HomeMy WebLinkAboutORD-2013-002 Ordinance approving Budget Amendment #6-A and Proposal for 9-1-1 Recorder Replacement/Upgrade 1
ORD- 2013 -002 .
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 24, 2013
Action Agenda
Item No. 5 -i
SUBJECT: Proposal for 9 -1 -1 Recorder Replacement/ Upgrade and Approval of Budget
Amendment #6 -A
DEPARTMENT: Emergency, Services PUBLIC HEARING: (Y /N) No
ATTACHMENT(S): INFORMATION CONTACT:
Craig Blackwood, 245 -6100
1) Recorder Quote . Dinah L. Jeffries, 245 -6100
2) Eligibility Confirmation Letter from North F. Rojas Montes de Oca, 245 -6100
Carolina 911 Board
PURPOSE: To approve the replacement of the current 9 -1 -1 recorder, and approve Budget
Amendment #6 -A.
BACKGROUND: The current 9 -1 -1 recorder captures all telephone and radio traffic. It has
been in use for over 4 years and does not meet the Next Generation 9 -1 -1 and APCO P25
standards. There is risk of hardware failure due to the 24/7/365 use over the 4 year period.
The new recorder will record telephone and radio traffic and will be compatible with Next
Generation 9 -1 -1 using IP (internet protocol), allow screen capture from the new CAD system,
and utilize the APCO -25 (Association of Public Safety Communications - Officials — Project 25)
standard. The P25 feature will interface with North Carolina's Voice Interoperability Plan for
Emergency Responders (VIPER) radio system for recording radio traffic directly from the
Orange County 9 -1 -1 Communications Center system. The new recorder also includes a
smaller back -up recorder to provide a redundant recording of critical channels.
NOTE: The APCO P25 standard is an open standard for digital radio developed in North
America under state, local and federal representatives and Telecommunications Industry
Association (TIA) governance. The standard was developed to foster the development and
progress of the art of public safety communications.
FINANCIAL IMPACT: The cost to replace the current recorder is $154,240 which includes an
upgrade allowance of $12,600 if purchased by January 31, 2013. The quote has been
approved by the NC 9 -1 -1 Board and can be purchased using Emergency Telephone Funds.
Budget Amendment #6 -A approves an appropriation of $154,240 from the Emergency
Telephone Funds' unassigned fund balance to cover the above - mentioned costs. The current
unassigned fund balance of the Emergency Telephone Fund is $1,483,440.
RECOMMENDATION(S): The Manager recommends that the Board approve the replacement /
upgrade of the 9 -1 -1 Recorder, and approve Budget Amendment #6 -A.
Carolina Recording Systems, Inc. 3
PO Box 3065
Mooresville, NC 28117
QUOTE
R Ar-1
FOR: 144- Channel Communications Recording System - GSA Contrac Date 12 -3 -2012
Orange County Emergency Services Valid Through 1 -31 -2013
510 Meadowlands Drive
Hillsborough, NC 27278
(919) 245 -6130
Capt. Craig Blackwood
cblackwood @co.orange.nc.us
Estimated Delivery Terms Shipping .Terms Quote Number
4 Weeks NET 30 FOB- Destination, Freight- Prepaid and Add CRSQ1161 -01
Line Qty Model Description Unit Price Ext..Price .
7 GSA Discount (based on GSA contract No - $10,837.50
GS- 35F- 0415V):
8 -1 Upgrade Allowance ($175 / Channel): $12,600.00 - $12,600.00
9 TOTAL: $130,802.50
10 P25 Radio Integration Breakdown
11 1 271084 Integration to P25 system via Customer - Supplied Archive $8,995.00 $8,995.00
Information Server (AIS)
12 1 271085 License Fee: MCC7500 SDK for initial ASTRO 25 System $37,000.00 $37,000.00
Release (Pass - Through Charge to Motorola)
13 1 271052 Internal IP Recorder w/ 8 G.711 Ch. Licenses (Per Talk Path) $4,250.00 $4,250.00
14 3 271035 8 Additional Channel Licenses for VoIP (Per Talk Path) $1,150.00 $3,450.00
15 1 1173 -000 P25 4- Concurrent Replay Decoder for P25 $10,000.00 $10,000.00
16 1 XXXX Professional Services: Includes Installation, Configuration, $9,300.00 $9,300.00
Testing, and Training of P25 Integration.
17 *For all P25 implementations, this license fee (Line 21)
requires PRE- PAYMENT up front as it is a pass- through
licensing charge to Motorola Solutions for use of the
integration's Software Development Kit (SDK).
- Continued On Next Page
Steve Lomax Installation Notes:
Phone: 1- 888 - 776 -0202 Customer's radio and telephone vendors should provide the proper inputs,
identified and terminated within 6 feet of the recorder's physical location.
Fax: - -: 1- 888 - 776 -0201
Warranty Notes:
E -mail: sales @crsne.com System Upgrade covered under existing service agreement with 24/7 on -site
Help Desk: (888) 661 -0202 service response.
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