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Home My WebLink AboutAgenda - 01-24-2013 - 5iORD- 2013 -002 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: January 24, 2013 Action Agenda Item No. 5 -i SUBJECT: Proposal for 9 -1 -1 Recorder Replacement / Upgrade and Approval of Budget Amendment #6 -A DEPARTMENT: Emergency Services PUBLIC HEARING: (Y /N) No ATTACHMENT(S): 1) Recorder Quote 2) Eligibility Confirmation Letter from North Carolina 911 Board INFORMATION CONTACT: Craig Blackwood, 245 -6100 Dinah L. Jeffries, 245 -6100 F. Rojas Montes de Oca, 245 -6100 1 PURPOSE: To approve the replacement of the current 9 -1 -1 recorder, and approve Budget Amendment #6 -A. BACKGROUND: The current 9 -1 -1 recorder captures all telephone and radio traffic. It has been in use for over 4 years and does not meet the Next Generation 9 -1 -1 and APCO P25 standards. There is risk of hardware failure due to the 24/7/365 use over the 4 year period. The new recorder will record telephone and radio traffic and will be compatible with Next Generation 9 -1 -1 using IP (internet protocol), allow screen capture from the new CAD system, and utilize the APCO -25 (Association of Public Safety Communications Officials — Project 25) standard. The P25 feature will interface with North Carolina's Voice Interoperability Plan for Emergency Responders (VIPER) radio system for recording radio traffic directly from the Orange County 9 -1 -1 Communications Center system. The new recorder also includes a smaller back -up recorder to provide a redundant recording of critical channels. NOTE: The APCO P25 standard is an open standard for digital radio developed in North America under state, local and federal representatives and Telecommunications Industry Association (TIA) governance. The standard was developed to foster the development and progress of the art of public safety communications. FINANCIAL IMPACT: The cost to replace the current recorder is $154,240 which includes an upgrade allowance of $12,600 if purchased by January 31, 2013. The quote has been approved by the NC 9 -1 -1 Board and can be purchased using Emergency Telephone Funds. Budget Amendment #6 -A approves an appropriation of $154,240 from the Emergency Telephone Funds' unassigned fund balance to cover the above - mentioned costs. The current unassigned fund balance of the Emergency Telephone Fund is $1,483,440. RECOMMENDATION(S): The Manager recommends that the Board approve the replacement / upgrade of the 9 -1 -1 Recorder, and approve Budget Amendment #6 -A. Attachment 1 2 Ullllllp�ui�� °�w,. Carolina Recording Systems, Inc. U� PO Box 3065 Mooresville, NC 28117 QUOTE I FOR: 144 - Channel Communications Recording System - GSA Contract Orange County Emergency Services 510 Meadowlands Drive Hillsborough, NC 27278 (919) 245 -6130 Capt. Craig Blackwood cblackwood @Co.orange.nc.us Date 12 -3 -2012 Valid Through 1 -31 -2013 Estimated Delivery Terms Shipping Terms Quote Number 4 Weeks NET 30 FOB- Destination, Freight- Prepaid and Add CRSQ1161 -01 Line Qty Model Description Unit Price Ext. Price 1 144 Channel Communications Recording Solution ******* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** The Eventide NexLog 840 recording server will be configured with 80 Analog Recording Channels and 32 VoIP (P25) Recording Channels, and expandable to 240 recording Channels. This 4U rack -mount recording chassis contains 3TB of RAID5 Storage and Linux Operating System. The Eventide NexLog740 recording system (backup system) will be configured with 32 Analog Recording channels expandable to 96 Recording Channels. Recording Solution Includes: - 1 -Click CD Creation - Central Storage of Incidents - Redaction - Real -Time Monitor - Comprehensive Search - Contact Closure Detection 2 1 NexLog840 Eventide NexLog 840 Communications Recording System $59,195.00 $59,195.00 *See Page 3 for Itemized Breakdown 3 1 M -P25 P25 Integration with Motorola AIS $72,995.00 $72,995.00 *See Pages 2 for Itemized Breakdown 4 1 NexLog740 Eventide NexLog 740 Communications Recording System $18,050.00 $18,050.00 (Backup) *See Page 4 for Itemized Breakdown 5 1 XXXX Professional Services: Includes Pre - installation site survey, $4,000.00 $4,000.00 Installation, Configuration, Testing, and Training. 6 Solution List Price: $154,240.00 Steve Lomax Phone: 1- 888 - 776 -0202 Fax: - -: 1- 888 - 776 -0201 E -mail: sales @crsnc.com Help Desk: (888) 661 -0202 Installation Notes: Customer's radio and telephone vendors should provide the proper inputs, identified and terminated within 6 feet of the recorder's physical location. Warranty Notes: System Upgrade covered under existing service agreement with 24/7 on -site service response. Pao e I of 3 �Carolina Recording Systems, Inc. PO Box 3065 Mooresville, NC 28117 FOR: 144 - Channel Communications Recording System - GSA Contract Orange County Emergency Services 510 Meadowlands Drive Hillsborough, NC 27278 (919) 245 -6130 Capt. Craig Blackwood cblackwood @Co.orange.nc.us K Date 12 -3 -2012 Valid Through 1 -31 -2013 Estimated Delivery Terms Shipping Terms Quote Number 4 Weeks NET 30 FOB- Destination, Freight- Prepaid and Add CRSQ1161 -01 Line Qty Model Description Unit Price Ext. Price 7 GSA Discount (based on GSA contract No - $10,837.50 GS- 35F- 0415V): 8 -1 Upgrade Allowance ($175 / Channel): $12,600.00 - $12,600.00 9 TOTAL: $130,802.50 10 P25 Radio Integration Breakdown 11 1 271084 Integration to P25 system via Customer - Supplied Archive $8,995.00 $8,995.00 Information Server (AIS) 12 1 271085 License Fee: MCC7500 SDK for initial ASTRO 25 System $37,000.00 $37,000.00 Release (Pass- Through Charge to Motorola) * 13 1 271052 Internal IP Recorder w/ 8 G.711 Ch. Licenses (Per Talk Path) $4,250.00 $4,250.00 14 3 271035 8 Additional Channel Licenses for VoIP (Per Talk Path) $1,150.00 $3,450.00 15 1 1173 -000 P25 4- Concurrent Replay Decoder for P25 $10,000.00 $10,000.00 16 1 XXXX Professional Services: Includes Installation, Configuration, $9,300.00 $9,300.00 Testing, and Training of P25 Integration. 17 *For all P25 implementations, this license fee (Line 21) requires PRE - PAYMENT up front as it is a pass- through licensing charge to Motorola Solutions for use of the integration's Software Development Kit (SDK). Steve Lomax Phone: 1- 888 - 776 -0202 Fax: - -: 1- 888 - 776 -0201 E -mail: sales @crsnc.com Help Desk: (888) 661 -0202 Continued On Next Pace ... Installation Notes: Customer's radio and telephone vendors should provide the proper inputs, identified and terminated within 6 feet of the recorder's physical location. Warranty Notes: System Upgrade covered under existing service agreement with 24/7 on -site service response. Item #1 — 80 Channel NexLog840 Recording Server ( Based on GSA CONTRACT NO. GS- 35F- 0415V) Part Number Description Quantity List Price List Price GSA Price GSA Price (Each) (Extended) (Each) (Extended) NexLog 840 base system: 4U rack - mount, Intel Core2 Quad CPU, Dual NIC, Dual Hot -Swap Power Supplies, Embedded Linux, NexLog NexLog840 base software, web -based configuration manager. 1 $15,995.00 $15,995.00 $13,595.75 $ 13,595.75 SIN: 132 -8 FSC CLASS: 7010 FSC CLASS 7025 Upgrade to 4 x 1TB Hot Swap h /w -RAID1 = 3TB storage 105343 1 $2,880.00 $2,880.00 $2,448.00 $2,448.00 SIN: 132 -8 FSC CLASS: 7010 FSC CLASS 7025 24- Channel Analog Card, 24 Ch. Licenses 105284 -024 3 $6,000.00 $18,000.00 $5,100.00 $15,300.00 SIN: 132 -8 FSC CLASS: 7010 FSC CLASS 7025 8- Channel Analog Card, 8 Ch. Licenses 105284 -008 1 $2,700.00 $2,700.00 $2,295.00 $2,295.00 SIN: 132 -8 FSC CLASS: 7010 FSC CLASS 7025 Call Evaluation base -level software (60 Agents, 6 Evaluators 271079 1 $4,485.00 $4,485.00 $3,812.25 $3,812.25 SIN: 132 -8 FSC CLASS: 7010 FSC CLASS 7025 Rack Mount Slides - 4 Post, 4U 108112 1 $360.00 $360.00 $306.00 $306.00 SIN: 132 -8, FSC CLASS: 7010, FSC CLASS 7025 Media Works Client License Pack for 8 PC Access 271007 1 $995.00 $995.00 $845.75 $845.75 SIN: 132 -33, FSC CLASS: 7010 Media Works Express (Web) Client License Pack for 8 Concurrent 271083 Users 1 $995.00 $995.00 $845.75 $845.75 SIN: 132 -33, FSC CLASS: 7010 Screen Recording system license w/ 15 PC licenses 271072 1 $3,500.00 $3,500.00 $2,975.00 $2,975.00 SIN: 132 -8, FSC CLASS: 7010, FSC CLASS 7025 24 port GPIO PCI Card (non - isolated) (Contact Closure) 324387 1 $795.00 $795.00 $675.75 $675.75 SIN: 132 -8, FSC CLASS: 7010, FSC CLASS 7025 NENA ANI /ALI CAD Spill Integration or SMDR 209029 1 $3,495.00 $3,495.00 $2,970.75 $2,970.75 SIN: 132 -8, FSC CLASS: 7010, FSC CLASS 7025 Network Attached Storage (NAS) (Open Market Item) NAS -4TB Includes 4 X 1 TB SATA Hard Drives configured for 3TB RAID -5 1 $4,995.00 $4,995.00 - - Storage. Includes Quad Core Xeon Processor, 2GB RAM. Item #1 PRODUCT SUB -TOTAL $59,195.00 $46,070.00 GSA Discount = $ 8,130.00 Page 3 of 3 Item #3 — 32 Channel NexLog740 Recording Server ( Based on GSA CONTRACT NO. GS- 35F- 0415V) Part Number Description Quantity List Price List Price GSA Price GSA Price (Each) (Extended) (Each) (Extended) NexLog 740 base system: 3U rack - mount, Intel Core2 Quad CPU, Dual NIC, Dual Hot -Swap Power Supplies, Embedded Linux, NexLog NexLog740 base software, web -based configuration manager. 1 $7,995.00 $7,995.00 $6,795.75 $6,795.75 SIN: 132 -8 FSC CLASS: 7010 FSC CLASS 7025 24- Channel Analog Card, 24 Ch. Licenses 105284 -024 1 $6,000.00 $6,000.00 $5,100.00 $5,100.00 SIN: 132 -8 FSC CLASS: 7010 FSC CLASS 7025 8- Channel Analog Card, 8 Ch. Licenses 105284 -008 1 $2,700.00 $2,700.00 $2,295.00 $2,295.00 SIN: 132 -8 FSC CLASS: 7010 FSC CLASS 7025 Rack Mount Slides - 3 Post, 3U 324430 1 $360.00 $360.00 $306.00 $306.00 SIN: 132 -8, FSC CLASS: 7010, FSC CLASS 7025 Media Works Client License Pack for 8 PC Access 271007 1 $995.00 $995.00 $845.75 $845.75 SIN: 132 -33, FSC CLASS: 7010 Item #3 PRODUCT SUB -TOTAL $18,050.00 $15,342.50 GSA Discount = $ 2,707.50 Page 4 of 4 Attachment 2 NZ.=. North Carolina 911 Board George Bakolia, Chair January 9, 2013 Craig Blackwood, Capt. Data Manager Orange Co. Emergency Services PO BOX 8181 Hillsborough, NC 27278 -8181 Dear Capt. Blackwood, Dave Corn, Vice Chair Per the request from Orange County, this letter is to confirm our email discussion as it relates to the quote from Carolina Recording System (CRSQ1161 -01). The 144 Channel Communication Recording Solution, as noted in quote, is eligible for purchase from the Emergency Telephone System Fund. If you have questions or concerns, please feel free to call or email. Best regards, Marsha Tapler Financial Analyst P.O. Box 17209 • Raleigh, North Carolina 27619 -7209 r —._ = Board Tel: X919) 74 -6344 •Pax: (919) 981 -258 nr<�r,�sha tahlc� u,nc,e�iv t--'� An E ual Opportunity/Affirmative Action Employe r