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Home My WebLink AboutORD-2012-060 Budget Amendment #5 related to CHCCS Capital Project Ordinance & Application for NC Education Lottery Proceeds 1 ORD-2012-060 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 11, 2012 Action Agenda Item No. 5-g SUBJECT: Application for North Carolina Education Lottery Proceeds for Chapel Hill— Carrboro City Schools (CHCCS) and Contingent Approval of Budget Amendment#5-A Related to CHCCS Capital Project Ordinances DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. CHCCS— Debt Service Clarence Grier, (919) 245-2453 Application PURPOSE: To approve an application to the North Carolina Department of Public Instruction (NCDPI) to release funds from the NC Education Lottery account related to FY 2012-13 debt service payments for Chapel Hill — Carrboro City Schools, and to approve Budget Amendment #5-A (amended School Capital Project Ordinances) contingent on the State's approval of the application. BACKGROUND: Both School Systems have previously presented approved resolutions from their respective Boards requesting that the County modify its Capital Funding Policy by applying accumulated lottery funds for debt service payments, and permitting current year withdrawals immediately after the State's quarterly lottery fund allocations. This expedites both the application process and the receipt of funds for the school systems. Currently, the accumulated available lottery funds for Chapel Hill — Carrboro City Schools (CHCCS) is $218,602. The attached application requests the State to release lottery funds to cover debt service for the Chapel Hill— Carrboro City Schools system. Budget Amendment #5-A provides for the receipt of the Lottery Funds, contingent on State approval of the application, substitutes the amount of Lottery Funds approved for debt service as additional Pay-As-You-Go (PAYG) funds for FY 2012-13 for CHCCS capital needs and projects, and amends the budgets for the following CHCCS capital projects: 2 Chapel Hill- Carrboro City Schools ($218,602): Doors/Hardware/Canopies ($75,000)-Project#53023 Revenues for this project: Current FY FY 2012-13 FY 2012-13 2012-13 Amendment Revised From General Fund PAYG $83,000 $75,000 $158,000 Total Project Funding $83,000 $75,000 $158,000 Appropriated for this project: Current FY FY 2012-13 FY 2012-13 2012-13 Amendment Revised Construction $83,000 $75,000 $158,000 Total Costs $83,000 $75,000 $158,000 Mechanical Systems ($43,602)- Project#54006 Revenues for this project: Current FY FY 2012-13 FY 2012-13 2012-13 Amendment Revised From General Fund PAYG $746,721 $43,602 $790,323 Lottery Proceeds $959,247 $0 $959,247 Total Project Funding $1,705,968 1 $43,602 $1,749,570 A ppropriated for this project: Current FY FY 2012-13 FY 2012-13 2012-13 Amendment Revised Equipment $1,705,968 $43,602 $1,749,570 Total Costs $1,705,968 $43,602 $1,749,570 Planning for Future Projects ($100,000)-Project#54009 Revenues for this project: Current FY FY 2012-13 FY 2012-13 2012-13 Amendment Revised From General Fund PAYG $350,000 $100,000 $450,000 Total Project Funding $350,000 $100,000 $450,000 A ppropriated for this project: Current FY FY 2012-13 FY 2012-13 2012-13 Amendment Revised Planning for Future Projects $350,000 $100,000 $450,000 Total Costs $350,000 $100,000 $450,000 3 FINANCIAL IMPACT: The total Lottery Fund amounts requested from the State for Chapel Hill—Carrboro City Schools is $218,602. RECOMMENDATION(S): The Manager recommends the Board approve, and authorize the Chair to sign, the application for NC Education Lottery Proceeds; and approve Budget Amendment #5-A receiving the Lottery Funds and the amended CHCCS Capital Project Ordinances, contingent on the State's approval of the application. Attachment 1 4 APPLICATION Approved: PUBLIC SCHOOL BUILDING CAPITAL FUND NORTH CAROLINA EDUCATION LOTTERY Date: County: Orange County Contact Person: Clarence Grier LEA: Chapel Hill-Carrboro City Schools Title: Assistant County Mgr.,CFO Address: P.O. Box 8181,Hillsborough, NC Phone: (919)245-2453 Project Title: FY 2012-13 Debt Service(Spring 2006 Private Placement) Location: Type of Facility: North Carolina General.Statutes Gha ter:18C; rovides.thaf;a_onion•of.the., roceeds of.the.North;-..::' p. . P P Carolina State.Lottery.Fund be transferred to.the Public School Butlding Capital Fund to accordance with GS. 115C.546.2.. Further;G,S,:115C.546 2(d):has been amended to.include.the following: (3)No county shall have to provide matching funds (4)A county may:uso monies in this Fund.to pay for school constnact►on projects In local.schooI administratjve:units.and to r'etire i idebtedness incurred for school construction projects (5) A.county.may not.use moilies.rn this Funcl::to pay;forschool:technolo_gy needs.:: As used in this section .'P:ublic Schoo.I.Buildin 's°s allin6itid6 i5h ...faeilities.fo.r.1 i ival schools`that: are used for instructional.and.related purposes;and.does;i?ot:mclude central,administration,.:', maintenance, or other facilities Applications.h7ust be submitted wrth g the. date of final payment to the Contractor.or..Vendor... .. Short description of Construction Project: Debt Service associated with Spring 2006 Private Placement- issued June 2007 for Chapel Hill-Carrboro City Schools Elementary#10(Morris Grove Elem) Estimated Costs: Purchase of Land $ Planning and Design Services New Construction Additions/Renovations Repair Debt Payment/Bond Payment 218,602.00 TOTAL $ 218,602.00 Estimated Project Beginning Date: July 2012 Est. Project Completion Date: June 2013 We, the undersigned, agree to submit a statement of state monies expended for this project within 60 days following completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above project,and request release of$ 218,602.00 from the Public School Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the parameters of G.S. 115C-546. (Signature—Chair, County Commissioners) (Date) (Signature—Chair, Board of Education) (Date) Form Date: July 01,2011 The Board adopted a resolution, which is incorporated by reference, to release motor vehicle property tax values for twenty-three (23) taxpayer requests that will result in a reduction of revenue in accordance with NCGS. c. Personal Property Tax Releases/Refunds The Board approved a resolution, which is incorporated by reference, to change property tax values for one hundred seventy-three (173) tax notices, which will create property tax releases and/or refunds that will result in a reduction of revenue, in accordance with North Carolina General Statute 105-325(a)(4). d. Property Tax Releases/Refunds The Board approved a resolution, which is incorporated by reference, to release property tax values for thirteen (13) taxpayer requests that will result in a reduction of revenue, in accordance with North Carolina General Statute 105-381. e. Applications for Property Tax Exemption/Exclusion The Board approved a resolution, which is incorporated by reference, related to nine (9) untimely applications for exemption/exclusion from ad valorem taxation for the 2012 tax year. f. Fiscal Year 2012-13 Budget Amendment#5 The Board approved budget and grant project ordinance amendments for fiscal year 2012- 13 for Emergency Services; Department of Environment, Agriculture, and Parks and Recreation; and Department of Social Services. g. Application for North Carolina Lottery Proceeds for Chapel Hill —Carrboro City Schools (CHCCS) and Contingent Approval of Budget Amendment#5-A Related to CHCCS Capital Project Ordinances The Board approved and authorized the Chair to sign an application to the North Carolina Department of Public Instruction (NCDPI) to release funds from the NC Education Lottery account related to FY 2012-13 debt service payments for Chapel Hill — Carrboro City Schools, and approved Budget Amendment#5-A(amended School Capital Project Ordinances) contingent on the State's approval of the application and authorized the Chair to sign. h. Comprehensive Plan and Unified Development Ordinance Amendment Outline/Schedule for UDO Text Amendments to Revise Requirements Related to Schools Adequate Public Facilities The Board approved the process components and schedule for text amendments to the Unified Development Ordinance (UDO) text, currently scheduled for the February 25, 2013 Quarterly Public Hearing. L Impact Fee Reimbursement Request The Board approved an impact fee reimbursement request from Habitat for Humanity of Orange County, NC, Inc. for$104,720 for eleven (11) homes recently constructed in the County. jL Purchase of One (1) Ambulance from Excellance, Incorporated The Board approved and authorized Emergency Services and Financial Services staff to proceed with the immediate plan to purchase one (1) ambulance from Excellance, Inc. and execute the appropriate paperwork. k. Interlocal Agreement with the City of Durham for Waste Transfer Station Use The Board approved the Interlocal Agreement with the City of Durham for authorization to use the Durham Waste Transfer Station for a period of five years and authorized the Manager to sign.