HomeMy WebLinkAboutAgenda - 02-19-2013 - 5e
ORD-2013-008
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date:February19, 2013
Action Agenda
Item No.5-e
SUBJECT:
Fiscal Year 2012-13Budget Amendment #7
DEPARTMENT:PUBLIC HEARING: (Y/N)No
Finance and Administrative
Services
ATTACHMENT(S):INFORMATION CONTACT
:
Attachment 1. Budget as Amended Clarence Grier,(919) 245-2453
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
PURPOSE:
To approve budget,grant, and capitalproject ordinanceamendments for fiscal year
2012-13.
BACKGROUND:
Social Services
1.The Department of Social Services has received$10,000, inpass-through revenue,
from the Alcoholic Beverage Control Boardto administer the Orange County Drug
Treatment Court. The department will provide court-appointed drug screenings for
offenders and bereimbursed, by the State. This budget amendment provides for the
receipt of these reimbursable funds,for the above stated purpose. (See Attachment
1, column 1)
Library
2.The Orange County Library has received donations totaling $12,115. The Friends of
the Orange County Library has donated $11,615 for an additional self-checkout unit
on the second floor, of the Main Library. The Greenwald Family, from the Triangle
Community Foundation, has donated $500, which the department will use to
supplementreading prizes for its Children, Teen and Adult summer programs. This
budget amendment provides for the receipt of these donated funds, for the above
stated purpose. (See Attachment 1, column 2)
Health Department
3.At its January 24, 2013 meeting, the Board of County Commissioners approved an
appropriation of $25,000 from the County’s Unassigned General Fund fund balance
to support the Health Department’s five-month Nicotine Replacement Therapy (NRT)
pilot project(leaving an Unassigned General Fund fund balance of approximately
$28,367,741). This project will help assess if providing free NRT can significantly
increasethe number of smokers who quit in Orange County. This budget
amendment provides for the fund balance appropriation of $25,000 from the General
Fund for the above stated purpose. (See Attachment 1, column 3)
4.The Health Department has received additional revenuesfor the following programs:
Diabetes Prevention Program
- additional $1,500 from the Chronic Disease
and Injury Branch of the N.C. Division of Public Health. These funds will be
used to support the department’s existing Diabetes Prevention and Control
Program through education and outreach.
Human Papilloma Virus (HPV)Education Grant
– notification of the receipt
of a $10,000 grant to develop Teen Health Educator groupsin County schools
for the period of February 1, 2013 – September 30, 2013. This budget
amendment provides for the receipt of funds to be received in this fiscal year
($5,714),while the remaining portion of the grant funds($4,286)will be
received next fiscal year andwill be included in the department’s FY 2013-14
budgetrequest.The effort will be modeled after the Tobacco Reality
Unfiltered (TRU) group, which has been highly successful. The group will be
trained in safe sex practices with a focus on appropriate referral sources for
teens and the promotion of Human Papilloma Virus vaccine. Parental
permission to participate will be required.
Thisbudget amendment provides for the receipt of these additional funds mentioned
above. (See Attachment 1, column 4)
Department of Social Services/Housing, Human Rights and Community Development
5.At its January 24, 2013 meeting, the Board of County Commissioners approved the
acceptance of an Emergency Solutions Grant Program award of $162,673 from the
North Carolina Department of Health and Human Services(DHHS).The purpose of
the Emergency Solutions Grant Program is to provide homelessness prevention
assistance to households who are at risk of homelessness, and assist with
emergency shelter operations, as well as provide assistance to rapidly re-house
persons who are homeless. This budget amendment provides for the receipt of these
grant funds, and establishes the following Grant Project Ordinance:(See Attachment
1, column 5)
Emergency Solutions Program Grant: (Project #71084)
Revenues for this project:
FY 2012-13FY 2012-13FY 2012-13
Current BudgetAmendmentRevised
Emergency Solutions Grant$0$162,673$162,673
Total Project Funding$0 $162,673$162,673
Appropriated for this project:
FY 2012-13FY 2012-13FY 2012-13
Current BudgetAmendmentRevised
Emergency Solutions Grant$0$162,673$162,673
Total Costs
$0$162,673$162,673
Orange County SchoolsCapital Project Ordinances
6.The Orange County Board of Education, at its February 11, 2013 meeting, approved
the repurposing of available budgeted Capital project funds based on current needs
of the school district. The Board of Education approved the repurposing of funds
from the following projectsto the HVAC Project # 51013 (for Orange High School
Chiller Replacement) and to the Athletic Facilities Project # 51027 (for A.L. Stanback
Track Renovation):
Descriptionand Reason Funds are Funds Transfer to Transfer to
Available to be RepurposedTransferred HVAC Project Athletic Facilities
from # 51013Project# 51027
Project #
Cameron Park Chiller Replacement --50001$ 35, 821
(Lottery funds—project completed)
Cameron Park Elementary -Chiller 50001$ 11,822$ 17,323
Replacement (Pay-as-you-go funds—
project completed)
Hillsborough Elementary – Boiler (project 50005$ 2,101
completed)
Orange High School - Field House Locker 50006$ 322
Replacements (project completed)
Orange High School - Boiler Replacement 50006$ 68
(project completed)
Orange High School – Renovations 50006$ 51
(project completed)
Orange High School - Baseball/Softball 50006$ 227
Field Lighting (project completed)
A.L. Stanback Middle - HVAC Air 50000$ 20,000
Balancing (project completed)
Classroom/Building Improvements/Orange 51025$25,000
High damaged ceiling tiles replacement
(duplicate funding exists for this work)
Athletic Facilities/OHS athletic offices 51027$20,000
renovation (work to be delayed)
Total Repurposed Funds$ 57,490$75,245
Below is adescription detailing the need for the repurposing of these budgeted
funds:
A.L. Stanback Track Renovation
– the track, constructed in 1995, has failed and is
unsafe for use. Remediation efforts have not been successful and a complete
renovation of the track is recommended at a cost of approximately $75,000.
Orange High School Chiller
– the chiller at Orange High School is approximately
25 years old. Maintenance costs continue to escalate on the unit. For example, at
this time, one of the four compressors has failed, which represents considerable
additionalexpense to repair. The chiller is recommended for immediate replacement
at a cost of $57,490.
This budget amendment provides for the re-purposing of available funds and
amends the following School Capital Project Ordinances:
Cameron Park Elementary: (Project #50001)
Revenues for this project:
FY 2012-13FY 2012-13FY 2012-13
Current BudgetAmendmentRevised
From General Fund$455,600($64,966)$390,634
1997 Bonds$135,000$0$135,000
Total Project Funding$590,600($64,966)$524,634
Appropriated for this project:
FY 2012-13FY 2012-13FY 2012-13
Current BudgetAmendmentRevised
Renovations$590,600($64,966)$524,634
Total Costs
$590,600($64,966)$524,634
Hillsborough Elementary: (Project #50005)
Revenues for this project:
FY 2012-13FY 2012-13FY 2012-13
Current BudgetAmendmentRevised
From General Fund$365,000($2,101)$362,899
Total Project Funding$365,000($2,101)$362,899
Appropriated for this project:
FY 2012-13FY 2012-13FY 2012-13
Current BudgetAmendmentRevised
Renovations$365,000($2,101)$362,899
Total Costs
$365,000 ($2,101)$362,899
Orange High School: (Project #50006)
Revenues for this project:
FY 2012-13FY 2012-13FY 2012-13
Current BudgetAmendmentRevised
From General Fund$559,435($668)$558,767
Total Project Funding$559,435($668)$558,767
Appropriated for this project:
FY 2012-13FY 2012-13FY 2012-13
Current BudgetAmendmentRevised
Renovations$559,435($668)$558,767
Total Costs
$559,435 ($668)$558,767
Orange High School: (Project #50000)
Revenues for this project:
FY 2012-13FY 2012-13FY 2012-13
Current BudgetAmendmentRevised
From General Fund$32,000($20,000)$12,000
Total Project Funding$32,000($20,000)$12,000
Appropriated for this project:
FY 2012-13FY 2012-13FY 2012-13
Current BudgetAmendmentRevised
Construction$32,000($20,000)$12,000
Total Costs
$32,000 ($20,000)$12,000
Classroom/Building Improvements: (Project #51025)
Revenues for this project:
FY 2012-13FY 2012-13FY 2012-13
Current BudgetAmendmentRevised
From General Fund$473,067($25,000)$448,067
QSC Bonds$3,669,440$0$3,669,440
Total Project Funding$4,142,507($25,000)$4,117,507
Appropriated for this project:
FY 2012-13FY 2012-13FY 2012-13
Current BudgetAmendmentRevised
Construction$4,142,507($25,000)$4,117,507
Total Costs
$4,142,507($25,000)$4,117,507
HVAC Upgrade/Improvements: (Project #51013)
Revenues for this project:
FY 2012-13FY 2012-13FY 2012-13
Current BudgetAmendmentRevised
From General Fund$713,850$57,490$771,340
Total Project Funding$713,850$57,490$771,340
Appropriated for this project:
FY 2012-13FY 2012-13FY 2012-13
Current BudgetAmendmentRevised
Construction/Equipment$713,850$57,490$771,340
Total Costs
$713,850 $57,490$771,340
Athletic Facilities: (Project #51027)
Revenues for this project:
FY 2012-13FY 2012-13FY 2012-13
Current BudgetAmendmentRevised
From General Fund$518,322$75,245$593,567
Total Project Funding$518,322$75,245$593,567
Appropriated for this project:
FY 2012-13FY 2012-13FY 2012-13
Current BudgetAmendmentRevised
Construction/Renovations$518,322$75,245$593,567
Total Costs
$518,322 $75,245$593,567
FINANCIAL IMPACT:
Financial impacts are included in the background information above.
RECOMMENDATION(S):
The Manager recommends the Board approve budget, grant, and
capitalprojectordinanceamendmentsfor fiscal year 2012-13.
Attachment 1. Orange County Proposed 2012 -13 Budget Amendment
The 2012 -13 Orange County Budget Ordinance is amended as follows.
Note:
reflects encumbrance
carry forwards as
authorized by the annual #5 Social
$4 Health Department
budget ordinance BOCC approved a fund Services /Housing,
9 #1 Social Services #2 Library Services #3 Appropriation of receipt of an additional
balance appropriation of Human Rights and
$154,240 from the receipt of $10,000, in donations of $12,115 for $25,000 in fund balance $1,500 in Diabetes Community
Encumbrance Budget as Amended Emergency Telephone Budget as Amended pass- through revenue, aself- check -out unit, at from the General Fund Prevention program Development receipt of Budget as Amended
Original Budget Budget as Amended from the ABC Board to the Main library to support the Health funds, and the receipt of
Carry Forwards Through BOA #6 Funds' Unassigned fund Through BOA #6A administer Drug n Emergency Solutions Through BOA #7
g ($11,615), and prizes, Department's Nicotine $5,714 in Human g
balance to cover the Treatment Court for summer reading Replacement Therapy Papilloma Virus (HPV) Grant award of
replacement cost of the screenings. programs ($500). pilot project Grant funds for FY 2012• $162,673 from the NC
current 9 -1 -1 Recorder 13 Department of Health
and Human Services
General F
Revenue und
1
1
1
1
Property
Grant Funds
Sales Taxes
1
1
1
1
1
1
1
License and Permits
111
111
111
111
111
Intergovernmental
1
1
1
1
1
1
1 111
1
Charges for Service
Investment Earnings
1 111
1 111
1 111
1 111
1 111
Miscellaneous
1
1
Transfers from Other Funds
1 1 111
1 1 111
1. 11
1. 11
1. 11
Fund Balance
1
1
1
1
111
Total General Fund Revenues
1 11
1
1 1
1 1
1 1
1 111
111
1
Expenditures
Governing & Management
General Services
Community & Environment
1
1
1
Human Services
1
1
1
1 111
111
1 1
Public Safety
1
1
1
1
1
1
Culture & Recreation
1
1
� �
11
11
11
11
11
Transfers Out
1
1
1
Total General Fund Appropriation
1 1 1
1
1 1
1 1
1 1
1 1 1 1
1 1 1
1
Emergency Telephone System Fund
oo..o
Charges for Services
1
1
1
1
1
Grant Funds
From General Fund
1
1
1
Appropriated
Total Revenues
1
1
1
1
Expenditures
Emergency Telephone System Fund $ 490,672 $ 490,672 1 $ 1,780,517 1 $ 154,240 1 $ 1,934,757 $ 1,934,757
Attachment 1. Orange County Proposed 2012 -13 Budget Amendment
The 2012 -13 Orange County Budget Ordinance is amended as follows:
reflects �encumbrance
carry forwards as
authorized b
budget ordinance
Encumbrance Budget as Amended
Original Budget Budget as Amended
Carry Forwards Through BOA #6
.....
..
Budget as Amended
Through BOA #6A
receipt of .. ..
administer Drug
Treatment Court
..
.
the Main library
($11,615), and
for summer reading
....
. .
to support the Health
placement
- .. .. .
. program
funds. and the recempt of
. .
Rights
Department
and Human Services
Budget as Amended
Intergovernmental
Charges for Services
Transfer from General Fund
WA E
WA E
WA E
Miscellaneous
. -111111M
Transfer from Other
Appropriated
Total Revenues
t-* 11-E
Expenditures
Employee NCACC
Charging Electric Vehicle
Governing and Management
-. ES Grant (Multi-year)
qlam
.l
Tomorrow NC .:
Jordan
Growing New Farmers Grant
Community and Environment
Child Care Health - Smart Start
Scattered Site Housing Grant
Carrboro Growing Healthy Kids Grant
Healthy Carolinians
Health & Wellness Trust Grant
Dental Health - Smart Start
Intensive Home Visiting
Human Rights Relations
-. T.
Program SeniorNet
Enhanced Child Services Coo rd
Crops Specialty
Local ... Initiatives Grant
. .. RPM, TINA R
Emergency Solutions Grant Program
FY 00• Recovery
��
Program Criminal Justice Partnership
•.
•.
1111 11M
1111 11M
Hazard Mitigation Generator Project
Protection
Buffer Zone Program
:00 MHz Communications Transition
Secure Our .. OCS Grant
Corps Citizen .
COPS 2008 Technology Program
COPS 2009 Technology Program
EM Performance Grant
JM11111M
JM11111M
2010 Homeland Security Grant - ES
2011 Homeland Security Grant - ES
Justice Assistance Act (JAG) Program
Total Expenditures
t-* 11-E W
I
Attachment 2
Year-To-Date Budget Summary
Fiscal Year 2012-13
Paul Laughton:
$24,597 to cover remaining
General Fund Budget Summary
costs of Pay and Class Study
allocation; $49,327 to cover
2nd Primary Election costs
Original General Fund Budget$180,002,776
(BOA #1); $25,500 to cover
Additional Revenue Received Through
Sheriff Office vehicle
Budget Amendment #7 (February 19, 2013)
purchase (BOA #1);
$904,367 to resolve matter
Grant Funds$124,736
with NC 911 Board regarding
Non Grant Funds$4,539,938
past use of E911 Funds (BOA
General Fund - Fund Balance for Anticipated
#2-A); $104,397 to help with
Appropriations (i.e. Encumbrances)
$781,630 purchase of OSSI-CAD
system (BOA #2-B);$43,310
General Fund - Fund Balance Appropriated to
to cover additional hours and
Cover Anticipated and Unanticipated
days of early voting period
Expenditures
$5,148,109
(BOA #3); $380,000 to
establish a Historic Rogers
Total Amended General Fund Budget$190,597,189
Road Community Center
Dollar Change in 2012-13 Approved General
Capital Project (BOA #3-B);
$40,000 for an increased
Fund Budget
$10,594,413
allocation to Pretrial Services
% Change in 2012-13 Approved General Fund
(BOA #4); $50,000 for a
Budget
5.89%
Needs Assessment for the
VIPER system (BOA #4);
$19,350 for carry forward
Authorized Full Time Equivalent Positions
budgeted funds from FY 11-
Original Approved General Fund Full Time
12 (BOA #4),$10,000 to
establish the Community
Equivalent Positions
801.425
Giving Fund of Orange
Original Approved Other Funds Full Time
County; $150,000 for
Equivalent Positions
86.750
construction of Rogers Road
Community Center (BOA #4);
Position Reductions during Mid-Year
(3.000)
$75,261 to upgrade AV
Additional Positions Approved Mid-Year
3.500
equipment at SHSC (BOA #4-
Total Approved Full-Time-Equivalent
B); $147,000 to hire 2 new
Positions for Fiscal Year 2012-13
staff in Emergency Services
888.675
(BOA #4-C); $100,000 to
Paul Laughton:
establish a Community Loan
3.0 FTE Time-limited
Fund for water/sewer
Grant positions within the
connections (BOA #4-D);
DSS Homelessness Grant
$3,000,000 for OPEB funding
expired on 9/30/12
(BOA #4-E); $25,000 to
Paul Laughton:
support the Health
.50 FTE Medical Office
Department's Nicotine
Assistant position approved
Replacement Therapy pilot
on 1/24/13 as part of a
project (BOA #7)
reclassifying and reallocation
of existing budgeted funds
within the Health Dept; 3.0
FTE Time-limited positions in
DSS ltd t th NCFAST