
Project Budget
Funding 2012 -13
2013 -14 2014 -15
2015 -16
2016 -17 2017 -18 Total
Year 10
Appropriation
Land /Building
- -
-
168,000
168,000
Construction /Repairs /Renovations
50,000
875,000
875,000
875,000 2,625,000
875,000
Total Project Budget:
50,000
875,000 -
875,000
-
875,000
2,625,000
875,000
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
84,000
84,000
168,000
168,000
504,000
1,680,000
Total Operating Costs
- 84,000
84,000
168,000
168,000
504,000 1
1,680,000
Revenues /Funding Source
Transfer from General Fund
50,000
-
General Fund - Debt Service
84,000
84,000
168,000
168,000
504,000
1,680,000
Debt Financing
875,000
875,000
875,000
2,625,000
875,000
Total
50,000
875,000 84,000
959,000
168,000
1,043,000
3,129,000
2,555,000
Project Description /Justification
Funding for this project would allow construction of four (4) stand -alone new substations for Emergency Services, in response to identified service needs. Cost is for
facility and infrastructure and assumes construction on County -owned property. Design will allow for fully enclosing ambulances within conditioned space to increase the
longevity of vehicles and on -board equipment and supplies. One facility would be constructed every two years through FY 19 -20, beginning with FY 2013 -14. Locations
will be identified as part of the process for facility siting, and may include co- location with cell towers or other County operations in some instances, which could reduce the
costs. Funding amounts could change on a site -by -site basis.
36
Project Name
Functional Service Area
County Capital Projects
Fiscal Years 2013 -18
Blackwood Farm Park
Community and Environment
DEAPR
Project Status Approved /Proposed
Starting Date 71112012
Completion Date 71112018
Current Year 1 Year 2 Year 3 Year 4 Year 5 Five Year 6
Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to
Proiect Budaet Fundina 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10
Land /Building
Construction /Repairs /Renovations
50,000
100,000
500,000
3,000,000
1,300,000
2,000,000
6,900,000
600,000
Equipment /Furnishings
400,000
100,000
500,000
100,000
500,000
3,400,000
1,300,000
2,100,000
7,400,000
600,000
Total Project Budget
- 50,000
General Fund Related Operating Costs
Personnel Services
12,000
12,000
12,000
12,000
65,000
65,000
166,000
325,000
Operations
-
5,000
5,000
5,000
55,000
55,000
125,000
275,000
New Debt Service
9,600
57,600
384,000
508,800
960,000
3,552,000
1 17,000
26,600
74,600
504,000
628,800
1,251,000
1 4,152,000
Total Operating Costs
12,000
Revenues /Funding Source
Transfer from General Fund
62,000
13,000
13,000
13,000
116,000
116,000
271,000
580,000
General Fund - Debt Service
9,600
57,600
384,000
508,800
960,000
3,552,000
Grants (PARTF), User Fees
-
4,000
4,000
4,000
4,000
4,000
20,000
20,000
Future Debt Issuance
100,000
500,000
3,400,000
1,300,000
2,100,000
7,400,000
600,000
117.000
526.600
3.474.600
1.804.000
2.728.800
8.651.000
4.752.000
Total 62.000
Project Description /Justification
The Blackwood Farm Park is a 152 -acre site located midway between Chapel Hill and Hillsborough on NC 86 and New Hope Church Road. The adopted master plan
includes a multi- faceted park that retains components of the farm's agricultural past, including community gardens and agricultural demonstration areas and exhibits. It
also includes an amphitheatre, fishing, trails and open fields - as well as the planned Agriculture, Environment and Parks Center (including the permanent parks
operations base). Funds approved in 2012 -13 will provide for limited access opening later in 2013, perhaps including a community garden. Center construction is planned
for two phases (Year 3 and Year 5, with design work beginning Year 1), with the bulk of park construction in Year 4.
37
County Capital Projects
Fiscal Years 2013 -18
Project Name
Bingham District Park
Project Status
Approved
Functional Service Area
Community and Environment
Starting Date
unknown
Department
DEAPR
Completion Date
71112021
Total Project Budget - -
Current
Year 1
Year 2 Year 3 Year 4 Year 5 Five
Year 6
Prior Years Fiscal Year
Fiscal Year
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year
to
Proiect Budaet
Fundina 2012 -13
2013 -14
2014 -15 2015 -16 2016 -17 2017 -18 Total
Year 10
Land /Building
Construction /Repairs /Renovations
7,000,000
Equipment /Furnishings
Total Project Budget - -
- -
- - - -
7,000,000
General Fund Related Operating Costs
Personnel Services
81,000
Operations
165,000
New Debt Service
Total Operating Costs - -
- -
- - - -
246,000
Revenues /Funding Source
Transfer from General Fund
246,000
Future Debt Issuance
7,000,000
Total - - - -
- - - -
7,246,000
Project Description /Justification
Bingham District Park, on a site tentatively to be acquired in 2013, would be a park with both active and low- impact recreation facilities in Bingham Township, as per the
Parks Plan. Funds for land acquisition in 2013 are included in the Lands Legacy project. As with previous projects, this future park site would be land- banked for the
future construction of park facilities tentatively projected for year 7.
38
County Capital Projects
Fiscal Years 2013 -18
Project Name
Cedar Grove Park, Phase 11
Project Status
Approved
Functional Service Area
Community and Environment
Starting Date
unknown
Department
DEAPR
Completion Date
71112021
Current
Year 1
Year 2 Year 3 Year 4 Year 5 Five
Year 6
- -
Prior Years Fiscal Year
Fiscal Year
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year
to
Proiect Budaet
Fundina 2012 -13
2013 -14
2014 -15 2015 -16 2016 -17 2017 -18 Total
Year 10
Land /Building
-
Construction /Repairs /Renovations
1,848,000 -
1,600,000
Equipment /Furnishings
Total Project Budget
1,848,000 -
- -
- - - -
1,600,000
General Fund Related Operating Costs
Personnel Services
20,000
Operations
New Debt Service
Total Operating Costs
- -
- - - -
20,000
Revenues /Funding Source
Transfer from Other Funds
148,000 -
20,000
Grant Funding
500,000
500,000
Debt Financing
1,200, 000
1,100,000
Total
1,848,000 -
- -
- - - -
1,620,000
Project Description /Justification
Phase II of Cedar Grove Park, opened in 2008, would include an additional baseball /softball field, trails, and other amenities. The second phase of this facility is slated for
year 8.
39
County Capital Projects
Fiscal Years 2013 -18
Project Name
Conservation Easements (part of Lands Legacy)
Project Status
Approved
Functional Service Area
Community and Environment
Starting Date
7/1/2002
Department
DEAPR
Completion Date
Ongoing
Current
Year 1
Year 2
Year 3
Year 4
Year 5
Five
Year 6
Prior Years Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Year
to
Project Budget
Funding 2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
2017 -18
Total
Year 10
Appropriation
Land /Bullding
5,878,181
250,000
250,000
250,000
250,000
250,000
1,250,000
1,250, 000
Construction /Repairs /Renovations
Equipment/Furnishings
250,000
250,000
250,000
250,000
250,000
1,250,000
1,250,000
Total Project Budget 5,878,181 -
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
Total Operating Costs
Revenues /Funding Source
Transfer from General Fund
Transfer from Other Projects
Grant Funding
Debt Financing
Total
Project Description /Justification
350,000
143,000
2,385,181
3,000,000 -
125,000 125,000 125,000 125,000 125,000 625,000 1 625,000
125,000 125,000 125,000 125,000 125,000 625,000 1 625,000
The Conservation Easement component of the Lands Legacy program was initially funded in July 2002, and provides matching funds for State and federal grants to
acquire conservation easements to conserve prime or threatened farmland or sensitive natural areas, in keeping with Board goals and Lands Legacy priorities. Generally,
these lands have conservation values or agricultural operations to be enhanced and protected, and the land stays in private ownership and is not publicly - accessible except
upon landowner consent. Just over 2,000 acres of prime farmland and natural areas have been conserved to date, with over $5 million in state /federal grants leveraged. It
is anticipated that additional matching funds of approximately 50% would again be leveraged for these projects, as reflected in the grant funds above. Funds for
the conservation easement program were exhausted in 2012. This project would provide $250,000 each year for conservation easements, including $125,000 in County
funds and an expected match amount of $125,000 from state /federal grants.
40
County Capital Projects
Fiscal Years 2013 -18
Project Name
Upper Eno Nature Preserve - Public Access Area
Project Status
Approved
Functional Service Area
Community and Environment
Starting Date
71112015
Department
DEAPR
Completion Date
71112019
Current
Year 1 Year 2
Year 3 Year 4 Year 5 Five
Year 6
Prior Years Fiscal Year
Fiscal Year Fiscal Year
Fiscal Year Fiscal Year Fiscal Year Year
to
Proiect Budaet
Fundina 2012 -13
2013 -14 2014 -15
2015 -16 2016 -17 2017 -18 Total
Year 10
Land /Building
Con structi on /Repairs /Renovation s
Equipment /Furnishings
Total Project Budget
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
Total Operating Costs
Revenues /Funding Source
Transfer from General Fund
General Fund - Debt Service
Future Debt Issuance
Total
Project Description /Justification
400,000 400,000 I 400,000
40,000 40,000 40,000
80,000 80,000 160,000 400,000
10,000 10,000 20,000 80,000
42.240 42.240 84.480 211.200
90,000 90,000 180,0001 480,000
42,240 42,240 84,480 211,200
440,000 440,000 440,000
The Upper Eno Nature Preserve encompasses several hundred acres of sensitive natural heritage lands, wildlife habitat and prime forests. Public Access Areas are
envisioned at two locations - the Seven Mile Creek Preserve (at Moorefields) and the McGowan Creek Preserve (US 70 East). The Seven Mile Creek Preserve would also
include a segment of the NC Mountains -to -Sea Trail as it runs northeast to Hillsborough and Occoneechee Mountain State Natural Area. Initial work using existing staff
resources is occurring in FY 2012 -13 to rough out an initial loop trail. The project is anticipated to begin in earnest in Year 3 with the Seven Mile Creek access areas and
trail segments, as well as wildlife viewing areas and primitive camping. The McGowan Creek Preserve component construction would be envisioned for Year 7. Grant
funding would be pursued for some of this project.
41
County Capital Projects
Fiscal Years 2013 -18
Project Name
Eurosport Soccer Center, Phase ll
221,000
General Fund - Debt Service
76,800 76,800 153,600
Project Status
Approved /Proposed
Functional Service Area
Community and Environment
Transfer from Lands Legacy
425,000 425,000
Starting Date
5.364.000
71112015
Department
DEAPR
Completion Date
71112021
Current
Year 1
Year 2
Year 3
Year 4
Year 5
Five
Year 6
Prior Years Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Year
to
Project Budget
Funding 2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
2017 -18
Total
Year 10
Appropriation
Land /Building
425,000
425,000
Construction /Repairs /Renovations
125,000
800,000
250,000
1,175,000
4,550,000
Equipment /Furnishings
20,000
142,000
162,000
89,000
-
145,000
942,000
-
675,000
1,762,000
4,639,000
Total Project Budget
- -
General Fund Related Operating Costs
Personnel Services
-
-
-
160,000
Operations
5,000
5,000
10,000
61,000
New Debt Service
76,800
76,800
153,600
504,000
-
-
-
81,800
81,800
163,600
725,000
Total Operating Costs
Revenues /Funding Source
Transfer from General Fund
145,000 142,000 5,000 5,000 297,000
221,000
General Fund - Debt Service
76,800 76,800 153,600
504,000
Future Debt Issuance
800,000 250,000 1,050,000
4,639,000
Transfer from Lands Legacy
425,000 425,000
- 145.000 942.000 81.800 756.800 1.925.600
5.364.000
Total -
Project Description /Justification
This project represents an investment in the current facility, as well as conversion of one field to artificial turf (Year 3). Ultimately, expansion of the existing facility
including purchase of adjoining land and construction of new artificial turf fields and associated parking, irrigation and restrooms /equipment building is planned. Land
acquisition and design is projected for year 5, with the expansion proposed for Years 6 -7. The original Phase II (now III) would add tennis courts to the northern (back)
portion of the site and would be included in this expansion.
42
County Capital Projects
Fiscal Years 2013 -18
Project Name
Lands Legacy Program
Project Status
Approved
Functional Service Area
Community and Environment
Starting Date
41112000
Department
DEAPR
Completion Date
Ongoing
Current
Year 1
Year 2
Year 3 Year 4 Year 5
Five
Year 6
Prior Years Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year Fiscal Year Fiscal Year
Year
to
Project Budget
Funding 2012 -13
2013 -14
2014 -15
2015 -16 2016 -17 2017 -18
Total
Year 10
Appropriation
Land /Bullding
6,010,452
2,400,000
2,400,000
2,000,000
Construction /Repairs /Renovations
Equipment/Furnishings
-
2,400,000
- -
2,400,000
1 2,000,000
Total Project Budget 6,010,452 -
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
Total Operating Costs
Revenues /Funding Source
Transfer from General fund
General Fund - Debt Service
Debt Financing
Pay -as- you -go funding beginning Year 7
Projected Grant Funding
Total
Project Description /Justification
230.400 230.400 230.400 691.2001 1.152.000
1,110, 452
230,400 230,400 230,400 691,200 1,152,000
4,900,000 2,400,000 2,400,000 -
2,000,000
The Lands Legacy Program, established in April 2000, is a comprehensive program to conserve and protect the County's most critical natural and cultural resources,
including future parklands; natural areas, wildlife habitat and prime forests; watershed stream buffers; and historic and archaeological sites. Farmland preservation and
some components of natural areas conservation also occurs through the related "Conservation Easements" project. Acquisition of the Bingham Township Park site,
continued acquisition of property for the Seven Mile Creek Preserve (Upper Eno Preserve), the Jordan Lake Macrosite natural area and possible expansion of Eurosport
Soccer Center are among several top anticipated priorities for these current and planned funds. Currently, $1,549,882 is available in this project for those purposes. The
County has and will continue to aggressively seek to leverage these funds through grants ($5 million to date) and partnership funding. Although planned for continued
funding, prior bond authorization for this amount of $2.4 million lapsed in 2010, so new financing is needed and recommended in FY 2014 -15 (Year 2).
43
County Capital Projects
Fiscal Years 2013 -18
Project Name
Millhouse Road Park
240,000
Project Status
300,000
Approved
Functional Service Area
Community and Environment
- - - 307,200 307,200 614,400
Starting Date
76,090
711212014
Department
DEAPR
307,200 307,200 614,400
1,536,000
Completion Date
71112019
Current
Year 1
Year 2
Year 3
Year 4 Year 5
Five
Year 6
Prior Years Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year Fiscal Year
Year
to
Project Budget
Funding 2012 -13
2013 -14
2014 -15
2015 -16
2016 -17 2017 -18
Total
Year 10
Appropriation
Land /Building
188,712
Construction /Repairs /Renovations
76,090
100,000
6,400,000
6,500,000
3,000,000
Equipment /Furnishings
-
100,000
6,400,000
- -
6,500,000
i 3,000,000
Total Project Budget 264,802 -
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
Total Operating Costs
Revenues /Funding Source
Transfer from General Fund
General Fund - Debt Service
Transfer from Other Projects
Future Debt Issuance
Possible Town of Chapel Hill funding
Operations/funding from other sources?
Total
Project Description /Justification
Millhouse Road Park, a 79 -acre site just north of Chapel Hill was acquired in 2004 (additional portion in 2007) as a future park site. Discussion to date has focused on a
soccer field complex, walking trails and other amenities. Staff -level discussions have been held with the Town of Chapel Hill (adjoining landowner) about a joint project
between the County and Town, a concept also discussed in a October 2010 BOCC worksession. This concept is also reflected in the Town's new draft Master Plan. A
possible Phase II would add a gymnasium structure, identified as a mutual facility need by both jurisdictions, in Year 7. The proposed budget reflects a possible
Town /County partnership split concept. This concept is pending further discussion and a formal agreement with the Town of Chapel Hill with an anticipated 50 -50 funding
arrangement.
44
240,000
300,000
307,200 307,200 614,400
1,536,000
- - - 307,200 307,200 614,400
2,076,000
76,090
50,000 50,000
307,200 307,200 614,400
1,536,000
188,712
3,200,000 3,200,000
1,500,000
50,000 3,200,000 3,250,000
1,500,000
540,000
9RA Rn9 _
_ inn nnn R Ann nnn sn7 9nn sn7 9nn 7 11A Ann
1 5 n7R nnn
Millhouse Road Park, a 79 -acre site just north of Chapel Hill was acquired in 2004 (additional portion in 2007) as a future park site. Discussion to date has focused on a
soccer field complex, walking trails and other amenities. Staff -level discussions have been held with the Town of Chapel Hill (adjoining landowner) about a joint project
between the County and Town, a concept also discussed in a October 2010 BOCC worksession. This concept is also reflected in the Town's new draft Master Plan. A
possible Phase II would add a gymnasium structure, identified as a mutual facility need by both jurisdictions, in Year 7. The proposed budget reflects a possible
Town /County partnership split concept. This concept is pending further discussion and a formal agreement with the Town of Chapel Hill with an anticipated 50 -50 funding
arrangement.
44
County Capital Projects
Fiscal Years 2013 -18
Project Name
Mountains to Sea Trail
Project Status
Approved
Functional Service Area
Community and Environment
Starting Date
71112013
Department
DEAPR
Completion Date
ongoing
Total Project Budget - -
Current
Year 1
Year 2 Year 3 Year 4 Year 5 Five
Year 6
Prior Years Fiscal Year
Fiscal Year
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year
to
Proiect Budaet
Fundina 2012 -13
2013 -14
2014 -15 2015 -16 2016 -17 2017 -18 Total
Year 10
Land /Building
Construction /Repairs /Renovations
500,000
Equipment /Furnishings
Total Project Budget - -
- -
- - - -
500,000
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
Total Operating Costs
- -
- - - -
-
Revenues /Funding Source
Transfer from General Fund
Grant Funding from State Parks
250,000
Future Debt Issuance
250,000
Total -
- -
- - - -
500,000
Project Description /Justification
Construction of segments of the Mountains -to -Sea Trail during 2018 and beyond, as lands are acquired and segments connected. A master plan process would be
initiated in 2014, prior to this trail construction, to specifically identify the trail location and develop a plan for implementation and operation. Lands would be acquired
(voluntarily) using the Lands Legacy Program Funds. (Note: The Seven Mile Creek Preserve portion includes a segment of the MST, and that trail segment is part of the
Upper Eno Nature Preserve project).
45
County Capital Projects
Fiscal Years 2013 -18
Project Name
New Hope Preserve / Hollow Rock Public Access Area
Project Status
Approved /Proposed
Functional Service Area
Community and Environment
Starting Date
711212013
Department
DEAPR
Completion Date
Beyond 2018
Total Operating Costs
Current
Year 1 Year 2 Year 3
Year 4 Year 5
Five
Year 6
-
Prior Years Fiscal Year
Fiscal Year Fiscal Year Fiscal Year
1
Fiscal Year Fiscal Year
Year
to
Proiect Budget
Funding 2012 -13
2013 -14 2014 -15 2015 -16
2016 -17 2017 -18
Total
Year 10
Land /Building 75,000 75,000
Construction /Repairs/Renovations 25,000 10,000 125,000 125,000 - 225,000 - 475,000 165,000
EquipmenbFumishings - 10,000 10,000
Total Project Budget 25,000 10,000 125,000 200,000 - 235,000 - 560,000 165,000
General Fund Related Operating Costs
Personnel Services
Operations
- - - -
New Debt Service
- - -
-
Total Operating Costs
- - - - - -
-
Revenues/Funding Source
-
Transfer from General Fund 12,500
25,000 75,000 - 117,500 - 217,500
82,500
Funding from Durham County - 10,000
25,000 - - 117,500 - 142,500
82,500
Future Debt Issuance
- - -
-
Grant Funding 15,000
75,000 125,000 200,000
1 -
i 125,000 200,000 - 235,000 - 560,000
165,000
Total 27,500 10,000
Project Description /Justification
The New Hope Preserve, including Hollow Rock Public Access Area, will feature hiking trails and environmental education signage throughout a 72 -acre site owned by
Orange County, Durham County and the Town of Chapel Hill. These costs are for planned site facilities (parking, driveway, trails and bridges, kiosks and other low- impact
amenities) that would be built in three phases. Durham County may contribute 50% of the cost of these facilities and amenities (pending an interlocal agreement to this
effect). Archaeological survey work is underway (via a $15,000 grant and Orange County $10,000 match), and additional grant funding of $200,000 for the first phase of
facilities is anticipated via Durham County in late 2013 (with a local match of $25,000 from Durham and Orange). Phase I Facilities to be designed and constructed over
Years 2 and 3, along with a potential land purchase. Phase 11 facilities would be constructed in Year 4, and Phase III (if Pickett Road is closed) would be beyond Year 5.
Note: Once a formal agreement is reached with both Durham County and Chapel Hill, this project will proceed as scheduled.
46
County Capital Projects
Fiscal Years 2013 -18
Project Name
Northeast District Park
Project Status
Approved
Functional Service Area
Community and Environment
Starting Date
unknown
Department
DEAPR
Completion Date
71112021
Current
Year 1
Year 2 Year 3 Year 4 Year 5 Five
Year 6
Prior Years Fiscal Year
Fiscal Year
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year
to
Proiect Budaet
Fundina 2012 -13
2013 -14
2014 -15 2015 -16 2016 -17 2017 -18 Total
Year 10
Land /Building
Con structi on /Repairs /Renovation s
Equipment /Furnishings
Total Project Budget
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
Total Operating Costs
Revenues /Funding Source
Transfer from General Fund
Future Debt Issuance
Funding from other infrastructure partner
Total
Project Description /Justification
10,000 10,000
10,000 10,000
1-311111111111111
1-311111111111111
Northeast District Park is a 142 -acre site acquired in late -2007 as the future district park for northern Orange County. The site was acquired with the potential for
appropriate co- located facilities in mind. A Preliminary Concept Plan was prepared by staff that identifies the most likely locations for different types of park activities,
including a potential solid waste convenience center and possible emergency services substation and cellular tower within the park. No master plan has yet been
developed. The property is currently land- banked and leased to a local farmer for cattle grazing pending future construction. Some small -scale site management duties
are projected for Year 3.
47
County Capital Projects
Fiscal Years 2013 -18
Project Name
RiverPark, Phase H
Project Status
Approved
Functional Service Area
Community and Environment
Starting Date
71112015
Department
DEAPR
Completion Date
71112016
Current
Year 1
Year 2 Year 3 Year 4 Year 5 Five
Year 6
Prior Years Fiscal Year
Fiscal Year
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year
to
Proiect Budaet
Fundina 2012 -13
2013 -14
2014 -15 2015 -16 2016 -17 2017 -18 Total
Year 10
Land /Building
Construction /Repairs /Renovations
50,000
250,000
250,000
Equipment /Furnishings
Total Project Budget
50,000 -
- - 250,000
-
-
250,000
-
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
24,000
24,000
48,000
120,000
Total Operating Costs
-
- - -
24,000
24,000
48,000
120,000
Revenues /Funding Source
Transfer from General Fund
50,000
-
General Fund - Debt Service
24,000
24,000
48,000
120,000
Future Debt Issuance
250,000
250,000
Total
50,000 -
- - 250,000
24,000
24,000
298,000
120,000
Project Description /Justification
Phase II of RiverPark, located behind the Courthouse and County East Campus, would include a performance shell for events, benches, and a small exhibit on the
Occonneechee tribe. Note: The County could seek a partnership with the Town of Hillsborough since it would support use by Town residents.
48
County Capital Projects
Fiscal Years 2013 -18
Project Name
Twin Creeks Park and Educational Campus Phase ll
Project Status
Approved
Functional Service Area
Community and Environment
Starting Date
71112009
Department
DEAPR
Completion Date
beyond 2021
600,000
Current
Year 1 Year 2 Year 3
Year 4 Year 5 Five
Year 6
-
Prior Years Fiscal Year
Fiscal Year Fiscal Year Fiscal Year
Fiscal Year Fiscal Year Year
to
Project Budget
Funding 2012 -13
2013 -14 2014 -15 2015 -16
2016 -17 2017 -18 Total
Year 10
Appropriation
Land /Building
50,814
Construction /Repairs /Renovations
1,928,643
600,000
-
8,000,000
Equipment /Furnishings
-
-
-
-
-
-
8,000,000
Total Project Budget
1,979,457
600,000
General Fund Related Operating Costs
Personnel Services
160,000
Operations
200,000
New Debt Service
57,600
57,600
57,600
57,600
57,600
288,000
288,000
57,600
57,600
57,600
57,600
57,600
288,000
648,000
Total Operating Costs
-
Revenues /Funding Source
Transfer from General Fund
900,000
-
360,000
General Fund - Debt Service
57,600
57,600
57,600
57,600
57,600
288,000
288,000
Future Debt Issuance
650,000
600,000
-
8,000,000
Funding from other infrastructure partner
Grant Funding NCDOT
429,457
57,600
57,600
57,600
57,600
57,600
288,000
8,648,000
Total
1,979,457
600,000
Project Description /Justification
Twin Creeks (Moniese Nomp) Park is located along Old NC 86 north of Carrboro. Phase I of the park (Jones Creek Greenway) was completed in 2011. Funding for this
Phase 11 of this park is projected to be in years 6 -10. However, an opportunity to construct the main entry road may exist in 2013 in conjunction with shared roadway
owner MI Homes (Ballentine subdivision). Potential participation in the road construction cost is reflected here, if the County chooses to participate. (If it does not
participate, a longer, more costly segment of the road may be required in the future at the time of park construction.) A Phase III of the park would likely exist and be
beyond the scope of Year 10.
49
County Capital Projects
Fiscal Years 2013 -18
Project Name Joint Artificial Turf Soccer Fields - Town of Chapel Hill Project Status Approved
Functional Service Area Community and Environment Starting Date 7/1/2012
Department DEAPR Completion Date 71112014
Current
Year 1 Year 2 Year 3 Year 4 Year 5 Five
Year 6
Prior Years Fiscal Year
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year
to
Project Budget Funding 2012 -13
2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total
Year 10
Appropriation
Land /Building
-
Construction /Repairs /Renovations 623,000
-
Equipment/Furnishings
-
- - - - - -
-
Total Project Budget - 623,000
General Fund Related Operating Costs
Personnel Services
-
Operations
New Debt Service
-
Total Operating Costs
- - - - - -
-
Revenues /Funding Source
Transfer from General Fund
-
Transfer from Other Projects 623,000
-
Future Debt Issuance
-
Funding from other infrastructure partner
-
Total - 623,000
- - - - - -
-
Project Description /Justification
In December 2010, the County approved a joint project to construct artificial turf soccer fields in partnership with the Town of Chapel Hill at the Town's Cedar Falls Park.
County Funds of $623,000 were transferred in FY 2012 -13 from available funds within the Twin Creeks Park project for use in this project. The Town of Chapel Hill's share
of the project is $311,500, and the Town is currently putting the project out for bid, with construction projected for FY 2013 -14.
50
County Capital Projects
Fiscal Years 2013 -18
Project Name
Little River Park, Phase 11
Project Status
Proposed
Functional Service Area
Community and Environment
Starting Date
7/1/2015
Department
DEAPR
Completion Date
7/1/2017
Current
Year 1
Year 2 Year 3
Year 4 Year 5
Five
Year 6
Prior Years Fiscal Year
Fiscal Year
Fiscal Year Fiscal Year
Fiscal Year Fiscal Year
Year
to
Project Budget
Funding 2012 -13
2013 -14
2014 -15 2015 -16
2016 -17 2017 -18
Total
Year 10
Appropriation
Professional Services
25,000
25,000
Construction /Repairs /Renovations
1,521,720
150,000
150,000
250,000
Equipment/Furnishings
-
-
- 175,000
- -
175,000
250,000
Total Project Budget
1,521,720 -
General Fund Related Operating Costs
Personnel Services
-
Operations
New Debt Service
-
Total Operating Costs
- -
-
- -
- -
-
-
Revenues /Funding Source
From General Fund
4,750
87,500
87,500
125,000
Contribution from Durham County
338,662
87,500
87,500
125,000
Grant Funding
724,000
Transfer from Payment -In -Lieu
84,514
Bonds
369,794
-
Total
1,521,720 -
-
- 175,000
- -
175,000
250,000
Project Description /Justification
Based on the Little River Park master plan, and infrastructure improvements needed, this project would pave the road and expand parking, repave the ADA loop trail, and
add a new maintenance shed. In Years 6 -7, other improvements including a new playground will be needed.
51
CIP Park Project Locations
Legend
Existing Parks
1. Cedar Grove Park
2. Little River Regional Park
3. Eurosport Soccer Center
4. River Park
5. Cedar Falls Park
• Future Parks
6. Twin Creeks (Moniese Nomp) Park
7. Millhouse Road Park
8. Blackwood Farm Park
9. Hollow Rock Access Area /
New Hope Creek Preserve
10. Upper Eno Nature Preserves
11. Northeast District Park
Main roads
Towns
Municipal ETJs
Lakes
3
2 miles
D
Map prepared by Land R..,d GIS Division
02812013<OC22OK 0:10ishome \gi�roj
11and_resoarn UP_PkRjL..h.nsmxd
52
Special Revenue Fund Capital Projects
Project Name
Functional Service Area
Project Budget
Appropriation
Economic Development
Chapel Hill- Carrboro City Schools
Orange County Schools
Total Project Budget
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
Total Operating Costs
Revenues /Funding Source
Article 46 Sales Tax
Article 46 Sales Tax Fund Summary - RECOMMENDED
Fiscal Years 2013 -18
Article 46 Sales Tax
Project Status
Approved
Special Revenue Fund
Starting Date
41112012
Completion Date
Ongoing
Current
Year 1
Year 2
Year 3
Year 4
Year 5
Five
Year 6
Prior Years
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Year
to
Funding
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
2017 -18
Total
Year 10
312,500
1,300,000
1,319,500
1,339,293
1,359,382
1,379,773
1,400,469
6,798,416
7,215,590
190,625
790,500
801,900
813,471
825,216
837,136
849,236
4,126,959
4,441,123
121.875
509.500
516.850
524.310
531.882
539.568
547.369
2.659.979
2.862.494
625,000 2,600,000 1 2,638,250 2,677,074 2,716,480 2,756,477 2,797,074 13,585,354 1 14,519,207
Total 625,000 2,600,000 1 2,638,250 2,677,074 2,716,480 2,756,477 2,797,074 13,585,354 1 14,519,207
Project Description /Justification
The Article 46 (1/4 cent) Sales Tax was approved by the voters in the November 2011 election, and became effective April 1, 2012. The anticipated revenue generated in
FY 2012 -13 is $2,600,000, with an assumption of 1.5% growth in subsequent years. 50% of the proceeds are for Economic Development initiatives, and 50% of the
proceeds for Education (allocated by the ADM count of the two school districts). Prior Years Funding reflects FY 2011 -12, when proceeds for the April -June 2012 quarter
were estimated at $625,000.
53
Article 46 Sales Tax Fund Summary - Detail
Fiscal Years 2013 -18
Project Name
Article 46 Sales Tax
Project Status
New
Functional Service Area
Special Revenue Fund
Starting Date
41112012
Department
20,000
Completion Date
Ongoing
20,000
Current
Year 1
Year 2 Year 3 Year 4 Year 5 Five
Year 6
200,000
Prior Years Fiscal Year
Fiscal Year
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year
to
Project Budget
Fundina 2012 -13
2013 -14
2014 -15 2015 -16 2016 -17 2017 -18 Total
Year 10
Appropriation
Economic Development:
Debt Service on Infrastructure
• Buckhorn EDD Phase 2
• Buckhorn- Mebane EDD Phase 3 & 4
*Efland Sewer Flow to Mebane
*Eno EDD
Infrastructure (Utility Service Agreement w / Mebane *)
Collaborative Outreach
Small Business Loan Pool
Collateral Materials
Innovation Centers
- Launch Chapel Hill" Incubator
Agricultural Economic Development
Business Investment Grants
Total Economic Development - Article 46 Sales Tax
Chapel Hill - Carrboro City Schools:
Sidewalk Replacements (3 Schools)
Technology - Student Access Computing Devices
Property Repairs Identified in Facilities Assessment
Kitchen Equipment Replacements
Sidewalks, Walkways, Canopies
Replace HVAC System - Lincoln Center
Facility Improvements at Older Schools
Total Chapel Hill- Carrboro City Schools
Orange County Schools:
Technology - 1:1 Initiative (District -wide)
Total Orange County Schools
Total Project Budget
750,000 1 769,500 789,293 809,382 829,773 850,469 4,048,416 1 4,515,590
50,000
50,000
50,000
50,000
50,000
50,000
250,000
200,000
20,000
20,000
20,000
20,000
20,000
20,000
100,000
100,000
200,000
200,000
200,000
200,000
200,000
200,000
1,000,000
1,000,000
20,000
20,000
20,000
20,000
20,000
20,000
100,000
100,000
100,000
100,000
100,000
100,000
100,000
100,000
500,000
500,000
60,000
60,000
60,000
60,000
60,000
60,000
300,000
300,000
100,000
100,000
100,000
100,000
100,000
100,000
500,000
500,000
312,500 1,300,000
1,319,500
1,339,293
1,359,382
1,379,773
1,400,469
6,798,416
7,215,590
395,250
395,250 400,950 406,736 412,608 418,568
400,950
406.735
424,618 2,063,480 2,220,562
400,950
406,735
412,608
424,618 843,186
2,220,562
849,236 4,126,959 4,441,123
547,369 2,659,979 1 2,862,494
547,369 2,659,979 2,862,494
54
412,608
418,568
190,625 790,500
801,900 813,471 825,216 837,136
509,500
516,850 524,310 531,882 539,568
121,875 509,500
516,850 524,310 531,882 539,568
424,618 2,063,480 2,220,562
400,950
406,735
412,608
424,618 843,186
2,220,562
849,236 4,126,959 4,441,123
547,369 2,659,979 1 2,862,494
547,369 2,659,979 2,862,494
54
Project Description /Justification
The Article 46 (1/4 cent) Sales Tax was approved by the voters in the November 2011 election, and became effective April 1, 2012. The anticipated revenue generated is
$2,600,000 for FY 2012 -13, with an assumption of 1.5% growth in subsequent years. 50% of the proceeds are for Economic Development initiatives, and 50% of the proceeds for
Education (allocated by the ADM count of the two school districts). In FY 2011 -12, proceeds of $625,000 were estimated for the April -June 2012 quarter. Note: Specific initiative
allocations need to be looked at every two years to reassess project allocation schedule.
*Note: The Board of County Commissioners approved a Water and Sewer Agreement with the City of Mebane at its June 19, 2012 meeting, whereby the City of Mebane reserves
250,000 gallons per day of capacity in the Mebane water and sewer system at a cost of $50,000 per year for a period of 10 years. At such time as the County makes the tenth and
final payment of $50,000, the City shall assume responsibility for determing capacity in the service area. The annual cost would be reduced as the reserved capacity in the Mebane
system is allocated to new customers in the areas served.
55
Current
Year 1
Year 2
Year 3
Year 4
Year 5
Five
Year 6
Prior Years
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Year
to
Project Budget
Funding
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
2017 -18
Total
Year 10
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
Total Operating Costs
-
-
-
-
-
-
Revenues /Funding Source
Article 46 Sales Tax - Economic Development
312,500
1,300,000
1,319,500
1,339,293
1,359,382
1,379,773
1,400,469
6,798,416
7,215,590
Article 46 Sales Tax- CHCCS
190,625
790,500
801,900
813,471
825,216
837,136
849,236
4,126,959
4,441,123
Article 46 Sales Tax - OCS
121,875
509,500
516,850
524,310
531,882
539,568
547,369
2,659,979
2,862,494
Total
625.000
2.600.000
2.638.250
2.677.074
2.716.480
2.756.477
2.797.074
13.585.354
14.519.207
Project Description /Justification
The Article 46 (1/4 cent) Sales Tax was approved by the voters in the November 2011 election, and became effective April 1, 2012. The anticipated revenue generated is
$2,600,000 for FY 2012 -13, with an assumption of 1.5% growth in subsequent years. 50% of the proceeds are for Economic Development initiatives, and 50% of the proceeds for
Education (allocated by the ADM count of the two school districts). In FY 2011 -12, proceeds of $625,000 were estimated for the April -June 2012 quarter. Note: Specific initiative
allocations need to be looked at every two years to reassess project allocation schedule.
*Note: The Board of County Commissioners approved a Water and Sewer Agreement with the City of Mebane at its June 19, 2012 meeting, whereby the City of Mebane reserves
250,000 gallons per day of capacity in the Mebane water and sewer system at a cost of $50,000 per year for a period of 10 years. At such time as the County makes the tenth and
final payment of $50,000, the City shall assume responsibility for determing capacity in the service area. The annual cost would be reduced as the reserved capacity in the Mebane
system is allocated to new customers in the areas served.
55
FY 2013 -18 Orange County Capital Investment Plan Projects
Article 46 Sales Tax - Appropriations
Year 1: FY 2013 -14 Years 1 -5: 2013 -2018
56
Proprietary Funds Capital Projects
Water & Sewer Utilities Capital Projects Summary - RECOMMENDED
Fiscal Years 2013 -18
Total 4,811,146 1 896,250 5,536,000 2,500,000 185,000 150,000
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service 489,282 534,714 949,594 1,149,594 1.149.594
Total Operating Costs
Current
Year 1
Year 2
Year 3
Year 4
Year 5
Five
Year 6
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Year
to
Projects
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
2017 -18
Total
Year 10
Appropriations
General Fund - Debt Service Payments
148,798
194,230
194,230
194,230
Article 46 Sales Tax - Debt Service
Efland /North Buckhorn Sewer Expansion
-
340,484
755,364
955,364
Reserve Funds - Article 46 Sales Tax
-
McGowan Creek Outfall
134,200
621,250
-
621,250
EPA Special Appropriations Grant
Lake Orange Capital Maintenance
69,300
State Revolving Loan Funds
134,200
-
Buckhorn- Mebane EDD Phase 2
4,256,046
Debt Financing - Article 46 Sales Tax
4,256,046
5,186,000
2,500,000
-
Total
Buckhorn- Mebane EDD Phase 3 & 4
1,385,532
6,070,714
350,000
2,500,000
2,850,000
Efland Sewer Flow to Mebane
151,600
160,000
3,436,000
3,596,000
Richmond Hills Pump Station Rehab
185,000
185,000
Hillsborough EDD
150,000
150,000
1,000,000
Eno EDD
200,000
115,000
1,750,000
1,865,000
Total 4,811,146 1 896,250 5,536,000 2,500,000 185,000 150,000
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service 489,282 534,714 949,594 1,149,594 1.149.594
Total Operating Costs
489,282
534,714
949,594
1,149,594
Revenues /Funding Source
Transfer from General Fund
420,900
275,000
350,000
Transfer from Other Projects
General Fund - Debt Service Payments
148,798
194,230
194,230
194,230
Article 46 Sales Tax - Debt Service
340,484
340,484
755,364
955,364
Reserve Funds - Article 46 Sales Tax
185,000
County Capital Fund Balance
-
EPA Special Appropriations Grant
State Revolving Loan Funds
134,200
621,250
Debt Financing - Article 46 Sales Tax
4,256,046
5,186,000
2,500,000
Total
4,811,146
1,385,532
6,070,714
3,449,594
1,334,594
The Water & Sewer Utilities Fund accounts for revenues and expenses related to the provision of sewer service
778 1 5.747.970
150,000 775,000
194,230 925,718 971,150
955,364 3,347,060 4,776,820
185,000
621,250
7,686,000 1,000,000
57
Water & Sewer Utilities Capital Projects
Fiscal Years 2013 -18
Project Name
Central Efland /North Buckhorn Sewer Expansion
Project Status
Approved
Functional Service Area
Community and Environment
Starting Date
7/1/2010
Department
Planning
Completion Date
613012013
148,798
Current
Year 1 Year 2
Year 3 Year 4 Year 5 Five
Year 6
Prior Years Fiscal Year
Fiscal Year Fiscal Year
Fiscal Year Fiscal Year Fiscal Year Year
to
Proiect Budget
Funding 2012 -13
2013 -14 2014 -15
2015 -16 2016 -17 2017 -18 Total
Year 10
Professional Services
Land /Building
Construction/Repairs/Renovations
Equipment/Furnishings
Total Project Budget
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
Total Operating Costs
Revenues/Funding Source
Transfers from General Fund
General Fund - Debt Service Payments
EPA Special Appropriations Grant
State Revolving Loan Funds
Debt Financing
Total
Project Description /Justification
34,000 I -
59,900 -
3,700,000 -
In the mid- 1980s, the decision was made to construct public sewer service in the Efland Community. The County's funding ran out before the entire community could be
served, but there were approximately 80 residents remaining who had signed up to receive sewer and never did. The Central Efland portion of this project will provide
sewer service availability to the majority of those properties that requested service 25 years ago, in addition to providing sewer availability to most of the rest of the Efland
Community. The Northern Buckhorn project will be an extension of the City of Mebane's sewer system and will serve residents in the area along Buckhorn Road between
the Interstate and the railroad tracks. This portion of the project is made possible by EPA Special Appropriations Grants that were earmarked by Congressman David Price
and applied for by the County. The vast majority of the Central Efland project will be paid for by the remainder of the EPA grant and by a DENR State Revolving Loan Fund.
An estimate of the debt service is shown above, based on an estimated loan amount of $2,351,899 an interest rate of 2.445% and the maximum term of 20 years. The full
loan amount of $3,500,000 is a maximum line of credit and was based on the original project cost estimates, but based on the project bids and current costs, the loan is
expected to be less than $2,400,000, as shown above. The debt service payments will be based on the actual amount borrowed. Some project expenses are not
reimbursable by the State Loan program or the EPA grant. These have been paid from Capital Project 30017 from proceeds of the 1997 bond issued to pay for the Central
Efland Sewer Extension
58
148,798
148,798
148,798
148,798
148,798
743,990
743,990
148,798
148,798
148,798
148,798
148,798
743,990
743,990
93,601
-
-
148,798
148,798
148,798
148,798
148,798
743,990
743,990
1,348,400
-
2,351,899
-
3 7Q3 Qnn
9dit Mt
9dit 79R
9dit 79R
9dit 79R
9dit 79R
7d3 QQn
7d3 QQn
In the mid- 1980s, the decision was made to construct public sewer service in the Efland Community. The County's funding ran out before the entire community could be
served, but there were approximately 80 residents remaining who had signed up to receive sewer and never did. The Central Efland portion of this project will provide
sewer service availability to the majority of those properties that requested service 25 years ago, in addition to providing sewer availability to most of the rest of the Efland
Community. The Northern Buckhorn project will be an extension of the City of Mebane's sewer system and will serve residents in the area along Buckhorn Road between
the Interstate and the railroad tracks. This portion of the project is made possible by EPA Special Appropriations Grants that were earmarked by Congressman David Price
and applied for by the County. The vast majority of the Central Efland project will be paid for by the remainder of the EPA grant and by a DENR State Revolving Loan Fund.
An estimate of the debt service is shown above, based on an estimated loan amount of $2,351,899 an interest rate of 2.445% and the maximum term of 20 years. The full
loan amount of $3,500,000 is a maximum line of credit and was based on the original project cost estimates, but based on the project bids and current costs, the loan is
expected to be less than $2,400,000, as shown above. The debt service payments will be based on the actual amount borrowed. Some project expenses are not
reimbursable by the State Loan program or the EPA grant. These have been paid from Capital Project 30017 from proceeds of the 1997 bond issued to pay for the Central
Efland Sewer Extension
58
Water & Sewer Utilities Capital Projects
Fiscal Years 2013 -18
Project Name
McGowan Creek Outfall
Project Status
Approved
Functional Service Area
Community and Environment
Starting Date
81112012
Department
Planning
Completion Date
81112014
Current
Year 1
Year 2
Year 3
Year 4
Year 5
Five
Year 6
Prior Years Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Year
to
Project Budget
Funding 2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
2017 -18
Total
Year 10
Appropriation
Professional Design Services
94,200
-
Land /Building
40,000
-
Construction /Repairs/Renovations
621,250
621,250
Equipment/Furnishings
621,250
-
-
-
-
621,250
Total Project Budget
- 134,200
General Fund Related Operating Costs
Personnel Services
-
Operations
-
New Debt Service
45,432
45,432
45,432
45,432
181,728
227,160
45,432
45,432
45,432
45,432
181,728
227,160
Total Operating Costs
Revenues/Funding Source
General Fund - Debt Service Payments
45,432
45,432
45,432
45,432
181,728
227,160
Debt Financing (SRF funds)
134,200
621,250
621,250
Total
134,200
621,250 45,432 45,432 45,432 45,432 802,978
227,160
Project Description /Justification
The McGowan Creek Pump Station (MCPS) is the main pump station of the Efland Sewer System. The pumps, generator and electrical controls were installed and put into
operation in 1988, so they are now roughly 24 years old. According to Orange Water and Sewer Authority (OWASA), who perform our routine maintenance, all of these
components of the system have been in service longer than OWASA's standard duty schedule of 10 years for pumps and controls and 20 years for generators. The
construction -phase engineering consultant for the ongoing Central Efland -2 /North Buckhorn sewer expansion has determined that the existing MCPS can be taken out of
service by installing a new gravity outfall between the MCPS and the proposed, but upsized, Brookhollow sewer lift station located on Brookhollow Road. The work to
prepare the Brookhollow lift station to receive this outfall is expected to be completed in March 2013. The County has received approval from NCDENR for Clean Water
State Revolving Fund (SRF) Loan funds in the amount of $755,450 for this project. The SRF loan is a reimbursable line of credit which will not be available until the bids
are received for project construction and approved by the State. Until State funds are available for reimbursement, this project will have to be funded from the General
Fund or through debt service. This project will also facilitate the eventual transfer of the Efland Sewer system to the City of Mebane by removing an antiquated lift station,
and its associated maintenance and upkeep, from the system.
59
Water & Sewer Utilities Capital Projects
Fiscal Years 2013 -18
Project Name Lake Orange Capital Maintenance Project Status Approved
Functional Service Area Community and Environment Starting Date 71112009
Department Planning Completion Date 913012013
Current
Year 1 Year 2 Year 3 Year 4 Year 5 Five
Year 6
Prior Years Fiscal Year
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year
to
Project Budget Funding 2012 -13
2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total
Year 10
Appropriation
Professional Design Services 70,310
Land /Building
Construction /Repairs /Renovations 206,690 69,300
-
Equi pm en t/Furni shin gs
- - - - - -
-
Total Project Budget 277,000 69,300
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
Total Operating Costs
- - - - - -
-
Revenues /Funding Source
Transfers from General Fund 165,000 69,300
-
County Capital Fund Balance 112,000
Total 277.000 69.300
- - - - - -
-
Project Description /Justification
Lake Orange has been in operation since the late 1960s. Besides minor repairs and mowing of the dam, there has been no routine maintenance performed on the dam
or spillway over the last 40 years. In 2009, engineering staff initiated an inspection of the dam by a qualified engineer to identify and quantify some suspected
deficiencies in the dam and spillway. The result of this inspection was a report that prioritized several necessary repairs and suggested other ongoing maintenance
items. The most urgent of these repairs are going to be completed this fiscal year and are part of the capital project listed above. Also included in the capital project
listed is a project to modernize the gate technology at the Lake by installing a new gate that will be controlled electronically and can be monitored and adjusted remotely
After that, the routine maintenance suggested will not be part of a capital project, but will become part of the annual operation and maintenance budget for Lake Orange
.6
Water & Sewer Utilities Capital Projects
Fiscal Years 2013 -18
Project Name
Buckhorn EDD Phase 2 Water and Sewer
Project Status
Approved
Functional Service Area
Community and Environment
Starting Date
121112010
Department
Planning
Completion Date
413012014
Current
Year 1
Year 2
Year 3 Year 4
Year 5 Five
Year 6
Prior Year£
Fiscal Year
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Fiscal Year Year
to
Project Budget
Funding
2012 -13
2013 -14
2014 -15
2015 -16 2016 -17
2017 -18 Total
Year 10
Appropriation
Professional Services
300,000
139,500
Land /Building
35,500
Construction /Repairs /Renovations
4,016,546
-
Contingency
100, 000
Total Project Budget
335,500
4,256,046
-
-
- -
- -
-
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
340,484
340,484
340,484 340,484
340,484 1,702,418
1,702,418
Total Operating Costs
340,484
340,484
340,484 340,484
340,484 1,702,418
1,702,418
Revenues /Funding Source
Transfer from General Fund
200,000
-
Article 46 Sales Tax - Debt Service
340,484
340,484
340,484 340,484
340,484 1,702,418
1,702,418
Debt Financing - Article 46 Sales Tax
135,500
4,256,046
-
Total
Project Description /Justification
This 400± acre area of the County has been designated an Economic Development District for about two decades, but has not seen the development
originally envisioned. This is due in large part to having no water or sewer infrastructure available to support development. Design and ultimately construction
of water and sewer infrastructure in this EDD will remove one of the barriers to development in the area. The Phase 2 portion is generally the land that is
bounded by Buckhorn Road to the west, Gravelly Hill Middle School to the east, the Interstates 40/85 to the north and West Ten Road to the south. The
project will also make gravity sewer available to an additional 400 acres of land located west of the Phase 2 area and just north of Bowman Road. Bids were
received in early October 2012, with construction anticipated to begin in early 2013 and be complete in early 2014. This project includes approximately 2,100
If of 8" gravity sewer line, 5,000 If of 12" gravity sewer line, 9,000 If of 18" gravity sewer line, and 12,500 linear feet of 16" water main.
61
Water & Sewer Utilities Capital Projects
Fiscal Years 2013 -18
Project Name
Buckhorn- Mebane EDD Phase 3 & 4 Water and Sewer
Project Status
Approved
Functional Service Area
Engineering
Starting Date
81112014
Department
Planning
Completion Date
1213112016
Current
Year 1 Year 2 Year 3
Year 4 Year 5 Five
Year 6
Prior Years Fiscal Year
Fiscal Year Fiscal Year Fiscal Year
Fiscal Year Fiscal Year Year
to
Proiect Budget
Funding 2012 -13
2013 -14 2014 -15 2015 -16
2016 -17 2017 -18 Total
Year 10
Professional Design Services
Land /Building
Con structi on /Repairs /Renovation s
Equipment /Furnishings
Total Project Budget
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
Total Operating Costs
Revenues /Funding Source
Transfer from General Fund
Article 46 Sales Tax - Debt Service
Debt Financing - Article 46 Sales Tax
Total
Project Description /Justification
200,000 120,000 320,000
150,000 150,000
2,380,000 2,380,000
- I - 350.000 2.500.000 - - 2.850.000 1
200,000 200,000 400,000 1 1,000,000
- 200,000 200,000 400,000 1 1,000,000
350,000 350,000
200,000 200,000 400,000 1,000,000
2,500,000 2,500,000
This 350 acre area of the County has been designated an Economic Development District for about two decades, but has not seen the development originally
envisioned. This is due in large part to having no water or sewer infrastructure available to support development. Design and ultimately construction of water
and sewer infrastructure in this EDD will remove one of the barriers to development in the area. Design of water and sewer infrastructure to serve the Phase 3 &
4 will have to await the construction of Phase 2 portion of the Buckhorn- Mebane EDD with anticipated construction in earlier year CIP's. The Phase 2 portion is
generally the land that is bounded by Buckhorn Road to the west, the Interstates 40/85 to the south and the railroad or Hwy 70 to the north. This project
estimated cost is based on approximately 10,000 feet of gravity sewer which branches off from the Phase 2 infrastructure to serve area D3 and D4 (as shown in
the Hobbs Upchurch utilities analysis dated November 2011), two highway bores, and one new sewer pump station to replace the existing Gravelly Hill pump
station.
62
Project Name
Functional Service Area
Bu
Professional Design Services
Land /Building
Construction/Repairs/Renovations
EquipmenbFumishings
Total Project Budget
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
Total Operating Costs
Revenues/Funding Source
Transfer from General Fund
Article 46 Sales Tax - Debt Service
Debt Financing - Article 46 Sales Tax
Total
Project Description /Justification
Water & Sewer Utilities Capital Projects
Fiscal Years 2013 -18
Buckhom EDD Phase 2 Extension (Efland Sewer to Mebane) Project Status Approved
Community and Environment Starting Date 7/1/2012
Planning Completion Date 613012015
Prior Year: Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to
Funding 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10
151,600 I 120,000
40,000
3,436,000
lwlff-T@181��
- 3,436,000
120,000
40,000
3,436,000
274,880 274,880 274,880 824,6401 1,37
160,000
274,880 274,880 274,880 824,640 1,374,400
3,436,000
151,6001 160,000 3,436,000 274,880 274,880 274,880 4,420,6401 1,374,400
Currently, the wastewater collected by the Efland sewer system is pumped 3 1/2 miles east to the Town of Hillsborough via a 10" force main. This project would
construct the infrastructure necessary to send the wastewater collected by the existing system (circa 1988 +), the proposed system extension and any future
system extensions the opposite direction to the City of Mebane along West Ten Road. This fits into a long range strategy to ultimately turn over operation of the
Efland sewer system to the City of Mebane based on an interlocal agreement signed in 2012. This project would also construct the force main between the
existing Gravelly Hill Pump station and Rock Quarry road which will eventually allow the Gravelly Hill PS (Buckhorn EDD) to be upgraded. When completed, the
roughly $100,000 annual General Fund contribution necessary to cover the expenses of operating the Efland Sewer System would be eliminated. Cost
estimates have been revised based on preliminary design data and recent bid prices on related projects. The original Professional Design Services estimate for
2012 -2013 has been revised to reflect the actual cost of the design contract approved by the BOCC on 9/6/2012. Note: Design and permits to go under the
Interstate and Railroad will more than likely take all of FY 2013 -14 to complete. Some parts of this project, when completed, may shift to the General
Fund as the engineering design and scope of the project are defined.
63
Water & Sewer Utilities Capital Projects
Fiscal Years 2013 -18
Project Name Richmond Hills Pump Station Rehabilitation
Project Status
Approved
Functional Service Area Community and Environment
Starting Date
71112016
Department Planning
Completion Date
1213112016
Current
Year 1 Year 2
Year 3 Year 4 Year 5 Five
Year 6
Prior Years Fiscal Year
Fiscal Year Fiscal Year
1
Fiscal Year Fiscal Year Fiscal Year Year
to
Proiect Budaet Fundina 2012 -13
2013 -14 2014 -15
2015 -16 2016 -17 2017 -18 Total
Year 10
Professional Design Services
Land /Building
Con struction /Repairs /Renovation s
Equipment /Furnishings
Total Project Budget
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
Total Operating Costs
Revenues /Funding Source
Reserve Funds - Article 46 Sales Tax
Total
Project Description /Justification
31,000 31,000
154,000 154,000
185,000 - 185,000 -
185,000 185,000
The Richmond Hills Pump Station was installed in 2001 to serve the Richmond Hills Subdivision built by Habitat for Humanity. According to Orange Water and
Sewer Authority (OWASA), who perform our routine maintenance, the standard duty schedule is 10 years for pumps and controls and 20 years for generators.
Because our current customer rates do not generate enough revenue to provide for a capital reserve, we are proposing to replace the pumps and controls at the
15 -year mark. As a matter of policy, sewer lift stations should be limited if possible and /or operating rates or developer payment in lieu of capital reserve should
also be considered. This project will include replacement of the pumps and electrical controls, addition of SCADA remote monitoring equipment and wet well
rehabilitation, if necessary. NOTE: When the connection between Efland Sewer and the City of Mebane sewer system is complete, Mebane will be responsible
for all utilities, including this pump station.
64
Water & Sewer Utilities Capital Projects
Fiscal Years 2013 -18
Project Name
Hillsborough EDD
Project Status
Approved
Functional Service Area
Engineering
Starting Date
71112014
Department
Planning
Completion Date
613012019
Current
Year 1 Year 2 Year 3
Year 4 Year 5 Five
Year 6
Prior Years Fiscal Year
Fiscal Year Fiscal Year Fiscal Year
Fiscal Year Fiscal Year Year
to
Proiect Budqet
Fundinq 2012 -13
2013 -14 2014 -15 2015 -16
2016 -17 2017 -18 Total
Year 10
Professional Design Services - 100,000 100,000
Land /Building - 50,000 50,000
Construction /Repairs /Renovations - - 1,000,000
Equipment /Furnishings
Total Project Budget - - - - 150,000 150,000 1,000,000
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
Total Operating Costs I - - - - - -
Revenues /Funding Source
Transfer from General Fund - 150,000 150,000
Debt Financing - Article 46 Sales Tax - - 1,000,000
Total - - - - 150,000 150,000 1,000,000
Project Description /Justification
This 400 acre area of the County has been designated an Economic Development District for about two decades, but has not seen the development originally
envisioned. This is due in large part to having no water or sewer infrastructure available to support development. Design and ultimately construction of water and
sewer infrastructure in this EDD will remove one of the barriers to development in the area. Design of water and sewer infrastructure to serve this area would be
done in conjunction with the City of Hillsborough who is the utility service provider in the area. This area is generally located around the northwest, southwest,
southeast quadrants of 1 -40 and Old NC 86 as well as the southeast quadrant of 1 -85 and new NC 86. Note: This project could move up or back depending on
future economic activity in the Hillsborough EDD.
M-11
Project Name Eno EDD
Functional Service Area Engineering
Project Budget
Appropriation
Professional Design Services
Land /Building
Con struction /Repairs /Renovation s
Equipment /Furnishings
Total Project Budget
General Fund Related Operating Costs
Personnel Services
Operations
New Debt Service
Total Operating Costs
Revenues /Funding Source
Transfer from General Fund
Article 46 Sales Tax - Debt Service
Debt Financing - Article 46 Sales Tax
Total
Project Description /Justification
Water & Sewer Utilities Capital Projects
Fiscal Years 2013 -18
Project Status
Starting Date
Completion Date
Current Year 1 Year 2 Year 3 Year 4 Year 5 Five
Prior Years Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year
Funding 2012 -13 1 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total
200,000 65,000
50,000
- 1,750,000
65,000
50,000
1,750,000
Approved
121112012
613012016
Year 6
to
Year 10
140,000 140,000 140,000 420,000 700,000
140,000 140,000 140,000 420,000 700,000
200,000 115,000 - 115,000 -
140,000 140,000 140,000 420,000 700,000
- 1,750,000 1,750,000
200,000 1 115,000 1,750,000 140,000 140,000 140,000 2,285,000 1 700,000
This 800 acre area of the County has been designated an Economic Development District for about two decades, but has not seen the development originally
envisioned. This is due in large part to having no water or sewer infrastructure available to support development. Design and ultimately construction of water and
sewer infrastructure in this EDD will remove one of the barriers to development in the area. This area is generally the land that is bounded by Mt. Herman Church
Road to the west, the Interstates 40/85 to the north and old Hwy 10 to the south along the US 70 corridor. Orange County has recently entered into an agreement
with the City of Durham wherein Durham will provide water and sewer service to this area and supervise the design and construction of the utility infrastructure
necessary to provide service. Orange County will provide the financing for the construction and will have input into selection of the design engineer and
contractor as well as the extent of the design.
..
Efland /Buckhorn /Mebane Capital Projects
70
TEN
J
0
- Area A [—] Area D2 [:n Central Efland Phase 1 City Limits
- Area B [—] Area D3 [—] Central Efland Phase 2 ETJ
- Area C [—] Area D4 [—] E1 Purple = Commercial Industrial Transition
Future Land Use
Lavender= Economic Development Transition
F1 Area D1 [—]Area D5 - E2 Future Land Use
Q
E1
N 1 inch = 3,000 feet
0 3,000
Feet
Orange County Planning and InspE6ti7)ns Department
GIS Map Prepared by Brian Carson. 3/1/2012
Hillsborough EDD CIP Project Area
n
Streams
- Water Bodies
Water Supply Watersheds
OC /CH /CA Joint Planning Area
Eno EDD CIP Project Area
0
4
Land Use Element Base Data - Agricultural Residential
10 Year Transition City Limits
Rural Residential Activity Nodes
Rural Buffer
Economic Development Transition
o
1 inch = 2,000 feet
*)(,
0 1,000
mmmmK== Feet
Orange County Planning and Ins6Qtions Department
GIS Map Prepared by Brian Carson. 3/1/2013
Solid Waste Capital Projects Summary - RECOMMENDED
Fiscal Years 2013 -18
Total
Revenues /Funding Source
Sold Waste Fund Balance
3R Fee
Debt Financing
Grant
Total
931,208 3,363,936 936,124 1,508,037 2,225,730 1,308,072 9,341,899 4,221,038
- 5,042,914
150,000 1,687,868 288,517 2,126, 385
Solid Waste /Landfill Fund is a self supporting Proprietary Fund that is used to account for revenues and expenses related to the
provision of solid waste disposal and recycling activities for the citizens of Orange County.
*$3,120,815 was originally budgeted in FY 2012 -13, but costs will be realized in FY 2013 -14 due to a delay by the State in approval of the closure plan. The
Landfill closes on June 30, 2013, and closure construction costs of $3,166,846 will be incurred in FY 2013 -14.
70
current
Year i
Year z
Years
Year 4
Year b
FIVe
Year b
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Year
to
Projects
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
2017 -18
Total
Year 10
Appropriations
Environmental Support
100,592
100,592
Sanitation
278,895
347,090
1,894,812
505,808
522,865
156,139
3,426,714
1,631, 799
Recycling Operation
345,821
214,055
753,918
1,101, 004
522,316
2,591,293
5,042,914
Landfill - MSW*
3,166, 846
3,166, 846
Landfill - C & D
306,492
414,533
536,828
601,861
629,617
2,182,839
2,589,239
Total
Revenues /Funding Source
Sold Waste Fund Balance
3R Fee
Debt Financing
Grant
Total
931,208 3,363,936 936,124 1,508,037 2,225,730 1,308,072 9,341,899 4,221,038
- 5,042,914
150,000 1,687,868 288,517 2,126, 385
Solid Waste /Landfill Fund is a self supporting Proprietary Fund that is used to account for revenues and expenses related to the
provision of solid waste disposal and recycling activities for the citizens of Orange County.
*$3,120,815 was originally budgeted in FY 2012 -13, but costs will be realized in FY 2013 -14 due to a delay by the State in approval of the closure plan. The
Landfill closes on June 30, 2013, and closure construction costs of $3,166,846 will be incurred in FY 2013 -14.
70
Solid Waste - Environmental Support
Fiscal Years 2013 -18
Project Name
Functional Service Area
Department
Environmental Support - Equipment Replacement
Environmental Support
Solid Waste Management
Project Status
Starting Date
Completion Date
Active
71112014
613012015
Current
Year 1
Year 2
Year 3 Year 4 Year 5
Five
Year 6
Prior Years Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year Fiscal Year Fiscal Year
Year
to
Project Budget
Funding 2012 -13
2013 -14
2014 -15
2015 -16 2016 -17 2017 -18
Total
Year 10
Appropriation
Land /Building
Construction /Repairs /Renovations
Equipment/Furnishings
100,592
100,592
Total Project Budget
- -
100,592
- - -
100,592
-
Revenues /Funding Source
Solid Waste Fund Balance
100,592
100,592
Debt Financing
Total
- -
100,592
- - -
100,592
-
Project Description /Justification
Year 2
FY 2014 -15 Replacement of large service vehicle with crane $100,592
71
Solid Waste - Sanitation Projects
Fiscal Years 2013 -18
Project Name
Vehicle /Equipment Replacement
Year 1
FY 2013 -14 SWCC Improvements (Eubanks Road - Planning & Engineering Costs only)
Project Status
FY 2013 -14 Replacement of Hook Lift Truck # 680 (2009 Freightliner)
Active
Functional Service Area
Sanitation
FY 2014 -15 SWCC Improvements (High Rock Road delayed from FY 2012 -13)
452,441
FY 2014 -15 SWCC Improvements (Eubanks Road)
1,235,427
FY 2014 -15 Replacement of Hook Lift Truck # 768 (2009 Freightliner)
Starting Date
Year 3
7/1/2012
Department
Solid Waste Management
FY 2015 -16 Replacement of Front End Loader # 780 (2009 Peterbilt) with a Hook Lift Truck
217,291
Year 4
Completion Date
212,028
Ongoing
310,837
Year 5
Current
Year 1
Year 2
Year 3
Year 4
Year 5
Five
Year 6
277,595
Prior Years
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Year
to
Project Budget
Funding
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
2017 -18
Total
Year 10
Appropriation
Land /Building
Construction /Repairs/Renovations
1,250,000
-
150,000
1,687,868
288,517
212,028
2,338,413
Equipment/Furnishings
193,729
278,895
197,090
206,944
217,291
310,837
156,139
1,088,301
1,631,799
Total Project Budget
1,443,729
278,895
347,090
1,894,812
505,808
522,865
156,139
3,426,714
1,631,799
Revenues/Funding Source
Solid Waste Fund Balance
193,729
278,895
197,090
206,944
217,291
522,865
156,139
1,300,329
1,631,799
Debt Financing
1,250,000
-
150,000
1,687,868
288,517
2,126,385
347,090
1,894,812
505,808
522,865
156,139
3,426,714
1,631,799
Total 1,443,729 278,895
Project Description /Justification
Current Year FY 2012 -13
FY 2012 -13 SWCC Improvements (High Rock Road)
FY 2012 -13 Replacement of Front End Loader # 678
278,895
Year 1
FY 2013 -14 SWCC Improvements (Eubanks Road - Planning & Engineering Costs only)
150,000
FY 2013 -14 Replacement of Hook Lift Truck # 680 (2009 Freightliner)
197,090
Year 2
FY 2014 -15 SWCC Improvements (High Rock Road delayed from FY 2012 -13)
452,441
FY 2014 -15 SWCC Improvements (Eubanks Road)
1,235,427
FY 2014 -15 Replacement of Hook Lift Truck # 768 (2009 Freightliner)
206,944
Year 3
FY 2015 -16 SWCC Improvements (FergusonRoad)
288,517
FY 2015 -16 Replacement of Front End Loader # 780 (2009 Peterbilt) with a Hook Lift Truck
217,291
Year 4
FY 2016- 17SWCC Improvements (Bradshaw Quarry)
212,028
FY 2016 -17 Replacement of Front End Loader #775
310,837
Year 5
FY 2017 -18 Replacement of Tandem Dump truck #679
156,139
Years 6 -10
FY 2018 -19 Replacement of Hook Lift Truck
251,788
FY 2019 -20 Replacement of Hook Lift Truck
277,595
FY 2019 -20 Replacement of Front End Loader
392,433
FY 2020 -21 Replacement of Hook Lift Truck
277,325
FY 2021 -22 Replacement of Front End Loader
432,658
72
73
Solid Waste - Recycling Projects
Fiscal Years 2013 -18
Project Name
Vehicle and Equipment Replacement? Cart Purchase/ Pad Relocation
Project Status
Active
Functional Service Area
Recycling Operations
Starting Date
71112012
Department
Solid Waste Management
Completion Date
Ongoing
Current
Year 1 Year 2 Year 3
Year 4
Year 5 Five
Year 6
Prior Years Fiscal Year
Fiscal Year Fiscal Year Fiscal Year
Fiscal Year
Fiscal Year Year
to
Project Budget
Funding 2012 -13
2013 -14 2014 -15 2015 -16
2016 -17
2017 -18 Total
Year 10
Appropriation
Land /Building
Construction /Repairs/Renovations
982,813
Equipment/Furnishings
125,000 345,821
1 214,055 753,918
1,101,004
522,316 2,591,293
4,060,101
Total Project Budget
125,000 345,821
214,055 753,918
1,101,004
522,316 2,591,293
5,042,914
Revenues/Funding Source
3R Fee/ Solid Waste Fund
125,000 345,821
214,055 753,918
1,101,004
522,316 2,591,293
5,042,914
Debt Financing
-
-
Grant
Total
125,000 345,821
214,055 753,918
1,101,004
522,316 2,591,293
5,042,914
Project Description /Justification
Current Year FY 2012 -13
Year 2
$ 225,648 Replace Commercial Route Truck (1574)
$ 214,055
Replace Roll off Truck (1779)
$ 120,173 Replace Sterling Road Tractor
Year 1
Year 3
$ 229,665
Replace Roll -off Truck (1681)
$ 286,453
Replace Peterbilt FEL (1776)
$ 237,800
Replace CAT 315 Excavator
Year 4
$ 982,808
Replace Horizontal Grinder
$ 118,196
Replace Cat 906H Rubber tire loader
Year 5
$ 181,212
Replace Cat Wheel Loader 924GZ
$ 341,104
Replace Peterbilt FEL (1781)
Note: This funding schedule is based on a
plan to move to Franchise /Privatization of Rural Curbside services.
73
Solid Waste - Landfill /Municipal Solid Waste
Fiscal Years 2013 -18
Project Name
Closure /Equipment Replacement
Project Status
Active
Functional Service Area
Landi►11 /Municipal Solid Waste
Starting Date
7/1/2012
Department
Solid Waste Management
Completion Date
613012013
Current
Year 1
Year 2 Year 3 Year 4 Year 5
Five
Year 6
Prior Years Fiscal Year
Fiscal Year
Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Year
to
Project Budget
Funding 2012 -13
2013 -14
2014 -15 2015 -16 2016 -17 2017 -18
Total
Year 10
Appropriation
Land /Building
Construction /Repairs/Renovations
105,089 - 3,166,846
3,166,846
Equipment/Furnishings
140,844
-
Total Project Budget
245,933 - 3,166,846
- - - -
3,166,846
Revenues/Funding Source
Solid Waste Fund Balance
245,933 - 3,166,846
- - - -
3,166,846
-
Debt Financing
Total
245,933 - 3,166,846
- - - -
3,166,846
-
Project Description /Justification
Current Fiscal Year 2012 -13
FY 12 -13 Anticipated Closure Cost of $3,120,815 for MSW Landfill (Included 10% Contingency) NOTE: Due to State delay of Closure Plan approval,
this
expenditure is now budgeted in FY 2013 -14.
Year 1
FY 2013 -14 Due to delay by State on approval
of Closure Plan, delay closure construction costs of Municipal Solid Waste Landfill $3,166,846 (Includes
10% Contingency). The
Landfill closes on June 30, 2013, but closure construction costs will be incurred in FY 2013 -14
74
Solid Waste - Landfill /Construction and Demolition
Fiscal Years 2013 -18
Project Name
Equipment Replacement
Project Status
Active
Functional Service Area
Landfill/Construction and Demolition Landfill /Ancillary Facilities
Starting Date
7/1/2012
Department
Solid Waste Management Landfill Division
Completion Date
Ongoing
Current
Year 1 Year 2 Year 3
Year 4 Year 5 Five
Year 6
Prior Years Fiscal Year
Fiscal Year Fiscal Year Fiscal Year
Fiscal Year Fiscal Year Year
to
Proiect Budget
Funding 2012 -13
2013 -14 2014 -15 2015 -16
2016 -17 2017 -18 Total
Year 10
Appropriation
Land /Building
Construction /Repairs/Renovations
-
412,582
Equipment/Furnishings
306,492
-
414,533
536,828
601,861
629,617
2,182,839
2,176,657
Total Project Budget
306,492
-
414,533
536,828
601,861
629,617
2,182,839
2,589,239
Revenues/Funding Source
Solid Waste Fund Balance
306,492
-
414,533
536,828
601,861
629,617
2,182,839
2,589,239
Debt Financing
Total
306,492
-
414,533
536,828
601,861
629,617
2,182,839
2,589,239
Project Description /Justification
Current Year FY 2012 -13
FY Replacement of Track Loader at $306,492
Year 1
FY 2013 -14
Year 2
FY 2014 -15 Replace Hydraulic Excavator $414,533
Year 3
FY 2015 -16 Replace Articulating Off Road Truck $536,828
Year 4
FY 2016 -17 Replace Construction and Demolition CMI 3 -75 Trash Compactor $601,861
Year 5
FY 2017 -18 Replacement of D -6 Dozer $629,617
75
Sportsplex Capital Projects Summary - RECOMMENDED
Fiscal Years 2013 -18
76
Current
Year 1
Year 2 Year 3
Year 4
Year 5
Five
Year 6
Fiscal Year
Fiscal Year
Fiscal Year Fiscal Year
Fiscal Year
Fiscal Year
Year
to
Project Budget
2012 -13
2013 -14
2014 -15 2015 -16
2016 -17
2017 -18
Total
Year 10
Appropriations
Land /Building
Design
30,000
30,000
Construction /Repairs/Reno va tions
New Facilities Projects:
Major Expansion Phase 1 (1)
950,000
950,000
Major Expansion Phase 2 (1)
1,900,000
1,900,000
Major Expansion Phase 3 (1)
900,000
900,000
Renovation Projects:
Lobby- Renovations (floor, walls, lighting) (8a)
165,000
-
Lobby - Renovations (program space expansion)
110,000
110,000
Girls/Women's Locker -room (5)
30,000
30,000
Men's and Women's Bathrooms (7)
40,000
40,000
Facility Maintenace /Replacement Items:
Parking Lot Repair /Repave
150,000
150,000
Pool Roof repair
180,000
-
Pool wall reglaze
125,000
125,000
Tilt up Panel (exterior wall system)
100,000
100,000
Rotating Fitness Equipment Upgrade /Replacement (9)
100,000
100,000
100,000
300,000
Kidsplex Equipment Upgrade (10)
50,000
50,000
New UV System for Pool
100,000
-
Bleachers (2)
20,000
20,000
Pool pump /boiler #2
50,000
50,000
Cooling Tower Replacement
100,000
-
Major upgrade of Servers, Telephones (8)
35,000
-
Rink concrete ice floor repair (3)
75,000
75,000
150,000
Rink de- humidification /Ice Rink Munters
125,000
125,000
Zamboni
100,000
100,000
Major rebuild - compressors/chiller barrel
100,000
100,000
Lobby - HVAC Replacement
80,000
-
Climbing Wall ( outside- fee based)
100,000
100,000
HVAC Contingency (12)
50,000
50,000
100,000
IT Contingency (12)
50,000
50,000
Ice RinWFitness Wall Repair Paint Project
40,000
40,000
Pool Lane Timer /Scoreboard (4)
15,000
15,000
Rink Scoreboard
20,000
20,000
Outside Pavilion /Play Area (6)
45,000
45,000
Inflatables (13)
20,000
20,000
Total
660,000
710,000 1,175,000 2,150,000 1,210,000 375,000
5,620,000
Revenues /Funding Source
Sportsplex Fund Balance
660,000
710,000
225,000 250,000
310,000
375,000
1,870,000
Transfer from General Fund
Debt Financing
950,000 1,900,000
900,000
3,750,000
Total
660,000
710,000 1,175,000 2,150,000 1,210,000 375,000
5,620,000
76
1. Review with Engineers /Designers revealed that previously proposed Phase 2 Mezzanine (ice) is not feasible. However project has been re-
scoped to create national class recreation facility adding indoor turf and court. Project defined to straddle three years:
a. Phase 1 is the originally contemplated pool mezzanine of 5,400 sq. ft. featuring new member lockers; dedicated spin /row / "KranK" room
and 1,800 sq. ft. senior/ adult cardio/ strength center.
b. Phase 2 is a new building addition of 95x165 that will house a turfed field to be used for soccer, lacrosse, senior walking, running,
kidsplex, kickball and programs proprietary to RFP such as Lil Kickers that will be brought to Orange County. NOTE: this is a new CIP project
proposed by the operator of the Sportsplex, and the projected annual revenues related to this project is anticipated to cover the annual
debt service required for this project.
c. Phase 3 is a new regulation sized high school /college basketball court (50x84) housed in a building footprint of 75x100 to include
bleacher seating. NOTE: this is a new CIP project proposed by the operator of the Sportsplex, and the projected annual revenues related to
this project is anticipated to cover the annual debt service required for this project.
d. There has been positive dialogue with the Town of Hillsborough on parking approval
2. Bleachers to add seating for rink based venues such as Nutcracker; Skating competitions; Collegiate hockey; Youth hockey ( portable to pool)
3. Rink floor reapr split into two projects
4. Pool Electronic Timer and scoreboard. Scoreboard is 19 years old and failing. Repairs are costly and increasingly less feasible. Required for
revenue generating swim meets and lane training
5. Increasingly, youth and adult teams are co -ed. Proposal to convert referee room into girls /women's change room and build replacement ref
room and storage in part of Zamboni room
6. Outside pavilion to be built tin flat grassy area to the west of pond. To be used for Kidsplex outdoor activities; rented for parties. Orange County
Charter School has expressed interest in partnering. There may also be grants available.
7. Men's and Women's main lobby bathrooms are very worn. Replace flooring; stall dividers; paint; replace eiling tiles. Efficient lighting (motion
sensor) and low flow plumbing fixtures. Lower counters and child appropriate toilets. Add safe, locked storage for cleaning supplies. ( all of this has
been noted by the Health Inspector)
8. Servers upgraded out of equipment repair /replace budget in 2012/13. Building wide telephone /intercom still required
8(a) Facilitates 1,834 additional GroupX space for programs. Results in $312,000 incremental annual revenue.
9. Major cardio equipment typically has an estimated useful life of 3 years with the heavy usage being experienced by the increasing Sportsplex
membership. While rigorous regular maintenance programs can extend life, it is appropriate to maintain a budgeted contingency based on industry
replacement standards. Aftermarket for used equipment is not known.
10. Similar to above. With growth in Kidsplex program we expect more capital needs for this program
11. Pumps and boilers have the least useful life of all mechanical classes of equipment. Contingency for replacement.
12. Contingency for HVAC equipment and major IT equipment such as server.
13. Inflatables. This is one of the lowest cost ways to generate revenue. Can be used for Kidsplex; Parties and for fee admission using renovated
lobby space. Quality inflatables can be purchased for $2,500 to $3,000 each. Payback is less than one year.
77
Orange County Sportsplex Major Capital Investment Opportunities
FY12/ 13 Lobby Project: The goortsplex approposes an expanded Lobby F;bnovation project in FY12/ 13 starting near
the end of the fiscal year, which will provide significantly increased capacity for Group Exercise based programming such
asZumba; cardio, strength, martial arts and other dedicated training room based programs. The trend in the industry is
to "small group" training and we currently have little space to accommodate that need. The additional space would also
be utilized for KcIsplex after school, pre - school and camp programs. Currently there is awaiting list of at least five
children at each age level.
Last year, $125,000 was approved in the FY12/ 13 ClPfor purely cosmetic upgrades to Lobby flooring, walls and lighting.
This is proposed to increase to $165,000 by transferring $40,000 of fundsfrom the significantly under budget server
upgrade to cover the escalated cost of the specialty rubberized flooring. It is now proposed that during the same time
as this disruption that physical renovations are made to expand the major Group Xroom and add second specialty
strength and cross fit space. By piggybacking the already approved cosmetic work, incremental costs will be only
$110,000 while adding 1,834 sq. ft. of revenue generating space. The unique design of the proposed expanded Group X
room facilitates dividing it into up to five fully autonomous rooms. This in turn facilitates significant programming
flexibility, aswell after school and camp expansion. The anticipated first year revenue impact is $220,000 from 400 new
members (10 %growth). Kidsplex and other program growth is an additional $92,000 annually, which more than
recoversthe cost of the project within 12months.
FY14/ 15 Pool Mezzanine: Consulting engineers determined that the pool mezzanine addition proposed in last year'sCIP
was structurally practical and efficient. The pool mezzanine is therefore proposed to proceed as planned and budgeted
($ 950,000) providing 5,400 additional sq. ft. This additional space will be used for member change areas (2,700 sq. ft.)
that are essential for a fitness dub projected to grow to 6,700 members from its current base of 4,000. Additionally, it
will provide a dedicated Spin, Few, Krank and Massage room (900 sq. ft.) plus 1,800 sq. ft. dedicated to adult and senior
cardio equipment. The total cost of $950,000 is inclusive of all equipment. Incremental revenue over the planning
horizon from the Fool Mezzanine is projected to be $1,325,500
FY15/ 16 Turf Addition: The consulting engineers further determined that the previously contemplated expansion of
the Ice rink mezzanine was not structural practical. We had proposed $1,000,000 for that project in the prior year CIP.
However there is a more compelling option from both use and revenue generating perspectives. Indoor turf can be
used for abroad range of member programs plus year round walking, running, indoor soccer, lacrosse, flag football
leagues for youth and adults. Programs proprietary to WP at its other locations that could be brought to Grange County,
including the full range of early childhood based Lil Kckers, Lil 9uggers and Lil Cheer programs. Kidsplex after school,
pre - school and summer camps would see significant benefit from the turf addition. The cost of this addition is higher at
$1,900,000 but results in $2,119,750 additional revenue in just the FY15/ 16 to FY17/ 18 three year planning horizon
alone.
FY 16/ 17 Court Addition: Completing the major expansion vision would be the addition of a regulation high
school/ college basketball court along with retractable bleachers. Additional programming would indudeyouth and adult
basketball leagues; Lil Dunkers; court based fitness programs; volleyball, and Kidsplex activities. The incremental
revenue from additional members and programs would be $682,500 for just FY16/ 17 and FY 17/18.
Financial Impact: The net result of all four phases of this expansion would add $6,089,750 in additional revenues over
the five year ClPplanning horizon. The net contribution to the Fund Balance would be $3,130,170 over the same period.
These strong financial returns are made possible by the significant leverage opportunities from utilizing F;bcreation
Factory Partners and its existing Sportsplex management, staff and resources.
78
By the fifth year annual incremental contributions to the fund Balance will be $1,000,000 and the combined costs of this
four phase expansion ($3,860,000) would be fully paid back over a full five year period.
LcOstics: Parking issues have been discussed with the Town of Hillsborough with a favorable response. There are still
site issues to be determined for the turf and court building addition(s). These may both be entirely contained on the
existing land footprint however, if not, the potential isthereto acquire the four lots along Business 70. The owner of
the two lots immediately adjacent has recently made an unsolicited offer to sell and we understand from him the
owners of the other lots may also be motivated to sell. All four lots offer an additional 2.8 to 3.0 usable acres which
would provide the further potential for outdoor Sportsplex revenue generating programming not contemplated under
this proposal.
EoonomicImpact: The Sportsplex tracks visitors to the facility on a" turnstile" basis. The current pace is 480,000
annual visitors, making The Sportsplex one of the most visited facilities in Orange County. The fact that this exceptional
facility resides within the County encourages residents to stay fort heir fitness, recreation and entertainment needs. This
in turn results in significant dollars staying within the County both in monies spent at the Sportsplex as well as local
restaurants, food and convenience stores, shopping, etc. The above noted expansion would add another 20,000 visitors
per month for a combined annual visitor base of 720,000.
Major events at the goortsplex such as swim meets, skating competitions, hockey tournaments, triathlons, average 750
participants and twice that number of spectators for each event. These events attract regional and state wide visitors.
While they are not as hotel/ meal intensive as say major national soccer showcases, our almost weekly regional events
bolster the local economy, and The Visitor Bureau has estimated the impact on the local economy to be at least
$2,112,000. Not contemplated by these numbers is the impact of dollars that remain in the County by participants not
leaving to go to facilitates outside of Orange County for their daily fitness and recreation needs. This is estimated to be
at least $8,448,000 annually.
The addition of indoor turf and courtsto the Sportsplex will double the number of events for a further $10,560,000
annual injection/ retention.
Fund Balance Update: As of January 31s, the Sportsplex has a Fund balance of $1,100,000. Fbmaining FY12/ 13 CI pwill
deplete that to $600,000. However over the remainder of the current fiscal year the net funds generated will be
$150,000 for a year end fund balance that will pay for all of FY13/ 14 Clp items.
Condusion: The Orange County Sportsplex is already one of the premier recreation and wellness facilities in the Mate.
With the proposed expansion, the Sportsplex would feature the extraordinary combination of ice, pools, fitness, turf,
and court amenities combined with outstanding programming for all ages, including seniors. RFPare specialists in " Lil"
programs which feature equal parts early childhood development and fitness for children resulting in orientation to an
active lifestyle that can help combat childhood obesity. The Sportsplex would truly become a nationally recognized
recreation facility. It would become an even more compelling community meeting center for healthy lifestyle activities.
Incremental annual contributionsto the Fund Balance from this expansion would completely liquidate the capital
investment in approximately over the planning horizon and the economic impact to the County is significant.
Beyond the financial considerat ions why isthisa priority and a significant benefit to Orange County?
• Adds much needed recreational servicesto central and northern Orange County.
• There is a significant economic benefit to the County.
• Stimulates employment (12 quality full time positions and 30 part time positions).
• Promotes an active and healthy lifestyle for Orange County residents of all ages.
• F;bcreation Factory Partners (F;FP) is a proven leader in revenue based quality programming.
• F;FP has high quality proprietary programs ready to roll out.
• There is need for additional regulation sized court space in Orange County.
• There is no other publically accessible indoor turf in Orange or immediate neighboring counties.
• Indoor turf is complementary to outdoor natural and turfed fields (allowsfor maintenance down times
on grassand turf fields. Provides an alternative venue during bad weather and heat).
• F;FPwill bring programs such as Lil Kickers, Lil Dunkers, Lil 9uggers, Futsol, and Indoor Turf league play
not currently available anywhere in the County.
• Through family, fun and fitness based play, the IiDortsplex makes a highly positive impact in tackling
fam i ly wel I ness and childhood obesity.
• Provides a wholesome, safe gathering place for youth and adolescents, as well as adults and seniors.
• Enhances the image of Orange County as a leader in providing state of the art multi - generational
services to its residents.
80
Sportsplex CIP Analysis
Major Capital Investment Project Assumptions
(i) Programmable Lobby Space
110,000
In addition to cosmetic upgrade in alreadyFY12 /13 CIP
(ii) Fitness Mezzanine
950,000
Conservative estimate, including all equipment
(iii) Turf Addition
1,900,000
Based on updated costs of construction and site work
(iv) Court Addition
900,000
Based on updated costs of construction and site work
Combined Cost
$ 3,860,000
Incremental Revenues
A. Lobby
Impact of Lobby Renovations on Memberships
220,000
10% growth on current membership of 4,000
Incremental Impact on Kidsplex
50,000
Flexibility from new Group X room expansion
Incremental Impact on Other revenue based programs
42,000
Birthday Parties and Inflatables
Total Year One Revenue
312,000
FY 13/14 to FY 18/19 (5 years of CIP)
1,962,000
Over five years with program growth
B. Fitness Mezzanine
FY14/15
220,000
400 new members @ $550 per member
FY15/16
368,500
plus 270 for 670 members @ $550
FY16/17
368,500
670 members @ $550
FY18/19
368,500
670 members @ $550
FY14/15 to FY18/19 ( 4 years of CIP)
1,325,500
C. Turf Addition
Membership Growth
FY15/16
184,250
335 members @550 /member
FY16/17
184,250
335 members @ $550
FY17/18
184,250
335members @ $550
League /Academies /Prog. /Rental Revenues over 3 years
1,567,000
FY15/16 to FY17/18 ( 3 years of CIP)
2,119,750
D. Court Addition
Membership Growth
FY16/17
184,250
FY17/18
184,250
League /Academies /Prog. /Rental Revenues over 2 years
314,000
FY16/17 to FY17/18
682,500
Five Year Total Incremental Revenue Generation
$ 6,089,750.00
Five Year Total Incremental Operating Expenses
$ 2,959,580.00
Net Operating Return
$ 3,130,170.00
Summary Comments:
a. Total CIP costs of three renovations is approximately $3.86mil spread over four years.
b Net Contribution to operating fund over five year period CIP timeframe is approximately $3.1mil.
c. Each phase of this expansion generates revenue flow greater than capital investment within Five Year CIP
d. Through the considerable leverage on RFP resources and extrapolating net contribution in FY18/19, approximately five years
the total contribution to the Fund Balance is $4.1million ($3,130,00 +$980,000 = $4,110,000) which pays back for all phases of the CIP
Notes:
Conservative expansion assumptions have membership growth of 43.5% fro, 4,000 to 5,740( 400 Lobby +670 Mezzanine +670 Turf /Court) 81
By year 5 that represent an annual incremental, sustainable net contribution to the Fund Balance of approximately $1,000,000
Orange County Sportsplex: Lobby, Mezzanine, Turf Court
Business Case Pro Forma FY13/14 to FY17/18
Lobby Mezzanine Turf Court
FY13/14 FY14/15 FY15/16 FY16/17 FY17/18
Revenue
Lobby
Incremental Memberships
Incremental Kidsplex
Birthday Parties
Inflatables
Mezzanine
Incremental Memberships
Indoor Turf Field
Incremental Memberships
Sport Specific Camps
Tournaments
Open Soccer
Soccer Leagues
Soccer Academy
Lil ' Kickers /Sluggers,etc.
Rentals: Soccer /Bball/ /Other
Court
Incremental Memberships
Basketball Leagues
Lil Court Porgrams
Other Court Progrmas
Total Revenue
Cost of Goods Sold
Leagues
Lil' Programs
Total COGS
Gross Profit
Expense
Camp /Parties
Bank and CC Charges
Incremental Insurance
Lic /Training/ Permits
Repair and Maintenance
Marketing
Misc. /Contingency
Payroll Expenses
Operating Supplies
IT /Telephone
Utilities
Total Expense
Enterprise Surplus
220,000.00
220,000.00
220,000.00
220,000.00
220,000.00
50,000.00
100,000.00
100,000.00
100,000.00
100,000.00
12,000.00
30,000.00
40,000.00
40,000.00
40,000.00
30,000.00
40,000.00
55,000.00
60,000.00
65,000.00
220,000.00 368,500.00
184,250.00
40,000.00
20,000.00
20,000.00
175,000.00
30,000.00
100,000.00
60,000.00
24,000.00
35,000.00
368,500.00
184,250.00
45,000.00
25,000.00
24,000.00
200,000.00
45,000.00
120,000.00
70,000.00
184,250.00
70,000.00
40,000.00
30,000.00
1,826,000.00
36,000.00
60,000.00
368.500.00
184,250.00
50,000.00
30,000.00
28,000.00
210,000.00
55,000.00
150,000.00
70,000.00
184,250.00
84,000.00
50,000.00
40,000.00
1,929,000.00
40,000.00
85,000.00
312,000.UO
610, 000.00
1,353,(50.00
1,(30,000.00
9,504,000.00
1,000.00
2,000.00
14,500.00
17,000.00
18,000.00
2,700.00
4,880.00
14,200.00
16,500.00
18,000.00
3,000.00
3,200.00
14,000.00
15,000.00
16,000.00
1,000.00
2,000.00
20,500.00
22,000.00
22,000.00
5,000.00
10,000.00
35,000.00
45,000.00
50,000.00
5,000.00
6,000.00
25,000.00
20,000.00
20,000.00
2,500.00
10,000.00
50,000.00
50,000.00
50,000.00
40,000.00
70,000.00
265,000.00
300,000.00
310,000.00
7,500.00
12,500.00
70,000.00
80,000.00
82,000.00
8,600.00
14,000.00
34,000.00
36,000.00
38,000.00
36,000.00
100,000.00
175,000.00
190,000.00
200,000.00
112,300.00
234,580.00
717,200.00
791,500.00
824,000.00
199,700.00
375,420.00
636,550.00
938,500.00
980,000.00
Pa1 of 1
FY 2013 -18 Orange County Capital Investment Plan Projects
Proprietary Fund - Appropriations
Year 1: FY 2013 -14
Years 1 -5: 2013 -2018
83
Schools Capital Projects
Projects by School System
Chapel Hill Carrboro City Schools
Long Range Capital
Pay -As- You -Go Funds
Lottery Proceeds (2)
Middle School #5
Carrboro HS Additions
Elementary # 12
QSCBs
Elementary # 11
Total
Orange County Schools
Long Range Capital
Pay -As- You -Go Funds
Lottery Proceeds (2)
OSCBs
Elementary #8
Cedar Ridge HS Auxilliary Gym
Cedar Ridge HS Classroom Wing
Total
Total all Schools
Revenues /Funding Source
General Fund (Pay -As- You -Go)
Lottery Proceeds
Debt Financing
QSCBs
Schools Capital Projects Summary - RECOMMENDED
Fiscal Years 2013 -18
current Year Year t Years Year 4 Year 5 five Year ti
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to
2012 -13 1 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10
2,290,782 2,290,782 2,325,144 2,360,021 2,395,421 2,431,353 11,802,720 12,714,884
815,000 839,960 839,960 839,960 839,960 839,960 4,199,800 4,199,800
1,168,474 6,686,266 27,027,452 4,968,488 39,850,680
19, 743, 948
35, 476, 053
21, 500, 000
24,605,782
1,434,067 1 1,434,067 1,455,578
506,350 513,851 513,851
3,328,750
1,477,412 1,499,573
1,522,066 7,388,696
7,959,722
513,851 513,851
513,851 2,569,255
2,569,255
20,674,606
1,321,350
21,478,200
1,353,811
3,328,750
1,353,811
12,282,960
12,282,960
21,500,000
14,274,223 2,013,424
2,035,917 25,569,661
32,007,177
3,724,849
3,724,849 3,780,722
3,837,433
3,894,994
3,953,419
19,191,416
20,674,606
1,321,350
1,353,811 1,353,811
1,353,811
1,353,811
1,353,811
6,769,055
6,769,055
21,500,000
4,497,224
18,969,226
27,027,452
4,968,488
55,462,390
76,698,201
Note 1: The Article 46 one quarter cent sales tax proceeds for schools is included in the Special Revenue Projects section of the CIP.
Note 2: School Construction is guided by the Schools Adequate Public Facilities Ordinance (SAPFO) projections of capacity and need.
(') Pay -As- You -Go funds reflect same funding in FY 2013 -14 as in FY 2012 -13, and assumes a 1.5% annual growth throughout the 5 year CIP period.
NOTE: additional PAYG funding was approved in FY 2012 -13 to reflect savings in debt service in FY 2012 -13.
(2) Lottery Proceeds are assumed at the same amount throughout the 5 year CIP period, based on the most recent lottery estimates from the State. The
funds will be distributed on the basis of each school system's Average Daily Membership (ADM).
84
* Orange County Schools (OCS) requested funding for Elementary School #8 in Year 2 (2014 -15) and Year 3 (2015 -16). OCS does not exceed the adopted
levels of service (LOS) established in the SAPFO at this time nor do projections show potential needs within the 10 -year planning period. However, LOS
is projected to be on the brink of being exceeded in FY 2022 -23 at both the Elementary and High School levels.
85
Schools Capital Projects Summary - UNFUNDED REQUESTS
Fiscal Years 2013 -18
Current
Year 1
Year 2
Year 3
Year 4
Year 5
Five
Year 6
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Year
to
Projects by School System
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
2017 -18
Total
Year 10
Chapel Hill Carrboro City Schools
Long Range Capital
QSCBs (Unfunded)
-
Major /Maintenance Projects (Unfunded)
2,688,717
3,389,529
4,292,719
3,683,087
4,288,503
18,342,555
17,272,445
New School /Facilities (Unfunded):
Culbreth MS Science Wing Addition
600,000
3,854,042
517,634
4,971,676
McDougle MS Auditorium
400,000
3,909,138
325,000
4,634,138
3,288,717
7,643,571
8,719,491
4,008,087
4,288,503
27,948,369
17,272,445
Total -
Orange County Schools
Long Range Capital
Elementary # 8 (Unfunded)"
1,482,000
19,996,200
21,478,200
District -wide Projects (Unfunded)
276,082
2,972,071
193,737
-
2,563,083
6,004,973
2,297,827
276,082
4,454,071
20,189,937
-
2,563,083
27,483,173
2,297,827
Total -
Total all Schools (Unfunded)
-
3,564,799 12,097,642 28,909,428 4,008,087 6,851,586 55,431,542
19,570,272
Revenues/Funding Source
General Fund (Pay -As- You -Go)
-
Lottery Proceeds
-
Debt Financing
-
Maintenance Projects (Unfunded)
-
New School /Facilities (Unfunded)
-
QSCBs
-
-
* Orange County Schools (OCS) requested funding for Elementary School #8 in Year 2 (2014 -15) and Year 3 (2015 -16). OCS does not exceed the adopted
levels of service (LOS) established in the SAPFO at this time nor do projections show potential needs within the 10 -year planning period. However, LOS
is projected to be on the brink of being exceeded in FY 2022 -23 at both the Elementary and High School levels.
85
Schools Capital Projects Summary - RECOMMENDED AND UNFUNDED
Fiscal Years 2013 -18
";urren' Year9 Year rears Year rears rive Year
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Year to
Proiects by School Svstem 2012 -13 1 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 Total Year 10
Chapel Hill Carrboro City Schools
Long Range Capital
3,724,849
3,724,849
3,780,722
3,837,433
3,894,994
3,953,419
19,191,416
20,674,606
Pay -As- You -Go Funds
2,290,782
2,290,782
2,325,144
2,360,021
2,395,421
2,431,353
11,802,720
12,714,884
Lottery Proceeds
815,000
839,960
839,960
839,960
839,960
839,960
4,199,800
4,199,800
QSCBs (Unfunded)
-
-
-
Maintenance Projects (Unfunded)
2,688,717
3,389,529
4,292,719
3,683,087
4,288,503
18,342,555
17,272,445
New School /Facilities
600,000
4,254,042
4,426,772
325,000
9,605,814
55,220,001
Middle School #5
276,082
1,168,474
6,686,266
27,027,452
4,968,488
39,850,680
2,297,827
Elementary# 11
21,500,000
1
12,282,960
-
1 6,419,459
11,977,149
18,605,738
34,270,920
12,528,304
83,801,569
1 89,407,130
Total 24,605,782
Orange County Schools
Long Range Capital
3,724,849
3,724,849
3,780,722
3,837,433
3,894,994
3,953,419
19,191,416
20,674,606
Pay -As- You -Go Funds
1,434,067
1,434,067
1,455,578
1,477,412
1,499,573
1,522,066
7,388,696
7,959,722
Lottery Proceeds
506,350
513,851
513,851
513,851
513,851
513,851
2,569,255
2,569,255
OSCBs
-
-
-
District -Wide Projects (Unfunded)
276,082
2,972,071
193,737
3,683,087
2,563,083
6,004,973
2,297,827
Elementary # 8*
600,000
-
-
325,000
-
21,478,200
CRHS Auxiliary Gym
276,082
3,328,750
193,737
2,563,083
3,328,750
2,297,827
CRHS Classroom Wing Addition
-
12,282,960
12,282,960
2,224,000
8,270,250
14,467,960
2,013,424
4,599,000
31,574,634
34,305,004
Total 1,940,417
Total all Schools
26,546,199
8,643,459
20,247,399
33,073,698
36,284,344
17,127,304
115,376,203
123,712,134
Revenues /Funding Source
General Fund (Pay-As-You-Go)
3,724,849
3,724,849
3,780,722
3,837,433
3,894,994
3,953,419
19,191,416
20,674,606
Lottery Proceeds
1,321,350
1,353,811
1,353,811
1,353,811
1,353,811
1,353,811
6,769,055
6,769,055
Debt Financing
21,500,000
4,497,224
18,969,226
27,027,452
4,968,488
55,462,390
Debt Financing (Unfunded)
-
-
-
Maintenance Projects (Unfunded)
2,688,717
3,389,529
4,292,719
3,683,087
4,288,503
18,342,555
17,272,445
New School /Facilities (Unfunded)
600,000
4,254,042
4,426,772
325,000
9,605,814
76,698,201
District -Wide Projects (Unfunded)
276,082
2,972,071
193,737
2,563,083
6,004,973
2,297,827
QSCBs (Unfunded)
-
Note 1: The Article 46 one quarter cent sales tax proceeds for schools is included in the Special Revenue Projects section of the CIP.
Note 2: School Construction is guided by the Schools Adequate Public Facilities Ordinance ( SAPFO) projections of capacity and need.
(1) Pay -As- You -Go funds reflect the same funding in FY 2013 -14 as in FY 2012 -13, and assumes a 1.5% annual growth throughout the 5 year CIP period
(2) Lottery Proceeds are assumed at the same amount from the State throughout the 5 year CIP period. The funds will be distributed on the basis of
each school systems Average Daily Membership. The CIP assumes that this amount will remain constant for the next five fiscal years.
* Orange County Schools (OCS) requested funding for Elementary School #8 in Year 2 (2014 -15) and Year 3 (2015 -16). OCS does not exceed the
adopted levels of service (LOS) established in the SAPFO at this time nor do projections show potential needs within the 10 -year planning period.
However, LOS is projected to be on the brink of being exceeded in 2022 -23 at both the Elementary and High School levels.
86
Schools Capital Projects Summary - New School /Facilities Projects Requested
Fiscal Years 2013 -18
NOTE: Orange County Schools (OCS) requested funding for Elementary School #8 in Year 2 (2014 -15) and Year 3 (2015 -16). OCS does not exceed the adopted levels of
service (LOS) established in the SAPFO at this time nor do projections show potential needs within the 10 -year planning period. However, LOS is projected to be on the
brink of being exceeded in 2022 -23 at both the Elementary and High School levels.
87
Opens
Opens
Year 1
Year 2
Year 3
Year 4
Year 5
Five
Year 6
As Per
As Per
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Year
to
Projects by School System
District Request
SAPFO Report
2013 -14
2014 -15
2015 -16
2016 -17
2017 -18
Total
Year 10
Chapel Hill Carrboro City Schools
New School /Facilities:
Culbreth MS Science Wing Addition
August 2015
600,000
3,854,042
517,634
4,971,676
McDougle MS Auditorium
August 2016
400,000
3,909,138
325,000
4,634,138
Middle School # 5
FY 2017 -18
FY 2017 -18
1,168,474
6,686,266
27,027,452
4,968,488
39,850,680
Carrboro HS Additions
FY 2020 -21
FY 2020 -21
-
19,743,948
Elementary #12
FY 2021 -22
FY 2021 -22
35,476,053
Total
600,000
5,422,516
11,113,038
27,352,452
4,968,488
49,456,494
55,220,001
Orange County Schools
New School /Facilities:
CRHS Auxiliary Gym
3,328,750
3,328,750
CRHS Classroom Wing Addition
12,282,960
12,282,960
Elementary # 8
See Note
1,482,000
19,996,200
21,478,200
-
17,093,710
19,996,200
-
-
37,089,910
-
Total
Total New Schools /Facilities
600,000 22,516,226 31,109,238 27,352,452 4,968,488 86,546,404
55,220,001
NOTE: Orange County Schools (OCS) requested funding for Elementary School #8 in Year 2 (2014 -15) and Year 3 (2015 -16). OCS does not exceed the adopted levels of
service (LOS) established in the SAPFO at this time nor do projections show potential needs within the 10 -year planning period. However, LOS is projected to be on the
brink of being exceeded in 2022 -23 at both the Elementary and High School levels.
87
Orange
County
Schools
38%
Chapel Hill -
Carrboro
City Schools
62%
Orange
County
Schools
31%
Chapel Hill -
Carrboro
City Schools
69%
FY 2013 -18 Orange County Capital Investment Plan Projects
School Summary - Revenues
Year 1: FY 2013 -14
Years 1 -5: 2013 -2018
Note 1: The Article 46 one quarter cent sales tax proceeds for schools is included in the Special Revenue Projects section of the CIP.
Note 2: School Construction is guided by the Schools Adequate Public Facilities Ordinance (SAPFO) projections of capacity and need.
(1) PAYGO (Pay -As- You -Go) funds reflect same funding in FY 2013 -14 as in FY 2012 -13, and assumes a 1.5% annual growth throughout the 5 year CIP period. NOTE:
additional PAYG funding was approved in FY 2012 -13 to reflect savings in debt service in FY 2012 -13.
(2) Lottery Proceeds are assumed at the same amount throughout the 5 year CIP period, based on the most recent lottery estimates from the State. The funds will be
distributed on the basis of each school system's Average Daily Membership (ADM).
89
CHAPEL HILL - CARRBORO CITY SCHOOLS
CAPITAL INVESTMENTS PLAN 2013 - 2023 FUNDED PROJECTS -Pagel of 3
PROJECT TITLE
PENDING
2012 -13 Budgeted
Lottery Funded Projects
Year 1
2013 -14
Year 2
2014 -15
Year 3
2015 -16
Year 4
2016 -17
Year 5
2017 -18
Five Year
Total
Years 6 to 10
2018 -23
ADA Requirements
75,000
35,000
45,000
35,000
35,000
225,000
345,000
Abatement Projects
34,504
35,000
35,000
35,000
50,000
189,504
341,315
plp 11
125,000
pp
140,000
60,000
200,000
Athletic Facilities
392,119
95,000
95,000
200, 000
200,000
150,000
150,000
Classroom/Building Improvements
250,000
250,000
250,000
37,703
145,000
145,000
175,000
85,000
260,000
65,000
65,000
175,000
175,000
40,000
115,000
115,000
180,554
opk
47,297
44,681
44,681
150,000
35,000
40,000
40,000
75,000
Doors/Hardware/Canopies
45,000
75,000
120,000
50,000
125,000
115,000
115,000
FRG CapQpy at
75,000
75,000
75,000
Electrical Systems
150,000
165,000
165,000
175,000
175,000
830,000
955,000
Energy Efficiency /Lighting Improvemnets
25,000
25,000
155,000
125,000
125,000
150,000
150,000
75,000
121,609
121,609
Fire /Safety /Security Systems
50,000
175,000
93,620
100,000
75,000
443,620
257,894
Indoor Air Quality Improvements
25,000
50,000
50,000
125,000
200, 000
CHAPEL HILL- CARRBORO CITY SCHOOLS
0
CAPITAL INVESTMENTS PLAN 2013 - 2023
FUNDED PROJECTS - page 2 of 3
PROJECT TITLE
2012 -13 Budgeted
Lottery Funded Projects
Year 1
2013 -14
Year 2
2014 -15
Year 3
2015 -16
Year 4
2016 -17
Year 5
2017 -18
Five Year
Total
Years 6 to 10
2018 -23
Mechanical Systems
95,000
150,000
100,000
262,274
607,274
1,853,617
85,000
85,000
115,000
60,000
40,000
40,000
60,000
60,000
40,000
40,000
60,000
75,000
75,000
57,602
150,000
150,000
75,000
71,398
75,000
75,000
G
50, 000
50,000
40,000
150,000
150,000
75,000
145,000
145,000
120,000
85,000
205,000
Mobile Classrooms /Rental Space
133,000
135,001
138,000
138,000
140,000
684,001
743,500
Paving:Parking Lots /DrivewaysNllalkways
369,206
131,360
100,000
231,360
401,798
75,000
75,000
Roofing /Building Waterproofing Projects
172,402
172,402
200,000
200,000
350,000
Window Replacements
150,000
200,000
100,000
155,211
255,211
100,000
150,000
250,000
120,000
170,000
290,000
370,000
Technology: Total of Listed Categories
1,582,600
1,600,000
1,617,700
1,635,700
1,653,900
8,089,900
8,552,800
Network Infrastructure
750,572
758,824
767,219
775,755
784,387
3,836,757
4,056,295
Instructional Computers & Technology
791,768
800,473
809,328
818,334
827,439
41047,342
4,278,929
Administrative Computers
40,260
40,703
41,153
41,611
42,074
205,801
217,577
TOTAL EXPENDITURES -10 YEAR CIP
596,398
3,165,104
3,199,981
3,235,381
3,271,313
3,307,783
16,179,562
17,105,405
CHAPEL HILL - CARRBORO CITY SCHOOLS
CAPITAL INVESTMENTS PLAN 2013 - 2023 FUNDED PROJECTS - page 3 of 3 91
92
2012 -13 Budget
Year 1
2013 -14
Year 2
2014 -15
Year 3
2015 -16
Year 4
2016 -17
Year 5
2017 -18
Five Year
Total
Years 6 to 10
2018 -23
CIP FUNDING SOURCES:
Long Range Pay -As- You -Go Funds- Projects
2,290,782
2,325,144
2,360,021
2,395,421
2,431,353
2,467,823
11,979,761
12,905,605
Lottery Funds- Budgeted
815,000
839,960
839,960
839,960
839,960
839,960
4,199,800
4,199,800
TOTAL CIP FUNDING
3,105,782
3,165,104
3,199,981
3,235,381
3,271,313
3,307,783
16,179,561
17,105,405
OTHER FUNDING:
Northside Elementary School -opens Aug.'13
4,300,000
4,300,000
Article 46 Sales Tax - 114 Cent
-Technology: Student Access Com utin Devices
380,000
380,000
380,000
380,000
380,000
1,900,000
1,900,000
- Improvements at Older Schools:
1,900,000
380,000
380,000
380,000
380,000
380,000
380,000
380,000
380,000
760,000
92
CHAPEL HILL - CARRBORO CITY SCHOOLS
CAPITAL INVESTMENTS PLAN 2013 - 2023
UNFUNDED - New Schools and Facilities
UNFUNDED NEW SCHOOLS and FACILITIES pa 1 of 1
PROJECTS:
10 YEAR UNFUNDED NEW SCHOOLS and FACILITIES
TEN YEAR
Year
2013 -14
Year
2014 -15
Year
2015 -16
Year
2016 -17
Year
2017 -18
Year
2018 -19
Year
2019 -20
Year
2020 -21
Year
2021 -22
Year 10
2022 -23
OPENS:
Culbreth Middle School: Science Addition
Aug. 2015
600,000
3,854,042
517,634
4,971,676
McDougle Middle School: Auditorium
Aug. 2016
400,000
3,909,138
325,000
4,634,138
Middle School #5
2017 -18
1,168,474
6,686,266
27,027,452
4,968,488
39,850,680
Carrboro High School Additions
2020 -21
3,293,631
13,624,134
2,826,183
19,743,948
Elementary School #12
2021 -22
6,493,220
24,144,927
4,837,906
35,476,053
TOTAL UNFUNDED PROJECTS
600,000
5,422,516
11,113,038
27,352,452
4,968,488
3,293,631
20,117,354
26,971,110
4,837,906
104,076,495
Notes:
Elementary School #12, Middle School #5, and the Carrboro HS Addition opening dates are based on Nov. 15, 2012 enrollment SAPFO projections.
93
CHAPEL HILL - CARRBORO CITY SCHOOLS
CAPITAL INVESTMENTS PLAN 2013 - 2023
UNFUNDED - Major Projects
1PROJECTS:
UNFUNDED MAJOR PROJECTS pg 1 of 2
1 10 YEAR UNFUNDED CAPITAL PROJECTS
Year
014- 5 015- 6 016r7 017- 8 018- 9 I 019-20 I 020-21 021-22 022 Year-10
3 TEN YEAR
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UNFUNDED MAJOR PROJECTS pg 2 of 2
PROJECTS:
10 YEAR UNFUNDED CAPITAL PROJECTS
TEN YEAR
Year
2013 -14
Year
2014 -15
Year
2015 -16
Year
2016 -17
Year
2017 -18
Year
2018 -19
Year
2019 -20
Year
2020 -21
Year
2021 -22
Year 10
2022 -23
Mechanical Systems:
50,000
50,000
65,000
65,000
50,000
50,000
50,000
50,000
75,000
75,000
65,000
65,000
135,000
135,000
65,000
65,000
300,000
300,000
Culbreth Duct Replacement
250,000
250,000
Ph 11 ps Replace Heat Pumps n 1990 Add t on
150,000
150,000
CH HS Replace Flectr c Heat no System C/D Bld
450,000
450,000
FCHHS 1996 Ch Her Replacement
250,000
250,000
Paving /Parking Lots /Playgrounds
10,000
10,000
95,000
95,000
40,000
40,000
150,000
150,000
100,000
100,000
125,000
125,000
50,000
50,000
50,000
50,000
200,000
Rental Space - Administrative
75,000
135,000
135,000
135,000
135,000
135,000
135,000
135,000
135,000
135,000
1,290,000
Roofing
2,000,000
2,000,000
1,500,000
1,500,000
Technology
1:1 Student Laptop Initiative
2,061,717
1,972,529
2,437,719
1,948,087
1,303,503
1,909,377
2,373,819
1,882,239
1,528,651
1,218,359
18,636,000
Equity & Modernizing Classroom Instructional Technology
492,000
492,000
100,000
100,000
100,000
100,000
100,000
100,000
100,000
100,000
1,784,000
TOTAL UNFUNDED MAINTENANCE PROJECTS
2,688,717
3,389,529
4,292,719
3,683,087
4,288,503
3,019,377
3,708,819
6,617,239
2,223,651
1,703,359
35,615,000
ORANGE COUNTY SCHOOLS 10 -YEAR CAPITAL INVESTMENT PLAN 2013 -2023
BY CATEGORY
Project Title Current Year Year 1
2012 -13 2013 -14
ADA
$131,000
REPLACE CANOPY WALKWAY AT OHS WITH ENCLOSED $25,000
BREEZEWAY TO ADDRESS SAFETY AND ADA ISSUES
ABATEMENT PROJECTS
HE: ASBESTOS REMOVAL (GYM HOT WATER PIPES)
NH -ALS: CARPET REMOVAL
ATHLETIC FACILITIES
ALS: ATHLETIC FIELD FENCING $6,000
ALS: GYM BLEACHERS MOTORIZATION $25,000
ALS: FOOTBALL FIELD IRRIGATION
ALS: GIRLS SOFTBALL FIELD CONSTRUCTION
CRHS: AUXILIARY GYMNASIUM
CRHS: FIELD HOUSE
CRHS: LOCKER ROOM PAINTING $3,000
CRHS:SOCCER AND LACROSSE FIELD
CRHS: TENNIS COURT REFURBISHMENT $150,000 $10,000
CRHS: BASEBALL FIELD RENOVATIONS $150,000
CWS: 440M REGULTION TRACK
DISTRICT: TURF MAINTENANCE EQUIPMENT
GH: CONCESSION STAND
GH: FLAG POLES FOR ATHLETIC FIELDS $3,000
GH: LOCKER ROOM BENCHES
GH: TICKET BOOTH
OHS: COMPLETE REFURBISH WOOD GYM FLOORS $45,000
OHS: EXPAND PRACTICE FIELD FOR BAND
OHS: RENOVATE ATHLETIC OFFICE SPACES $20,000
OHS: REPLACE CONCESSION STAND HVAC UNITS $2,500
OHS: REPLACE PA SYSTEM (MAIN GYM) $20,000
OHS: REPLACE LOCKERS IN GYM
OHS: RUBBERIZED TRACK REHAB
OHS: SOFTBALL FIELD IRRIGATION SYSTEM
OHS: WRESTLING MAT REPLACEMENT
CLASSROOM /BUILDING IMPROVEMENTS
ALS: AUDITORIUM SOUND IMPROVEMENT
ALS: CAFETERIA RENOVATION
ALS: CLASSROOM RENOVATIONS (6TH GRADE WING) $90,000
CE: CASEWORK REPLACEMENT (K -1 CLASSROOMS)
CE: COVER WALKWAY TO 5TH GRADE WING
CE: REPAIR CEILING OVERHANG (MEDIA CENTER)
CE: REPLACE TILE IN BATHROOMS
CP: STREETSCAPE RENOVATION
CRHS: CLASSROOM WING ADDITION (INCLUDES PLANNING) $300,000
CWS. ALS: SCIENCE LAB RENOVATIONS
Year 2
2014 -15
Year 3
2015 -16
Year 4
2016 -17
Year 5
2017 -18
Five Year Years 6 to 10
Total 2018 -2023
$55,000
$100,000
$286,000 $225,000
$1,000,000
$1,025,000 $0
$0 $0
$0 $200,000
$200,000
$200,000 $200,000
$0 $0
$0 $0
$6,000 $0
$25,000 $0
$30,000
$30,000 $0
$0 $140,000
$3,328,750
$3,328,750 $0
$0 $2,200,000
$0 $0
$100,000
$100,000
$200,000 $0
$10,000 $0
$0 $0
$0 $400,000
$0 $25,000
$15,000
$15,000 $0
$3,000 $0
$0 $3,000
$500
$500 $0
$45,000 $50,000
$0 $50,000
$0 $0
$2,500 $0
$20,000 $0
$10,000
$10,000 $0
$20,000
$20,000 $0
$5,000
$5,000 $0
$8,000
$8,000 $0
$0 $0
$0 $0
$0 $25,000
$0 $200,000
$90,000
$90,000 $0
$0 $100,000
$35,000
$35,000 $0
$10,000
$10,000 $0
$25,000
$25,000 $0
$0 $185,000
$12,282,960
$12,282,960 $0
$0 $500,000
Page 1 of 5 BOE APPROVE D-- FEI§rWARY 11, 2013
Project Title Current Year Year 1
2012 -13 2013 -14
DISTRICT: ANNUAL GRADE LEVEL FURNITURE
REPLACEMENT (DISTRICT -WIDE)
DISTRICT: CUSTODIAL EQUIPMENT $25,000
DISTRICT: DRY WRITE BOARD REPLACEMENT
DISTRICT: GREEN BUILDING ENHANCEMENTS
DISTRICT: MAINTENANCE STORAGE
DISTRICT: PLAYGROUND EQUIPMENT REPLACEMENT
DISTRICT: SCIENCE INFRASTRUCTURE UPGRADES
DISTRICT: VEHICLE REPLACEMENT
DISTRICT: VEHICLE REPLACEMENT $25,000
DISTRICT: VEHICLE REPLACEMENT
DISTRICT: VEHICLE SAFETY PARTITIONS (10)
DISTRICT: HOT WATER WEED CONTROL SYSTEM
GAB, EC, CE: BATHROOM RENOVATIONS
GAB: MAIN ENTRANCE ENHANCEMENT
GAB: REPLACE SINK AND CABINETS $6,000
HE: GYM BATHROOM RENOVATIONS
NH: CEILING RENOVATION $20,000
OHS: REPLACE DAMAGED CEILING TILES $25,000
OHS: STREETSCAPE ENHANCEMENTS $135,000
PA: SCHOOL MARQUEE $5,000
TRANSPORTATION: RENOVATE SHOP
OHS: BUILDING REPAIRS AND RENOVATIONS $295,000
EC: FREEZER WITH COOLER REPLACEMENT $65,000
GB: REMOVE AND REPLACE ASBESTOS CONTAINING
EXTERIOR PORTIONS OF BUILDING (EG SOFFITS)
DOORS /HARDWARE /CANOPIES
ELECTRICAL SYSTEMS
CE: REPLACE GYM SOUND SYSTEM $6,000
DISTRICT: 25KW GENERATOR $27,000 $45,000
ENERGY EFFICIENCY /LIGHTING IMPROVEMENTS
NH: LIGHTING UPGRADES (RELAMP FROM T12 TO CURRENT $50,000
ENERGY EFFICIENT LAMPING T8 OR T5)
GAB: UPGRADE LIGHTING $0 $30,000
FIRE /SAFETY /SECURITY SYSTEMS
HYRDAULIC LIFT $12,000
DISTRICT: DIRECTIONAL SIGNS
TRANSP[ORTATION: ACTIVITY BUS REPLACEMENTS $250,000 $276,000
INDOOR AIR QUALITY IMPROVEMENTS
CRHS: DUST REMOVAL SYSTEM (WOOD SHOP) $15,000
Year 2
2014 -15
Year 3
2015 -16
Year 4
2016 -17
Year 5
2017 -18
Five Year Years 6 to 10
Total 2018 -2023
$150,000
$150,000 $300,000
$25,000
$25,000 $0
$0 $10,000
$400,000
$400,000 $1,050,000
$30,000
$30,000 $0
$100,000
$100,000 $0
$0 $250,000
$30,000
$30,000 $0
$0 $0
$25,000
$25,000 $0
$0 $5,000
$0 $40,000
$0 $390,000
$150,000
$150,000 $0
$6,000 $0
$0 $95,000
$0 $0
$0 $0
$0 $0
$0 $0
$225,000
$225,000 $0
$0 $0
$65,000 $0
$650,000
$650,000 $0
$0 $0
$0 $0
$0 $0
$0 $0
$0 $0
$27,000
$72,000 $27,000
$0 $0
$0 $0
$50,000
$50,000
$150,000 $0
$30,000
$30,000
$90,000 $0
$0 $0
$0 $0
$0 $0
$10,000
$10,000 $20,000
$286,000
$296,000
$100,000
$100,000
$1,058,000 $300,000
$0 $0
$0 $0
$0 $0
97
ORANGE COUNTY SCHOOLS 10 -YEAR CAPITAL INVESTMENT PLAN 2013 -2023
BY CATEGORY
Project Title Current Year Year 1
2012 -13 2013 -14
DISTRICT: HVAC DUCT CLEANING
DISTRICT: IAQ MONITOR
DISTRICT: MOLD MONITOR
EC: HVAC FOR KITCHEN
HE: ENVIRONMENTAL CONTROLS
MECHANICAL SYSTEMS
CE: BOILER REPLCEMENT
CP: BOILER REPLACEMENT
CP: CIRCULATING PUMP REPLACEMENT
CRHS: ADDITIONAL CHILLER (2 EACH)
CWS: AIR HANDLER REPLACEMENT
CE: AIR HANDLER REPLACEMENT
DISTRICT: ENERGY MANAGEMENT COMPUTERS $10,000
DSTRICT: TOOLS AND EQUIPMENT $15,000
OHS: REPLACE STEAM LINES -- ANALYZE OPTIONS AND PLAN $100,000
FOR BIDDING
EC: KITCHEN HVAC
EC: HVAC ROOFTOP UNITS (2)
OHS: KITCHEN HVAC
MOBILE CLASROOM RENTAL SPACE
DISTRICT: EMERGENCY MOBILE STORAGE UNIT
PAVING: PARKING LOTS /DRIVEWAYS/WALKWAYS
CWS: 300 BUILDING SIDEWALK $8,000
CE: ASPHALT RESURFACING (TRACK AND FRONT PARKING
LOT EXPANSION)
CE: DRAINAGE IMPROVEMENTS
CP: ASPHALT RESURFACING (BUS PARKING LOT) $40,000
CP: ASHPHALT RESURFACING (LOER PLAY AREA AND FRONT
PARKING LOT)
CWS: PARKING LOT AND DRIVEWAY RESURFACING $40,000
GAB, OHS: CONCRETE REPAIRS AND SIDEWALK
EXTENSIONS
GAB: CONCRETE REPAIRS $23,348
GAB: CONCRETE REPAIRS (FB APPROP) $76,652
NH: CONCRETE REPAIRS
OHS: PATIO RENOVATION
OHS: RESURFACE ALL PARKING AREAS AND ROADS
TRANS: REGRADE /LEVEL BUS PARKING LOT
ROOFING PROJECTS
CE: ROOF REPLACEMENT $55,000
CP: ROOF REPLACEMENT
Year 2
2014 -15
Year 3
2015 -16
Year 4
2016 -17
Year 5
2017 -18
Five Year Years 6 to 10
Total 2018 -2023
$0 $133,000
$0 $4,000
$6,000
$6,000 $0
$30,000
$30,000 $0
$0 $150,000
$0 $0
$0 $0
$25,000
$25,000 $0
$40,000
$40,000 $0
$25,000
$25,000 $0
$0 $400,000
$600,000
$600,000 $0
$0 $600,000
$10,000 $0
$15,000
$15,000 $0
$1,000,000
$1,100,000 $0
$80,000
$80,000 $0
$130,000
$130,000 $0
$80,000
$80,000 $0
$0 $0
$0 $0
$0 $10,000
$0 $0
$0 $0
$8,000 $0
$150,000
$150,000 $0
$10,000
$10,000 $0
$0 $0
$0 $100,000
$0 $0
$100,000
$100,000 $0
$0 $0
$0 $0
$30,000
$30,000 $0
$0 $100,000
$0 $300,000
$30,000
$30,000 $0
$0 $0
$0 $0
$230,000
$35,000
$230,000
$550,000 $0
$220,000
$151,000
$250,000
$621,000 $0
Page 3 of 5 BOE APPROVE D-- FEMJARY 11, 2013
Project Title Current Year Year 1
2012 -13 2013 -14
OHS: ROOF REPLACEMENT (BUILDINGS 100, 200,300 AND $165,000
GYM)
GAB: ROOF REPLACEMENT $59,000
EC: ROOF REPLACEMENT $125,000
DISTRICT: BOARD OF EDUCATION BUILDING
WINDOW REPLACEMENTS
CE: WINDOW REPLACEMENTS $45,000
GAB: WINDOW REPLACEMENT
HE: WINDOW REPLACEMENT (GYM) $70,000
TECHNOLOGY
DISTRICT: TECHNOLOGY UPGRADES $500,000 $700,000
DISTRICT: TECHNOLOGY DEBT SERVICES $490,000 $490,000
SCHOOL SAFETY AND SECURITY
DISTRICT: FACILITY SECURITY ASSESSMENT WITH $75,000
IMPROVEMENT RECOMMENDATIONS
DISTRICT: IMPLEMENTATION OF FACILITY SECURITY
RECOMMENDATIONS (E.G. SECURITY VESTIBULES)
CE: REPLACE ALL MINI BLINDS
GAB: INSTALL BOUNDARY FENCE ON PLAYGROUND
PE: PERIMETER FENCING $30,000
DISTRICT: REKEY CENTRAL OFFICE BUILDING $7,500
DISTRICT: DOOR LOCKS
OHS: SECURITY LIGHTING (CAMPUS -WIDE)
CRHS: INSTALL HALLWAY SECURITY GATES
DISTRICT: CONFINED SPACE DETECTOR
DISTRICT: EMERGENCY LIGHTS
DISTRICT: FIRE EXTINGISHER REPLACEMENTS $5,000
DISTRICT: INDOOR CAMERA INSTALLATIONS $40,000
DISTRICT: WALKIE TALKIES $3,000
GH: ADDITIONAL SECURITY CAMERAS
HE, GAB,EC, CE, CP: ELECTRONIC SECURITY DOOR LOCKS $35,000
DISTRICT: CENTRAL OFFICE FIRE ALARM SYSTEMS $15,000
DISTRICT: MAINTENANCE FACILITIES: FIRE ALARM SYSTEM
DISTRICT: TRANSPORTATION FACILITIES: FIRE ALARM
SYSTEM
TRANS: REPLACE PERIMETER FENCING
TRANS: BUS SECURITY CAMERAS $15,000
SUB TOTAL EXPENDITURES $2,816,000 $2,714,000
ELEMENTARY #8- -(NON PROTOTYPE) SEE BOX BELOW $300,000
GRAND TOTAL EXPENDITURES WITH ELEM #8 $3,116,000 $2,714,000
Year 2
2014 -15
Year 3
2015 -16
Year 4
2016 -17
Year 5
2017 -18
Five Year Years 6 to 10
Total 2018 -2023
$165,000
$165,000
$300,000
$795,000 $0
$420,000
$90,000
$95,000
$664,000 $0
$75,000
$575,000
$775,000 $0
$30,000
$100,000
$130,000 $0
$0 $0
$0 $0
$0 $0
$90,000
$110,000
$200,000 $0
$70,000 $0
$0 $0
$700,000
$700,000
$750,000
$800,000
$3,650,000 $4,000,000
$490,000
$490,000
$490,000
$490,000
$2,450,000 $2,450,000
$0 $0
$0 $0
$0 $0
$75,000 $0
$100,000
$100,000
$100,000
$300,000 $0
$0 $25,000
$20,000
$20,000 $0
$0 $0
$7,500 $0
$0 $23,700
$0 $30,000
$0 $50,000
$0 $5,500
$10,000
$10,000 $0
$5,000
$5,000
$5,000
$5,000
$25,000 $25,000
$40,000 $0
$0 $0
$16,000
$16,000 $0
$35,000 $0
$15,000 $0
$25,000
$25,000 $0
$125,000
$125,000 $0
$20,000
$20,000 $0
$15,000 $0
$21,043,210
$2,675,000
$2,500,000
$5,089,000
$34,021,210
$1,482,000
$19,996,200
$21,478,200
$22,525,210
$22,671,200
$2,500,000
$5,089,000
$55,499,410
REVENUE
..
ORANGE COUNTY SCHOOLS 10 -YEAR CAPITAL INVESTMENT PLAN 2013 -2023
BY CATEGORY
Project Title
Current Year
Year 1
Year, 2
Year 3
Year 4
Year 5 Five Year Years 6 to 10
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
2017 -18 Total 2018 -2023
Pay -As- You -Go Funds
$1,434,067
$1,434,067
$1,434,067
$1,434,067
$1,434,067
$1,434,067
Lottery Proceeds
$570,281
$513,851
$570,281
$570,281
$570,281
$570,281
Article 46 Sales Tax
$490,000
$490,000
$490,000
$490,000
$490,000
$490,000
QSCB
Fund Balance Appropriation 2012 -2013
$621,652
TOTAL CIP FUNDING
$3,116,000
$2,437,918
$2,494,348
$2,494,348
$2,494,348
$2,494,348
TOTAL UNFUNDED PROJECTS
$0
- $276,082
1 7777
- $20,030,862
- $20,176,852
- $5,652
- $2,594,652
Page 5 of 5 BOE APPROVE D-- FWWARY 11, 2013
Appendices
County Debt Service and Debt Capacity (General Fund Only) - (Recommended)
Fiscal Years 2013 -18
101
Current
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Debt Service
2012 -13
2013 -14
2014 -15
2015 -16
2016 -17
2017 -18
Total Annual Debt Service
24,887,879
26,188,606
25,412,505
24,186,472
23,152,009
22,091,295
General Fund Budget
180,002,776
Annual Growth Projections
1.50%
1.50%
1.50%
1.50%
2.00%
Projected General Fund Budget
182,702,818
185,443,360
188,225,010
191,048,385
194,869,353
Annual Debt Service as a % of General Fund
13.83%
14.33%
13.70%
12.85%
12.12%
11.34%
Debt Service Policy
15.00%
15.00%
15.00%
15.00%
15.00%
15.00%
Future Debt Service Capacity
1.17%
0.67%
1.30%
2.15%
2.88%
3.66%
Projected Debt Financing
2013 -2014 - $2,654,000
County Capital $2,654,000
254,784
254,784
254,784
254,784
2014 -2015 - $10,419,224
County Capital $5,922,000
568,512
568,512
568,512
CRHS (OCS) Auxilliary Grym $3,328,750
319,560
319,560
319,560
Middle School #5 (CHCCS) $1,168,474
112,200
112,200
112,200
2015 -2016 - $34,594,295
County Capital $15,625,069
1,500,007
1,500,007
CRHS (OCS) Classroom Wing $12,282,960
1,179,164
1,179,164
Middle School #5 (CHCCS) $6,686,266
641,882
641,882
2016 -2017 - $39,841,452
County Capital $12,814,000
1,230,144
Middle School #5 (CHCCS) $27,027,452
2,594,635
101
Current
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Debt Service 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18
2017 -2018 - $43,816,996
County Capital $38,848,508
Middle School #5 (CHCCS) $4,968,488
New Debt Service
Projected Annual Debt Service
Projected Annual Debt Service
As a Percent of the General Fund Budget
Available Annual Debt Service Capacity
Based on the 15% Debt Service Policy
- 254,784
1,255,056
4,576,108
8,400,887
24,887,879 26,188,606 25,667,289
25,441,528
27,728,117
30,492,182
13.83%
2,112,537
14.33% 13.84% 13.52% 14.51% 15.65%
1,216,817 2,149,215 2,792,224
Assumptions:
$ 960,000 of annual debt service = $ 10,000,000 of debt issued at current interest rates for 15 years
$ 800,000 of annual utility debt service = $10,000,000 of debt issued at current interest rates of 20 years
929,141 (1,261,779)
102
County Debt Service and Debt Capacity (General Fund Only) - Recommended and Unfunded (As Requested by Schools)
Fiscal Years 2013 -18
103
Current
Fiscal Year Fiscal Year Fiscal Year
Fiscal Year
Fiscal Year
Fiscal Year
Debt Service
2012 -13 2013 -14 2014 -15
2015 -16
2016 -17
2017 -18
Total Annual Debt Service
24,887,879 26,188,606 25,412,505
24,186,472
23,152,009
22,091,295
General Fund Budget
180,002,776
Annual Growth Projections
1.50% 1.50%
1.50%
1.50%
2.00%
Projected General Fund Budget
182,702,818 185,443,360
188,225,010
191,048,385
194,869,353
Annual Debt Service as a % of General Fund
13.83% 14.33% 13.70%
12.85%
12.12%
11.34%
Debt Service Policy
15.00% 15.00% 15.00%
15.00%
15.00%
15.00%
Future Debt Service Capacity
1.17% 0.67% 1.30%
2.15%
2.88%
3.66%
Projected Debt Financing
2013 -2014 - $6,197,288
County Capital $2,654,000
254,784
254,784
254,784
254,784
CHCCS Maintenance Projects (Unfunded) $2,688,717
258,117
258,117
258,117
258,117
CHCCS New School /Facilities (Unfunded) $600,000
57,600
57,600
57,600
57,600
OCS District -wide Projects (Unfunded) $254,571
24,439
24,439
24,439
24,439
2014 -2015 - $34,777,992
County Capital $5,922,000
568,512
568,512
568,512
CRHS (OCS) Auxilliary Gym $3,328,750
319,560
319,560
319,560
CRHS (OCS) Classroom Wing $12,282,960
1,179,164
1,179,164
1,179,164
CHCCS Middle School #5 $1,168,474
112,174
112,174
112,174
CHCCS Maintenance Projects (Unfunded) $3,389,529
325,395
325,395
325,395
CHCCS New School /Facilities (Unfunded) $4,254,042
408,388
408,388
408,388
OCS Elementary #8 (Unfunded) $1,482,000
142,272
142,272
142,272
OCS District -wide Projects (Unfunded) $2,950,237
283,223
283,223
283,223
2015 -2016 - $51,198,602
County Capital $15,625,069
1,500,007
1,500,007
CHCCS Middle School #5 $6,686,266
641,882
641,882
CHCCS Maintenance Projects (Unfunded) $4,292,719
412,101
412,101
CHCCS New School /Facilities (Unfunded) $4,426,772
424,970
424,970
OCS Elementary #8 (Unfunded) $19,996,200
1,919,635
1,919,635
OCS District -wide Projectst (Unfunded) $171,576
16,471
16,471
103
Current
Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year
Debt Service 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18
2016 -2017 - $43,849,539
County Capital $12,814,000
CHCCS Middle School #5 $27,027,452
CHCCS Maintenance Projects (Unfunded) $3,683,087
CHCCS New School /Facilities (Unfunded) $325,000
2017 -2018 - $50,645,751
County Capital $38,848,508
CHCCS Middle School #5 $4,968,488
CHCCS Maintenance Projects (unfunded) $4,288,503
OCS District -wide Projects (Unfunded) $2,540,252
New Debt Service
Projected Annual Debt Service 24,887,879 26,188,606 26,007,445 28,120,099 32,000,702 35,149,543
Projected Annual Debt Service
As a Percent of the General Fund Budget 13.83% 14.33% 14.02% 14.94% 16.75% 18.04%
Available Annual Debt Service Capacity
Based on the 15% Debt Service Policy 2,112,537 1,216,817 1,809,059 113,653 (3,343,444) (5,919,140)
Assumptions:
$ 960,000 of annual debt service = $ 10,000,000 of debt issued at current interest rates for 15 years
$ 800,000 of annual utility debt service = $10,000,000 of debt issued at current interest rates of 20 years
1,230,144
2,594,635
353,576
31,200
- 594,940 3,933,627 8,848,693 13,058,248
104
Water and Sewer Projects Debt Service (Article 46 Sales Tax) - Recommended
Fiscal Years 2013 -18
Debt Service
Current
Fiscal Year
2012 -13
Fiscal Year
2013 -14
Fiscal Year
2014 -15
Fiscal Year
2015 -16
Fiscal Year
2016 -17
Fiscal Year
2017 -18
Total Available Funds
Dedicated to
Debt Service (FY 12 -18)
Article 46 Sales Tax Budget (for Debt Service)
750,000
769,500
789,293
809,382
829,773
850,469
$ 4,798,417
Annual Debt Service as a % of Economic
2014 -2015 - $5,186,000
Development's Share of Article 46 Sales Tax
Buckhorn EDD- (Efland Sewer to Mebane) - $3,436,000
274,880
274,880
274,880
$
Eno EDD - $1,750,000
140,000
Proceeds
60.00%
60.00%
60.00%
60.00%
60.00%
60.00%
Projected Debt Financing
2012 -13 - $4,256,046
Buckhorn EDD Phase 2 - $4,256,046 340,484 340,484
340,484
340,484
340,484
$
2013 -2014 - $0
2014 -2015 - $5,186,000
Buckhorn EDD- (Efland Sewer to Mebane) - $3,436,000
274,880
274,880
274,880
$
Eno EDD - $1,750,000
140,000
140,000
140,000
$
2015 -2016 - $2,500,000
Buckhorn- Mebane EDD Phase 3 & 4 - $2,500,000
200,000
200,000
$
2016 -2017 - $0
2017 -2018 - $0
Projected Annual Debt Service - 340,484 340,484
755,364
955,364
955,364
Available Article 46 Sales Tax Proceeds for
Debt Service 750,000 429,016 448,809
54,018
(125,591)
(104,895)
L
Note: Since the obligation for the Article 46 Sales Tax runs for 10 years, without renewal, the General Fund would be obligated to pay
the debt service.
Assumptions:
$ 960,000 of annual debt service = $ 10,000,000 of debt issued at current interest rates for 15 years
$ 800,000 of annual utility debt service = $10,000,000 of debt issued at current interest rates of 20 years
1,702,418
1
824,640
420,000
400,000
105
Active County Capital Projects
2/28/2013
106
Estimated
Start
Original
Amended
Revenues
Revenue
Expenditures
Available
Percent
Completion
Project
Date
Budget
Budget
2/28/2013
Shortage
2/28/2013
Balance
Complete
Date
10001 129 E. King Street
7/1/2011
145,000
145,000
132,000
(13,000)
116,410
15,590
80.28%
6/30/2013
10012 Jail Expansion 2
11/15/2005
1,200,000
1,375,000
978,935
(396,065)
293,257
685,678
21.33%
Unknown
10013 Justice Facility
7/1/2002
330,000
12,277,329
12,277,329
-
12,326,996
(49,667)
100%
6/30/2010
10015 New Courthouse 3
7/1/2004
308,000
270,521
220,560
(49,961)
218,797
1,763
100%
6/30/2010
10016 Northern Human Services Center
7/1/1998
200,000
714,545
714,546
1
370,085
344,461
51.79%
Unknown
10023 Senior Center Central Orange
7/1/2003
100,000
6,460,533
6,460,533
-
6,177,344
283,189
95.62%
6/30/2011
10024 Seymour Center
7/1/2012
70,000
70,000
70,000
-
70,000
0.00%
6/30/2012
10027 Southern Human Services Center 4
7/1/2011
280,000
280,000
-
(280,000)
159,725
(159,725)
57.04%
7/1/2017
10028 Whitted Human Services Center
7/1/2012
295,000
295,000
2,800
(2,800)
0.95%
Unknown
10035 Animal Services Facility
7/1/2005
870,000
9,168,864
9,168,864
-
9,157,735
11,129
99.88%
6/30/2013
10037 EMS Relocation
11/9/2006
1,685,000
3,569,214
3,569,215
1
3,552,307
16,908
99.53%
6/30/2013
10038 County West Campus 1
7/1/2008
700,000
26,899,000
25,874,000
(1,025,000)
26,893,504
(1,019,504)
99.98%
6/30/2013
10040 Hillsborough Commons 5
7/1/2008
500,000
3,790,000
2,648,204
(1,141,796)
3,780,804
(1,132,600)
99.76%
6/30/2010
10042 Board of Elections Office
6/2/2009
97,000
97,000
97,000
34,750
62,250
35.82%
6/30/2011
10043 Piedmont Food Processing Center 6
6/16/2009
132,000
1,343,225
982,855
(360,370)
1,337,762
(354,907)
99.59%
6/30/2013
10045 Emergency Services Reserve
7/1/2009
1,200,000
1,200,000
1,200,000
-
1,200,000
-
100.00%
6/30/2011
10046 Lake Orange Maintenance 1
7/1/2009
165,000
277,000
165,000
(112,000)
196,972
(31,972)
71.11%
6/30/2012
10047 Observation Well
7/1/2009
10,130
11,330
11,330
11,297
33
99.71%
6/30/2011
10048 Reserve for Sportsplex Repairs
7/1/2009
100,000
100,000
100,000
-
100,000
0.00%
Reserve
10050 Southern Library 4
7/1/2011
650,000
700,000
214,000
(486,000)
36,576
177,424
5.23%
Continuing
10052 Southern Orange Campus (Future) 4
7/1/2011
300,000
300,000
-
(300,000)
-
-
0.00%
7/1/2017
10053 Future EMS Stations
7/1/2012
50,000
50,000
50,000
50,000
0.00%
6/30/2019
10054 Historic Rogers Road Comm Center
7/1/2012
120,000
650,000
650,000
650,000
0.00%
Unknown
20000 Blackwood Farm 1
6/23/2004
75,000
2,437,435
2,037,435
(400,000)
2,279,170
(241,735)
93.51%
7/1/2019
20002 Cedar Grove Park
5/1/1998
110,000
1,848,000
1,848,000
-
1,847,533
467
99.97%
7/1/2021
20003 Twin Creeks Park 4
7/1/2001
200,000
2,579,457
1,979,457
(600,000)
926,879
1,052,578
35.93%
Unknown
20005 Fairview Park
10/1/1987
75,000
1,615,023
1,615,023
-
1,604,409
10,614
99.34%
6/30/2011
20006 Conservation Easements 3,6
7/1/2000
1,000,000
1,733,208
1,671,722
(61,486)
1,709,824
(38,102)
98.65%
Continuing
20011 Lands Legacy 1
7/1/2000
100,000
1,630,909
1,661,173
30,264
111,290
1,549,882
6.82%
Continuing
20017 Parkland & Recreation Facilities
7/1/1998
105,000
178,530
178,530
-
175,011
3,519
98.03%
6/30/2011
20019 Seven Mile Creek
7/1/1997
359,826
151,000
151,000
145,689
5,312
96.48%
6/30/2011
20026 West Ten Soccer
10/19/2004
974,530
4,054,128
4,054,127
4,054,616
(489)
100.01%
6/30/2011
20027 New Hope Creek Preserve 1'7
7/1/2011
25,000
40,000
-
(40,000)
25,000
(25,000)
62.50%
Continuing
20030 Central Recreation Repairs
11/15/2005
635,000
416,980
416,980
412,323
4,657
98.88%
6/30/2011
20034 Millhouse Road Park
9/12/2006
50,000
264,802
264,802
261,727
3,075
98.84%
6/30/2011
20037 Blackwood Farm Park
7/1/2012
50,000
50,000
50,000
-
50,000
0.00%
7/1/2019
20038 Joint Artificial Tun` Soccer Fields
7/1/2012
623,000
623,000
-
-
-
0.00%
7/1/2014
30002 Roofing Projects 1,4
7/1/1998
473,000
1,598,100
1,333,000
(265,100)
1,184,541
148,460
74.12%
Continuing
106
Total County Capital Projects 25,936,265 120,664,551 100,730,549 (17,256,801) 97,457,064 3,273,485
Denotes Source of Revenue Shortage:
1 Appropriated County Capital Fund Balance
2 Two- thirds Net Debt Proceeds
3 From General Fund
4 Private Placement Financing
5 State Reimbursements
6 Grant Funds
7 Contribution from Durham & Chapel Hill
8 Register of Deeds Fees
9 From Visitors Bureau Fund
10 State Revolving Loan Proceeds
11 E911 Funds
107
Estimated
Start
Original
Amended
Revenues
Revenue
Expenditures
Available
Percent
Completion
Project
Date
Budget
Budget
2/28/2013
Shortage
2/28/2013
Balance
Complete
Date
30003 Affordable Housing 6
7/1/1999
900,000
2,808,804
2,796,304
(12,500)
1,801,439
994,865
64.14%
Continuing
30007 Technology 1,4
7/1/1991
480,000
4,817,757
3,365,258
(1,452,499)
4,055,370
(690,112)
84.18%
Continuing
30009 Register of Deeds 8
7/1/2003
184,317
500,450
487,632
(12,818)
97,991
389,641
19.58%
Continuing
30012 Medicaid Max
6/12/2003
515,126
3,924,142
3,946,842
22,700
1,923,499
2,023,343
49.02%
Continuing
30016 Loan Pool Reserve 9
7/1/1998
150,000
275,000
184,640
(90,360)
200,000
(15,360)
72.73%
Continuing
30017 Efland Sewer Extension 4,6
7/1/1998
100,000
1,798,240
793,930
(1,004,310)
96,242
697,688
5.35%
Unknown
30018 HVAC Projects
7/1/2003
150,000
2,376,423
617,223
806,909
(189,686)
33.95%
Continuing
30019 ADA Compliance
7/1/1992
50,000
16,058
16,058
16,058
-
100.00%
Continuing
30031 Utilities Demand Reduction
7/1/2005
60,000
130,000
115,374
(14,626)
114,126
1,248
87.79%
6/30/2011
30035 Upflt Link Center 4,6
11/1/2007
100,000
1,752,662
1,327,662
(425,000)
1,294,813
32,849
73.88%
Unknown
30037 Telephone System
7/1/2009
575,000
575,000
596,703
21,703
565,299
31,403
98.31%
6/30/2011
30038 800 MHz Radios for Sheriff 4
7/1/2010
700,000
700,000
473,437
(226,564)
473,436
-
67.63%
6/30/2011
30039 Dental Equipment 1
7/1/2010
100,000
100,000
-
(100,000)
74,190
(74,190)
74.19%
6/30/2012
30040 Buckhorn Econ Dev Dist Phase 2 1,4
7/1/2010
200,000
4,316,546
-
(4,316,546)
460,978
(460,978)
10.68%
Continuing
30041 Payroll Software
12/6/2010
329,861
329,861
329,861
-
323,126
6,735
97.96%
12/31/2011
30042 Central Efland /Buckhorn Sewer 6,10
7/1/2011
4,848,400
4,848,400
2,294,131
(2,554,269)
3,836,163
(1,542,032)
79.12%
6/30/2013
30043 McGowan Creek Outfall 4
8/1/2012
755,450
755,450
-
(755,450)
94,200
(94,200)
12.47%
8/1/2014
30050 Energy Bank
7/1/2012
50,000
50,000
50,000
-
50,000
0.00%
6/30/2015
30060 Viper Radio System a
7/1/2012
543,750
543,750
-
(543,750)
-
-
0.00%
6/30/2020
30061 Communication Systemlmprovemnts 4'11
7/1/2012
781,875
781,875
489,875
(292,000)
618,091
(128,216)
79.05%
6/30/2018
Total County Capital Projects 25,936,265 120,664,551 100,730,549 (17,256,801) 97,457,064 3,273,485
Denotes Source of Revenue Shortage:
1 Appropriated County Capital Fund Balance
2 Two- thirds Net Debt Proceeds
3 From General Fund
4 Private Placement Financing
5 State Reimbursements
6 Grant Funds
7 Contribution from Durham & Chapel Hill
8 Register of Deeds Fees
9 From Visitors Bureau Fund
10 State Revolving Loan Proceeds
11 E911 Funds
107
April 5, 2011
Orange County Board of Commissioners
Capital Funding Policy
Preamble
This capital funding policy is the product of extensive analysis and deliberation. The intent
of this policy is to reflect greater priority than there has been historically on providing
funding for County projects, with particular emphasis directed at enhanced upkeep of
existing County facilities. The policy reflects the implementation of the Board of
Commissioners' resolution of November 16, 2004 that the Board "does hereby adopt in
principle a policy of allocating a target of 60 percent of capital expenditures for school
projects and 40 percent of capital expenditures for county projects over the decade
beginning in calendar year 2005" This policy continues the County's principle and
historical practice of funding all School and County related debt service obligations before
allocating any other School or County capital funds for other purposes.
Long Range Capital Investment Plan
During January of each fiscal year, the County Manager shall present, to the Board, five -
year County and School capital needs and funding plans in the form of a Capital
Investment Plan. Each year, the Board of Commissioners shall conduct a public hearing
on the Manager's Recommended CIP during March and subsequently adopt a five -year
Capital Investment Plan (CIP) as part of the annual operating budget in June.
County and School recurring capital needs will be identified and reviewed during
each annual operating budget cycle, and recurring capital appropriations will be
approved by the Board of Commissioners as an element of each annual Orange
County Budget Ordinance.
The five -year plan for long -range capital funding shall include anticipated County and
School capital expenditures costing $100,000 or more.
Sources of Funds
The County will allocate the following sources of funds for County and School debt service
and long -range and recurring capital:
• All proceeds from the Article 40 and Article 42 half -cent sales taxes.
(The North Carolina General Statutes require that 30 percent of the Article 40
(NCGS§ 105- 487(a)) and 60 percent of the Article 42 (NCGS§ 105- 502(a)) sales tax
revenue be earmarked for public school capital outlay as defined in NCGS §105- 426(f)
or to retire any indebtedness incurred by the county for these purposes)
• School Construction Impact Fees for each school system.
• Property tax revenue as needed and approved by the Board.
• The County will budget NC Education Lottery proceeds as the revenues are distributed
by the State each quarter, once the revenues are identified for an individual school
capital project and requested by each district.
108
April 5, 2011
Debt Service
All County and School related debt service obligations would be funded prior to allocation
of programmed funding for any other capital purposes.
Orange County Schools' impact fees will be earmarked to pay for debt service on projects
that involved the construction of new school space in the Orange County Schools system.
Chapel Hill - Carrboro City Schools' impact fees will be earmarked to pay for debt service on
projects that involved the construction of new school space in the Chapel Hill - Carrboro City
Schools system. These expenditures will be tracked and verified by each district annually.
NC Education Lottery Proceeds
Each school district will have the option to dedicate its share of the annual NC Education
Lottery monies to address school facility renovation needs or as additional revenue to the
districts pay -as- you -go funding to address school facility renovation needs. Annually either
district can request that the County dedicate Lottery proceeds to repay debt service and
the county will substitute pay -as- you -go- funding to expedite approved capital projects in
the schools capital improvement plan.
Allocation
Capital funding for each five -year capital planning period will be allocated between the two
school districts based on the student membership planning allotments, provided by the NC
Department of Public Instruction by March 1 of each year.
Capital Project Ordinances — Form and Purpose
All funds allocated to capital projects are to be accounted for in a Capital Project Fund as
authorized by a Board of County Commissioner approved Capital Project Ordinance.
The Capital Project Ordinance will include a detailed break down of each major cost
category related to the project.
In accordance with the Board of County Commissioners November 2000 adopted "Policy
on Planning and Funding School Capital Projects ", whenever School capital project bids
are either higher or lower than originally projected, or any other factor affecting the project
budget occurs, the affected school system is expected to work with County Management
and Budget staff to present revised capital project ordinances for adoption by the Board of
Commissioners. The same expectations shall be applicable for changes to County Capital
project budgets.
Community Use of Schools
It is the intent of the Board of County Commissioners to evaluate each new proposed
school in both School Districts for joint community use opportunities, including, but not
limited to, park and recreation use.
Schools Adequate Public Facilities Ordinance
Orange County's Schools Adequate Public Facilities Ordinance (SAPFO) and Memoranda
of Understanding (MOUs) between the County and its municipal and school partners
establish the machinery to assure that, to the extent possible, new development will take
109
April 5, 2011
place only when there are adequate public school facilities available, or planned, which will
accommodate such new development. The Board of County Commissioners is committed
to the principle that new school space documented as needed through the annual SAPFO
technical review process will be reflected in the next adopted CIP, and will be funded so as
to be constructed to be available before the relevant level of service threshold is exceeded.
Rescission
This policy supersedes any policy in place prior to this date.
April 5, 2011
110
April 5, 2011
ORANGE COUNTY BOARD OF COMMISSIONERS
DEBT MANAGEMENT POLICY
The County has long recognized the importance of proper long -range planning in
order to meet capital improvement needs as they arise without experiencing
dramatic impacts on operational cost and debt service. The following policy
statements will provide guidance on the issuance of debt to help insure that the
County maintains a sound debt position and that its credit quality is protected. In
conjunction with the County's Capital Policies, these policy statements rationalize
the decision making process, identify objectives for staff to implement, and
demonstrate a commitment to long term financial planning objectives. In addition,
this debt management policy will allow for an appropriate balance between the
established debt parameters and providing flexibility to respond to unforeseen
circumstances and new opportunities.
POLICY STATEMENTS
Purpose and Type of Debt
Incurrence of debt or long -term borrowing will only be used for the purpose of
providing financing for capital projects to include, but not limited to:
a. Construction of new School and County facilities
b. Renovation and repair of existing School and County facilities
c. Acquisition of real property (land and /or buildings)
d. Construction or expansion of Public Utilities.
e. Providing funds for Affordable Housing Projects
f. Construction, acquisition and development of Parks
g. Purchase of major equipment
Debt issuance will not be used to finance current operations or normal
maintenance.
2. The types of debt instruments to be used by the County include:
a. General Obligation Bonds
b. Bond Anticipation Notes
c. Installment Purchase Agreements (private placement)
d. Special Obligation Bonds (landfill only)
e. Certificates of Participation, when feasible
f. Revenue Bonds
3. All debt issued, including installment purchase methods, will be repaid within
a period not to exceed the expected useful life of the improvements or
equipment financed by the debt.
4. The County will not issue tax or revenue anticipation notes.
111
April 5, 2011
Purpose and Type of Debt (continued)
5. The County will not issue bond anticipation notes with maturities in excess of
one year.
6. The County will strive to maximize the use of pay -as- you -go financing for
capital improvements.
Issuance of Debt
7. The County will strive to issue bonds no more frequently than once in any
fiscal year. The scheduling of bond sales and installment purchase decisions
and the amount of bonds to be sold and installment financing to be sought will
be determined each year by the County Commissioners. These decisions will
be based upon the identified cash flow requirements for each project
financed, market conditions, and other relevant factors. These factors will be
ascertained from the school systems and County departments. If cash needs
for bond projects are insignificant in any given year, the Board may choose
not to issue bonds. Instead, the Board may fund up front project costs and
reimburse these costs when bonds are sold. In these situations the Board will
adopt Reimbursement Resolutions prior to the expenditure of project funds.
8. The County will seek level or declining debt repayment schedules and will
avoid issuing debt that provides for balloon principal payments reserved at
the end of the term of the issue.
9. The County will avoid over - reliance on variable rate debt. Variable rate debt
will only be considered when market conditions favor this type of issuance.
When variable rate debt is considered, careful analysis will be performed and
techniques applied that will ensure that the County's sound debt position will
be maintained. At no time will variable rate debt exceed 20% of the County's
total outstanding debt.
10. The County is required by Statute to issue general obligation debt through a
competitive process. The competitive process will also be used for other debt
issuance unless time factors, interest rates or other factors make it more
favorable to the County to use a negotiated process.
11. In the planning process for debt issuance the County will assess the need to
maintain its "Bank Qualification" if installment purchase financing is being
considered.
112
April 5, 2011
Level of Debt
12. The County will maintain its net bonded debt at a level not to exceed three
percent of the assessed valuation of taxable property within the County.
13. The County will strive to maintain its annual debt service costs at a level no
greater than fifteen percent of general fund revenues, including installment
purchase debt. This is a recommended "best practice" from the Government
Finance Officers Association.
Advance Refunding of Debt
14. The County will make every effort to issue advance refunding bonds to
achieve cost savings of at least 3% percent net of the refunding bonds. Net
savings includes gross savings less issuance costs and any cash
contributions to the refunding. The 3% savings is the minimum savings
permissible before the North Carolina Local Government Commission will
consider advance refunding bonds. These decisions will be based upon the
maturity date of the refunded bonds, the call date and premium on the
refunded bonds and the interest rates at which the refunding bonds can be
issued.
Undesignated Fund Balance
15. The County will strive to maintain an undesignated balance in the general
fund of 17% percent of budgeted general fund operating expenditures each
fiscal year. The amount of undesignated fund balance maintained during each
fiscal year should not fall below 8% percent of budgeted general fund
operating expenditures as recommended by the North Carolina Local
Government Commission.
16. To the extent that general fund undesignated fund balance exceeds 17%
percent the balances may be utilized to fund capital expenditures or pay down
outstanding County debt.
Investment of Capital Funds
17. Investment of capital funds will be performed in accordance with the North
Carolina General Statutes (159 -30). Funds will be invested in instruments that
will provide the liquidity required to meet the cash flow needs of each project
funded.
113
April 5, 2011
18. Investment earnings on capital funds, after subtracting required or potential
arbitrage, will be used for project costs and /or debt service.
Bond Ratings
19. The County will maintain good communications with bond rating agencies
regarding its financial condition and will follow a policy of full disclosure on
every financial report and offering statement.
20. The County will strive to maintain bond ratings at or better than AAA (Fitch),
Aa2 (Moody's Investor Services) and AA+ (Standard & Poor's).
Arbitrage Rebate and Secondary Market Disclosure Requirements
21. The County will comply with all arbitrage rebate requirements as established
by the Internal Revenue Service and all secondary market disclosure
requirements established by the Securities and Exchange Commission.
22. Arbitrage will be calculated at the end of each fiscal year and interest earned
on investment of bond or installment purchase proceeds will be reserved to
pay any penalties due.
Enterprise Funds
23. For any Enterprise Fund that is supporting debt, an annual rate study will be
performed to ensure that fees or rates are sufficient to meet the debt service
requirements.
Capital Reserve Funds
24. The County will create and maintain capital reserve funds as appropriate,
such as for school and county projects.
25. The Capital Reserves will be funded from property tax revenues, sales tax
revenues and /or any other revenue source that the County Commissioners
may choose.
26. Funds accumulated in the Capital Reserve Funds will be used on a pay -as-
you-go basis to finance renovations and repairs to existing buildings and the
purchase of major equipment. The Board may also choose to fund other pay -
as- you -go initiatives from Reserve Funds.
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5 -Year Capital Investment Plan (CIP)
27. The County will review and adopt a five -year CIP annually.
28. This Debt Management Policy will be incorporated into the CIP.
29. The County will strive to include plans for debt issuance within the CIP.
Rescission
This policy supersedes any policy in place prior to this date.
April 5, 2011
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April 5, 2011
ORANGE COUNTY BOARD OF COMMISSIONERS
FUND BALANCE MANAGEMENT POLICY
The Fund Balance Management Policy is intended to address the needs of Orange County
(County), in the event of unanticipated and unavoidable occurrences which could adversely
affect the financial condition of the County and thereby jeopardize the continuation of
necessary public services. This policy will ensure the County maintains adequate fund
balance and reserves in the County's Governmental Funds to provide the capacity to:
1. Provide sufficient cash flow for daily financial needs,
2. Secure and maintain investment grade bond ratings,
3. Offset significant economic downturns or revenue shortfalls, and
4. Provide funds for unforeseen expenditures related to emergencies.
Fund Balance for the County's Governmental Funds will be comprised of the following
categories:
1. Nonspendable - amounts that cannot be spent because they are either (a) not in
spendable form or (b) legally or contractually required to be maintained intact.
2. Restricted — amounts externally imposed by creditors (debt covenants), grantors,
contributors, laws, or regulations of other governments.
3. Committed — amounts used for a specific purpose pursuant to constraints imposed by
formal action of the government's highest level of decision - making authority.
a. Amounts set aside based on self- imposed limitations established and set in place
prior to year -end, but can be calculated after year end.
b. Limitation imposed at highest level and requires same action to remove or modify
c. Ordinances that lapse at year -end
4. Assigned - amounts that are constrained by the government's intent to be used for
specific purposes, but are neither restricted nor committed.
5. Unassigned — amounts that are not reported in any other classification.
The General Fund will be the only fund that will have an unassigned fund balance. The
Special Revenue Funds and Capital Project funds will consist of only nonspendable,
restricted, committed and assigned categories of fund balance.
Unassigned Fund Balance — General Fund
Orange County has adopted a fiscal policy that provides for capital projects to be financed with
debt and pay -as- you -go funding. In order to obtain the best possible financing, the County has
adopted policies designed to maintain bond ratings at or better than AAA (Fitch), Aa2 (Moody's
Investor Services) and AA+ (Standard & Poor's). Part of the County's fiscal health is
maintaining a fund balance position that rating agencies feel is adequate to meet the County's
needs and challenges.
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Orange County has therefore adopted a policy that requires management to maintain an
unassigned balance as follows:
1. The County will strive to maintain an unassigned fund balance in the General Fund of 17%
percent of budgeted general fund operating expenditures each fiscal year. The amount of
unassigned fund balance maintained during each fiscal year should not fall below 8%
percent of budgeted general fund operating expenditures, as recommended by the North
Carolina Local Government Commission.
2. To the extent that the General Fund unassigned fund balance exceeds 17% percent, the
balances may be utilized to fund capital expenditures or pay down outstanding County
debt.
3. The County's budget and revenue spending policy provides for programs with
multiple revenue sources. The Financial Services Director will use resources in the
following hierarchy: bond proceeds, Federal funds, State funds, local non - county
funds, county funds. For purposes of fund balance classification, expenditures are
to be spent from restricted fund balance first, followed in -order by committed fund
balance, assigned fund balance, and lastly, unassigned fund balance. The Financial
Services Director has the authority to deviate from this policy if it is in the best
interest of the County with Board of County Commissioner's approval.
4. Management is expected to manage the budget so that revenue shortfalls and
expenditure increases do not impact the County's total unassigned fund balance. If a
catastrophic economic event occurs that requires a 10% or more deviation from total
budgeted revenues or expenditures, then unassigned fund balance can be reduced
by action from the Board of County Commissioners; the Board also will adopt a plan
of action to return spendable fund balance to the required level.
Enterprise Funds - (Solid Waste, Efland Sewer, and the Orange County Sportsplex) — The
County will strive to maintain unrestricted net assets greater than 8% of total operating
revenues at fiscal year -end, net of any donated assets recognized, to provide reserves for
operations and future capital improvements.
Restrictions, reservations, and designations of Net Assets for Enterprise Funds
For external reporting purposes, net assets will be reported as restricted or unrestricted in
accordance with GAAP. For internal purposes, net assets will be reserved or designated as
follows:
1. Encumbered balances to continue existing projects are designated.
2. Designations for funding of planned projects in a future period to reduce the financial
demands placed upon a subsequent budget.
Internal Service Funds — Dental Insurance Fund - total net assets shall maintain a positive
balance to illustrate the internal nature of recovery fees for services performed in self- insuring
employees of the County. Additionally, the net assets of the fund will demonstrate adequate
funding for incurred, but not reported claims.
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Rescission
This policy supersedes any policy in place prior to this date.
April 5, 2011
118