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Home My WebLink AboutORD-2013-008 Ordinance approving Budget Amendment #7 for FY 2012-13 1 ORD-2013-008 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 19, 2013 Action Agenda Item No. 5-e SUBJECT: Fiscal Year 2012-13 Budget Amendment#7 DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y/N) No Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget as Amended Clarence Grier, (919) 245-2453 Spreadsheet Attachment 2. Year-To-Date Budget Summary PURPOSE: To approve budget, grant, and capital project ordinance amendments for fiscal year 2012-13. BACKGROUND: Social Services 1. The Department of Social Services has received $10,000, in pass-through revenue, from the Alcoholic Beverage Control Board to administer the Orange County Drug Treatment Court. The department will provide court-appointed drug screenings for offenders and be reimbursed, by the State. This budget amendment provides for the receipt of these reimbursable funds, for the above stated purpose. (See Attachment 1, column 1) Library 2. The Orange County Library has received donations totaling $12,115. The Friends of the Orange County Library has donated $11,615 for an additional self-checkout unit on the second floor, of the Main Library. The Greenwald Family, from the Triangle Community Foundation, has donated $500, which the department will use to supplement reading prizes for its Children, Teen and Adult summer programs. This budget amendment provides for the receipt of these donated funds, for the above stated purpose. (See Attachment 1, column 2) 2 Health Department 3. At its January 24, 2013 meeting, the Board of County Commissioners approved an appropriation of $25,000 from the County's Unassigned General Fund fund balance to support the Health Department's five-month Nicotine Replacement Therapy (NRT) pilot project (leaving an Unassigned General Fund fund balance of approximately $28,367,741). This project will help assess if providing free NRT can significantly increase the number of smokers who quit in Orange County. This budget amendment provides for the fund balance appropriation of $25,000 from the General Fund for the above stated purpose. (See Attachment 1, column 3) 4. The Health Department has received additional revenues for the following programs: • Diabetes Prevention Program - additional $1,500 from the Chronic Disease and Injury Branch of the N.C. Division of Public Health. These funds will be used to support the department's existing Diabetes Prevention and Control Program through education and outreach. • Human Papilloma Virus (HPV) Education Grant— notification of the receipt of a $10,000 grant to develop Teen Health Educator groups in County schools for the period of February 1, 2013 — September 30, 2013. This budget amendment provides for the receipt of funds to be received in this fiscal year ($5,714), while the remaining portion of the grant funds ($4,286) will be received next fiscal year and will be included in the department's FY 2013-14 budget' request. The effort will be modeled after the Tobacco Reality Unfiltered (TRU) group, which has been highly successful. The group will be trained in safe sex practices with a focus on appropriate referral sources for teens and the promotion of Human Papilloma Virus vaccine. Parental permission to participate will be required. This budget amendment provides for the receipt of these additional funds mentioned above. (See Attachment 1, column 4) Department of Social Services/Housing, Human Rights and Community Development 5. At its January 24, 2013 meeting, the Board of County Commissioners approved the acceptance of an Emergency Solutions Grant Program award of $162,673 from the North Carolina Department of Health and Human Services (DHHS). The purpose of the Emergency Solutions Grant Program is to provide homelessness prevention assistance to households who are at risk of homelessness, and assist with emergency shelter operations, as well as provide assistance to rapidly re-house persons who are homeless. This budget amendment provides for the receipt of these grant funds, and establishes the following Grant Project Ordinance: (See Attachment 1, column 5) 3 Emergency Solutions Program Grant: (Project#71084) Revenues for this project: FY 2012-13 FY 2012-13 FY 2012-13 Current Budget Amendment Revised Emergency Solutions Grant $0 $162,673 $162,673 Total Project Funding $0 $162,673 $162,673 A propriated for this project: FY 2012-13 FY 2012-13 FY 2012-13 Current Budget Amendment Revised Emergency Solutions Grant $0 $162,673 $162,673 Total Costs $0 $162,673 $162,673 Orange County Schools Capital Project Ordinances 6. The Orange County Board of Education, at its February 11, 2013 meeting, approved the repurposing of available budgeted Capital project funds based on current needs of the school district. The Board of Education approved the repurposing of funds from the following projects to the HVAC Project # 51013 (for Orange High School Chiller Replacement) and to the Athletic Facilities Project# 51027 (for A.L. Stanback Track Renovation): Description and Reason Funds are Funds Transfer to Transfer to Available to be Repurposed Transferred HVAC Project Athletic Facilities from #51013 Project#51027 Project# Cameron Park Chiller Replacement-- 50001 $35,821 (Lottery funds—project completed) Cameron Park Elementary-Chiller 50001 $ 11,822 $ 17,323 Replacement(Pay-as-you-go funds— project completed) Hillsborough Elementary–Boiler(project 50005 $ 2,101 completed) Orange High School-Field House Locker 50006 $ 322 Replacements (project completed) Orange High School-Boiler Replacement 50006 $ 68 (project completed) Orange High School–Renovations 50006 $ 51 (project comp leted Orange High School-Baseball/Softball 50006 $ 227 Field Lighting (project completed) A.L.Stanback Middle-HVAC Air 50000 $20,000 Balancing (project completed) Classroom/Building Improvements/Orange 51025 $25,000 High damaged ceiling tiles replacement (duplicate funding exists for this work Athletic Facilities/OHS athletic offices 51027 $20,000 renovation work to be delayed) Total Repurposed Funds $57,490 $75,245 4 Below is a description detailing the need for the repurposing of these budgeted funds: A.L. Stanback Track Renovation — the track, constructed in 1995, has failed and is unsafe for use. Remediation efforts have not been successful and a complete renovation of the track is recommended at a cost of approximately $75,000. Orange High School Chiller — the chiller at Orange High School is approximately 25 years old. Maintenance costs continue to escalate on the unit. For example, at this time, one of the four compressors has failed, which represents considerable additional expense to repair. The chiller is recommended for immediate replacement at a cost of$57,490. This budget amendment provides for the re-purposing of available funds and amends the following School Capital Project Ordinances: Cameron Park Elementary. (Project#50001) Revenues for this project: FY 2012-13 FY 2012-13 FY 2012-13 Current Budget Amendment Revised From General Fund $455,600 ($64,966) $390,634 1997 Bonds $135,0001 $0 $135,000 Total Project Funding _I $590,6001 ($64,966) 1 $524,6341 Appropriated for this project: FY 2012-13 FY 2012-13 FY 2012-13 Current Budget Amendment Revised Renovations $590,600 ($64,966) $524,634 Total Costs $690,600 ($64,966) $524,6341 Hillsborough Elementary., (Project#50005) Revenues for this project: FY 2012-13 FY 2012-13 FY 2012-13 Current Budget Amendment Revised From General Fund $365,000 ($2,101) $362,899 Total Project Funding 1 $366,0001 ($2,101) 1 $362,899 Appropriated for this project: FY 2012-13 FY 2012-13 FY 2012-13 Current Budget Amendment Revised Renovations $365,000 ($2,101) $362,899 Total Costs $365,000 ($2,101) $362,899 5 Orange High School: (Project#50006) Revenues for this project: FY 2012-13 FY 2012-13 FY 2012-13 Current Budget Amendment Revised From General Fund $559,435 ($668) $558,767 Total Project Funding $559,435 ($668) $558,767 Appropriated for this project: FY 2012-13 FY 2012-13 FY 2012-13 Current Budget Amendment Revised Renovations $559,435 ($668) $558,767 Total Costs $559,435 $668 $558,767 Orange High School: (Project#50000) Revenues for this project: FY 2012-13 FY 2012-13 FY 2012-13 Current Budget Amendment Revised From General Fund $32,000 ($20,000) $12,000 Total Project Funding $32,000 ($20,000) $12,000 Appropriated for this project: FY 2012-13 FY 2012-13 FY 2012-13 Current Budget Amendment Revised Construction $32,000 ($20,000) $12,000 Total Costs $32,000 $20,000 $12,000 Classroom/Building Improvements:(Project#51025) Revenues for this project: FY 2012-13 FY 2012-13 FY 2012-13 Current Budget Amendment Revised From General Fund $473,067 ($25,000) $448,067 QSC Bonds $3,669,440 $0 $3,669,440 Total Project Funding $4,142,507 ($25,000) $4,117,507 Appropriated for this project: FY 2012-13 FY 2012-13 FY 2012-13 Current Budget Amendment Revised Construction $4,142,507 ($25,000) $4,117,507 Total Costs $4,142,507 $25,000 $4,117,507 6 HVAC Upgradeflmprovements:(Project#51013) Revenues for this pnqject: FY 2012-13 FY 2012-13 FY 2012-13 Current Budget Amendment Revised From General Fund $713,850 $57,490 $771,340 Total Project Funding $713,850 $57,490 $771,340 Appropriated for this project: FY 2012-13 FY 2012-13 FY 2012-13 Current Budget Amendment Revised -Construction/Equipment $713,850 $57,490 $771,340 Total Costs $713,850 $57,490 $771,340 Athletic Facilities:(Project#51027) Revenues for this pr9ject: FY 2012-13 FY 2012-13 FY 2012-13 Current Budget Amendment Revised From General Fund $518,322 $75,245 $593,567 Total Project Funding 1 $518,3221 $75,2451 $593,5671 Appropriated for this project: FY 2012-13 FY 2012-13 FY 2012-13 Current Budget Amendment Revised Construction/Renovations $518,322 $75,245 $593,567 LTotal Costs $518,322 $75,245 $593,667 FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board approve budget, grant, and capital project ordinance amendments for fiscal year 2012-13. it:jr c4 Sal! ct Is gillit I w Hl"ll ------ —————— NN cr .......... .......... --- 2399RNE®R 2 a .......... APSE oX CL >. I OE 0 IE E E :I I S '. a mw E-4-,. to 2 . g g. 1. -3 E I A.1 00 Gm all :M:2 • ij na 1Z 10 ------- «wNH«wH»N»HH»N»NHwN«HHN» -—-------- ..w«... ---- w»-------N»-- ..... .................. ................ rE Sal 6 rt ?a° 0 R Lo J-1 x 0 4 0 BI 2 91 IMIAMf J. alel. Tom. u I Mimi Uw Attachment 2 9 Year-To-Date Budget Summary Fiscal Year 2092-13 Paul Laughton: $24,597 to cover remaining General Fund Budget Summary costs of Pay and Class Study allocation;$49,327 to cover Original General Fund Budget $180,002,776 2nd Primary Election costs (BOA#1);$25,500 to cover Additional Revenue Received Through Sheriff Office vehicle Budget Amendment#7(February 19, 2013) purchase(BOA#1); Grant Funds $124,736 $904,367 to resolve matter Non Grant Funds $4,539,938 with NC 911 Board regarding past use of E911 Funds(BOA General Fund -Fund Balance for Anticipated #2-A);$104,397 to help with Appropriations i.e. Encumbrances $781,630 purchase of OSSI-CAD General Fund - Fund Balance Appropriated to system(BOA#2-B);$43,310 to cover additional hours and Cover Anticipated and Unanticipated days of early voting period Expenditures $5,148,109 (BOA#3);$380,000 to establish a Historic Rogers Total Amended General Fund Budget $190,597,189 g Road Community Center Dollar Change in 2012-13 Approved General Capital Project(BOA#3-B); Fund Budget $10,594,4131 $40,000 for an increased % Change in 2012-13 Approved General Fund allocation to Pretrial Services (BOA#4);$50,000 for a Budget 5.89% Needs Assessment for the VIPER system(BOA#4); Authorized Full Time Equivalent Positions $19,350 for carry forward budgeted funds from FY 11- Original Approved General Fund Full Time 12(BOA#4),$10,000 to Equivalent Positions 801.425 establish the Community OriOriginal Approved Other Funds Full Time Giving Fund , Orange 9 Pp County;$150,000 for Equivalent Positions 86.750 construction of Rogers Road Position Reductions during Mid-Year 3.000 Community Center(BOA#4); AV Additional Positions Approved Mid-Year 3.500 $75,261 to upgrade(B Total roved Ful - Ime- uivalent equipment 0 o hire(BOA#O Approved q B);$147,000 to hire 2 new Positions for Fiscal Year 2012-13 888.675 staff in Emergency Services (BOA#4-C);$100,000 to Paul Laughton: establish a Community Loan 3.0 FFE Time-limited Fund for water/sewer Grant positions within the connections(BOA#4-D); DSS Homelessness Grant $3,000,000 for OPEB funding (BOA#4-E);$25,000 to Paul Laughton: support the Health .50 FTE Medical Office Department's Nicotine Assistant position approved Replacement Therapy pilot on 1/24/13 as part of a project(BOA#7) reclassifying and reallocation of e:asting budgeted funds within the Health Dept;3.0 FTE Time-limited positions in