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Home My WebLink AboutORD-2012-059 Fiscal Year 2012-13 Budget Amendment #5 ORD-2012-059 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 11, 2012 Action Agenda Item No. 5-f SUBJECT: Fiscal Year 2012-13 Budget Amendment#5 DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y/N) No Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget as Amended Clarence Grier, (919) 245-2453 Spreadsheet Attachment 2. Year-To-Date Budget Summary PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2012- 13. BACKGROUND: Emergency Services 1. The Orange County Emergency Services,Department has received grant funds of $35,000 from the N.C. Department of Crime Control and Public Safety related to the 2012 Emergency Management Performance Grant award. The department plans to use these funds to assist in maintaining the comprehensive Emergency Management Program. This budget amendment provides for the receipt of these grant funds, and amends the following grant project ordinance: (See Attachment 1, column 1) Emergency Management Performance Grant($35,000)-Project#71049 Revenues for this project: Current FY FY 2012-13 FY 2012-13 2012-13 Amendment Revised EM Performance Grant funds $29.636 $35,000 $64,636 Total Project Funding $29,636 $35,000 $64,636 Appropriated for this pr * t' Current FY FY 2012-13 FY 2012-13 2012-13 Amendment Revised EM Performance Grant $29,636 $35,000 $64,636 Total Costs $29,636 $35,000 $64,636 2 Department of Environment, Agriculture, and Parks and Recreation (DEAPR) 2. The Soil and Water division within DEAPR has received the following funds: • Jordan Lake Watershed Nutrient Management Strategy - receipt of a $13,750 grant award from the North Carolina Department of Agriculture and Consumer Services for the department's participation in gathering data for the State in the Jordan Lake watershed related to the Jordan Lake Nutrient Sensitive Waters Strategy Agriculture Rule. The Orange Soil and Water Conservation District Board of Supervisors has approved the use of these funds for equipment, program, and training needs of the division. This budget amendment provides for the receipt of these grant funds, and establishes the following grant project ordinance: Jordan Lake Watershed Nutrient Grant($13,750)—New Project# 71060 Revenues for this project: Current FY FY 2012-13 FY 2012-13 2012-13 Amendment Revised NC Department of Ag funds $0 $13,750 $13,750 Total Project Funding $0 $13,750 $13,750 Appropriated for this project Current FY FY 2012-13 FY 2012-13 2012-13 Amendment Revised Jordan Lake Watershed Grant $0_ $13,750 $13,750 Total Costs $0 $13,760 $13,750 • Technical Assistance funds — receipt of an additional $2,750 in technical assistance funds from the North Carolina Department of Agriculture and Consumer Services for use in the Soil and Water Conservation District operations for FY 2012-13. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 2) Department of Social Services 3. The Department of Social Services has received the following funds: • Energy Assistance Block Grant — receipt of an additional $56,695 from the Low-Income Home Energy Assistance Program (LIEAP) funds, for the crisis related heating needs of Orange County citizens. • Child Day Care — receipt of $936,340 to provide childcare services and subsidies to low-income families. 3 • Smart Start Enhancement Program — receipt of $247,500- to continue administering the Smart Start Subsidized Child Care program. These enhancement funds will be paid directly to child care providers. • Work First — receipt of additional funds totaling $120,000 for program administration. Funds will provide transportation for Work First clients; aid in record transition to the new NC Families Accessing Services through Technology Program (NC FAST); and provide IT equipment for field workers in Orange County Schools. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 3) • General Assistance Donations — donations of$15,000, from Orange County residents, for the special needs of clients, including seniors, throughout the year. These funds are budgeted in a special-Adoption Enhancement Fund, outside of the General Fund. FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board of County Commissioners approve budget and grant project ordinance amendments for fiscal year 2012-13. ----------- a ll�cT Is a 16 "It N't Iq l i i t-t li 0 r4 A C9 ---------- Lb all ---———- ------- - t8 99. ---------- .......... ct t As.. ...MVVVZZ 992=49li�t.. It ---------- ---------- A. a -----a»--- ------- Al Ve E ca 12 e N q n A 9 —--——---Ka --—-——-—-- cm 41 E Cv Eel 1- Cry M x (0:5 z c LIU 0 01 X 0 ~ V) ak lb co w Uwe 'isms E o Attachment 2 6 Year-To-Date Budget Summary Paul Laughton: Fiscal Year 2012-13 $24,597 to cover remaining costs of Pay and Class Study allocation;$49,327 to cover General Fund Budget Summary 2nd Primary Election costs (BOA#1);$25,500 to cover Original General Fund Budget $180,002,776 Sheriff Office vehicle purchase(BOA Additional Revenue Received Through resolve to resolve matter Budget Amendment#5 (December 11, 2012) with NC 911 Board regarding Grant Funds $104,012 past use of E911 Funds(BOA Non Grant Funds $3,901,554 4F2-A);$104,397 to help with General Fund-Fund Balance for Anticipated purchase of #2-B);$system(BOA#2-6);$43,310 Appropriations(i.e. Encumbrances) $789,262 to cover additional hours and General Fund- Fund Balance Appropriated to days of early voting period Cover Unanticipated Expenditures $5,123,109 (BOA sh);$380, 0 to Total Amended General Fund Budget $189,920,713 Road Community Center Capital Project(BOA B); Dollar Change in 2012-13 Approved General $40,000 for an increased Fund Budget $9,917,937 allocation to Pretrial Services % Change in 2012-13 Approved General Fund (BOA#4);$50,000 for a Budget 5.51% Needs Assessment for the VIPER system(BOA#4); $19,350 for carry forward Authorized Full Time Equivalent Positions budgeted funds from FY 11- Ori Original Approved General Fund Full Time 12(BOA#4),$10,000 Comm it g pp establish the Community Equivalent Positions 801.425 Giving Fund of Orange Original Approved Other Funds Full Time County;$150,000 for Equivalent Positions 86.750 construction of Rogers Road Community Center(BOA#4); Position Reductions during Mid-Year 3.000 $75,261 to upgrade AV Additional Positions Approved Mid-Year equipment at SHSC(BOA#4- Total Approved Full-Time-Equivalent B);$147,000 to hire 2 new Positions for Fiscal Year 2012-13 885.175 staff in Emergency services (BOA#4-C);$100,000 to Paul Laughton: establish a Community Loan 3 Time-limited Grant Fund for water/sewer positions within the DSS connections(BOA#4-D); Homelessness Grant $3,000,000 for OPEB funding expired on 9/30/12 (BOA#4-E) ry Z_ The Board adopted a resolution, which is incorporated by reference, to release motor vehicle property tax values for twenty-three (23) taxpayer requests that will result in a reduction of revenue in accordance with NCGS. c. Personal Property Tax Releases/Refunds The Board approved a resolution, which is incorporated by reference, to change property tax values for one hundred seventy-three (173) tax notices, which will create property tax releases and/or refunds that will result in a reduction of revenue, in accordance with North Carolina General Statute 105-325(a)(4). d. Property Tax Releases/Refunds The Board approved a resolution, which is incorporated by reference, to release property tax values for thirteen (13) taxpayer requests that will result in a reduction of revenue, in accordance with North Carolina General Statute 105-381. e. Applications for Property Tax Exemption/Exclusion The Board approved a resolution, which is incorporated by reference, related to nine (9) untimely applications for exemption/exclusion from ad valorem taxation for the 2012 tax year. le-f. Fiscal Year 2012-13 Bud et Amendment#5 The Board approved budget and grant project ordinance amendments for fiscal year 2012- 13 for Emergency Services; Department of Environment, Agriculture, and Parks and Recreation; and Department of Social Services. g. Application for North Carolina Lottery Proceeds for Chapel Hill —Carrboro City Schools (CHCCS) and Contingent Approval of Budget Amendment#5-A Related to CHCCS Capital Project Ordinances The Board approved and authorized the Chair to sign an application to the North Carolina Department of Public Instruction (NCDPI) to release funds from the NC Education Lottery account related to FY 2012-13 debt service payments for Chapel Hill —Carrboro City Schools, and approved Budget Amendment#5-A(amended School Capital Project Ordinances) contingent on the State's approval of the application and authorized the Chair to sign. h. Comprehensive Plan and Unified Development Ordinance Amendment Outline/Schedule for UDO Text Amendments to Revise Requirements Related to Schools Adequate Public Facilities The Board approved the process components and schedule for text amendments to the Unified Development Ordinance (UDO) text, currently scheduled for the February 25, 2013 Quarterly Public Hearing. L Impact Fee Reimbursement Request The Board approved an impact fee reimbursement request from Habitat for Humanity of Orange County, NC, Inc. for $104,720 for eleven (11) homes recently constructed in the County. L Purchase of One (1)Ambulance from Excellance, Incorporated The Board approved and authorized Emergency Services and Financial Services staff to proceed with the immediate plan to purchase one (1) ambulance from Excellance, Inc. and execute the appropriate paperwork. k. Interlocal Agreement with the City of Durham for Waste Transfer Station Use The Board approved the Interlocal Agreement with the City of Durham for authorization to use the Durham Waste Transfer Station for a period of five years and authorized the Manager to sign.