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Home My WebLink AboutAgenda - 01-24-2013 - 5hORD- 2013 -001 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: January 24, 2013 SUBJECT: Fiscal Year 2012 -13 Budget Amendment #6 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): Attachment 1. Budget as Amended Spreadsheet Attachment 2. Year -To -Date Budget Summary Action Agenda Item No. 5 -h PUBLIC HEARING: (Y /N) No INFORMATION CONTACT: Clarence Grier, (919) 245 -2453 1 PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2012- 13. BACKGROUND: Visitors Bureau 1. The Orange County Visitors Bureau requests a $25,000 fund balance appropriation from the Visitor's Bureau fund for a research study that will measure the effectiveness of its marketing campaign, which launched in June. The study will look at the targeted visitors' current attitudes, awareness, usage and willingness to recommend the area, to others. The study will also measure how Orange County's brand and advertising affect the area. This budget amendment provides for a fund balance appropriation of $25,000 from the Visitor's Bureau Fund for the above stated purpose. After this appropriation of fund balance, the unassigned fund balance of the Visitors Bureau Fund will be $310,329. (See Attachment 1, column 1) Library 2. The Orange County Library has received notification of a Library Services and Technology Act (LSTA) grant, totaling $15,010, from the State Library of North Carolina. With the grant, staff will implement the fall 2012 Community Needs Assessment, which includes strategic plan creation (currently planned for completion in May 2013) by consultant Dr. Anthony Chow from UNC at Greensboro, and fund office and postage related project needs. This budget amendment provides for the receipt of these reimbursable grant funds. (See Attachment 1, column 2) Emergency Services 3. The Orange County Emergency Services Department has received notification of a $2,000 Community Emergency Response Team (CERT) reimbursable grant award from the N.C. Department of Public Safety. These U. S. Department of Homeland Security grant funds, passed through by the State, are provided to conduct training activities to improve preparedness, response and recovery to natural disasters, acts of terrorism, and other man -made disasters, and to purchase helmet- mounted lights, high frequency radios, and tabletop "set up" simulator and exercise props that will enable the County to prepare for all hazard events. This budget amendment provides for the receipt of these reimbursable grant funds. (See Attachment 1, column 3) Department on Aging 4. Based on current year collections, the Department on Aging anticipates a revenue increase of $12,000, related to its Wellness Grant Program. The department projects an additional $6,000 from the senior centers' Fit Feet service, which will procure medical supplies and nursing support. UNC Hospitals has donated $6,000 to the University Mall Walk program, which will purchase breakfasts for the monthly walks. This budget amendment provides for the receipt of these revenues and amends the current Senior Citizen Health Promotion Grant Project Ordinance as follows: Senior Citizen Health Promotion Wellness Grant ($12,000) - Project # 294303 Revenues for this oroiect: Appropriated for this oroiect: Current FY 2012 -13 FY 2012 -13 Amendment FY 2012 -13 Revised Senior Citizen Wellness Funds $150,244 $12,000 $162,244 Total Project Funding $150,244 $12,000 $162,244 Appropriated for this oroiect: This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 4) Department of Environment, Agriculture, and Parks and Recreation ( DEAPR) 5. DEAPR anticipates an additional $4,320 from concession sales revenue, at the EuroSport Soccer Center. After the FY 2012 -13 budget process, the department scheduled several fall tournaments, which led to increased concession sales. Staff will use the funds to purchase additional concession supplies. This budget amendment provides for the receipt of these additional funds for the above stated purpose. (See Attachment 1, column 5) Current FY 2012 -13 FY 2012 -13 Amendment FY 2012 -13 Revised Senior Citizen Wellness Grant $150,244 $12,000 $162,244 Total Costs $150,244 $12,000 $162,244 This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 4) Department of Environment, Agriculture, and Parks and Recreation ( DEAPR) 5. DEAPR anticipates an additional $4,320 from concession sales revenue, at the EuroSport Soccer Center. After the FY 2012 -13 budget process, the department scheduled several fall tournaments, which led to increased concession sales. Staff will use the funds to purchase additional concession supplies. This budget amendment provides for the receipt of these additional funds for the above stated purpose. (See Attachment 1, column 5) K Social Services 6. The Department of Social Services has received the following funds: • Energy Assistance — receipt of revenue totaling $150,706 in Low - Income Home Energy Assistance Program (LIEAP) funds. The block grant program has awarded an additional $105,634 for crisis - related, heating needs of Orange County residents. The department has also received $45,072 in administrative funds for personnel and program supply needs. • Crisis Intervention — receipt of $239,141 to provide for crisis - related heating needs, of Orange County residents. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 6) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board approve budget and grant project ordinance amendments for fiscal year 2012 -13. Attachment 1. Orange County Proposed 2012 -13 Budget Amendment The 2012 -13 Orange County Budget Ordinance is amended as follows. Note: reflects encumbrance carry forwards as authorized by the annual budget ordinance Encumbrance Carry Forwards Budget as Amended Original Budget Budget as Amended Through BOA #5 -A #1 Visitors Bureau fund balance appropriation of $25,000 fora search study that will measure the effectiveness of its marketing campaign, which launched in June. #2 Library Services receipt of an LSTA grant of $15,010 to implement the fall 2010 Community Needs Assessment. #3 Emergency Services receipt of a $2,000 CERT reimbursable grant award from the N.C. Department of Public Safety #4 Department on Aging receipt of $12,000 for Fit Feet se services ($6,000) and UNC Hospitals donation ($6,000) for Wellness Grant Program. #5 DEAPR receipt of $4,320 in additional c sales revenue. #6 Social Services receipt of $389,847 related to crisis - related heating needs, of Orange County residents. Budget as Amended Through BOA #6 General Fund Revenue Property Taxes $ 136,928,193 $ $ 136,928,193 $ 136,928,193 $ $ $ $ $ $ $ 136,928,193 Sales Taxes $ 15,742,304 $ $ 15,742,304 $ 15,742,304 $ $ $ $ $ $ $ 15,742,304 License and Permits $ 313,000 $ $ 313,000 $ 313,000 $ $ $ $ $ $ $ 313,000 Intergovernmental $ 13,595,810 $ $ 13,595,810 $ 17,638,887 $ $ 15,010 $ 2,000 $ $ $ 389,847 $ 18,045,744 Charges for Service $ 9,292,257 $ $ 9,292,257 $ 9,370,859 $ $ $ $ $ 4,320 $ $ 9,375,179 Investment Earnings $ 105,000 $ 105,000 $ 105,000 $ $ $ $ $ $ $ 105,000 Miscellaneous $ 798,340 $ 798,340 $ 853,129 $ 853,129 Transfers from Other Funds $ 1,040,000 $ 1,040,000 $ 1,087,700 $ 1,087,700 Fund Balance $ 2,187,872 $ 781,630 $ 2,969,502 $ 8,092,611 $ 8,092,611 Total General Fund Revenues $ 180,002,776 $ 781,630 $ 180,784,406 $ 190,131,683 $ $ 15,010 $ 2,000 $ $ 4,320 $ 389,847 $ 190,542,860 Expenditures Governing & Management $ 15,339,623 $ 231,691 $ 15,571,314 $ 15,615,577 $ $ $ $ $ $ $ 15,615,577 General Services $ 17,910,408 $ 120,317 $ 18,030,725 $ 18,135,374 $ $ $ $ $ $ $ 18,135,374 Community & Environment $ 5,851,987 $ 67,971 $ 5,919,958 $ 5,956,474 $ $ $ $ $ 4,320 $ $ 5,960,794 Human Services $ 30,711,556 $ 160,216 $ 30,871,772 $ 34,272,379 $ $ $ $ $ $ 389,847 $ 34,662,226 Public Safety $ 20,121,532 $ 201,435 $ 20,322,967 $ 20,586,169 $ $ $ 2,000 $ $ $ $ 20,588,169 Culture & Recreation $ 2,332,405 $ $ 2,332,405 $ 2,340,157 $ $ 15,010 $ $ $ $ $ 2,355,167 Education $ 82,300,134 $ 82,300,134 $ 82,300,134 $ $ $ $ $ $ $ 82,300,134 Transfers Out $ 5,435,131 $ 5,435,131 $ 10,925,419 $ 10,925,419 Total General Fund Appropriation $ 180,002,776 $ 781,630 $ 180,784,406 $ 190,131,683 $ $ 15,010 $ 2,000 $ $ 4,320 $ 389,847 $ 190,542,860 $ $ $ $ Visitors Bureau Fund Revenues $ $ $ $ $ $ $ Occupancy Tax $ 959,518 $ 959,518 $ 959,518 $ 959,518 Sales and Fees $ 1,000 $ 1,000 $ 1,000 $ 1,000 Intergovernmental $ 180,482 $ 180,482 $ 180,482 $ 180,482 Investment Earnings $ 500 $ 500 $ 500 $ 500 Appropriated Fund Balance $ 150,000 $ 150,000 $ 150,000 $ 25,000 $ 175,000 Total Revenues $ 1,291,500 $ - $ 1,291,500 $ 1,291,500 $ 25,000 $ - $ - $ - $ - $ - $ 1,316,500 Expenditures Community and Environment $ 1,291,500 $ 1,291,500 $ 1,291,500 $ 25,000 $ 1,316,500 Attachment 1. Orange County Proposed 2012 -13 Budget Amendment The 2012 -13 Orange County Budget Ordinance is amended as follows. Note: reflects encumbrance carry forwards as authorized by the annual budget ordinance Encumbrance Carry Forwards Budget as Amended Original Budget Budget as Amended Through BOA #5 -A #1 Visitors Bureau fund balance appropriation of $25,000 fora search study that will measure the effectiveness of its marketing campaign, which launched in June. #2 Library Services receipt of an LSTA grant of $15,010 to implement the fall 2010 Community Needs Assessment. #3 Emergency Services receipt of a $2,000 CERT reimbursable grant award from the N.C. Department of Public Safety #4 Department on Aging receipt of $12,000 for Fit Feet se services ($6,000) and UNC Hospitals donation ($6,000) for Wellness Grant Program. #5 DEAPR receipt of $4,320 in additional c sales revenue. #6 Social Services receipt of $389,847 related to crisis - related heating needs, of Orange County residents. Budget as Amended Through BOA #6 Grant Project Fund Revenues Intergovernmental $ 175,584 $ 175,584 $ 275,038 $ 275,038 Charges for Services $ 24,000 $ 24,000 $ 66,000 $ 6,000 $ 72,000 Transfer from General Fund $ 71,214 $ 71,214 $ 71,214 $ 71,214 Miscellaneous $ $ $ $ 6,000 $ 6,000 Transfer from Other Funds $ $ $ $ Appropriated Fund Balance $ - $ 30,595 $ 30,595 $ 30,595 $ 30,595 Total Revenues $ 270,798 $ 30,595 $ 301,393 $ 442,847 $ - $ - $ - $ 12,000 $ - $ - $ 454,847 Expenditures NCACC Employee Wellness Grant $ $ $ Electric Vehicle Charging Stations $ 20,955 $ 20,955 $ 20,955 $ 20,955 Governing and Management $ - $ 20,955 $ 20,955 $ 20,955 $ - $ - $ - $ - $ - $ - $ 20,955 NPDES Grant (Multi -year) $ - $ $ 60,525 $ 60,525 NC Tomorrow CDBG (Multi -year) $ - $ $ $ Jordan Lake Watershed Nutrient Grant $ $ 13,750 $ 13,750 Growing New Farmers Grant $ $ $ Community and Environment $ - $ - $ - $ 74,275 $ - $ - $ - $ - $ - $ - $ 74,275 Child Care Health - Smart Start $ 63,588 $ 63,588 $ 64,996 $ 64,996 Scattered Site Housing Grant $ $ $ Carrboro Growing Healthy Kids Grant $ $ $ Healthy Carolinians $ $ $ Health & Wellness Trust Grant $ $ $ Senior Citizen Health Promotion(Wellness $ 98,604 $ 9,640 $ 108,244 $ 150,244 $ 12,000 $ 162,244 Dental Health - Smart Start $ $ $ Intensive Home Visiting $ $ $ Human Rights & Relations HUD Grant $ $ $ Senior Citizen Health Promotion (Multi -Yr) $ $ $ SeniorNet Program (Multi -Year) $ $ $ Enhanced Child Services Coord -SS $ $ $ Diabetes Education Program (Multi -Year) $ $ $ Specialty Crops Grant $ $ $ Local Food Initiatives Grant $ $ $ Reducing Health Disparities Grant (Multi -Y $ 78,996 $ 78,996 $ 67,767 $ 67,767 FY 2009 Recovery Act HPRP $ $ $ Human Services $ 241,188 $ 9,640 $ 250,828 $ 283,007 $ - $ - $ - $ 12,000 $ - $ - $ 295,007 Criminal Justice Partnership Program $ 29,610 $ 29,610 $ 29,610 $ 29,610 Hazard Mitigation Generator Project $ $ $ Buffer Zone Protection Program $ $ $ 800 MHz Communications Transition $ $ $ Secure Our Schools - OCS Grant $ $ $ Citizen Corps Council Grant $ $ $ COPS 2008 Technology Program $ $ $ COPS 2009 Technology Program $ $ $ EM Performance Grant $ $ 35,000 $ 35,000 2010 Homeland Security Grant - ES $ $ $ 2011 Homeland Security Grant - ES $ $ $ Justice Assistance Act (JAG) Program $ $ $ Public Safety $ 29,610 $ - $ 29,610 $ 64,610 $ - $ - $ - $ - $ - $ - $ 64,610 Total Expenditures I $ 270,798 1 $ 30,595 1 $ 301,393 1 $ 442,847 $ - $ - $ - $ 12,000 1 $ - $ - $ 454,847 Attachment 2 Year -To -Date Budget Summary Fiscal Year 2012 -13 General Fund Budget Summary Original General Fund Budget $180,002,776 Additional Revenue Received Through 86.750 Budget Amendment #6 (January 24, 2013) (a.�� Grant Funds $119,022 Non Grant Funds $4,516,323 General Fund - Fund Balance for Anticipated Appropriations (i.e. Encumbrances) $781,630 General Fund - Fund Balance Appropriated to Cover Anticipated and Unanticipated Expenditures $5,123,109 Total Amended General Fund Budget $190,542,860 Dollar Change in 2012 -13 Approved General Fund Budget $10,540,084 % Change in 2012 -13 Approved General Fund Budget 5.86% Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 801.425 Original Approved Other Funds Full Time Equivalent Positions 86.750 Position Reductions during Mid -Year (a.�� Additional Positions Approved Mid -Year Total Approved Full- Time - Equivalent Positions for Fiscal Year 2012 -13 885.175 PaulLaughton: 3 Time - limited Grant positions within the DSS Homelessness Grant expired on 9/30/12 PaulLaughton: $24,597 to cover remaining costs of Pay and Class Study allocation; $49,327 to cover 2nd Primary Election costs (BOA #1); $25,500 to cover Sheriff Office vehicle purchase (BOA #1); $904,367 to resolve matter with NC 911 Board regarding past use of E911 Funds (BOA #2 -A); $104,397 to help with purchase of OSSI -CAD system (BOA #2- B);$43,310 to cover additional hours and days of early voting period (BOA #3); $380,000 to establish a Historic Rogers Road Community Center Capital Project (BOA #3 -B); $40,000 for an increased allocation to Pretrial Services (BOA #4); $50,000 for a Needs Assessment for the VIPER system (BOA #4); $19,350 for carry forward budgeted funds from FY 11- 12 (BOA #4),$10,000 to establish the Community Giving Fund of Orange County; $150,000 for construction of Rogers Road Community Center (BOA #4); $75,261 to upgrade AV equipment at SHSC (BOA #4- B); $147,000 to hire 2 new staff in Emergency Services (BOA #4 -C); $100,000 to establish a Community Loan Fund for water /sewer connections (BOA #4 -D); $3,000,000 for OPEB funding (BOA #4 -E)