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HomeMy WebLinkAboutAgenda - 01-24-2013 - 6b1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: January 24, 2013 Action Agenda Item No. 6 -b SUBJECT: North Carolina Community Transportation Program Administrative and Capital Grant Application for FY 2013/2014 DEPARTMENT: Transportation /Planning PUBLIC HEARING: (Y /N) Yes ATTACHMENT(S): INFORMATION CONTACT: Resolution and Public Hearing Notice, Including Proposed Administrative/ Al Terry 919 - 245 -2008 Capital Budget Summary Craig Benedict 919 - 245 -2575 PURPOSE: To: 1) Conduct an annual public hearing on the North Carolina Community Transportation Program (CTP) grant application by Orange Public Transportation for FY 2013 -2014; 2) Approve the grant application that includes adopting a resolution authorizing the applicant to enter into an agreement with North Carolina Department of Transportation; and 3) Authorize the County Attorney to complete the necessary certifications and assurances. BACKGROUND: Each year, the North Carolina Department of Transportation ( NCDOT), Public Transportation Division, accepts requests for administrative and capital needs for county operated community transportation programs. Orange Public Transportation (OPT) is eligible to make application for both administrative and capital funding. The current year, FY 2012 -2013 approved application includes $185,525 in administrative funding. The total CTP funding request for FY 2013 -2014 is $185,605 for administration and no additional funds for capital items. Administrative funds will continue to be used to support overall transit systems management and continue to promote general ridership. A public hearing is requested with the opportunity for public discussion and comment before the Board takes action on the resolution. FINANCIAL IMPACT: The NCDOT Community Transportation Program Grant requires a 15% local match ($27,841) for administrative funding. The total County match is $27,841 which will be requested in the upcoming FY 2013 -14 County budget. RECOMMENDATION(S): The Manager recommends that the Board: 1. Conduct a public hearing to receive public comments on the proposed grant application; 2. Approve the Community Transportation Program Grant application for FY 2013 -2014 in the total amount of $185,605, with a local match of $27,841; 3. Authorize the County Attorney to complete the necessary certifications and assurances which have been requested from NCDOT; 4. Approve and authorize the Chair to sign the Community Transportation Program Resolution, and sign the annual certified statements of participation when they are completed; and 5. Accept and budget the receipt of the CTP grant once awarded. RES- 2013 -004 K COMMUNITY TRANSPORTATION PROGRAM RESOLUTION Section 5311 FY 2014 RESOLUTION Applicant seeking permission to apply for Community Transportation Program funding, enter into agreement with the North Carolina Department of Transportation, provide the necessary assurances and the required local match. A motion was made by (Board Member's Name) and seconded by (Board Member's Name or N /A, if not required) for the adoption of the following resolution, and upon being put to a vote was duly adopted. WHEREAS, Article 2B of Chapter 136 of the North Carolina General Statutes and the Governor of North Carolina have designated the North Carolina Department of Transportation ( NCDOT) as the agency responsible for administering federal and state public transportation funds; and WHEREAS, the North Carolina Department of Transportation will apply for a grant from the US Department of Transportation, Federal Transit Administration and receives funds from the North Carolina General Assembly to provide assistance for rural public transportation projects; and WHEREAS, the purpose of these transportation funds is to provide grant monies to local agencies for the provision of rural public transportation services consistent with the policy requirements for planning, community and agency involvement, service design, service alternatives, training and conference participation, reporting and other requirements (drug and alcohol testing policy and program, disadvantaged business enterprise program, and fully allocated costs analysis); and WHEREAS, (Legal Name of Applicant) Orange County hereby assures and certifies that it will provide the required local matching funds; that its staff has the technical capacity to implement and manage the project, prepare required reports, obtain required training, attend meetings and conferences; and agrees to comply with the federal and state statutes, regulations, executive orders, Section 5333 (b) Warranty, and all administrative requirements related to the applications made to and grants received from the Federal Transit Administration, as well as the provisions of Section 1001 of Title 18, U. S. C. NOW, THEREFORE, be it resolved that the (Authorized Official's Title)" Chair of (Name of Applicant's Governing Body) Orange County Board of County Commissioners is hereby authorized to submit a grant application for federal and state funding, make the necessary assurances and certifications and be empowered to enter into an agreement with the NCDOT to provide rural public transportation services. I (Certifying Official's Name)" Mr. Barry Jacobs (Certifying Official's Title) Chair, Board of Orange County Commissioners do hereby certify that the above is a true and correct copy of an excerpt from the minutes of a meeting of the (Name of Applicant's Governing Board) Orange County Board of Commissioners duly held on the 24 day of January, 2013. Signature of Certifying Official "Note that the authorized official, certifying official, and notary public should be three separate individuals. Seal Subscribed and sworn to me (date) Notary Public " Printed Name and Address My commission expires (date) M PUBLIC HEARING NOTICE This is to inform the public that a public hearing will be held on the proposed Orange county Community Transportation Program Application to be submitted to the North Carolina Department of Transportation no later than January 25, 2013. The public hearing will be held on January 24, 2013 at Orange County Department of Social Services, 113 Mayo Street, Hillsborough, N.C. before the Orange County Board of County Commissioners. Those interested in attending the public hearing and needing either auxiliary aids and services under the Americans with Disabilities Act (ADA) or a language translator should contact Al Terry on or before January 23, 2013, at telephone number 919- 245 -2008 or via email at aterry @co.orange.nc.us. The Community Transportation Program provides assistance to coordinate existing transportation programs operating in Orange county as well as provides transportation options and services for the communities within this service area. These services are currently provided using fixed, demand response, deviated fixed, and subscription routes. Services are rendered by Orange Public Transportation. The total estimated amount requested for the period July 1. 2013 through June 30, 2014 Project Administrative Capital (Vehicles & Other) Operating (Small fixed- route, regional, and consolidated urban -rural systems only) TOTAL PROJECT Total Amount $ 185,605 $o $0 $ 185,605 Total Funding Request Local Share $ 27,841 (15 %) $ o (10 %) *(50 %) or more $ 0 'Note: Small Fixed Route systems must contribute more than 50% $ 27,841 Total Local Share This application may be inspected at 600 Highway 86 North, Hillsborough, N.C. 27278 from 8:00 - 5:00 p.m., Monday through Friday. Written comments should be directed to Al Terry, Transportation Division Manager before January 23, 2013. End of Notice Note: , AN ORIGINAL COPY of the published Public Hearing Notice must be attached to a signed Affidavit of Publication. Both the Public Hearing Notice and the Affidavit of Publication must be submitted with the CTP grant application.