HomeMy WebLinkAboutAgenda - 02-05-2013 - 5b
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date:February 5, 2013
Action Agenda
Item No.5-b
SUBJECT:
Motor Vehicle Property Tax Releases/Refunds
DEPARTMENT:PUBLIC HEARING: (Y/N)No
Tax Administration
ATTACHMENT(S):INFORMATION CONTACT:
ResolutionDwane Brinson, Tax Administrator,
Releases/RefundsData Spreadsheet919-245-2726
Reason for Adjustment Summary
PURPOSE:
To consider adoption of a resolution to release motor vehicle property tax values
forthirteen (13) taxpayerrequests that will result in a reduction of revenue.
BACKGROUND:
North Carolina General Statute (NCGS) 105-381(a)(1) allows a taxpayer to
assert a valid defense to the enforcement of thecollection of a tax assessed upon his/her
property under three sets of circumstances:
(a)“a tax imposed through clerical error”, for example when there is an actual error in
mathematical calculation;
(b) “an illegal tax”, such as when the vehicle should have been billed in another county, an
incorrect name was used, or an incorrect rate code (the wrong combination of applicable
county, municipal, fire district, etc. tax rates) was used;
(c)“a tax levied for an illegal purpose”, which would involve charging a tax which was later
deemed to be impermissible under state law.
NCGS105-381(b), “Action of Governing Body” provides that “Upon receiving a taxpayer’s
written statement of defense and request for release or refund, the governing body of the taxing
unit shall within 90 days after receipt of such a request determine whether the taxpayer has a
valid defense to the tax imposed or any part thereof and shall either release or refund that
portion of the amount that is determined to be in excess of the correct liability or notify the
taxpayer in writing that no release or refund will be made”.
For classified motor vehicles, NCGS 105-330.2(b) allows for a full or partial refund when a tax
has been paid and a pending appeal for valuation reduction due to excessive mileage, vehicle
damage, etc. is decided in the owner’s favor.
FINANCIAL IMPACT:
Approval of these release/refund requests will result in a net reduction of
$1,478.43to Orange County, the towns, and school and fire districts.Financial impact year to
date for FY2012-2013 is $37,808.33.
RECOMMENDATION(S):
The Manager recommendsthat the Board:
Accept thereport reflecting themotor vehicle property tax releases/refunds requested in
accordance with the NCGS; and
Approve the attached refund resolution.
RES-2013-005
NORTH CAROLINA
ORANGE COUNTY
REFUND/RELEASE RESOLUTION(Approval)
Whereas,
North Carolina General Statutes 105-381 and/or 330.2(b) allows for the refundand/or
releaseof taxes when the Board of County Commissioners determines that a taxpayer applying for the
release/refundhas a valid defense to the tax imposed; and
Whereas,
the properties listed in each of the attached “Request for Property TaxRefund/Release”
has been taxed and the tax has not been collected: and
Whereas,
as to each of the properties listed in the Request for Property TaxRefund/Release, the
taxpayer has timely applied in writing for arefund or release of the tax imposed and has presented a valid
defense to the tax imposed as indicated on the Request for Property Tax Refund/Release.
NOW, THEREFORE, IT IS RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF ORANGE COUNTY THAT
the recommended property taxrefund(s) and
release(s) are approved.
Upon motion duly made and seconded, the foregoing resolution was passed by the following votes:
Ayes: Commissioners ______________________________________________
________________________________________________________________________
Noes: ____________________________________________________________
I, Donna Baker, Clerk to the Board of Commissioners for the County of Orange, North Carolina,
DO HEREBY CERTIFY that the foregoing has been carefully copied from the recorded minutes of the
Board of Commissioners for said County at a regular meeting of said Board heldon
____________________, said record having been made in the Minute Book of the minutes of said Board,
and is a true copy of so much of said proceedings of said Board as relates in any way to the passage of the
resolution described in said proceedings.
WITNESS my hand and the corporate seal of said County, this ______day of
____________, 2013.
___________________________________
Clerk to the Board of Commissioners
Clerical error 105- 381(a)(1)a.(incorrect rate)
Illegal tax 105- 381(a)(1)b.
Appraisal appeal 105- 330.2(b)
REGISTERED MOTOR VEHICLE BOCC REPORT - FEBRUARY 5, 2073
NAME
ABSTRACT
NUMBER
BILLING
YEAR
ORIGINAL
VALUE
ADJUSTED
VALUE
FINANCIAL
IMPACT
REASON FOR ADJUSTMENT
Boling, Cathy
997241
2012
287270
267294
(21.61)
Incorret model (Appraisal appeal)
Caramore Community Inc.
1019617
2012
227420
117210
(183.37)
Half off value for exemption, co owner not exempt (Illegal tax)
Caramore Community Inc.
1018979
2012
197120
0
(342.76)
Property exempt (Illegal tax)
Caramore Community Inc.
989198
2011
27760
0
(80.46)
Property exempt (Illegal tax)
Dokter, Bradley
984169
2012
87729
87240
(4.55)
High mileage (Appraisal appeal)
Gilland, Luther
955652
2012
67560
0
(94.08)
County change to Alamance (Illegal tax)
Gilland, Luther
630943
2011
257340
0
(370.01)
County change to Alamance (Illegal tax)
Glenn, Rachel
608790
2012
640
640
(32.59)
Incorrect rate code (Appraisal appeal)
Kress, Lance
610155
2012
107470
87585
(17.12)
High mileage (Appraisal appeal)
Lloyd, Howard
601042
2012
27340
0
(22.81)
County change to Alamance (Illegal tax)
Smith, Theodore
612865
2012
87960
67272
(41.41)
Holds a salvage title (Appraisal appeal)
Tesfu, Daniel Balema
951310
2012
77840
67272
(24.16)
High mileage (Appraisal appeal)
Wagdy, Sarah
1019560
2012
137860
0
(243.50)
County change to Durham (Illegal tax)
Total
(17478.43)
January 3, 2013 thru January 15, 2013
Military Leave and Earning Statement
: Is a copy of a serviceman’s payroll stub
covering a particular pay period. This does list his home of record, which is his
permanent state of residence where he would pay any state income taxes.
Vehicle Titles
Salvaged and Salvage Rebuilt
: Any repairs that exceed 75% of the vehicle’s market
value using NADA, Kelly Blue Book and various other publications.
When the insurance company has totaled the vehicle, and the customer has received the
claim check, four things can happen:
Insurance company can keep the vehicle.
Customer can keep the vehicle. The customer is instructed to contact the local
DMV inspector to have an initial inspection done, for vehicles 2001 to 2006
(these dates change yearly, example in 2007 the models will be 2002-2007).
Affidavit of Rebuilder- The inspector lists each part that needs to be repaired.
Final inspection- if all work is cleared and approved by the inspector then the
rebuilt status is then removed (salvaged status remains).
Note: Finance companies will not finance a salvaged vehicle.
Total Loss
: Repairs were more than the market value of the vehicle and the insurance
company is unwilling to pay for the repairs.
Total Loss/Rebuilt
: Whatever the repairs were to make the vehicle road worthy after a
Total Loss status has been given. Vehicle must be 5 years old or older. Vehicle status
then remains as salvaged or rebuilt.
Certificate of Reconstruction
: When work has been done on (vehicles 2001-2006 in
year 2006) this is issued when the inspector didn’t see the original damaged and the
vehicle has been repaired.
Certificate of Destruction
: NC DMV will not register this type of vehicle. It is not fit
for North Carolina roads.
Custom Built
: When the customer has built this vehicle himself or herself. Ex. parts
taken from various vehicles to build one vehicle. Three titles are required from the DMV
in this case. 1) Frame 2) Transmission 3) Engine.
Then an indemnity bond must be issued. An indemnity bond must also be issued when
the vehicle does not have a title at all.
Per Flora with NCDMV
September 8, 2006