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HomeMy WebLinkAboutAgenda - 01-29-2013 - 1 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date:January 29, 2013 Action Agenda Item No. 1 SUBJECT: County Commissioners: Boards and Commissions  Annual Work Plans/Reports No DEPARTMENT:PUBLIC HEARING: (Y/N) Board of Commissioners INFORMATION CONTACT: ATTACHMENT(S): Under Separate Cover Listingof Annual Summaries Clerk's Office, 245-2130 PURPOSE: To consider and discuss the list of boards and commissions annual work plans/reports for five boards and commissions at this meeting with their Chairs in attendance. BACKGROUND: In the past, as part ofthe Board of Commissioners annual planning and goal setting retreats, the Board requested and received annual summaries/work plansfrom the Countys internal advisory boards and commissions(ABCs). This information provided the Board with a yearly overview of the boards and commissions and their p upcoming year. This particular process ended in 2007. The Boarddecided at its April 13, 2010 meeting to reinstate this process independent of the Boardsannual retreats. The Board decided in January 2012 to invite half of its boardsand commissions to attend a 2013 work session to review board summaries in case the BOCC has any questions. The BOCC will review the remaining boards and commissions at a subse(with the exception of the four advisory boards that already meet for joinsome statutory boards). A listing is below for the boards and commissions and the schedule for review of their summaries. However, the work plans/reports for all of the boards and commissions listed are included for this meeting. th The Boards that will be represented at the January 29meeting are : (the expectation was that there would be six Boards represented (instead of five) but some board chairs and/or staff could not attend) Animal Services Advisory Board: Dr. Kristine Bergstrand, DVM Chair Michelle Walker, JD, Vice Chair Chapel Hill/Orange County Dave Gephardt, Chair Visitors Bureau 2 Commission for the Environment David Neal, Chair Historic Preservation Commission Todd Dickinson, Chair OUTBoard Paul Guthrie, Chair Boards and Commissions to attend a subsequent work session : Advisory Board on Aging Agricultural Preservation Board Arts Commission Economic Development Advisory Board Human Relations Commission Parks and Recreation Council Boards that will not attend awork session (unless otherwise requested by the Board) : Adult Care Community Advisory Board Affordable Housing Advisory Board - joint dinner meeting Board of Adjustment Board of Health - joint dinner meeting Board of Social Services - joint dinner meeting Nursing Home Community Advisory Board Planning Board - joint dinner meeting Solid Waste Advisory Board FINANCIAL IMPACT: None. RECOMMENDATION(S): The Manager recommends the Board review the annual work plans from advisory boards and commissions and provide feedback and/or direction. 3 BOARDS AND COMMISSIONS 1.Animal Services Advisory Board pages 4-10 2. Chapel Hill/Orange County Visitors Bureau pages 11-14 3. Commission for the Environment pages 15-20 4. Historic Preservation Commission pages 21-25 5. Orange Unified Transportation Board (OUTBoard) pages 26-31 6. Arts Commission pages 32-34 7. Adult Care Home Community Advisory Committee pages 35-38 8. Affordable Housing Advisory Board pages 39-42 9. Agricultural Preservation Board pages 43-46 10. Alcoholic Beverage Control (ABC) Board pages 47-49 11. Board of Adjustment pages 50-51 12. Board of Health pages 52-55 13. Board of Social Services pages 56-58 14. Advisory Board on Aging pages 59-61 15. Human Relations Commission pages 62-65 16. Nursing Home Community Advisory Committee pages 66-68 17. Parks and Recreation Council pages 69-72 18. Planning Board (Orange County) pages 73-77 19. Solid Waste Advisory Board pages 78-82 4 NAME OF BOARD/COMMISSION: Animal Services Advisory Board (ASAB) January 2012 – December 2012 Report Period: ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS INPUT FOR COUNTY COMMISSIONERS’ ANNUAL PLANNING RETREAT The Board of Commissioners welcomes input from various advisory commissions in preparation for its annual planning retreat. Ple following information, limited to the front and back of this for background materials may be provided as a supplement to, but not substitute for, this form. Board/Commission Name: Animal Services Advisory Board (ASAB) Person to address the BOCC at Retreat (if requested by BOCC) and information: Kristine Bergstrand, DVM, Chair, ASAB but a new chair will be elected at the January 16, 2013 meeting Primary County Staff Contact: Bob Marotto, Animal Services Director How many times per month does this board/commission meet, includ special meetings and sub-committee meetings? In 2013, the ASAB will have a monthly meeting schedule. The ASA decided to return to a monthly meeting schedule from the bimonth meeting schedule it has kept since the middle of 2010. The reas decision was that bimonthly meetings did not offer sufficient ti public comment and address agenda items in a deliberate and time manner. The ASAB will continue to be supported, in the main, by the Anim Services Director to control staff time spent in support of the addition, the director’s time commitment may actually be minimiz election of a secretary with record keeping responsibilities at meeting of the year (January) in 2013. Presently, the ASAB has only one standing committee and one task Potentially Dangerous Dog Appeal Committee: This standing · committee is required by NCGS to hear appeals initiated by owner of potentially dangerous dog declarations. Based on requests fo appeal, this committee often meets between six and twelve times 5 NAME OF BOARD/COMMISSION: Animal Services Advisory Board (ASAB) January 2012 – December 2012 Report Period: year. Animal Recovery and Sterilization Committee: This task force is · considering a legislative issue as part of the County’s strategi for addressing pet overpopulation. In particular, it is conside whether there are ordinance changes the County should make to encourage the sterilization of dogs and cats recovered as strays particularly dogs and cats impounded as strays more than one tim Brief Statement of Board/Commission’s Assigned Charge and Respon According to Orange County’s new General Policy for Boards and Commissions, the ASAB provides a critical interface between the community and elected officials. Accordingly, the ASAB will con serve as a sounding board for stakeholder groups, reviewing anim related policy issues raised by residents or identified by the B Services and other county staff will continue to direct resident ASAB as a step in any review and discussion process prior to bri issue to the Board of County Commissioners. Two recent examples of citizen concerns brought to the ASAB for consideration were noise complaints related to crowing roosters whether that species should be added to the County’s Animal Cont Ordinance, and possible cat sheltering enhancement of caging and enrichment. The ASAB would stress that it remains fundamentally concerned ab human aspects of animal issues and services as well as animal we continues to be involved with the full range of services that im health and safety. The ASAB would also recall that one of its m the veterinarian who serves on Orange County’s Health Board. In addition, the ASAB recognizes the importance of the “human-an bond” and values the role of animal companions in enriching the life for people. A good illustration is the ASAB’s support for Services partnership with the Department of Social Service to pr affordable pet sterilization to households of lesser means. Anot illustration is the ASAB’s strong and ongoing support for the de ten (10) or so annual low cost rabies vaccination clinics, which responsible for approximately 1000 dog and cat vaccinations each What are your Board/Commission’s most important accomplishments? The ASAB has partnered with staff to continue to facilitate part with otheranimal organizations. At many meetings there is a “Partner 6 NAME OF BOARD/COMMISSION: Animal Services Advisory Board (ASAB) January 2012 – December 2012 Report Period: Profile” presentation. In 2012, these included the Orange Count of the Coalition to Unchain Dogs, Pet Overpopulation Control—Nor Carolina, AnimalKind, Triangle Wildlife Rehabilitation Clinic an Carolina representative of the Humane Society of the United Stat Also, the ASAB again worked with staff to review funding applica outside agencies. Through this process, the board sought to id agencies that augment the “animal services” provided by the Coun in the case of Triangle Wildlife Rehab Clinic, remove some of th from staff in responding to wildlife questions from the communit them to focus on the goals of Animal Services The ASAB coordinated with staff to address two specific issues r residents of the county, namely, whether noise from crowing roos should be regulated and the identification of shelter animals. closely coordinated with staff to review these issues, and prepa reports with carefully formulated recommendations for the BOCC. Along with ASAB Chair and Animal Services Director, members of t ASAB met with the Chair and Vice Chair of the Agricultural Prese Board (APB) and the DEAPR Director to discuss the issue of crowi roosters and noise control. One outcome was agreement to appro County’s new Director of Public Affairs to consider how to bring range of attributes of rural life to people who may be consideri County as a home. Another outcome was continued discussion of o points of interface between the ASAB and APB, e.g., disaster res livestock and other large animals. In addition, the ASAB continued to work with staff to support an a strategic plan for managing pet overpopulation. In particular began work on the legislative component of the strategic plan, a to assess whether the County should require the sterilization of cats that are repeatedly impounded and recovered by an owner or This initiative encompasses a review of pertinent practices thro country and North Carolina, and an effort to create greater ince animal owners and custodians to sterilize their dogs and cats. Finally, the ASAB assured the continuity of its own successful o a changing operational context for boards and commissions in Ora County. In the first place, the ASAB Chair communicated much mo closely than in past years with the BOCC Chair to ensure consist effective coordination between the two bodies. This proved espe important in regard to more charged program and policy issues, p 7 NAME OF BOARD/COMMISSION: Animal Services Advisory Board (ASAB) January 2012 – December 2012 Report Period: a genuine bridge in the absence of a designated Commissioner lia the ASAB. In addition, the ASAB collaborated with Animal Services staff to reconstitute the board’s membership once the BOCC lifted its fre appointments to boards and commissions. This ongoing effort ha included interviewing ASAB candidates and making a recommendatio the to the BOCC for vacant positions. It has also included cond orientation for all new members, conducted by the ASAB Chair and department Director, which provides an overview of County “anima services” and introduction to the advisory board in relation to governance. List of Specific Tasks, Events, or Functions Performed or Sponso As previously noted, the ASAB hosted a variety of partner organi thereby helping to strengthen important working relationships. T also supported the department’s very successful annual Open Hous specific program areas, the ASAB supported the department’s ongo effort to support and spread targeted spay and neuter as well as to and achieve a very high live release rate for all sheltered a Describe this board/commission’s activities/accomplishments in c BOCC goal(s)/priorities, if applicable. Work done by the ASAB in coordination with Animal Services staff several principles and priorities. Three principles and priorit noteworthy with respect to the ASAB in calendar year 2012. Thes Budget Discipline and Core Services Supported strategic plan for managing pet overpopulation to cont · medium and long-term costs. Concentrated on core services and continued to seek and enhance · partnerships through use of Partner Profiles. Communicated budget constraints to others. · Supported departmental initiatives to increase revenues, such as · department’s move to online licensing and donation services. Making County Government Accessible, Understandable and Transpar Served as a sounding board for the BOCC on citizen concerns with · animal related policies. Worked with staff to communicate with the BOCC regarding citizen · concerns. Made recommendations to the BOCC regarding certain citizen · 8 NAME OF BOARD/COMMISSION: Animal Services Advisory Board (ASAB) January 2012 – December 2012 Report Period: concerns as well as on candidates for ASAB vacancies. Advisory Board Roles and Responsibilities Sustained ASAB by filling numerous vacancies that occurred durin · the BOCC “freeze” on board appointments Implemented or prepared for the implementation of new board · practices and procedures as these are set out in the County’s ne General Policy for Boards and Commissions Continued to be attentive to and respectful of the reductions in · support for the ASAB itself. If your board/commission played the role of an Element Lead Advi involved in the 2030 Comprehensive Plan preparation process, ple your board’s activities/accomplishments as they may relate to th Comprehensive Plan’s goals or objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, Commission for the Environment, Historic Preservation Commission Preservation Board, Affordable Housing Board, Recreation and Par Council) Not applicable. Identify any activities this board/commission expects to carry o relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff ti associated with these proposed activities (please list). The ASAB expects to be especially concerned with several areas i year. These are: Budget Discipline and Core Services Continue to work toward the full implementation of the County’s · strategic plan for managing pet overpopulation but on an adjuste schedule. Continue to concentrate on core services and to seek effective · partnerships with other organizations. Continue to communicate with residents and others (as needed) · about the preceding. Making County Government Accessible, Understandable and Transpar Continue to serve as a sounding board for the BOCC on policy · concerns including kennel permits in the rural buffer (and possi other areas of the County). Continue to make recommendations to BOCC, in coordination with · 9 NAME OF BOARD/COMMISSION: Animal Services Advisory Board (ASAB) January 2012 – December 2012 Report Period: staff, on issues of citizen concern Continue to coordinate with staff to inform the BOCC of strategi · initiatives and significant policy considerations Advisory Board Roles and Responsibilities Continue to recommend ASAB applicants to the BOCC and orient · new members to the role and responsibility of the advisory board Work with staff to ensure full implementation and effectiveness · new board protocols for boards and commissions. What are the concerns or emerging issues your board has identifi upcoming year that it plans to address, or wishes to bring to th attention? Spay/Neuter: The ASAB intends to begin considering the complex free-roaming and feral cats as part of the legal element of the strategic plan for managing pet overpopulation. However, the AS recognizes that this process may begin later rather than sooner must be coordinated with other activities and staff obligations. ASAB may seek to work with staff to develop a volunteer corps to outreach and provide transportation for qualified residents. Volunteer Program: The ASAB will be working with staff to furth and enhance the department’s robust and highly productive volunt effort. Budgetary concerns include the acquisition of appropria management software and the addition of another full-time equiva position in the area of program management. Animal Ordinance: As already mentioned, the ASAB expects to play role in the review of kennel permit requirements in the rural bu review process proceeds. In addition, the ASAB is aware that st attempting to create a comprehensive ordinance for Orange County applicable in different ways to rural areas and towns, and expec some version of this work. The ASAB also expects to approach th with a policy recommendation regarding dogs and cats that are re impounded and recovered and expects this may entail a proposal f budget action as well as an ordinance amendment. Commercial Dog Breeding Regulations: The ASAB expects to approa the BOCC to request a resolution of support for legislation that regulate “puppy mills” in North Carolina. In addition, the ASAB coordinate with county staff in considering and developing a Cou ordinance regulating “commercial breeding operations.” A county ordinance may be necessary if the effort to amend North Carolina 10 NAME OF BOARD/COMMISSION: Animal Services Advisory Board (ASAB) January 2012 – December 2012 Report Period: Statute. It may also be necessary if the criterion for “commerc operations” becomes watered down through the legislative process New County Policies for Advisory Boards and Board Development: in 2013, the ASAB will complete its transition to operating unde County’s new general policy and the County’s new policy specific ASAB itself. Among other things, this transition will include t a secretary to perform tasks that to date have been performed by More generally, the ASAB will continue to develop itself and fos leadership, which is notable because of significant changes in i composition, i.e., the addition of numerous new members and “ret of experienced members. 11 NAME OF BOARD/COMMISSION: The Chapel Hill/Orange County Visitors Bureau Report Period: 2012/2013 ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners welcomes input from various advisory commissions in preparation for its annual planning retreat. Ple following information, limited to the front and back of this for background materials may be provided as a supplement to, but not substitute for, this form. Board/Commission Name: Advisory Board for Orange County Visitors Bureau Person to address the BOCC at work session- if applicable- and c information: Dave Gephart, Chairman dave@gephartmarketing.com 919-656-7104 Primary County Staff Contact: Laurie Paolicelli, Director lpaolicelli@visitchapelhill.org 919-968-2064 How many times per month does this board/commission meet, includ any special meetings and sub-committee meetings? The Visitors Bureau meets the third Wednesday, 8am, each month a rotating locations in Orange County (except for December and Jul Brief Statement of Board/Commission’s Assigned Charge and Responsibilities. The Chapel Hill/Orange County Visitors Bureau exists to build Or economy through tourism. To accomplish this, since 1992, the bu asked to position Orange County as a desirable destination for c general tourism and special events through a strategic marketing increases spending by our visitors, which in turn helps to incre sales and occupancy taxes in Orange County. The thrust of their 12 NAME OF BOARD/COMMISSION: The Chapel Hill/Orange County Visitors Bureau Report Period: 2012/2013 increase overnight stays, which generate the greatest number of as encouraging day trippers, who spent one-third less than overn restaurant and retail sales. What are your Board/Commission’s most important accomplishments? The overarching goal is marketing the assets of Orange County to audiences while filling hotel rooms and contributing to a positi through tourism. To reach these goals the Visitors Bureau must w UNC, the towns, hotels, restaurants, event organizers, transport state tour operators to . promote seasonal travel opportunities With a 13- member voting (advisory) board made up of hospitality constituents from the private sector and local government board Carrboro, Hillsborough, Chapel Hill and Orange County and equipp from the state tourism office – the Visitors Bureau is ideally s and sustain a healthy tourism industry. It also oversees the Ora Commission and helps that agency use art to build the economy. According to the 2011 America for the Arts Study the Orange Coun Commission participated in, the arts in Orange County generate $ year. The study confirmed that nonprofit arts and culture organ employees, purchase supplies, contract for services, and acquire within their communities. Their audiences generate event-related local merchants such as restaurants, retail stores, hotels, and This study sends an important message to community leaders that the arts is an investment in economic well-being as well as qual List of Specific Tasks, Events, or Functions Performed or Sponso Annually. The Visitors Bureau's program is wide-ranging: it includes marke evergreen staples that attract visitors – UNC, the favorable cli environmental assets, history, heritage, food, botanicals, art a as well as special events such as festivals, new restaurants, fa University events (Obama's visit, for instance), athletics, come shows, national guest lecturers and artistic performers. The sales and marketing efforts are broad ranging and their succ encouraging. According to NC Dept. of Commerce, nearly $157 mil by tourists to Orange County in 2011. 13 NAME OF BOARD/COMMISSION: The Chapel Hill/Orange County Visitors Bureau Report Period: 2012/2013 Describe this board/commission’s activities/accomplishments in c out BOCC goal(s)/priorities, if applicable. From a tourism standpoint, Orange County leaders, as well as lea state level, prioritize tourism in part because it’s a clean ind infrastructure, uses a hotel occupancy tax levied by the county, jobs. Typically these are jobs at every skill level that cannot front desk personnel and valet services to reservation center jo staff, bartenders, manager; and environmental leaders that take parks, greenways, water, botanicals and historical districts. N/A NOT AN Element Lead Advisory Identify any activities this board/commission expects to carry ou as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff ti resources) associated with these proposed activities (please lis The Visitors Bureau is succeeding, but continues to see areas fo The Board has created a Plan of Action that seeks to build jobs, spending and support the arts. Specifically, research shows tha have a greater impact by focusing on mid-week travel, or the Sun period that require greater marketing in order to bring business conferences to town. Once this is accomplished there is a great stable hospitality industry and downtown and evening economies. can help the hotels achieve greater occupancy, and build its rat associated with the travel industry-- autos, rental cars, restau see an increase. It is the hope of the Bureau to contribute to development goal of $170 million dollar impact and 1,900 jobs in What are the concerns or emerging issues your board has identifi upcoming year that it plans to address, or wishes to bring to th Commissioners’ attention? To make the most effective use of our dollars we play to the int recognition that Chapel Hill enjoys. And yet at the same time, right alliance with our other towns, specifically Hillsborough a have huge tourism draws and a new focus on overnight business. visitor’s bureau works to promote the whole county by taking adv 14 NAME OF BOARD/COMMISSION: The Chapel Hill/Orange County Visitors Bureau Report Period: 2012/2013 unique offerings each town provides. Finally, a big focus for 2013 will center on a visitor campaign Farms, Family, and Fun. Agri-tourism is exploding. The visitor’ working with farmers and marketing firms that specialize in farm campaigns to produce a new program focused on farm events, farms the public and related fun. 15 Commission for the Environment NAME OF BOARD/COMMISSION: 2012 – 2013 Report Period: ORANGE COUNTY ADVISORY BOARDS & COMMISSIONS ANNUAL REPORT / WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners welcomes input from various advisory commissions in preparation for its annual planning retreat. Ple following information, limited to the front and back of this for materials may be provided as a supplement to, but not as a subst Commission for the Environment Board/Commission Name: Persons to address BOCC at work session and contact information: Chair: David Neal 919-732-2156 David.L.Neal@gmail.com Vice-Chair: Jan Sassaman 919-933-1609 jan.sassaman@gmail.com Primary County Staff Contact: Department of Environment, Agriculture, Parks and Recreation Rich Shaw (Land Conservation Manager) 245-2514 rshaw@orangecountync.gov Tom Davis (Water Resources Coordinator) 245-2513 tdavis@orangecountync.gov How many times per month does this commission meet, including an meetings and sub-committee meetings? nd One meeting per month (2 Monday); committees as needed during regular meeting Brief Statement of Commission’s Assigned Charge and Responsibili Purpose: to advise the BOCC on matters affecting the environment particular emphasis on environmental protection and enhancement. include: Perform special studies/projects on environmental issues as req · BOCC Recommend environmental initiatives to the BOCC, especially of · importance Study changes in environmental science and environmental regula · the pursuit of the CFE’s duties Educate the public and local officials on environmental issues · 16 Commission for the Environment NAME OF BOARD/COMMISSION: 2012 – 2013 Report Period: What are your Commission’s most important accomplishments? Advocated for ½ cent sales tax referendum for Triangle Region p · (2012) Advised the BOCC to protect public health and sensitive lands f · (2012) Compiled annotated bibliography of the effects of forest mgnt. · (2012) Initiated project to identify native plant habitat along roadwa · from herbicides in collaboration with NC Botanical Garden, NCDOT providers (2012) Provided comments on draft UDO amendments for permitting solar · (2012) Advised BOCC to preserve areas in developments for solar energy · (2012) Initiated effort to create incentives for energy efficient cons · (2012) Developed a Sustainable Landscaping Policy for County facilitie · Developed a Forest Management Policy for County properties (201 · Assisted County staff in completing the Natural and Cultural Sy · of the Orange County Comprehensive Plan (2008) Helped draft Environmental Responsibility in County Gov’t. Goal · Worked with Board of Health and staff on determining best ways · the Water Resources Initiative (adopted in principle by BOCC in Assisted with County’s Greenhouse Gas Emissions Reduction Inven · (2005) Completed Orange Co. State of the Environment reports (2000, 20 · 2009) Convened Orange County Environmental Summit (2005 and 2009) · Worked with Orange County Schools to introduce local environmen · indicators/ trends and issues into middle and high school scienc (SOE 2004, 2009) List of Specific Tasks, Events, or Functions Performed or Sponso Review and comment on environmental issues (such as biosolids a · water pollution, air quality, forest management) and other issue the BOCC Identify priorities for the Lands Legacy Action Plan (natural a · habitat) Conduct special studies pertaining to Orange County environment · energy efficiency/sustainability, forestry effects on water qual and native flora) Develop recommendations on implementation of ground water studi · 1990s and the integration of ground water and surface water qual quantity 17 Commission for the Environment NAME OF BOARD/COMMISSION: 2012 – 2013 Report Period: Conduct environmental education outreach at events (e.g., Last · Festifall) Describe this commission’s activities/accomplishments in carryin goals/priorities, if applicable. BOCC Goal Five: Create, preserve, and protect a natural environ includes clean water, clean air, wildlife, important natural lan sustainable energy for present and future generations. Presented findings and recommendations to BOCC on selected envi · issues: effects of forest mgmt. on water quality; effects of he roadside native plant habitat; potential effects of hydraulic fr (“fracking”) in Orange County; problems caused by hydrilla in th (BOCC Priorities #1 and #12) Stayed abreast of ongoing and developing environmental issues o · to the County, such as the Falls & Jordan Lake nutrient manageme the permitting of biosolids land application on farmland, and so (Priorities #12 and #16) Provides comments on proposed master plans for future parks/pre · If your commission played the role of an Element Lead Advisory B involved in the 2030 Comprehensive Plan preparation process, ple your activities/ accomplishments as they may relate to the Compr (Element Lead Advisory Boards include: Planning Plan’s goals or objectives. Board, Commission for the Environment, Historic Preservation Com Agriculture Pres. Board, and Parks & Recreation Council) The CFE provided extensive input into DEAPR staff development o · Natural and Cultural Systems Element of the Comprehensive Plan— specifically the chapters on Air and Energy Resources, Water Res Natural Areas and Wildlife Habitat Objective AE-1: Assess and implement the current countywide greenhouse gas emiss inventory and action plan target reductions. The CFE helped to initiate a countywide inventory of greenhouse · emissions (2005), and continues to advise on ways to reduce the “carbon footprint.” Objective AE-15: Foster participation in green energy programs such as installati solar hot water/solar generation/solar tempering in residential construction. The County should develop programs that will link businesses with options for alternative and sustainable energy s The CFE’s Energy Resources Committee has developed proposals th · address energy efficiency and renewable power issues, and will c expand its efforts in collaboration with other advisory boards a 18 Commission for the Environment NAME OF BOARD/COMMISSION: 2012 – 2013 Report Period: Objective NA-3: Develop a more detailed and consistent methodology for monitorin forest cover throughout the County, and specifically the extent hardwood forest. The CFE’s State of the Environment 2009 reported on the signifi · in mature hardwood forest that occurred from 2003-2008 and since Further refinements to the methodology are still needed for futu Objective NA-11: Develop a comprehensive conservation plan for achieving a networ open space throughout Orange County, which addresses 1) threats natural areas; 2) connectivity between protected areas; 3) coord neighboring counties; and 4) sustainable management of critical resources. The CFE’s Biological Resources Committee prepared a draft scope · and is considering how to proceed in concert with updated Parks Master Plan Objective NA-16: Create a system of public and private open space and conservatio including parks, nature preserves, and scenic vistas representat County landscape. The CFE advises County’s Lands Legacy program in its efforts to · most important natural and cultural resource lands through a var The CFE’s Biological Resources Committee prepared a draft scope · considering how to proceed in concert with updated Parks & Rec M Objective WR-5: Promote and participate in regional efforts to plan for use of w region in an equitable manner, including contingency planning fo during droughts. [Also Objectives WR-9, WR-10, and WR-15] CFE is staying abreast of Jordan Lake Partnership and advising · needed CFE is advocating full implementation of the Water Resources In · ensure planning for an adequate water supply for current and ant future needs Objective WR-11: Provide incentives and educational information to landowners to protection of watersheds and ground water supplies and their int The CFE distributes groundwater and surface water educational m · Festifall and Last Fridays events and as part of its State of th reports 19 Commission for the Environment NAME OF BOARD/COMMISSION: 2012 – 2013 Report Period: Identify any activities this commission expects to carry out in relate to established BOCC goals and priorities. If applicable, impact (i.e., funding, staff time, other resources) associated w proposed activities (list). Convene an Energy Task Force (or equivalent work group) to impr · County’s ability to foster local sustainable energy production a efficiency strategies. Recommend ways to reduce the County’s “carbon footprint” and im · the County’s Environmental Responsibility Goal (BOCC Priority #1 Collaborate with others to identify significant roadside habita · work with NCDOT and utilities to protect roadside habitats (BOCC Stay abreast of Jordan and Falls Lake nutrient reduction rules,Jordan · Lake Partnership (water supply allocations); advise County staff needed Develop surface water monitoring plan for county in coordinatio · entities Continue to review/comment on plans to expand the Orange Well N · Initiate efforts to create a detailed water budget for Orange C · Assist with data collection for 2013-14 Orange County State of · Environment Advise County staff on implementing selected objectives of the · Comprehensive Plan Help develop a comprehensive conservation plan for Orange Co (B · Priority #1) Continue to monitor UNC’s transition from coal to biomass for p · generation Provide recommendations for land conservation priorities throug · Legacy Action Plan 2013-15 (BOCC Priorities #1 and #24) Co-sponsor annual DEAPR photography contest: The Nature of Orange · What are the concerns or emerging issues your board has identifi upcoming year that it plans to address, or wishes to bring to th Commissioners’ attention? The ongoing need to fully implement the Water Resources Initiat · planning for an adequate water supply for current and anticipate (e.g., expand the Orange Well Net groundwater monitoring program efforts to create a detailed Water Budget for the county.) The CFE will collaborate with others to identify significant ro · native plants and work with NCDOT and other utilities to protect roadside habitats [authorized by BOCC June 2012] 20 Commission for the Environment NAME OF BOARD/COMMISSION: 2012 – 2013 Report Period: Convene an Energy Task Force (or equivalent work group) to impr · County’s ability to foster local sustainable energy production a efficiency strategies Continued interest in collaborating with the Planning Board and · appropriate direction from the BOCC) on developing new requireme incentives for developers of residential and commercial properti areas for solar energy generation [Dec. 2011 memos to BOCC] Continued interest in collaborating with the Planning Board (wi · direction from the BOCC) on developing incentives for increasing efficiency in all new construction [Jan 2012 memo to Planning Bo The US EPA is likely to revise two Federal Air Quality standard · particulate matter) in 2013. These anticipated changes may affec stationary and mobile emission sources and require revisions in County's transportation planning. The CFE will stay up to date regulatory changes and advise the BOCC on any policy implication county. 21 Historic Preservation Commission NAME OF BOARD/COMMISSION: 2012 - 2013 Report Period: ORANGE COUNTY ADVISORY BOARDS & COMMISSIONS ANNUAL REPORT / WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners welcomes input from various advisory commissions in preparation for its annual planning retreat. Ple following information, limited to the front and back of this for materials may be provided as a supplement to, but not as a subst Historic Preservation Commission (HPC) Board/Commission Name: Person to address the BOCC at Retreat (if requested) and contact Chair: Todd Dickinson (919) 732-5439 dicres@mindspring.com Vice-Chair: Steve Rankin (919) 308-6057 orangecountync@gmail.com Primary County Staff Contact: Department of Environment, Agriculture, Parks and Recreation Peter Sandbeck (Cultural Resources Specialist) 245-2517 psandbeck@orangecountync.gov Rich Shaw (Land Conservation Manager 245-2514 rshaw@orangecountync.gov How many times per month does this commission meet, including an meetings and sub-committee meetings? th One meeting per month (4 Wednesday) Brief Statement of Commission’s Assigned Charge and Responsibili The Historic Preservation Commission (HPC) is charged with the i inventory and protection of architectural and archaeological sit publishing and/or offering online records of this inventory, and County Commissioners on matters pertaining to historic preservat charged with providing guidance and a forum for public comments nominations and administering the Local Landmark Program as outl Local Government Program. What are your Commission’s most important accomplishments? Convened the Orange County Historic Preservation Summit (May 20 · ten organizations (historic commissions and non-profits) from th municipalities 22 Historic Preservation Commission NAME OF BOARD/COMMISSION: 2012 - 2013 Report Period: Was awarded $15,000 state grant for an archaeological survey (P · Hollow Rock Access Area (New Hope Creek Preserve); survey to be in 2013 Completed Design Standards for Orange County Local Landmarks and Local · Historic Districts (2010) Evaluated candidates for Orange County Local Landmarks and reco · BOCC designation for five landmarks (thus far), including Murphe Supported the stabilization of the historic building complexes · Prepared the Cultural Resources Chapter of the 2030 Comprehensi · (2008) List of Specific Tasks, Events, or Functions Performed or Sponso Prepare annual report for the Certified Local Government Progra · Conduct activities related to National Historic Preservation Mo · including organizing a photo contest with the Orange County Muse Hillsborough Last Fridays event, and periodic Historic Preservat other preservation entities Administer the Local Landmark Program · Provide a forum for public comments on nominations to the Natio · Historic Places Describe this commission’s activities/accomplishments in carryin goal(s)/priorities, if applicable. Goal Two: Promote an interactive and transparent system of gover reflects community values. Improve intra-and intergovernmental coordination, cooperation a Priority 7: collaboration. (a) Work with Town of Hillsborough on: Joint lan approaches, policies/ordinances, and annexation, and Economic De Districts. (b) Work with City of Durham on: Economic Developmen The HPC’s work with the Hillsborough HDC regarding the handling · sites located in the Town’s ETJ speaks to Priority 7. Goal Five: Create, preserve, and protect a natural environment t clean water, clean air, wildlife, important natural lands and su for present and future generations. Complete stewardship and management plans for Lands Legacy. Priority 15: The HPC has been actively involved in the stabilization of the · buildings at the County’s future park sites and has offered sugg 23 Historic Preservation Commission NAME OF BOARD/COMMISSION: 2012 - 2013 Report Period: potential new uses for buildings that outlived their original pu would like to use the collective expertise of its members to rem the repair and use of these important structures, as suggested i County Manager to that effect. . . . Conduct public education campaign; and Link public with Priority 16: (a) opportunities to improve energy efficiency and use sustainable e sources. For the last four years, the focus of the HPC’s Last Friday’s b · Historic Preservation Month has been historic preservation and g building, including information on how to improve the energy eff existing buildings in a way that retains their historic signific If your commission played the role of an Element Lead Advisory B in the 2030 Comprehensive Plan preparation process, please indic activities/ accomplishments as they may relate to the Comprehens goals or objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, Commission for the Environment, Historic Preservation Commission Preservation Board, Affordable Housing Board, Recreation and Par The HPC provided extensive input into DEAPR staff’s development Natural · and Cultural System Element of the Comprehensive Plan—specifically the chapter on Cultural and Historic Resources. The HPC frames its plan around efforts to implement the objectives outlined in the Historic Resources Chapter. Objective CR-1: Provide for the systematic identification of historic buildings, structures and archaeological sites. Update and improve these i regular intervals. Information regarding the identification of newly-discovered hi · and the loss of existing resources are documented in the Certifi Government program annual reports. The HPC is also involved in the identification and protection o · resources below ground, and continues to promote an understandin appreciation of the importance of archaeological resources. Objective CR-3: Work within the Orange County government system to identify and policies which may be in conflict with the County’s historic pre 24 Historic Preservation Commission NAME OF BOARD/COMMISSION: 2012 - 2013 Report Period: The HPC and DEAPR staff have begun working more closely with Pl · Inspections staff and Environmental Health staff on permitting r for historic properties (e.g., Murphey School), as well as the i protection of archaeological resources during construction proje Objective CR-7: Encourage publication of material relating to the County’s herit Completed Design Standards for Orange County Local Landmarks and Local · Historic Districts (adopted October 2010). Objective CR-10: Establish a dialogue with the other jurisdictions in and adjacen address cultural resources in areas with or without designated H Preservation/District Commissions. The HPC began this dialogue with the initial Historic Preservat · (2009), which led to the BOCC’s initial discussion with the Hill Council regarding the handling of historic properties in the Tow HPC remains interested in the possibility of extending the Count Landmark program into the Town of Hillsborough’s ETJ. 25 Historic Preservation Commission NAME OF BOARD/COMMISSION: 2012 - 2013 Report Period: Identify any activities this commission expects to carry out in to established BOCC goals and priorities. If applicable, is the (i.e., funding, staff time, other resources) associated with the activities (please list). The HPC expects to continue working with the Hillsborough Histo · Commission and the County Attorney on an approach for the handli further protection of historic sites in the Town’s extra-territo The HPC will remain active in advising the County in the care a · historic buildings and offer suggestions on potential new uses f that outlived their original purpose The HPC will monitor the findings of an archaeological survey ( · the County’s Hollow Rock/New Hope Creek Preserve property and ad County on it might use this information to interpret the history this location What are the concerns or emerging issues your board has identifi upcoming year that it plans to address, or wishes to bring to th attention? The HPC would like to revisit the language in the County’s inte · and Archaeology Resources Policy (adopted in 2006) to ensure tha provides the intended level of protection to local resources The HPC would like to publish the countywide survey files on th · of Environment, Agriculture, Parks and Recreation website The HPC would like to increase its outreach to local residents, · owners of historic buildings, to share more information about ex preservation tools and programs. The HPC is developing a proposal for establishing a virtual (i. · center that would enable historic preservation entities in the c better services and products that will stimulate cultural and he Orange County 26 NAME OF BOARD/COMMISSION: Orange Unified Transportation Board (OUTBoard) Report Period: 2012 ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS INPUT FOR COUNTY COMMISSIONERS’ ANNUAL PLANNING RETREAT The Board of Commissioners welcomes input from various advisory commissions in preparation for its annual planning retreat. Ple following information, limited to the front and back of this for background materials may be provided as a supplement to, but not substitute for, this form. Orange Unified Transportation Board (OUTBoard) NAME OF BOARD/COMMISSION: Person to address the BOCC at Retreat (if requested by BOCC) and information: Paul Guthrie, Chair. Telephone 919-933-2931 E-mail: guthriep@bellsouth.net Primary County Staff Contacts : Abigaile Pittman, 245-2567, abpittman@co.orange.nc.us Tom Altieri, 245-2579, taltieri@co.orange.nc.us Tina Love, 245-2575, tlove@co.orange.nc.us How many times per month does this board/commission meet, includ any special meetings and sub-committee meetings? The OUTBoard typically meets once each month. The Board met less in 2012 (seven times), as needed to address BOCC priorities. The subcommittee meetings in 2012. Brief Statement of Board/Commission’s Assigned Charge and Responsibilities: The purpose of the Orange Unified Transportation Board is to adv of County Commissioners (BOCC) on major transportation issues, a the Board recommendations regarding the overall planning and pro transportation improvements in the county. What are your Board/Commission’s most important accomplishments? In 2012, the OUTBoard has: 1. Reviewed the status of the Comprehensive Transportation Plan (Comprehensive Plan Transportation Element Objective T-3-2) for 27 NAME OF BOARD/COMMISSION: Orange Unified Transportation Board (OUTBoard) Report Period: 2012 Orange County. Further Board activity on this matter was suspend pending MPO boundary resolution. The Board was advised in Octobe that the boundary issue had been resolved and development of the would be proceeding soon. 2. Reviewed the status of the Safe Routes to School Action Plan. Board activity on this matter was suspended in 2012 pending revi Draft Plan by NCDOT. On August 2, 2012 Planning staff received email from NCDOT advising that they are reviewing the final mate from Greene Transportation, the Plan consultant. When they comp their review, the Plan will be brought back to the OUTBoard (in review of NCDOT comments and any suggested revisions. 3. Reviewed concerns regarding bicycling safety and communicated concerns to the BOCC. 4. Received a presentation on the TTA Transit Plan for Orange Co 5. Discussed options for comprehensively communicating planned transportation improvements on the County’s web site through map tools or other such tools that would enhance communication with public. Revisions have been made based on OUTBoard input. 6. The Durham-Chapel Hill-Carrboro (DCHC) Metropolitan Planning Organization (MPO) Metropolitan Transportation Plan (MTP) for Ai Quality Conformity is federally mandated, and involves a recurri cycle of tasks to update the plan to ensure air quality goals ar OUTBoard is involved with the review and comment for Orange Coun part in the development of regional long-range transportation pl quality conformity analyses (socio-economic data, deficiency ana land use analysis, transportation alternatives development and a and development of vision plan.) In 2012 the OUTBoard reviewed MTP Alternatives Analysis, and provided comments on the Plan to BOCC at their October 2, 2012 meeting. 7. Reviewed and updated Board policies and procedures according specific guidelines provided by the County Attorney’s office. 8. Reviewed, discussed and updated new BOCC criteria for members representation. List of Specific Tasks, Events, or Functions Performed or Sponso Annually. 28 NAME OF BOARD/COMMISSION: Orange Unified Transportation Board (OUTBoard) Report Period: 2012 1. The Transportation Improvement Program (TIP) is a recurring process: First year - develop priority list of projects to request in TIP approval. Second year – recommend comments regarding draft TIP for BOCC approval to submit to NCDOT during public comment period. In 2012, the OUTBoard reviewed active NCDOT projects in the Coun including various paving, construction and CMAQ projects; and as with the identification and prioritization of NCDOT projects for (TARPO RPO) and metropolitan (DCHC MPO and BG MPO) planning areas. 2. Received an update from the Planning staff on the NCDOT quart luncheon topics of discussion. 3. Reviewed and discussed current Board vacancies. Describe this board/commission’s activities/accomplishments in c out BOCC goal(s)/priorities, if applicable. Accomplishments 1, 2, 4, and 6 (review and comment, and oversigh development of a Comprehensive Transportation Plan (CTP), the Sa School Action Plan, Metropolitan Transportation Plan (MTP) and T and Accomplishment 3 (regarding review and communications pertai bicycling safety) relate to BOCC Goal Three (Implement planning development policies which create a balanced, dynamic local econ which promote diversity, sustainable growth and enhanced revenue embracing community values), Priority 20: Support transit, pedes bicycle facilities and other alternatives to the single passenge Accomplishment 5 (pursuing options for comprehensively communica planned transportation improvements on the County’s web site thr tools, etc.) relate to BOCC Goal Two (promote an interactive and system of governance that reflects community values), Priority 6 and tools to improve how County and citizens communicate with ea foster two-way exchange). Accomplishments 7 and 8 (Reviewing and updating Board policies a procedures, and reviewing, discussing and updating new BOCC crit membership and representation) relate to BOCC Goal Two (promote interactive and transparent system of governance that reflects c values), Priority 8 (Examine advisory boards and commissions to: are meeting their missions; (b) determine how boards relate to e 29 NAME OF BOARD/COMMISSION: Orange Unified Transportation Board (OUTBoard) Report Period: 2012 how their work can best be integrated with the BOCC; and (c) ens sustainability goals; (d) ensure fit with overall County vision; be sensitive to) consistencies represented by boards, commission this review). If your board/commission played the role of an Element Lead Advi Board involved in the 2030 Comprehensive Plan preparation proces please indicate your board’s activities/accomplishments as they to the Comprehensive Plan’s goals or objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, Commission for the Environment, Historic Preservation Commission Preservation Board, Affordable Housing Board, Recreation and Par Council) Accomplishments 1, 2, 4, and 6 (review and comment, and oversigh development of a Comprehensive Transportation Plan (CTP), the Sa School Action Plan, Metropolitan Transportation Plan (MTP) and T and Accomplishment 3 (regarding review and communications pertai bicycling safety) relate to Comprehensive Plan Transportation El Objective T-3.2 : Create and implement an Orange County Comprehe Transportation Plan that provides the framework for a comprehens connected transportation system supporting a mix of transportati including sidewalks and bicycle facilities, bus and rail transit highways. The plan should be coordinated with the goals and obj Comprehensive Plan and seek to maintain and enhance community ch and the natural environment; Comprehensive Plan Transportation E 2 Objective T-2.7: Construct bicycle facilities in Orange County cycling safer, more convenient, and more efficient; and Comprehe Transportation Element Goal 4 Objective T-4.1: Work with nearb to integrate the County’s transportation plans with those of oth planning agencies and service providers in Orange County and the Region. The resulting intermodal transportation system should r goals and objectives to meet projected travel demand and to redu and reliance on single occupancy vehicles. 30 NAME OF BOARD/COMMISSION: Orange Unified Transportation Board (OUTBoard) Report Period: 2012 Identify any activities this board/commission expects to carry o as they relate to established BOCC goals and priorities. If appl there a fiscal impact (i.e., funding, staff time, other resource with these proposed activities (please list). (See Item 3 in the section after this for a statement regarding the primary fiscal impact associated with carrying out OUTBoard 1. Continuation of Accomplishments 1, 2, 4, and 6 (review and co and final recommendation on the Comprehensive Transportation Pla (CTP), the Safe Routes to School Action Plan, Metropolitan Trans Plan (MTP) (BOCC Goal Three Priority 20). 2. Review and comment on the DCHC MPO Collector Street Plan (BOC Goal Three). [The MPO released a draft Collector Street Plan for review in mid-October. The MPO will release a final Collector St for public comment in mid-2013 to allow time for the 2040 Metrop Transportation Plan (MTP) to be completed before drafting the fi Collector Street Plan. DCHC has requested Orange County’s input, especially concerning access management and connectivity in the economic development districts.] 3. Comprehensive Plan and UDO amendments to incorporate County functional road classification map and to establish appropriate tightening up of existing regulations) to access management poli 4. Review and comment on amendment to UDO for Eno EDD access management regulations (BOCC Goal 3, Priority 2: Implement Comprehensive Plan (a) Rewrite zoning and subdivision regulation (Unified Development Ordinance). 5. Conclude study of and recommendations on parking regulations Economic Development areas and seek BOCC authorization to develo applicable amendments to the UDO to take to the Planning Board. Goal 3, Priority 2: Implement Comprehensive Plan (a) Rewrite zon subdivision regulations (Unified Development Ordinance). 6. Provide input and recommendations on high speed rail corridor the County and proposed rail crossing closings, if requested by (BOCC Goal 3 Priority 20). 7. Continue to work with staff and the BOCC to recommend and mon Orange County TIP projects (BOCC Goal 3 Priority 20). 8. Begin examination of UDO Section 7.8 Access and Roadways with respect to the goals and objectives of the Transportation Elemen Comprehensive Plan to determine consistency, and seek BOCC authorization to develop recommendations of applicable amendment the UDO to take to the Planning Board. (BOCC Goal3, Priority 2: Implement Comprehensive Plan (a) Rewrite zoning and subdivision regulations (Unified Development Ordinance). 31 NAME OF BOARD/COMMISSION: Orange Unified Transportation Board (OUTBoard) Report Period: 2012 What are the concerns or emerging issues your board has identifi upcoming year that it plans to address, or wishes to bring to th Commissioners’ attention? 1. Following adoption, research and provide recommendations on implementation of the Comprehensive Transportation Plan (CTP). 2. Collector Street Plan review and recommendations with an emph Economic Development areas. 3. Safe Route To School (SRTS) Strategic Action Plan adoption an implementation. 4. Review of new transportation related technologies (e.g., asse of use of smart phones for employment connections), and other innovations promoting transportation commuting alternatives (e.g Cars). 5. Enhanced regional transportation planning and operational eff including rural services as noted in the Orange County Bus and R Investment Plan. 6. Pursuit of funding sources for transportation projects. 7. Revisit OUTBoard Rules of Procedure to address township representation, and in the event OPT remains within the auspice Orange County Government, then additional amendments will be req to comply with State regulations regarding transportation servic operational duties. 8. Review Orange County Master Aging Plan 2012-2017 strategies i transportation and mobility and provide recommendations. Note: These items will require staff resources. We assume we w at full staff capacity in the Spring of 2013. 32 NAME OF BOARD/COMMISSION: Arts Commission Report Period: January-November 2012 ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS INPUT FOR COUNTY COMMISSIONERS’ ANNUAL PLANNING RETREAT The Board of Commissioners welcomes input from various advisory preparation for its annual planning retreat. Please complete the front and back of this form. Other background materials may be p as a substitute for, this form. Board/Commission Name: Orange County Arts Commission (OCAC) Person to address the BOCC at Retreat (if requested by BOCC) and Alice Levinson, Chair, Home # 919/932-5902; allevs@att.net 2014) Martha Shannon, 919/968-2011, mshannon@orangecountync.gov Primary County Staff Contact: How many times per month does this board/commission meet, includ and sub-committee meetings? nd 2 Monday each month (except for July) at 6 pm at various sites Brief Statement of Board/Commission’s Assigned Charge and Respon Our mission is “to promote and strengthen the artistic and cultu Since 1985 the OCAC has served as the countywide arts agency County, North Carolina.” providing funding and support for high quality arts programs. OC for NC Arts Council’s state Grassroots Program funds in Orange C grants, sponsor programs, promote the arts and serve as an arts What are your Board/Commission’s most important accomplishments? In addition to our annual programs listed below, the Arts Commis Coordinated all aspects of Orange County’s participation in a n arts economic impact · by Americans for the Arts (AFTA) entitled “Arts & Economic Pros study Impact of Nonprofit Arts & Culture Organizations & Their Audienc. ECON. DEV With the help of the Chapel Hill/Orange County Visitors Bureau, online arts · for Orange County artists & arts organizations (www.ExploreChap calendar Reminders & Training for artists & arts organizations on the use – ECON. DEV. 33 NAME OF BOARD/COMMISSION: Arts Commission Report Period: January-November 2012 List of Specific Tasks, Events, or Functions Performed or Sponso Administer two grant programs (spring and fall) that fund artis · nonprofit organizations sponsoring art projects Lead two grant-writing workshops for artists & organizations pr · Apply annually to NC Arts Council for Designated County Partner · Sponsor Quarterly Artists’ Salons, featuring speakers on profes · Write and distribute press releases, online newsletters, monthl · guidelines/applications and other occasional publications Serve as clearinghouse of arts information on/for Orange County · profit organizations, schools, and the public via phone, email, Update and maintain website with information on our programs an · searchable online local arts directory utilizing our database th Coordinate 5 District Congressional High School Arts Competition for Orange · at the district-level competition and reception Co-sponsor Emerging Artist Program with arts councils in Durham · Granville counties Co-sponsor Piedmont Laureate Program with arts councils in Durh · Describe this board/commission’s activities/accomplishments in c The OCAC has a role to play in carrying out and Goal 3 (Economic Development)Goal 6 (Quality of the (approved 9/15/09). of Life)BOCC’s Goals and Priorities Fiscal Year 2009-10 The role of the OCAC in tourism is to help local artists and art (visual art exhibits, musical concerts, studio tours, theatre pe The arts help create more vibrant and prosperous and visitors come to Orange County to enjoy. communities. The presence of creative professionals in a given a factor associated with what visitors will spend. Arts industries and culture organizations in Orange County spent a total of $85. 3,352 full-time equivalent jobs and generating $8.0 million in l Through the creative industries, Orange County has an opportunit attract investments, generate tax revenues, and stimulate the lo consumer purchases. In addition, creative industries contribute making creative contributions to industries’ products and servic development. Orange County can use the arts to boost the economy incorporating arts into economic development and community devel education and promoting arts assets as boosts to cultural touris incorporating arts and culture into economic development plans, benefits – economic, social, civic, and cultural – that help gen new tourism; and more livable communities. st century workforce – The arts teach our children the skills that will make them succe innovation, imagination, critical thinking, and collaboration. T 34 NAME OF BOARD/COMMISSION: Arts Commission Report Period: January-November 2012 sustainable economic growth and to enrich the quality of life of levels. The Arts create jobs. The Arts create vibrant Orange County comm make money for Orange County. The Arts inspire Orange County chi communicate across cultures in Orange County. The Arts express O and heritage. The Arts Experience changes lives. If your board/commission played the role of an Element Lead Advi 2030 Comprehensive Plan preparation process, please indicate you N/A Identify any activities this board/commission expects to carry o established BOCC goals and priorities… please list fiscal impact – Along with the Durham Arts Council and CVB, we will GOAL 3: ECONOMIC DEVELOPMENT continue to promote the online arts calendar in 2013. Triangle-wide – We want to partner with other agencies on various GOAL 3: ECONOMIC DEVELOPMENT Collaborative Marketing Initiatives, such as an Orange County “S What are the concerns or emerging issues your board has identifi that it plans to address, or wishes to bring to the Commissioner We hope for continued funding by Orange County. · We would like meaningful input in the planning process of all c · We want to resume public art projects on county property funded · 35 Adult Care Home Community Advisory NAME OF BOARD/COMMISSION: Committee January 2012 – December 2012 Report Period: ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners welcomes input from various advisory commissions in preparation for its annual planning retreat. Ple following information, limited to the front and back of this for background materials may be provided as a supplement to, but not substitute for, this form. Board/Commission Name: Orange County Adult Care Home Community Advisory Committee (OC- ACHCAC) Person to address the BOCC at work session- if applicable- and c information: Daniel A. Hatley, Esq. Advisory Committee Chair 151 E. Rosemary St., Suite 205 Tel: 919-200-0822 : Primary County Staff Contact Mary Fraser, Department on Aging 2551 Homestead Rd Chapel Hill, NC 27516 919-968-2070 How many times per month does this board/commission meet, includ any special meetings and sub-committee meetings? Bi-monthly committee business meetings and quarterly subcommittee visits to long term care facilities. Brief Statement of Board/Commission’s Assigned Charge and . Responsibilities Stay apprised of general conditions for residents of long term c · Make official unannounced quarterly visits to each of Orange Cou · Care Homes as well as unannounced annual visits to Family Care H Prepare official reports as required by the NC Division of Aging · Services to report concerns encountered and long term care issue 36 Adult Care Home Community Advisory NAME OF BOARD/COMMISSION: Committee January 2012 – December 2012 Report Period: general. (Reports are public records available through the regi ombudsman.) Serve as a focal point for fostering increased community involve · volunteerism in Orange County's long term care facilities. Promote community education about and awareness of the needs of · residents in long term care facilities. Work toward keeping the public informed about emerging developme · long term care and the operation of long term care homes in Oran ? What are your Board/Commission’s most important accomplishments Continued personal advocacy for residents and the families of r · Orange County's many long term care facilities. Greater community awareness of Orange County’s Long Term Care S · and person centered practices. Providing insights to members of the Department on Aging and th · Board on Aging. List of Specific Tasks, Events, or Functions Performed or Sponso Annually. All Orange County Adult Care and Family Care Homes were visited · committee in 2012 for a total of 28 facility visits. Visitation reports were written for each of the Orange County A · Family Care Homes. These reports will be available on the Orange website to allow for public access. Ongoing training and support for committee members at business · by phone, email and one-on-one meetings were provided by the Omb and other Triangle J personnel. Reading and sharing of articles from national organizations wor · adults in all forms of media. Describe this board/commission’s activities/accomplishments in c out BOCC goal(s)/priorities, if applicable. Represented at the Triangle J CAC Appreciation Brunch (04/25/12 · Participation in the Department on Aging Resource fair (05/09/1 · Represented at the Triangle J CAC Leadership Conference (09/27/ · Recognition and continued training of paid long term care facil · improving quality and continuity of care of long term care resid Illumination of CAC activities to other community organizations · committee members are involved. 37 Adult Care Home Community Advisory NAME OF BOARD/COMMISSION: Committee January 2012 – December 2012 Report Period: Service on Aging Boards and in Human Service organizations. · Provision of activity resources to facilities such as magazines · clothes, activity materials and other needed items. Identify any activities this board/commission expects to carry o as they relate to established BOCC goals and priorities. If appl there a fiscal impact (i.e., funds, staff time, other resources) with these proposed activities (please list). Continued preparation in concert with Orange County Department · for increased need for Long Term Care due to aging “Baby Boom” generation. Support and promotion of “culture change’ in our assisted livin · provide more person centered care for current and future residen Continued implementation of Department on Aging’s Master Aging · As yet unnamed public fundraiser to provide used music players · Long Term Care who also suffer from dementia/Alzheimer's Disease of . What are the concerns or emerging issues your board has identifi upcoming year that it plans to address, or wishes to bring to th Commissioners’ attention? The lack of stimulating daily activities for residents of Orang · term care facilities continues to worry our committee. State gui all facilities to maintain a calendar of events, but in many ins as window dressing to mask a culture of inactivity. The committe to highlight the benefit of daily activity and encourage sharing planning between the myriad long term care facilities in Orange Ongoing concern and advocacy for residents who are no longer el · personal care services under the new state eligibility requireme anticipated that many of these residents currently residing in a and family care homes will be discharged from these facilities d payment. Ongoing concern and advocacy for increased training of and legi · oversight for support staff in adult care facilities with mixed Facilities that mix younger, chronically mentally ill residents residents pose problems that are of much concern to the committe training of support staff can reduce the likelihood of injury to 38 Adult Care Home Community Advisory NAME OF BOARD/COMMISSION: Committee January 2012 – December 2012 Report Period: Our committee continues to be concerned with care of residents · dependent adult care facilities. We recognize that quality care on quality caregivers and low turnover. We will continue to supp line workers in these facilities by advocating for fair wages an treatment. Facility management problems, vacancies and turnover in key adm · positions at Orange County's long term care facilities are of mu We will continue to provide consultation to recently appointed a Continued decreases in resident volume at many facilities and t · other facilities underscores the impact of our weak economy. Lim keep many elders at home, thus creating potential for greater fa and fiscal difficulties at facilities with low census. The continued growth of the Family Care Home industry will requ · from the committee to ensure that these homes meet substantially standards by which we judge larger corporate owned Adult Care Ho : Additional Comments and Observations Orange County Facility Strengths: · Orange County’s Adult Care Homes and Family Care Homes continue · serve a wide variety of adults in various types of facilities. All facilities visited by the committee are aware of the commit · and are open to our concerns and questions. Most facilities see our committee as an asset that can be broug · overcome challenges which may arise in the facility. Attentiveness to the residents’ individual needs and wants, par · smaller, adult care homes and in the family care homes. Additional family care home options continue to become availabl · Orange County Facility Weaknesses: · Mixed populations of mentally ill, younger residents with older · Apparent lack of preparation of staff in handling mental health · Maintenance and repairs to the physical plant of older faciliti · High rate of staff turnover in many of the facilities · Inability to personalize services to the needs and desires of t · each facility Activities programs are inadequate and uninspired in general · 39 :Affordable Housing Advisory Board (AHAB) Board/Commission Name 2012 calendar year for annual report; 2013 calendar year for wor Report period: ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS INPUT FOR COUNTY COMMISSIONERS’ ANNUAL PLANNING RETREAT The Board of Commissioners welcomes input from various advisory commissions in preparation for its annual planning retreat. Ple following information, limited to the front and back of this for materials may be provided as a supplement to, but not as a subst Board/Commission Name: Affordable Housing Advisory Board Person to address the BOCC at Retreat (if requested by BOCC) and : Patsy Barbee 919-732-9223 (w) information 919-732-5904 (h) : Tara L. Fikes, Housing/Human Rights/Community Primary County Staff Contact Development Director How many times per month does this board/commission meet, includ special meetings and sub-committee meetings? Once per month Brief Statement of Board/Commission’s Assigned Charge and Respon The Affordable Housing Advisory Board advises the Orange County Commissioners regarding affordable housing issues and increasing awareness of, understanding of, commitment to and involvement in affordable housing. Additionally, the board monitors the implem Affordable Housing Bond Program. What are your Board/Commission’s most important accomplishments? Prepared a FY 2011 Performance Report/2012 Calendar . Monitored the Affordable Housing Bond Program. Developed a recommendation for committing the remaining bond funds. Reviewed non-departmental funding applications for five (5) housing related non-profit organizations and made recommendations for the 2012 - fiscal year. Worked with a UNC-CH School of Journalism class to develop aCommunity- wide Media Strategy for affordable housing. 40 :Affordable Housing Advisory Board (AHAB) Board/Commission Name 2012 calendar year for annual report; 2013 calendar year for wor Report period: Provided outreach at the Annual Hog Day Celebration in Hillsborough. Conducted the annual “on the ground” affordable housing bus tour for board members. Reviewed Habitat for Humanity’s request for remaining bond funds to develop rental housing in Rusch Hollow and made a recommendation funding. Engaged in board member recruitment. List of Specific Tasks, Events, or Functions Performed or Sponsor Prepare the Annual Performance Report/Calendar · Monitor the Affordable Housing Bond Program · Conduct an Affordable Housing Bus Tour · Review non-departmental applications from organizations providi · services Describe this board/commission’s activities/accomplishments in c . BOCC goal(s)/priorities, if applicable Please refer to the accomplishments listed above . If your board/commission played the role of an Element Lead Advi involved in the 2030 Comprehensive Plan preparation process, ple your board’s activities/accomplishments as they may relate to th Comprehensive Plan’s goals or objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, Commission for the Environment, Historic Preservation Commission Preservation Board, Affordable Housing Board, Recreation and Par The Affordable Housing Advisory Board was very involved in the d Housing Element and have thoroughly reviewed the goals of the Ho the Comprehensive Plan and reported on agency accomplishments in goals. The Board plans to continue to pursue the opportunity t with the Planning Board to assess progress. Identify any activities this board/commission expects to carry o relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff ti associated with these proposed activities (please list). The Advisory Board Workplan for FY 2012 – 2013 include the follo 41 :Affordable Housing Advisory Board (AHAB) Board/Commission Name 2012 calendar year for annual report; 2013 calendar year for wor Report period: Begin implementation of a media campaign that would keep the nee 1. affordable housing in the community conversation for the County of Chapel Hill, Hillsborough and Carrboro. Initial efforts will brochures and the use of social media such as Facebook. Encourage expenditure of remaining unspent funds from previous b 2. referendums. (See attachment) Continue the recruitment of members of the Advisory Board. 3. What are the concerns or emerging issues your board has identifi upcoming year that it plans to address, or wishes to bring to th attention? 1. Begin the exploration of a future bond referendum for afforda 2. Interest in encouraging more affordable housing options in No County. 3. The need for a “Forum on Affordable Housing” to educate elect developers of affordable housing. Housing Bond Program Update as of November 2012 42 :Affordable Housing Advisory Board (AHAB) Board/Commission Name 2012 calendar year for annual report; 2013 calendar year for wor Report period: Commitment Commitment Remaining DateAmountFunds Project NameSponsorExpenditures Completed Non-Landbanking Projects Rental Property Acquisition Chrysalis Foundation6/17/2003$260,000$260,000 Orange County, NC Rental Property Acquisition Weaver Comm Housing Assoc6/17/2003$220,000$220,000 Carrboro, NC New Construction Rusch Hollow Habitat for Humanity5/20/2003$170,000$170,000 Chapel Hill, NC Property Acquisition - Milton Avenue OCHLT5/1/2008$100,000$100,000 Chapel Hill, NC Property Acquisition - Rental CASA, Inc3/18/2008$632,300$632,300 Chapel Hill, NCPritchard Avenue Apartments New Construction - Sykes Street Project EmPOWERment, Inc5/20/2003$90,000$90,000 Chapel Hill, NC Rental Property Acquisition Affordable Rentals6/17/2003$272,716$272,716 Orange County, NC Second Mortgage Assistance - N. Fairview Habitat for Humanity5/1/2008$180,000180,000$ Hillsborough, NC New Construction - Rental Banks Law Firm 6/5/2008$1,000,000$1,000,000 Hillsborough, NCEno Haven Subtotals$2,925,0162,925,016$ Completed Projects – Land Banking Property Acquisition EmPOWERment, Inc11/3/2005$131,243$129,930$1,313 Chapel Hill, NC Property Acquisition Habitat for Humanity12/19/2005$205,000$205,000 Chapel Hill, NC Property Acquisition Habitat for Humanity6/26/2006$116,250$116,250 Hillsborough, NC Property Acquisition - N. Fairview Habitat for Humanity5/1/2008$182,000$182,000 Hillsborough, NC Sub-totalSubtotals$634,493$633,180$1,313 Incomplete Projects New Construction – Phoenix Place Habitat for Humanity4/24/2007$450,000215,095$ $234,905 Chapel Hill, NC Chrysalis Foundation1/15/2008$130,000$0$130,000 New Construction - Rental Chapel Hill, NCRusch Hollow Second Mortgage Assistance Community Home Trust5/1/2008$200,000$0$200,000 Orange County, NC Subtotals$780,000215,095$ $564,905 Total Commitments$4,339,509$3,773,291 Total Commitments - Undisbursed$566,218 Bond Funds Available Total 2001 Housing Bonds$4,000,000 Unallocated 1997 Housing Bonds$352,500 TOTAL$4,352,500 less Total Commitments$4,339,509 Remaining Housing Bond funds$12,991 Deobligation - Chrsyalis Foundation$130,000 Deobligation - EmPOWERment, Inc$1,313 $144,304 TOTAL Remaining Housing Bond Funds 43 NAME OF BOARD/COMMISSION: Agricultural Preservation Board Report Period: 2012 ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners welcomes input from various advisory commissions in preparation for its annual planning retreat. Ple following information, limited to the front and back of this for background materials may be provided as a supplement to, but not substitute for, this form. : Agricultural Preservation Board Board/Commission Name Person to address the BOCC at work session- if applicable- and c N/A information: : David Stancil, DEAPR Director Primary County Staff Contact How many times per month does this board/commission meet, includ any special meetings and sub-committee meetings? Third Wednesdays of January, March, May, August, September and N Meetings in alternate months called as needed. Brief Statement of Board/Commission’s Assigned Charge and Responsibilities. The Board’s mission statement, adopted in 2005, is “to encourage preservation of farmland from non-farm development, recognizing of agriculture to the economic and cultural life of the county.” The APB serves as the County government advisory board for agric and administers the Voluntary Farmland Protection Program Ordina 48, Orange County Code of Ordinances) as per NCGS 106-735 throug The Board receives and makes recommendations on proposed Volunta Agricultural Districts and Enhanced Voluntary Agricultural Distr responsible for preparing (in conjunction with other agricultura Countywide Agricultural Development and Farmland Protection Plan implementation of theOrange County Comprehensive Plan, Natural and Cultural Systems Element (Agricultural section). The Board advises the Bo Commissioners on agricultural and farmland preservation, agricul including sustainable agriculture, emerging trends in agricultur 44 NAME OF BOARD/COMMISSION: Agricultural Preservation Board Report Period: 2012 ventures, initiatives and projects. The Board assists in other p the annual Agricultural Summit. What are your Board/Commission’s most important accomplishments? Review and recommendations on 18 approved Voluntary Agricultura · District farms (totaling 3,300 acres), and one Enhanced Voluntar Agricultural District farm. Creation and approval of the Orange County Agricultural Develop · and Farmland Protection Plan. The 10% Campaign for Local Foods · Preparation of educational materials on Voluntary Agricultural · right-to-farm law, and other agricultural topics. Assistance in the annual Agricultural Summit. · Participated in discussion with Animal Services Advisory Board · subcommittee on possible nuisance issue. Developed list of livestock operations for Animal Services depa · Convening meeting of all county agricultural boards and committ · joint goal-setting and planning. List of Specific Tasks, Events, or Functions Performed or Sponso . Annually Assist in the annual Agricultural Summit. Biennial/triennial mee agricultural boards. Describe this board/commission’s activities/accomplishments in c out BOCC goal(s)/priorities, if applicable. The APB promotes and reviews and recommends new Voluntary Agricu Districts that help protect farmland (Comp Plan, Natural and Cul Goal 2). The Board oversaw the creation of a long-term plan for agricultu and farmland protection, and is working to implement the provisi (Goal 2, Goal 5). The APB stays abreast of emerging trends in agriculture, and adv of Commissioners of new issues or concerns – such as Agricultura Enterprises (Goal 5) The APB makes recommendations on goals and objectives for the tr 45 NAME OF BOARD/COMMISSION: Agricultural Preservation Board Report Period: 2012 Lands Legacy Action Plan (Goal 8). If your board/commission played the role of an Element Lead Advi Board involved in the 2030 Comprehensive Plan preparation proces please indicate your board’s activities/accomplishments as they to the Comprehensive Plan’s goals or objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, Commission for the Environment, Historic Preservation Commission Preservation Board, Affordable Housing Board, ) Parks and Recreation Council The APB has continued to advocate for the Agricultural Support E project, to help promote agricultural economic development and a entrepreneurialism (Goal 2, Objective AG-1). The APB promotes, reviews and recommends Voluntary Agricultural Enhanced Voluntary Agricultural Districts (Goal 2 Objective AG-1 Objective AG-9). The APB promotes efforts to increase purchase and consumption of (Goal 2, Objective AG-3; Goal 3, Objective AG-7). Identify any activities this board/commission expects to carry o as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff ti resources) associated with these proposed activities (please lis Review and possible revisions to the Voluntary Farmland protect · ordinance as per changes to NC General Statutes Assist with the 2013 Agricultural Summit · Explore possible Rural Orange Oral History Project with Orange · Library (funding possibly via Library) th Assisting with possible Farm-to-Table Event for 4 -grade students in fall · 2013 (staff time and funds within DEAPR proposed budget) Continuing to promote and recommend Voluntary Agricultural Dist · Enhanced Voluntary Agricultural Districts Assist with the implementation of the 10% Campaign to promote l · purchasing within County government and among residents. Working with the Planning Department on Conditional Use Zoning · Support Enterprises) effort. Coordination with Animal Services Advisory Board on ordinance · provisions. Discussion of possible revisions to Animal Control O that impact agricultural operations. 46 NAME OF BOARD/COMMISSION: Agricultural Preservation Board Report Period: 2012 What are the concerns or emerging issues your board has identifi upcoming year that it plans to address, or wishes to bring to th Commissioners’ attention? Based on recent experiences, an effort is needed to address ret · Use Value Tax program when farmer-to-farmer land transfers occur Propose to work with Tax Administration office to help make farm aware of the process for keeping agricultural land in the progra land changes hand from one farmer to another. Continuing need to address farm animals and the application of · services ordinance nuisance provisions. 47 Orange County ABC Board BOARD/COMMISSION : 2012 calendar year for annual report; 2013 calendar year for wor Report Period: ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS INPUT FOR COUNTY COMMISSIONERS’ ANNUAL PLANNING RETREAT The Board of Commissioners welcomes input from various advisory in preparation for its annual planning retreat. Please complete limited to the front and back of this form. Other background ma supplement to, but not as a substitute for, this form. : Board/Commission Name Orange County ABC Board Person to address the BOCC at Retreat (if requested by BOCC) and : information Tony DuBois 122 hwy 70 East Hillsborough 27278 919-732-3432 ext 22 ocabc@mindspring.com : Earl McKee and Donna Baker Primary County Staff Contact How many times per month does this board/commission meet, includ meetings and sub-committee meetings? rd The Board meets once per month on the 3 Tuesday at 8:30am Provide a Brief Statement of the Boards Assigned Charge and Resp The Mission of the Orange County ABC Board and our employees is responsibly by controlling the sale of spirituous liquor, return Alcohol Education, and the County Fund while providing excellent friendly, modern and efficient stores. What are your Board/Commission’s most important accomplishments? A distribution of $400,000 will be made to the Orange County Gen The board also set aside $91,851 to contribute to the Board Reti will distribute $125,000 to Alcohol Law Enforcement agencies. Th $130,000 to Alcohol Rehabilitation and Education grants for scho organizations. 48 Orange County ABC Board BOARD/COMMISSION : 2012 calendar year for annual report; 2013 calendar year for wor Report Period: List of Specific Tasks, Events, or Functions Performed or Sponso We partner with local agencies by providing grants for work done alcohol education, rehabilitation and underage drinking preventi below. This reflects a $25,000 increase over the previous year. Mental Health America-Orange Partnership $8000 Orange County Drug Court $10,000 Carpe Diem $11,000 El Futero $28,000 Orange County Schools $35,000 Chapel Hill-Carrboro city Schools $38,000 Describe this boards activities/accomplishments in carrying out . goal(s)/priorities The Orange County ABC board provides funds to local law enforcem help keep Orange County a great place to live, work and get an e Hillsborough Police Department $4,500 Carrboro Police Department $13,300 Chapel Hill Police Department $18,436 Orange County Sheriff’s Department $88,746 If your board played the role of an Element Lead Advisory Board Comprehensive Plan preparation process, please indicate your boa accomplishments as they may relate to the Comprehensive Plan’s g (The Element Lead Advisory Boards include: Planning Board, EDC, for the Environment, Historic Preservation Commission, Agricultu Affordable Housing Board, Recreation and Parks Advisory Council) NA Identify any activities this board expects to carry out in 2013 established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff ti associated with these proposed activities (please list). None of our activities in 2012-13 will have any financial or oth 49 Orange County ABC Board BOARD/COMMISSION : 2012 calendar year for annual report; 2013 calendar year for wor Report Period: What are the concerns or emerging issues your board has identifi year that it plans to address, or wishes to bring to the Commiss We will be relocating our Office and warehouse complex to allow grow based on our current sales trends and long term needs. We w that we will build in the Chapel Hill North shopping center. We property at 122 Hwy 70 that houses our administrative office and hope to sell the property in 2013. 50 NAME OF BOARD/COMMISSION Board of Adjustment Report Period 2013 Calendar Year ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners welcomes input from various advisory commissions in preparation for its annual planning retreat. Ple following information, limited to the front and back of this for materials may be provided as a supplement to, but not as a subst form. Board/Commission Name: Board of Adjustment Person to address the BOCC at work session- if applicable- and c Michael D. Harvey, Planning and Inspections information: (919) 245-2597 : Michael D. Harvey Primary County Staff Contact, Planning and Inspections (919) 245-2597 How many times per month does this board/commission meet, includ special meetings and sub-committee meetings? The Board meets on an as needed basis, typically the second Mond month. There are no sub-committees associated with the Board of Brief Statement of Board/Commission’s Assigned Charge and Responsibilities. Review development applications requiring the issuance of a Clas Permit, Variance requests, or appeals of decisions made by the P What are your Board/Commission’s most important accomplishments? The continuous processing of various applications, in a courteou manner, consistent with the requirements of both the County’s Un Development Ordinance and the applicable provisions of State law 51 NAME OF BOARD/COMMISSION Board of Adjustment Report Period 2013 Calendar Year List of Specific Tasks, Events, or Functions Performed or Sponso Annually. None. Describe this board/commission’s activities/accomplishments in c . out BOCC goal(s)/priorities, if applicable The Comprehensive Plan suggests the development be processed in equitable manner. The Board of Adjustment operates in a strong framework. The Board of Adjustment is not a direct creation of the BOCC but required body designed to serve a myriad of functions including interpretation, and application of development regulations. While some of their actions are based on the wording of the adop Comprehensive Plan they are required to review certain cases, su and appeal applications, on a case by case basis. There is alwa the Board may determine there are errors within staff decisions regulations potentially requiring action by the BOCC to address. The BOCC, like any aggrieved party, has the option of appealing decisions to Superior Court for judicial review. If your board/commission played the role of an Element Lead Advi Board involved in the 2030 Comprehensive Plan preparation proces indicate your board’s activities/accomplishments as they may rel Comprehensive Plan’s goals or objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, Commission for the Environment, Historic Preservation Commission Preservation Board, Affordable Housing Board, Recreation and Par Council) This Board did not play the role as detailed herein. Identify any activities this board/commission expects to carry o they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff ti resources) associated with these proposed activities (please lis Continued professional and courteous processing of applications the requirements of the UDO and State law. What are the concerns or emerging issues your board has identifi upcoming year that it plans to address, or wishes to bring to th Commissioners’ attention? If permitted uses processed are being examined, then any thought more expanded role of the Board of Adjustment should be mutually 52 NAME OF BOARD/COMMISSION: Board of Health Report Period: Calendar year: 2012 ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners welcomes input from various advisory commissions in preparation for its annual planning retreat. Ple following information, limited to the front and back of this for background materials may be provided as a supplement to, but not substitute for, this form. : Board of Health Board/Commission Name Person to address the BOCC at work session- if applicable- and c information: Primary County Staff Contact: Colleen Bridger – 245-2412 How many times per month does this board/commission meet, includ any special meetings and sub-committee meetings? The Board of Health meets one time per month skipping July and D Brief Statement of Board/Commission’s Assigned Charge and Responsibilities. The Board of Health is the primary policy-making and adjudicator 130A-39(a) (powers and duties of the boards of health) and NCGS (appeals), for the health department and is charged to protect a public health of Orange County. Mission and Core Functions of the Health Department: To enhance the quality of life, promote the health, and preserve for all people in the Orange County community. Prevent and intervene in epidemics and the spread of disease · Protect against environmental hazards · Promote and encourage safe and healthy behaviors · Assure the quality and accessibility of health services · Assure compliance with laws and regulations that protect health · safety 53 NAME OF BOARD/COMMISSION: Board of Health Report Period: Calendar year: 2012 What are your Board/Commission’s most important accomplishments? With information from the Community Health Assessment and throu · modified Delphi decision-making technique determined the Board o Health’s top 3 health priorities for the next 4 years (1) Access Child and Family Obesity and 3) Substance Abuse/Mental Health). Developed a 2 year strategic plan to address these three priori · Changed the Board structure to form workgroups to oversee and a · the strategic plan action steps for each priority. Conducted review of applications for non-profit agency requests · funding, providing feedback to the County Manager Significantly modified the Health Department’s fee structure to · accommodate new cost settlement rules. Successfully recruited, interviewed and selected a new Board of · representative (Alex Smith). Joint BOH/BOCC meeting where the Community Health Assessment, · Dental Clinic and the proposed Smoke Free Public Places Rule wer discussed. Received and discussed the annual communicable disease report f · Orange County Passed the Smoke Free Public Places Rule and received BOCC appr · for the Rule Oversaw the development of an Innovations Grant Program at the · Department List of Specific Tasks, Events, or Functions Performed or Sponso . Annually Healthy Carolinians Annual Meeting Review of State of County Health Report annually Review and approve new programs for health department Review and approve budget request for department to forward to c Review and approve fee schedule and any fee changes and forward Review department strategic plan annually Review annual activity report for the department Reviews quarterly and annual fiscal report for department Reviews annual communicable disease report for the county Review of Health Director performance Regular Board of Health Education Session 54 NAME OF BOARD/COMMISSION: Board of Health Report Period: Calendar year: 2012 Describe this board/commission’s activities/accomplishments in c . out BOCC goal(s)/priorities, if applicable The current BOCC goal on preserving safety net functions is the closely aligned to the Health Department’s functions. If your board/commission played the role of an Element Lead Advi Board involved in the 2030 Comprehensive Plan preparation proces please indicate your board’s activities/accomplishments as they to the Comprehensive Plan’s goals or objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, Commission for the Environment, Historic Preservation Commission Preservation Board, Affordable Housing Board, Recreation and Par Council) NA Identify any activities this board/commission expects to carry o as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff ti resources) associated with these proposed activities (please lis As part of the 2012-2014 Board of Health Strategic Plan, the Boa be examining evidence-based policies and programs that will decr obesity. The Board may seek support (both political and financi BOCC for these interventions. What are the concerns or emerging issues your board has identifi upcoming year that it plans to address, or wishes to bring to th Commissioners’ attention? Effects of health care reform may mean needed expansion of serv · address community need OR may mean need to shift current service prevention model. Effects of the state budget crisis on state and federal allocat · providing basic public health services. Developing innovative ways to improve access to expanded health · insurance/Medicaid benefits through NC FAST and the Accountable Act. On-line access to applications may allow us to enroll pati point of care rather than sending them to the Department of Soci Services to enroll. Implementation of the Smoke Free Public Places Board of Health · Reaccreditation site visit will be the first week in March. · Simplifying access, sharing information and streamlining servic · 55 NAME OF BOARD/COMMISSION: Board of Health Report Period: Calendar year: 2012 community and county partners (e.g., Piedmont Health Services, U Way, Department of Social Services, Planning and Zoning, Parks a Recreation, Etc.). Specifically, Centralized Permitting. Electronic Health Records (implementation, training, scanning o · paper records) and related challenges. Seeking to replace antiquated personnel-dependent job tasks wit · use of technology to automate recurring activities (especially r financial management). Maximize the use of Health Informatics to better describe and a · health challenges in the County. 56 Board of Social Services NAME OF BOARD/COMMISSION 2012-2013 Report Period ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners welcomes input from various advisory commissions in preparation for its annual planning retreat. Ple following information, limited to the front and back of this for background materials may be provided as a supplement to, but not substitute for, this form. : Board of Social Services Board/Commission Name Person to address the BOCC at work session- if applicable- and c information: Pat Garavaglia, Chair, 967-3433 : Lindsey Shewmaker, Human Services Manager Primary County Staff Contact How many times per month does this board/commission meet, includ any special meetings and sub-committee meetings? Once per month. Brief Statement of Board/Commission’s Assigned Charge and Responsibilities. The Social Services Board: hires the county social services director; · determines the director’s salary (subject to approval of the · board of county commissioners); advises and consults with the director; · evaluates the director’s job performance; · dismisses the director if his or her job performance is unsatis · or if his or her personal conduct is unacceptable; · appoints the third or fifth member of the social services board · 57 Board of Social Services NAME OF BOARD/COMMISSION 2012-2013 Report Period assists the county social services director in planning the · department’s proposed budget; establishes county policies for public assistance and social · services programs (consistent with applicable federal and state laws, regulations, and policies); advises county and municipal authorities on the development · of policies and plans designed to improve social conditions in the community; and carries out other duties and responsibilities as assigned by · the General Assembly, the state Social Services Commission, the state Department of Health and Human Services, and the board of county commissioners. ? What are your Board/Commission’s most important accomplishments 2012-13 budget approval · Policy formation and approval · Continued oversight for programs of human services · List of Specific Tasks, Events, or Functions Performed or Sponso . Annually Budget approval · Describe this board/commission’s activities/accomplishments in c out BOCC goal(s)/priorities, if applicable. Budget approval · Policy formation and approval for programs supporting BOCC Goal · Oversight for programs of human services · If your board/commission played the role of an Element Lead Advi Board involved in the 2030 Comprehensive Plan preparation proces please indicate your board’s activities/accomplishments as they to the Comprehensive Plan’s goals or objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, Commission for the Environment, Historic Preservation Commission Preservation Board, Affordable Housing Board, Recreation and Par Council) NA 58 Board of Social Services NAME OF BOARD/COMMISSION 2012-2013 Report Period Identify any activities this board/commission expects to carry o as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff ti resources) associated with these proposed activities (please lis The Board of Social Services will continue to oversee operations Department of Social Services as staff carry out programs of hum (Goal 1, Priority 4) The majority of the budget for Social Serv goal. What are the concerns or emerging issues your board has identifi upcoming year that it plans to address, or wishes to bring to th Commissioners’ attention? The Board has identified the following three issues as those of for the next year: The impact of impending budget cuts at the state and federal le · income Orange County families NC FAST implementation and associated changes · Medicaid changes · The Board of Social Services continues to be concerned with the numbers of Orange County residents in need of services. The Boa certain that the critical programs and services provided by the Social Services can continue to operate. 59 NAME OF BOARD/COMMISSION: Advisory Board on Aging Report Period: Jan. 2012 – December 2012 ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners welcomes input from various advisory commissions in preparation for its annual planning retreat. Ple following information, limited to the front and back of this for background materials may be provided as a supplement to, but not substitute for, this form. : Board/Commission Name Orange County Advisory Board on Aging Person to address the BOCC at Retreat (if requested by BOCC) and : information Heather Altman, Advisory Board Chair haltman@carolwoods.org 109 Sunset Ridge Lane Chapel Hill, NC 27516 : Janice Tyler, Department on Aging Director Primary County Staff Contact How many times per month does this board/commission meet, includ any special meetings and sub-committee meetings? In addition to the monthly meetings, the Board has been actively MAP meetings and work groups, sometimes meeting several times mo Brief Statement of Board/Commission’s Assigned Charge and . Responsibilities This Board suggests policy and makes recommendations to the Boar Commissioners and the Department on Aging while acting as the li the older adults of the County and County government. It is char promoting needed services, programs and funding that impacts the What are your Board/Commission’s most important accomplishments? Completed the Master Aging Plan Update process for 2012-2017 an · July began our Year One Implementation plan. The new MAP process considered a model for the state. The board chair and Aging Dir presented the planning process model at the NC Board of County Commissioners Annual Conference in Raleigh in August. The Aging Director and Aging Transition Administrator were invited to D.C. with officials representing the French government to share our p model. Secured outside funding for two UNC School of Public Health Sum · 60 NAME OF BOARD/COMMISSION: Advisory Board on Aging Report Period: Jan. 2012 – December 2012 Practicum interns to assist in creating the Yr 1 MAP Implementat Secured a second UNC School of Public Health Behavior Capstone · of five graduate students to assist with the implementation of a marketing/communications for the Department as outlined in the 2 MAP. Aging board members also serve on other county and community bo · to strengthen coordination of services to older adults. Those b include the Orange County OUT, OCIM, Meals on Wheels, Carolina Villages and Orange County Housing Boards. On-going development of community partnerships to accomplish MA · goals. List of Specific Tasks, Events, or Functions Performed or Sponso Annually. Co-sponsored 4th annual Community Resource Fair at University M · 700 persons were in attendance at the March 2012 event. Provide Orange County representation to the Triangle J Area Age · Aging Advisory Council Support the Chatham-Orange Community Resource Connections and t · development of its 24 partnerships with local agencies, as well pilot site for the Hospital Transitions model. Assist in promotion of the Senior Tar Heel Legislature initiati · representation by two Advisory Board on Aging affiliates. Board makes recommendations to BOCC of potential legislative co · to be included in the BOCC Legislative agenda. On-going input into other community planning processes, such as · Southern Human Services Campus Master plan project, the UNC GigU Initiative and etc. Describe this board/commission’s activities/accomplishments in c out BOCC goal(s)/priorities, if applicable. If your board/commission played the role of an Element Lead Advi Board involved in the 2030 Comprehensive Plan preparation proces please indicate your board’s activities/accomplishments as they to the Comprehensive Plan’s goals or objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, Commission for the Environment, Historic Preservation Commission Preservation Board, Affordable Housing Board, Recreation and Par Council) Identify any activities this board/commission expects to carry o 61 NAME OF BOARD/COMMISSION: Advisory Board on Aging Report Period: Jan. 2012 – December 2012 as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff ti resources) associated with these proposed activities (please lis Continue with Year One Implementation Plan thru June 2013 and p · strategies for Year Two including securing funding for new initi What are the concerns or emerging issues your board has identifi upcoming year that it plans to address, or wishes to bring to th Commissioners’ attention? The Advisory Board on Aging continues to study ways and means t · maximize or reallocate available resources to meet the emerging magnitude of the needs of an increasing percentage of county res that are seniors. The Advisory Board sees it role as volunteers who are here to h · utilized as much as possible to build a better community. Concern for the growing transportation needs of older adults and · emerging issue of volunteers providing transportation and the li that this involv es. 62 The Orange County Human Relations Commission NAME OF BOARD/COMMISSION: (HRC) 2012 calendar year for annual report; 2013 calendar year for wo Report Period: ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS INPUT FOR COUNTY COMMISSIONERS’ ANNUAL PLANNING RETREAT The Board of Commissioners welcomes input from various advisory commissions in preparation for its annual planning retreat. Ple following information, limited to the front and back of this for materials may be provided as a supplement to, but not as a subst : Board/Commission Name The Orange County Human Relations Commission (HRC) Person to address the BOCC at Retreat (if requested by BOCC) and : information Tara L. Fikes, Director Housing, Human Rights, and Community Development Department 919.245.2492 : Primary County Staff Contact Same as above How many times per month does this board/commission meet, includ special meetings and sub-committee meetings? The HRC meets monthly except for the month of July. If the HRC meetings” and/or sub-committee meetings the purpose is to consid information for the Pauli Murray Awards or the Student Essay Con . Brief Statement of Board/Commission’s Assigned Charge and Respon The Orange County Board of Commissioners created the Orange Coun Relations Commission to: a. Study and make recommendations concerning problems in the fie relationships; b. Anticipate and discover practices and customs most likely to and unrest and to seek solutions to problems as they arise; c. Make recommendations designed to promote goodwill and harmony groups in the County irrespective of their race, color, creed, r national origin, sex, affectional preference, disability, age, m with regard to public assistance; d. Monitor complaints involving discrimination; e. Address and attempt to remedy the violence, tensions, polariz harm created through the practices of discrimination, bias, hatr inequality; and 63 The Orange County Human Relations Commission NAME OF BOARD/COMMISSION: (HRC) 2012 calendar year for annual report; 2013 calendar year for wo Report Period: f. Promote harmonious relations within the County through hearin process of law. What are your Board/Commission’s most important accomplishments? 1. Organized and sponsored the 2012 Human Relations Month Forum “Defining Marriage in North Carolina by Constitutional Amendment Implications?” The panelists included: Stuart Campbell, Executiv North Carolina; Maxine Eichner, Professor - UNC-CH School of Law Webb-Mitchell, Visiting Professor – North Carolina Central Unive Pham served as Moderator for the Forum. 2. Continued implementation of the Building Integrated Communiti discuss ways to engage the immigrant community in governmental a 3. Adopted a resolution requesting the BOCC take the appropriate Civil Rights Ordinance to include sexual orientation and sexual classes and that this matter be included in the legislative agen County Legislative Delegation for the next legislative session. 4. Reviewed the BOCC Advisory Board Policy and crafted the Human Commission Policies and Procedures in accordance therewith. Als optimal membership size and made a recommendation to the BOCC to size of 18. 5. Held the 2011 Pauli Murray Awards Ceremony on February 26, 20 community service awards were given to a Youth – Joseph DeVito; Maggie West; and Chapel Hill Rehabilitation and Healthcare. Add middle and high school students participated in an Essay Contest and third prizes. 6. Developed a plan for more regular attendance at Board of Coun meetings in order to stay informed regarding issues that may hav implications. 7. The Emancipation Proclamation subcommittee began making plans th County’s commemoration of the 150 Anniversary of the issuance of Emancipation Proclamation in 2013. . List of Specific Tasks, Events, or Functions Performed or Sponso Provide proclamations recognizing Human Rights Week, Human Right Bill of Rights Day in December of each year, Human Relations Mon for Fair Housing Month in April. Organized and sponsored the annual Human Relations Month Forum t February as Human Relations Month. Organize and sponsor the Annual Pauli Murray Awards Ceremony. 64 The Orange County Human Relations Commission NAME OF BOARD/COMMISSION: (HRC) 2012 calendar year for annual report; 2013 calendar year for wo Report Period: Respond to residents’ requests for feedback/support regarding va issues. Study and make recommendations to the BOCC regarding social just as other human relations matters. Describe this board/commission’s activities/accomplishments in c BOCC goal(s)/priorities, if applicable. Goal Two: Promote an interactive and transparent system of gover reflects community values. Entered into collaboration with the UNC School of Government kn · Building Integrated Communities” initiative. The anticipated go collaborative effort is to ensure that all the diverse ethnic an communities in Orange County have equal access to and understand available resources within the County. BOCC Charge to the HRC Study and make recommendations concerning problems in the field relationships. Make recommendations designed to promote goodwill and harmony am the County irrespective of their race, color, creed, religion, a sex, affectional preference, disability, age, marital status or public assistance. Recommended that the BOCC take appropriate steps to amend the O · County Civil Rights Ordinance to include sexual orientation and sexual identity as protected classes and further recommended that this matter be in agenda of Orange County Legislative Delegation for the next legi Adopted a resolution encouraging the BOCC to re-affirm its comm · justice, equal rights and equal opportunity for all residents of to voice opposition to the proposed Amendment 1 to the North Car Constitution which would prohibit marriage between people of the and further prohibit the recognition of any other form of domest Submitted a recommendation to the BOCC requesting that the BOCC · proclamation acknowledging Human Rights Day, Bill of Rights Day, Relations Week in December 2011. If your board/commission played the role of an Element Lead Advi involved in the 2030 Comprehensive Plan preparation process, ple 65 The Orange County Human Relations Commission NAME OF BOARD/COMMISSION: (HRC) 2012 calendar year for annual report; 2013 calendar year for wo Report Period: your board’s activities/accomplishments as they may relate to th Comprehensive Plan’s goals or objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, Commission for the Environment, Historic Preservation Commission Preservation Board, Affordable Housing Board, Recreation and Par N/A Identify any activities this board/commission expects to carry o relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff ti associated with these proposed activities (please list). Pursue current issues for women in collaboration with The Women’s Center. Continue monitoring and commenting about immigration issues. Initiate the implementation of the Social Justice Goal Impact Review Tool. Continue the “Building Integrated Communities” Initiative. Continue monitoring and commenting about the proposed Amendment 1 to the NC Constitution. Continue efforts to get the Orange County Civil Rights Ordinance amended to include sexual orientation and sexual identity as protected classes. What are the concerns or emerging issues your board has identifi upcoming year that it plans to address, or wishes to bring to th attention? th Acknowledgement of the 150 anniversary of the Emancipation Proclamation with planned activities throughout the year. . Amending the Civil Rights Ordinance include sexual orientation and sexual identity as protect classes. Integrate immigrant population representatives into the membership of the HRC. Include the Social Justice Goal Impact Review Tool in the governing body’s decision-making process. Continue efforts to affirmatively further fair housing. Work with Justice United to craft a Tenant’s Bill of Rights. 66 Board or Commission: Orange County Nursing Home Community Advisory Committee Report Period: 2012 ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS INPUT FOR COUNTY COMMISSIONERS’ ANNUAL PLANNING RETREAT Board/Commission Name: Orange County Nursing Home Community Advisory Committee Person to address the BOCC at Retreat (if requested by BOCC) and information: Ed Flowers 2813 Beckett’s Ridge Drive Hillsborough, NC 27278 Phone 919-971-6188 E-mail: ED_FLOWERS@YAHOO.COM Primary County Staff Contact: Mary Fraser Orange County Department on Aging Phone: 919-245-4276 Email: mfraser@orangecountync.gov Ombudsman Charlotte Terwilliger Regional Long Term Care Ombudsman Phone: 919-558-9401 Email: cterwilliger@tjcog.org How many times per month does this board/commission meet, includ special meetings and sub-committee meetings? The committee meets the first Monday every other month. . Brief Statement of Board/Commission’s Assigned Charge and Respon This Community Advisory Committee is composed of Orange Count volunteers are appointed by the Board of County Commissioners an paid ombudsmen. Our ombudsmen also provide our committee volunt ongoing technical assistance and educational support. The commi include: Quarterly visits to each nursing home. These site visits are no · announced ahead of time. Apprise themselves of general conditions under which residents o · care facilities are living. Assisting residents or family members with grievance resolution · residents' rights issues by referring them to the Ombudsman 67 Board or Commission: Orange County Nursing Home Community Advisory Committee Report Period: 2012 Preparing reports as required by the North Carolina Division of · specifically observed concerns and generally held long-term care reporting resolutions of prior reported concerns Serving as a nucleus for increased community involvement in the · Promoting community education and awareness of the needs of resi · long-term care facilities Working toward keeping the public informed about aspects of long · the operations of nursing homes in their county · What are your Board/Commission’s most important accomplishments? The team has improved living conditions at each of the nursing · County by diligently staying informed about issues affecting sen quarterly visits to their assigned homes, writing reports for ea following up on previous observations. Teams have established an excellent rapport with administration · personnel at each facility we visit. These relationships direct to improve observed conditions for the residents we serve. Comm concerns are well-received and promptly addressed in each case. Each team focused on improving scheduled physical activity prog · nursing home in 2012. This special emphasis will continue in 20 Volunteers have brought many diverse professional and personal · the group. Many have professional backgrounds in medicine, soci occupational therapy, industrial hygiene and teaching among othe aptitudes and talents are readily shared with the group. List of Specific Tasks, Events, or Functions Performed or Sponso Our team of 8 to 12 members makes quarterly visits in pairs or · each nursing home in Orange County and prepares written reports visits. Each report is reviewed by our ombudsman then made avai public via the BOCC website. The Dept. of Aging sponsors community awareness events each yea · OCNHCAC staffs a table at these events. Committee members regularly attend local, regional and state co · forums related to nursing home resident’s care and welfare. Describe this board/commission’s activities/accomplishments in c BOCC goal(s)/priorities, if applicable. The BOCC supports the group by allowing us to use space on th for open volunteer positions and approves volunteer appointments 68 Board or Commission: Orange County Nursing Home Community Advisory Committee Report Period: 2012 Identify any activities this board/commission expects to carry o relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff ti associated with these proposed activities (please list). We will continue our work as described above and will appreci support of a staff member from the Department on Aging. We grea dedicated support from Mary Ann Weston and Mary Fraser. We look continued support in 2013. We are also grateful for the professional and educational sup Professional Ombudsman, Charlotte Terwilliger. What are the concerns or emerging issues your board has identifi upcoming year that it plans to address, or wishes to bring to th attention? None. 69 Parks & Recreation Council NAME OF BOARD/COMMISSION: 2012 Report Period: ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners welcomes input from various advisory commissions in preparation for its annual planning retreat. Ple following information, limited to the front and back of this for background materials may be provided as a supplement to, but not substitute for, this form. : Parks and Recreation Council Board/Commission Name Person to address the BOCC at work session- if applicable- and c : N/A information : David Stancil, DEAPR Director Primary County Staff Contact How many times per month does this board/commission meet, includ any special meetings and sub-committee meetings? One, plus quarterly Intergovernmental Parks Work Group (chair) a meetings related to the Parks and Recreation Master Plan Brief Statement of Board/Commission’s Assigned Charge and . Responsibilities The Council shall serve as the advisory board for provision of p recreation programs. It shall suggest policies, within its power responsibilities as stated in Article 26 of the Code of Ordinanc shall consult with and advise the Board of Commissioners and sta affecting recreation policies and programs, advise on the acquis and lands for recreation programs, and advise on long-range plan recreation and parks, including the development of plans, studie . What are your Board/Commission’s most important accomplishments? Members have assisted and advised in the master plans for Littl · 70 Parks & Recreation Council NAME OF BOARD/COMMISSION: 2012 Report Period: Regional Park, Efland Cheeks Community Park (Phase 2), Twin Cree (Moniese Nomp) Park, Blackwood Farm Park, Cedar Grove Park, Fair Park and the Hollow Rock Access Area. The Council is taking an active role in the new Parks and Recre · Master Plan, which is underway, including advising on public inp participating in public input sessions. Members have assisted in the operation of numerous special even · The Chair serves on the Inter-governmental Parks Work Group, an · representatives also serve on the New Hope Creek Corridor Adviso Council. The Council was an Element Lead Advisory Board involved in the · Comprehensive Plan. The Council makes recommendations for the triennial Lands Legac · Action Plan. The Council has worked toward the establishment and incorporati · Friends of Parks and Recreation Group. The Council hosts the biannual Joint Recreation and Parks Advis · Council meeting on a rotating basis, most recently in 2011. The Council took meetings ‘on the road’ in 2012, visiting park · discussing issues with different staff superintendents and park List of Specific Tasks, Events, or Functions Performed or Sponso Annually. Biennial joint meetings of town/county parks and recreation coun Describe this board/commission’s activities/accomplishments in c out BOCC goal(s)/priorities, if applicable. The PRC reviews site plans for major subdivision applications in jurisdiction. Recommendations are made on potential land dedica and open space. (Goal 5) The PRC is the lead advisory board and is taking an active role the 1988 Comprehensive Parks and Recreation Master Plan. This e underway, and the PRC helped create the community needs assessme and the public input sessions in its role as “steering committee The Council reviewed plans and advised on Fairview Park and the Access Area, as well as providing input on the Mountains to Sea 2012. (Goal 6) 71 Parks & Recreation Council NAME OF BOARD/COMMISSION: 2012 Report Period: If your board/commission played the role of an Element Lead Advi Board involved in the 2030 Comprehensive Plan preparation proces please indicate your board’s activities/accomplishments as they to the Comprehensive Plan’s goals or objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, Commission for the Environment, Historic Preservation Commission Preservation Board, Affordable Housing Board, ) Parks and Recreation Council The PRC helped create and advised on the Community Needs Assessme (4200 household surveys in September 2012) (Goal 1, 4). The PRC has identified working with the school systems to promot of facilities for recreation purposes as a priority, and engaged discussions to this end (Objective PR 2.4). The PRC has assisted in the implementation of park master plans, Fairview Park (Objective PR 3.2). A new Parks and Recreation Facilities Plan map will be an outcom Master Plan (Objective PR-5.6). Identify any activities this board/commission expects to carry o as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff ti resources) associated with these proposed activities (please lis By far the most substantial and significant effort carrying int · Parks and Recreation Master Plan, currently underway and schedul be completed in spring 2013. Use the master plan to identify top priorities for future imple · address important coordination (towns, schools) and system prior scope questions. Take a more-direct approach to engaging the school systems on · recreational use of school facilities, including more regular co Examine the facility use policy as it pertains to recreational · assist staff in developing a “partnership template” for evaluati requesting facility leases and partnership opportunities. Continue to look at opportunities to provide a support system f · recreation activities, including the Friends of Parks and Recrea Provide assistance in facilitating accurate information on the · Mountains-to-Sea Trail within Orange County. 72 Parks & Recreation Council NAME OF BOARD/COMMISSION: 2012 Report Period: What are the concerns or emerging issues your board has identifi upcoming year that it plans to address, or wishes to bring to th ? Commissioners’ attention Attempting to break through the longstanding issue of community · school facilities for recreation is becoming more important each of gymnasium space is the driving factor for the need to resolve matter. Development of environmental/nature programming and services, · identified by citizens at public information sessions as a commo The possibility of a working farm component at a park site (wit · possibility of a working farmer living on-site)? 73 Planning Board NAME OF BOARD/COMMISSION: 2012 calendar year for annual report; 2013 calendar Report Period: year for work plan ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS ANNUAL REPORT/ WORK PLAN FOR THE COUNTY COMMISSIONERS The Board of Commissioners welcomes input from various advisory commissions in preparation for its annual planning retreat. Ple following information, limited to the front and back of this for background materials may be provided as a supplement to, but not substitute for, this form. : Planning Board Board/Commission Name Person to address the BOCC at work session- if applicable- and c information: Larry Wright, Chair, (919) 732-7362, wright7020@gmail.com (please note the Chair may change in January when the Planning B elections – the Chair at the time the work session is held will Primary County Staff Contact: Craig Benedict, Planning Director; secondary contact: Perdita H (Planning Systems Coordinator) How many times per month does this board/commission meet, includ any special meetings and sub-committee meetings? On average, twice per month (12 regular meetings + 4 Quarterly P + special or sub-committee meetings). Brief Statement of Board/Commission’s Assigned Charge and Responsibilities. Under the authority of NC General Statute, the BOCC created the Board to embark upon a continuing planning program, including bu the preparation and maintenance of a Comprehensive Plan for Oran in protection of the public health, safety, and general welfare future residents, landowners and visitors. The duties of the Pl listed in Section 1.6.3 of the Unified Development Ordinance. What are your Board/Commission’s most important accomplishments? 74 Planning Board NAME OF BOARD/COMMISSION: 2012 calendar year for annual report; 2013 calendar Report Period: year for work plan Within last 3-years: Development and adoption of Unified Development Ordinance (UDO) · Land Use Element Map amendments in Bowman Road area and Efland · (423 acres) UDO Text Amendment for Office/Institutional zoning district · Rezoning in Efland area (112 acres) · Efland-Buckhorn-Mebane Access Management Plan (covers over 1,50 · acres) Future Land Use Map and Zoning Atlas amendments associated with · changes in the Orange – Alamance county line boundary More recently: Three separate UDO text amendments that revised numerous regula · order to better promote activity in the Economic Development Dis Commercial Transition Activity Nodes, and Commercial-Industrial Activity Nodes. UDO text amendment to add a new conditional zoning district – R · Economic Development Area (REDA) – that is applicable to the geo area in the “Highway 57 Speedway Area” Small Area Plan. Future Land Use Map and Zoning Atlas amendments in the Eno EDD · Zoning Atlas amendment to pre-zone certain properties (232 acre · Buckhorn/Mebane Commercial-Industrial Transition Activity Nodes prepare the area for eventual non-residential development. Future Land Use Map amendment in the Efland area (47 acres chan · 10-Year Transition) Comprehensive Plan text amendments to correct inconsistencies. · Four separate UDO text amendments relating to public sewer conn · stormwater, political signs, and appeals. UDO text amendment related to telecommunication towers, includi · limitations. UDO text amendment to address the development of solar arrays. · In 2012, several applications for special use permits and rezon · not initiated by the County were processed. The Planning Board of these and issued a recommendation to the BOCC on each applica List of Specific Tasks, Events, or Functions Performed or Sponso Annually. Monthly Planning Board meetings · Quarterly Public Hearings (4) · Ordinance Review Committee (ORC) meetings and special · meetings as required 75 Planning Board NAME OF BOARD/COMMISSION: 2012 calendar year for annual report; 2013 calendar Report Period: year for work plan Review applications for ordinance amendments, major · subdivisions, and Class A special use permits and provide recommendations to the BOCC Develop and recommend policies, ordinances, administrative · procedures and other means for carrying out plans Describe this board/commission’s activities/accomplishments in c out BOCC goal(s)/priorities, if applicable. The Planning Board is involved in the ongoing implementation of Comprehensive Plan. Initially, this implementation was defined a UDO and implementation of recommendations contained in Small A This work has scored high on the list of BOCC priorities, listed top priorities. The UDO was adopted in April 2011 and several implementation measures were completed in late 2011. In 2012 nu area plan and economic development-related items were developed, and adopted. If your board/commission played the role of an Element Lead Advi Board involved in the 2030 Comprehensive Plan preparation proces please indicate your board’s activities/accomplishments as they to the Comprehensive Plan’s goals or objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, Commission for the Environment, Historic Preservation Commission Preservation Board, Affordable Housing Board, Recreation and Par Council) The processing of several small area plan recommendations specif addresses an objective included in the 2030 Comprehensive Plan. specific Comprehensive Plan Goals and Objectives that have been Planning Board’s recent work (please note this is not an all-inc goals and objectives that have been addressed this year): Coordination of the amount, location, pattern and Land Use Overarching Goal: designation of future land uses, with availability of County ser sufficient to meet the needs of Orange County’s population and e consistent with other Comprehensive Plan element goals and objec : Coordinate the location of higher intensity / high density Objective LU-1.1 residential and non-residential development with existing or pla public transportation, commercial and community services, and ad supporting infrastructure (i.e., water and sewer, high-speed int 76 Planning Board NAME OF BOARD/COMMISSION: 2012 calendar year for annual report; 2013 calendar Report Period: year for work plan streets, and sidewalks), while avoiding areas with protected nat resources. This could be achieved by increasing allowable densit new mixed-use zoning districts where adequate public services ar Land development regulations, guidelines, techniques and/or Land Use Goal 4: incentives that promote the integrated achievement of all Compre goals. Review and amend the Orange County Land Use Element Objective LU-4.2: Zoning and Subdivision Ordinances to identify and eliminate exis impediments to objectives identified in the Comprehensive Plan. include but are not limited to the development of energy efficie the County, water efficiency standards for new development, and affordable housing. Identify barriers to development of desirable businesses and Objective ED-1.5: local businesses, and mitigate these barriers. Infrastructure that supports desired Economic Development Goal 2: development. : Identify lands suitable to accommodate the expansion and Objective ED-2.5 growth of commercial and industrial uses in the County. : Select industrial sites in Economic Development Areas based Objective ED-2.7 on present and planned supporting systems, such as public water access to adequate highway, rail, or public transportation infra minimize detrimental environmental or negative social outcomes. Efficient provisions of public water Services and Community Facilities Goal 1: and sewer service systems which are consistent with the Land use which abide by the current Water and Sewer Management Planning B Agreement, the existing Orange County-Chapel Hill-Carrboro Joint Agreement and Land Use Plan, and future afreements to be negotia the County and public and private service. : Efficient and effective public safety Services and Community Facilities Goal 7 including, police, fire, telecommunications, emergency services, services. : Manage the number of future wireless telecommunication Objective PS-T-7 facilities by identifying preferred locations capable of accommo Countywide. 77 Planning Board NAME OF BOARD/COMMISSION: 2012 calendar year for annual report; 2013 calendar Report Period: year for work plan : Encourage the expansion of affordable, high-speed Internet Objective PS-T-8 access, fiber-optic lines, and other high-speed communication ne and underserved areas. Identify any activities this board/commission expects to carry o as they relate to established BOCC goals and priorities. If applicable, if there a fiscal impact (i.e., funding, staff ti resources) associated with these proposed activities (please lis The Board will continue its work in partnership with staff to fu recommendations contained within small area plans. Items Related to Small Area Plan Implementation: 1. UDO Text Amendment to add two new overlay zoning districts in area and specify design standards for the areas. (The Efland-Me Area Plan Implementation Focus Group was the lead advisory board developing the text but the Planning Board will review the amend provide a recommendation to the BOCC). This item is scheduled f November 2012 quarterly public hearing. 2. Joint land use plan with the Town of Hillsborough (consistent Interlocal Agreement). Work on the plan commenced in September Additionally, the Planning Board proposes the following work ite 3. Conduct a review of the UDO Implementation Bridge and priorit have not yet been completed. 4. Conduct a review of Small Area Plan Implementation Measures t yet been completed and prioritize any remaining items. Also, since the BOCC’s retreat on February 1, 2013 may result in additional goals and priorities, the Planning Board proposes to of the BOCC retreat when they’re available and determine if work be added to the Planning Board’s work plan as a result of the re What are the concerns or emerging issues your board has identifi upcoming year that it plans to address, or wishes to bring to th Commissioners’ attention? The Planning Board proposes to begin meeting with other advisory representatives 2 to 3 times a year to discuss items of mutual i purpose of these meetings is to lessen “the silo effect” of advi working separately on topics where advisory board interests over 78 Board/Commission Name: Solid Waste Advisory Board Report Period: 2012 ORANGE COUNTY ADVISORY BOARDS AND COMMISSIONS INPUT FOR COUNTY COMMISSIONERS’ ANNUAL PLANNING RETREAT The Board of Commissioners welcomes input from various advisory commissions in preparation for its annual planning retreat. Ple following information, limited to the front and back of this for background materials may be provided as a supplement to, but not substitute for, this form. Board/Commission Name: Solid Waste Advisory Board Person to address the BOCC at Retreat (if requested by BOCC) and information: Dr. Jan F. Sassaman, Chair (919) 933-6625 jan.sassaman@pleresgroup.com Primary County Staff Contact: Gayle Wilson, Solid Waste Management Director How many times per month does this board/commission meet, includ any special meetings and sub-committee meetings? The second Wednesday of each month except July. Brief Statement of Board/Commission’s Assigned Charge and . Responsibilities “… to advise the County’s Governing Board on matters related to [solid waste] System and the Solid Waste Management Plan and Policies.” (Section 7, page 10, Interlocal Agreement for Solid W Management, August 7, 1999) What are your Board/Commission’s most important accomplishments? 79 Board/Commission Name: Solid Waste Advisory Board Report Period: 2012 For 2011 1. Adopted a Code of Ethics for SWAB Members that is based on th other Boards and Commissions that are organic to the County (i.e comprised of members appointed by multiple jurisdictions). 2. Sponsored a presentation by Dr. Christopher Heaney (UNC) and David Caldwell and Robert Campbell (RENA) titled “Relation betwe malodor, ambient hydrogen sulfide, and health in a community bor land fill.” 3. Provided advice and feedback (from representative jurisdictio Waste staff, and entertained public comments, on various issues, including: Reviewed the Three-year update (for 2009) to the Solid Waste Pl · submittal (in 2011) to the North Carolina DHENR. Planning and development of the new Walnut Grove convenience · center in accord with the Solid Waste Plan Alternative technologies for handling solid waste · Long-term strategies and options for handling solid waste in a · post-closure environment, Mitigation plans and efforts for the Rogers Road area, and · Pros and cons of single stream recycling for both incorporated · some unincorporated portions of the county in accord with the So Waste Plan. For 2012 Provided input to Solid Waste Staff on: 1. development of upgrade of the Walnut Grove Convenience Center in ·· ·· accord with the Solid Waste Plan adopted by Orange County and Municipalities. continued development of the Landfill Gas recovery Project ·· ·· landfill neighborhood cleanup plans and operation ·· ·· pending Landfill closure, and ·· ·· implementation of single stream recycling. ·· ·· Despite the dwindling representation of the signatories to the current 2. Interlocal Agreement (ILA), the SWAB continued to struggle with for those signatories to draft a new ILA that recognizes the rea changed solid waste landscape in Orange County, while also eithe providing a roadmap and structure for the SWABconsonant with those 80 Board/Commission Name: Solid Waste Advisory Board Report Period: 2012 realities or abolishing the SWAB as it is now constituted. To t many of these issues and concerns were outlined in a memo from t SWAB Chair to BOCC dated November 11, 2010. List of Specific Tasks, Events, or Functions Performed or Sponso Annually. SWAB meets monthly on the second Wednesday of the month (ad hoc · sub-committees meet as needed) to consider matters/issues brough before it by BOCC, individual governments (Carrboro, Chapel Hill Hillsborough), and Solid Waste Staff. There are no specific events or functions sponsored annually. · Describe this board/commission’s activities/accomplishments in c out BOCC goal(s)/priorities, if applicable. SWAB responds to matters brought to it from BOCC as noted above. If your board/commission played the role of an Element Lead Advi Board involved in the 2030 Comprehensive Plan preparation proces please indicate your board’s activities/accomplishments as they to the Comprehensive Plan’s goals or objectives. (The Element Lead Advisory Boards include: Planning Board, EDC, OUTBoard, Commision for the Environment, Historic Preservation Commission, Agriculture Preservation Board, Affordable Housing B Recreation and Parks Advisory Council) Not Applicable Identify any activities this board/commission expects to carry o as they relate to established BOCC goals and priorities. If applicable, is there a fiscal impact (i.e., funding, staff ti resources) associated with these proposed activities (please lis If requested by BOCC and staff, offer a forum for providing eval recommendations to BOCC and Solid Waste staff regarding: issues associated with the revised Solid Waste Plan 3-year upda · submitted to the State (NCDEHNR) December 2013 issues associated with revisions to the Interlocal Agreement as · to that Agreement may be considered by BOCC and local jurisdicti alternatively participation in a process to develop a new Interl Agreement alternative means to handle solid waste disposal for Orange Cou · intergovernmental issues associated with initial planning for cl 81 Board/Commission Name: Solid Waste Advisory Board Report Period: 2012 the existing solid waste landfill and issues associated with pos closure and solid waste management, such as hauling options, C&D landfill concerns, and funding for other essential remaining sol activities, and any other issues brought to SWAB by BOCC and town governments. · It is noted that there are only three members on the SWAB at thi representatives from Chapel Hill, and one from Hillsborough. It difficult to get anything significant accomplished with such sca despite the best intentions of the sitting members of the board. to encourage elected officials from Carrboro and Orange County t members and are prepared to assist in identifying qualified cand These activities may have fiscal impacts in terms of: Funding – minimal unless additional technical resources are · needed to evaluate alternative means for solid waste disposal pe BOCC vote December 2009. Development of any new interlocal agreement by BOCC and municipalities may require legal assistance. Staff Time – will be required to provide SWAB with technical in o and analyses as well as ongoing meeting support, communication with SWAB members and general public, generation and distribution of meeting minutes and various related tasks. Other Resources – none identified at this time. · What are the concerns or emerging issues your board has identifi upcoming year that it plans to address, or wishes to bring to th Commissioners’ attention? 1. Lack of a Viable Interlocal Agreement The SWAB has served a valuable function as a regular forum where elected officials, staff, and citizens of Orange County can inte waste issues. As was noted in the prior 2011 and 2012 goals docu to the BOCC, SWAB continues to see a clear need for a close revi revision of the current Interlocal Agreement for Solid Waste Man Such revision is needed in light of the shifting realities of intergovernmental relationships, pending landfill closure, issue Tract status, and the need to maintain a high quality of solid w services in a period of severe fiscal constraints. The process to revise the current ILA as a result of pending lan was suspended pending completion of the Chapel Hill Solid Waste That study has been completed and submitted to the Chapel Hill T Council. SWAB trusts that this submittal will be followed by exp 82 Board/Commission Name: Solid Waste Advisory Board Report Period: 2012 completion of a revised ILA for Orange County and are prepared t the BOCC and elected town officials with those revisions. Indeed sent forward our suggestions for revision in the memo to BOCC of November 11, 2010 mentioned above. Until such completion of a new ILA, the SWAB’s mandate is tenuou best and its direction unclear. Furthermore, likely in response uncertainties associated with SWAB’s mandate and direction, seve positions on the SWAB remain unfilled, including both BOCC appoi slots. 2. Financing the Solid Waste Enterprise The wide variety of solid waste activities supported by the ente will be severely constrained following closure of the MSW landfi June 30, 2013. Savings from reducing employees and equipment wil cover remaining costs of vital solid waste operations. Currentl from the MSW landfill covers far more than the costs of operatin facility. If the County and Towns and landfill users wish to mai remaining solid waste infrastructure including but not limited t construction waste landfill, yard debris management, and environ support services, other sources of funds must be identified and the 2013-14 budget and beyond. 3. Ongoing relations with the Town of Chapel Hill in their consi building a transfer station to handle MSW. At this point it appears the Town is seriously considering const operating a transfer station to handle its existing MSW load and that of Carrboro, but it is not clear if other MSW generated wit County would or could be accommodated. Given the consulting stud projected high cost per ton of capitalizing and operating such a based on the limited tonnage from only the two Towns and the con of the possible site under consideration, a broader discussion planning criteria for a transfer station that involved other gen including the County, Town of Hillsborough, and perhaps UNC and might be useful, but there is no clear path to this engagement a 4. Roll-Carts for Curbside Collection Delays in distribution of roll-carts for both the urban and rura collection programs are limiting the advantages of converting to stream collection.