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HomeMy WebLinkAbout2013-028 EDC-Arts - Phillips Middle School PTSAA $725 aA ORANGE COUNTY ARTS COMMISSION cue Z U RANC UNTY AR TS FALL, 2012 GRANT AGREEMENT -E I;O a III Id I 5S ION 0 1, n THIS AGREEMENT, entered into this 17th day of December, 2012, by and between Orange County ("County"), by and through the Orange County Arts Commission ("Arts Commission") and Phillips Middle School PTSA("Grant Recipient"). WHEREAS,the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the Spring and Fall Arts Grants Program to provide economic opportunities to Orange County artists and non-profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the Spring Arts Grants Program is supported by Arts Commission with funds from the Grassroots Program of the North Carolina Arts Council, an agency of the Department of Cultural Resources and the National Endowment for the Arts. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the Spring Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient's obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1. Approved Grant Project. Grant funds are provided under this Agreement for the project ("Project") described in the Grant Recipient's Grant Application, attached hereto and incorporated herein as Exhibit A. 2. Grant Award. Grant funds in an amount not to exceed seven hundred twenty-five dollars ($725) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. These Rinds must be matched at least dollar-for-dollar with cash from the Grant Recipient's funds not derived from either Orange County appropriations or the North Carolina Arts Council. 3. Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program Rinds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4. Responsibilities of the Grant Recipient Revised May 2412 A. Implementation. The Project implementation shall take place between January 1, 2013 and December 31, 2013. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Project. B. Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10%, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient's request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission's decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein,the modifications shall be deemed approved. C. Non—assignment. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D. Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E. Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose of implementing the Project and Project related expenses. F. Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on January 14, 2014 . The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5. Responsibilities of the Arts Commission A. Payment. The Arts Commission shall release the grant funds in the amount of $725 to the Grant Recipient. 6. Publicity A. Acknowledgement. Credit must be given to the Orange County Arts Commission using the Arts Commission logo and if State funds are received to the North Carolina Grassroots Program in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. When no printed information is used, verbal credit shall be given. In addition, all print and promotional material must include the following credit line(check all that apply): 2 Revised May 2012 4t , l w '� �rs`�onrrri�ssivr`i." ii. North Carolina Arts Council Funding. "This program is supported by the Orange County Arts Commission with funds from the Grassroots Program of the North Carolina Arts Council, a state agency. " B. The Grant Recipient must enter all events, exhibits and performances open to the public and related to this grant award on the ExploreChapelHillARTS.com website and display ExploreChape1Hi11ARTS.com publicity materials (postcards, brochures, etc.) prominently and consistently at their venue or performance space. In addition, the Grant Recipient must add a link to the ExploreChapelHillARTS.com (ExploreChapelHiUARTS.com logo preferred) to their main webpage. The Grant Recipient shall contact the Orange County Arts Commission for replacement ExploreChapelHillARTS.com publicity materials. 7. Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8. Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he/she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees for the duration of the art work's installation. 9. Termination A. In the event of any of the circumstances set forth below(hereinafter referred to as "default"),the Arts Commission may immediately terminate this Agreement: (i) Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii) Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 3 Revised May 2012 (iii) Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B. In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County's or the Arts Commission's remedies in law or in equity. 10. Miscellaneous. A. Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B. Governiniz Law. This Agreement shall be interpreted in accordance with the laws of the State of North Carolina and the Orange County. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and o behalf of the Grant Recipient d Phillips Mi dl School PTSA Date For and on beh f Orange County Government Fr Clifto County Manager Date For and on behalf of Orange County Arts Commission/approved as to technical content Steve Brantley,Economic Develop e t Director Date JAppv as o rm and legal sufficiency 1 � I Annqte M. ore, Staff Attorney D e 4 Revised May 2012 This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act 4 ) / /SAY 0 Clarence G. Grier,Administrative and Financial Services Date 5 Revised May 2012 9191968-2011 • 501 West Franklin Street, Chapel Hill, North Carolina 27516• www.artsorange.org ORANGE COUNTY ARTS Arts in Education Grant - Fall COMMISSION 2012-13 Application Form Orange County Arts Commission Promoting the artistic and cultural development of Orange County, North Carolina Evaluation Criteria • Artistic merit of program. • Populations served—impact for geographic&traditionally under-served populations. • Feasibility of proposed activity&effectiveness in providing high-impact arts experiences in schools. • Cooperation between schools and artists. • Evidence of feasibility of program, community support, and responsiveness to community needs. • Integration of arts program into grade-level appropriate curriculum. I Applicant Information Applicant Name Phillips Middle School PTSA Mailing Address 606 N. Estes Drive, Chapel Hill 27514 Daytime Phone (919) 929-2188 Fax Number (919) 969-2477 Email Address lbillingsQ 1 80-a mail.com Web Site www.chccs.k12.nc.us/phiIIips Project Director Susan Lutz Title Cultural Enrichment Chair 2 Project Director Information Project Director Home Address 609 Long Leaf Drive, Chapel Hill, NC 27517 Daytime Phone (919)942-2063 Evening Phone (919) 942-2063 Email Address sixIutzQ)gmaiI,com 3 Grant Request Summary Arts Program Grant Request $725.00 Total Cash Match $1500.00 Total Organizational Budget 2011-2012 $2000.00 (PTSA/Cultural Enrichment 2012-2013 $1500.00 Committee/Arts Program) 2013-2014 TBD in Summer 2013 organization's board of directors. "Copy of IRS Tax Exemption Letter, if private school. I copy each: -Sample programs, press, or other materials from this or similar past ORANGE COUNTY ARTS programs. COMMISSION *Sample work by key artists, administrators, or teachers produced in the last three years: For example, for visual arts submit a PC-compatible CID or DVD, slides or high quality photographs (5-10 images); for dance or theater arts submit a PC-compatible CID or DVD, or video tape (3-5 minute sample); for music and spoken word submit a PC-compatible CID or DVD, or audio tape (1-2 selections); for literary arts submit a manuscript (10-15 pages). Label all sample work with artists7organizations' name, title of work(s), date of work. For visual arts include a sheet with work dimensions, media. Indicate top of image. 2012-13 Arts in Education Application — Page Three Financial Information Please provide a projected budget for your proposed project utilizing the format below. Project Expenses Cash = Grant Amount + Applicant Expenses Requested Cash Match A Personnel Administrative staff Artistic staff Technical/Production staff B Outside Fees and Services Artistic contracts $2250-00 $750.00 $1500-00 Other contracts: C Space Rental D Travel E Marketing F Remaining Project Expenses G Total Cash Expenses $_2250 $750.00 =$1500.00— Project income Cash Income A Admissions —0 B Contracted Services Revenue —0 C Other Revenue(specify) D Private Support Corporate support —0— ~ Foundation support - � Other private support \ ���� E C�mvemmmmwrt�m���� �� �� Federal oxvwws "oow/, xnrS COmm',o/nw State/regional(not ind � udingthinn�queo Local(not including this request) F Applicant Cash __$1500.[K!_________ G Grant Amount Requested J750. |n this application HTotal Cash Income __$2250.00 L_______ (must equal Total Cash Expenses, Item G above) 2012-13 Arts in Education Application Page Four Signatures Signature of Projkct Director Date Susan Lutz Typed or Printed Name— oJect Director Ir11/26/2012 Signature 0(/"uthorizing Official Date Wn Billings. PTSA president Typed or Printed Name—Authorizing Official INCOMPLETE APPLICATIONS WILL NOT BE FUNDED Summary Statement Phillips Mlddle School PTSA will use the grant to fund a portion of the artist's fees for three artistic performances during the 2012-2013 school year. Thursday, Jan 10: Mike Wiley, Tired Souls (8th graders): $800 Monday, Feb 25: Bright Star Theatre, Heroes of the Underground Railroad (6th graders): $575 Wed, March 13: Jabali African Acrobats (6th, 7th, 8th graders): $850 Narrative School Profile The doors opened at Phillips in 1963, so Phillips is the oldest middle school in Chapel HIII and looking forward to celebrating our 50th anniversary! Phillips is a neighborhood school, with many students from the surrounding homes walking or riding bikes to school. The enrollment at Phillips is 644 children, serving 6th to 8th grade students. The school offers the core curriculum classes with students in each grade having two electives per semester. A sample of these electives includes foreign languages including Spanish, French and Latin, Exploring Life Skills, Exploring Technology, Video Production, Sculpture, Visual Arts, Band and Orchestra. The school also offers programs in Exceptional Education, Gifted Education and English as a Second Language. Phillips has a very diverse racial composition: White (48%), Black (16%). Asian (20%), Hispanic (12%) and Multi-Racial (1%) School Arts Programs The PTA Cultural Enrichment Committee promotes the cultural arts in education by bringing a variety of professional artists to perform at our school. During the 2011-2012 school year, the students enjoyed the following performances: Transactors Improv, 7th graders. These performers are an active improvisational performance group based out of Chapel Hill. Liang Acrobatic and Comedy Show, 6th graders. This performance delighted the 6th grade class of 205 students in the Spring of 2012. This performance act combined the talents of Liang in acrobatics, dance and music and Bill Patti's comedic elements. Contact and further information: http://www.acrobatshow.com The Beast, 8th graders. The Beast is a musical quartet based out of Durham that harmoniously blends the progressive sounds of hip-hop with jazz and compelling lyrics all in an upbeat show. This group incorporated education through cultural outreach using the median of hip-hop music to resonate their message of the arts and Afro- American music with the kids. Further information can be found at: http://www.thebeastmusic.com The support for the Arts is alive and well at Phillips Middle School. The PTSA provides additional financial support to the band, orchestra and arts program. Supplementing for much needed items such as band instruments, music, stands and art supplies. The PTSA also organizes and promotes four fundraising activities for the school community in conjunction with the scheduled music performances by the band and orchestra to provide additional funding to these successful programs. One example of the arts in action at Phillips this year is a special musical performance to be held this Spring. Thru Ms. Cutchin (Phillips band director) and with the support of the families at Phillips, a world renowned composer and clinician named Brian Balmages will be bringing his talents to Phillips. In 2010, he was contacted to see if he would agree to a commissioned piece for the 8th grade band program. Because of his popularity, the band at Phillips was not able to get on his calendar until April of 2013.The parents have generously donated the funds needed to pay for the commissioned piece and to pay his clinician fees. He will be arriving here in April and doing a day long clinic with our students culminating in the premiere of the commissioned work that evening with Mr. Balmages conducting. Both the clinic and the concert will be at East Chapel Hill High School. The visual arts class has an active Spring planned to showcase the talents of the students at Phillips. There are several community art outreach projects being planned and implemented at present. Some of these include: The Cow Parade project, where students will design and decorate a cow sculpture to be auctioned for the NC Children's Hospital. The school has received the blank slate cow sculpture and the students have started planning the theme for the cow! The 8th grade visual arts and sculpture class will have work featured on the community wide celebration day for the upcoming Earth Day in April Proposed Uses of Grant Funds The Phillips PTSA Cultural Enrichment Committee plans to use the grant to pay a portion of the artists'fees for three performers during the Spring semester of the 2013 school year. These performances include: Thursday, Jan 10: Mike Wiley, Tired Souls (8th graders): $800 Attendance population approximately 200 students. Monday, Feb 25: Bright Star Theatre, Heroes of the Underground Railroad (6th graders): $575. Attendance population approximately 200 students. Wed, March 13: Jabali African Acrobats (6th, 7th, 8th graders): $850. Entire student body of approximately 650 students. All performances will take place in the auditorium at the school during the regular school day, to best utilize the students'time and the committee's budget. Mike Wiley will perform his act of Tired Souls in January in one performance for the 8th grade, with an attendance population of 210 students. The attendees represent the cultural diversity of the school with an approximate 55% to 45 % female to male ratio for the class. This production takes place in Alabama in 1955, the day Rosa Parks refused to give up her bus seat to white passengers. This show artistically educates the audience on how this event was a significant catalyst for the human rights movement that took place in the South in the 1960's. A gifted playwright and actor, Mike Wiley has been performing for audiences for over 12 years. The goal of his works is to expand cultural awareness through dynamic portrayals of pivotal events in the American history. Mike Wiley through his performances provides an opportunity to present the students with a dramatic performance about the history of the civil rights era that we hope will be particularly engaging to the 8th grade student audience. An study guide will be incorporated in to the 8th grade curriculum during Black History month, furthering the education in an artistic manner of this pivotal period in our history. Mike Wiley contact information is: http:Z/www.goingbarefoot.com Bright Star Touring Theatre is a professional touring theatre company based out of Asheville, NC. They are on a national tour presenting Heroes of the Underground Railroad, which has received acclaim from educators and students alike. Heroes of the Underground Railroad is an inspiring exploration of the lives and work of notable Abolitionists and slaves from America's Underground Railroad. The show provides an artistic historical display of the time period while recreating the lives and work of several heroes including Harriet Tubman, Levi Coffin, and Frederick Douglass. This is a 45 minute show depicting selflessness and bravery during this period of American history. The audience for this performance will be the 6th grade student body of 215 students. Our hope is that this show will artistically enlighten the audience with stories of brave I - I Americans who stood up for their beliefs and were inspirational in their pursuit of freedom. This performance will coincide with Black History month and the associated Social Studies curriculum during the month of February focusing on Black history in America. The racial composition of the audience will be as follow: White (51%), Black (15%), Asian (19%), Hispanic (12%), Multi-Racial (3%) Here is a youtube link for the show to be presented at the school. bUP-.// www.youtube.com/watch?v=8y45rn9HWVE Contact information featuring video clips of performances can be found here: hftp://brightstartheatre.COM The Jabali Acrobats will be our third performance for the semester, scheduled for March 2013. This performance will be for the entire middle school population with a student audience of 644. The racial composition of the audience will be as follows: White (48%), Black (15%), Asian (20%), Hispanic (12%) and Multi ( I%). This touring group blends artistry and athletics in dance and acrobatics to provide a show that is upbeat and thrilling to watch. This program includes contortions, tumbling, human pyramids, chair balancing and dance all set to electrifying music. This touring group has performed at NBA halftime shows, at the White House for President Clinton, the Big Apple Circus in New York and on Late Night with David Lettermen. We believe that the upbeat tempo of this performance will be particularly engaging to the students and the included audience participation will be a highlight for the kids among their peers. We also hope to incorporate the goals of the Healthy Kids Initiatives being promoted in the school district to inspire the students with the display of activity and athletics presented in a noncompetitive and artistic manner. . Contact information for this international troupe, with electronic press kit information. http://www.class-act.com http://www.class-act.com/actslJabaliAcrobats/EPK-corp/ Staff Roster Jane Cutchin - Phillips Middle School Band Director Anne Daaleman - Phillips Middle School Orchestra Director Angela Greene - NBPTS Visual Arts Teacher Phillips Middle School Seamus Kenney - Phillips Middle School Choral Director Jonathan Enns - Phillips Middle School Principal I