HomeMy WebLinkAboutAgenda - 12-11-2012 - 7c 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 11, 2012
Action Agenda
Item No. 7-c
SUBJECT: Approval of the Establishment of Three (3) New Fire Service Districts to
Improve Property Insurance Ratings and Lower Homeowners' Insurance Costs
DEPARTMENT: Emergency Services PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
1) Old South Orange Fire Insurance F. R. Montes de Oca, 245-6100
District Map Annette Moore, 245-2317
2) Chapel Hill/Southern Triangle District Michael Talbert, 245-2308
Map
3) New South Orange Fire Insurance
District Map
4) Property Tax Revenue Projections —
New South Orange Fire Service
District
5) Letter from North Chatham Volunteer
Fire Department
6) Old North Chatham Fire Insurance
District Map
7) Comparison of Insurance Premiums
8) Old Greater Chapel Hill Fire
Insurance District Map
9) New Greater Chapel Hill Fire
Insurance District Map
10)Greater Chapel Hill Fire Insurance
District Map with Hydrants
11)Property Tax Revenue Projections —
North Chatham Fire Insurance
District
12)New North Chatham Fire Insurance
District Map
13)Property Tax Revenue Projections —
New Greater Chapel Hill Fire Service
District
14)Memorandum from Staff Attorney
15)Southern Orange County Zoning,
ETJ, and Rural Buffer Map
PURPOSE: To approve the establishment of three (3) new Fire Service Districts to improve
insurance rating, improve fire coverage, and lower insurance costs for property owners outside
of six (6) road miles from the nearest station in the existing Southern Triangle Fire District.
2
BACKGROUND: On September 13, 2011 the Board was presented options for changing fire
districts to improve insurance ratings for the 1,156 properties located outside of six (6) road
miles from the closest fire station located in their fire insurance district. A County Attorney's
memorandum dated September 1, 2011 provided a legal opinion for fire protection tax districts,
with the available options are listed below:
1. Realign Fire Insurance District boundaries without changing Fire Tax Districts.
2. Change existing Fire Protection Districts, which would also change the Fire Tax
District.
3. Establish one or more Fire Service Districts to replace or overlay existing Fire
Protection Districts which could also change Fire Tax Districts.
On March 13, 2012 the Board approved the request from the Orange Grove Fire Department to
construct a new fire station #2 that is strategically located in the southeastern part of the Cane
Creek Fire District. This newly constructed fire station is providing insurance district coverage
for an estimated 400 property owners that were more than six (6) road miles from the Orange
Grove Station. The Orange Grove Fire Department is in the planning stages for a new fire
station #3 to be strategically located in the western part of the Cane Creek fire district. That
new fire station #3 will provide insurance district coverage for an estimated 250 property owners
currently more than six (6) road miles from the Orange Grove Station.
The Emergency Services Workgroup has discussed all available options for the 1,156
properties located outside of six (6) road miles from the closest fire station located in their fire
insurance district. With the new fire stations in the Cane Creek Fire District, over 600 property
owners will be provided insurance district coverage and will be located less than 6-road miles
from the nearest Orange Grove Station.
The Emergency Services Workgroup is recommending the creation of three (3) New Fire
Service Districts to overlay and replace three (3) existing Fire Protection Districts. With input
from the State Fire Marshal's office, the proposal is to modify existing fire insurance districts
and create Fire Service Districts that are exactly the same as the fire insurance districts. The t
three (3) Fire Services Districts are proposed to be the South Orange Fire Service District,
North Chatham Fire Service District and Greater Chapel Hill Fire Service District.
South Orange Fire Service District
Attachment 1 is a map of the existing South Orange Fire Insurance District. Due to the Town of
Chapel Hill annexations, the South Orange Fire Insurance District has been split. The Town of
Carrboro provides fire protection in the South Orange Fire Insurance District and now has to
travel through the Town of Chapel Hill to respond to a fire call off Mt. Carmel Church Road.
Attachment 2 shows a detail map of the area and Chapel Hill Fire Station #5 that is less than
one (1) mile from the area outlined in gray. The Town of Chapel Hill is better positioned and
willing to provide fire protections for this area in gray. The Town staff is prepared to make that
recommendation to the Chapel Hill Town Council.
This issue has also been discussed with the Town Manager for the Town of Carrboro. The
Town Manager is prepared to recommend to the Carrboro Board of Aldermen that the Town
provide fire protection to the proposed new Fire Insurance District (see Attachment 3) if the tax
rate is adjusted to be revenue neutral for the Town. The area in gray on Attachment 2
3
represents 100 parcels and $36,003,769 of real property value. When vehicles and personal
property values are added to the real property total, an estimated $37,673,414 of taxable value
would be removed from the existing South Orange Fire Insurance District. Attachment 4 shows
the existing property valuation of $556,977,528 for the South Orange Fire Insurance District, the
reduction of $37,673,414 of taxable value, and the remaining property valuation of
$519,304,114. The estimated tax valuation reduction from the existing South Orange Fire
Insurance District equals 6.8% of the total. A fire district tax increase of .6 cents, from 7.85
cents to 8.45 cents, would be required to insure that this change is revenue neutral for the Town
of Carrboro.
North Chatham Fire Service District
Orange County has received a letter from North Chatham Volunteer Fire Department
(Attachment 5) indicating that the Department will charge a tax rate of 8.8 cents beginning July
1, 2013. This is the same rate currently charged in Chatham County and a 76% increase over
the existing 5 cents. Attachment 6 is a map of the existing North Chatham Fire Insurance
District. Included on Attachment 2, in yellow, are 112 homeowners located more than six (6)
road miles from the nearest North Chatham Station, but less than three (3) road miles from
Chapel Hill Fire Station #5. These homeowners have an insurance rating of 10 (see
Attachment 7 for an example of insurance premiums related to fire insurance ratings). Several
homeowners in this area have indicated that they cannot get fire insurance or that the rate has
doubled.
The only logical Fire Department that could provide fire protection for this area is the Town of
Chapel Hill. The Town of Chapel Hill is a municipal fire department which relies on hydrants as
its water source to fight fires. The Town of Chapel Hill is better positioned and willing to provide
fire protections for this area. Discussions have occurred involving the Town of Chapel Hill Fire
Chief and North Chatham Fire Department Chief concerning possible fire and insurance
solutions for this area. Attachment 8 is a map of the existing Greater Chapel Hill Fire Insurance
District. Attachment 9 is a map of the proposed new Greater Chapel Hill Fire Insurance District
that includes not only the area proposed to be deleted from South Orange, but also 112
homeowners from Attachment 2 and additional property included in the Southern Triangle Fire
District that have hydrants. The Town of Chapel Hill staff is prepared to make this
recommendation to the Chapel Hill Town Council and the North Chatham Fire Chief has
indicated a plan to make this recommendation to the North Chatham Board of Directors.
Attachment 10 shows a potential new Chapel Hill Fire Service District which includes hydrants.
Attachment 11 is a projection of property values and revenues for the New North Chatham Fire
Insurance District. Attachment 12 is a map of the proposed New North Chatham Fire Insurance
District. With a property tax increase from 5 cents to 8.8 cents and a reduction of property
covered by the district, the net impact for the new district is a revenue increase of $31,441from
$213,325 to $244,766.
Greater Chapel Hill Fire Service District
Attachment 13 is a projection of property values and revenues for the New Greater Chapel Hill
Fire Insurance District. A map of Southern Orange County, Attachment 15, shows zoning, ETJ
and the Rural Buffer information as it relates to the proposed fire service districts.
At its November 13, 2012 work session, the Board reviewed information regarding the
possibility of establishing three (3) new Fire Service Districts and instructed staff to proceed with
4
the steps necessary to establish the new Fire Service Districts. Listed below are the steps
needed to create the three (3) new Fire Service Districts:
• On December 3, 2012, the Chapel Hill Town Council directed Town staff to proceed
with the steps necessary to create a new Greater Chapel Hill Fire Service District and
bring this back to the Council for approval in January 2013.
• On December 4, 2012, the Carrboro Board of Aldermen approved modifying the
current fire service district. The intent of this action was to create a new South
Orange Fire Service District which would replace the existing South Orange Fire
Protection District. The correct terminology will be incorporated into a new fire
protection service agreement.
• Approval by the Orange County Board of Commissioners, scheduled for discussion at
tonight's meeting followed by a public hearing at the January 24, 2012 regular
meeting.
• Approval by the North Chatham Fire Department Board of Directors.
• Approval by the State Fire Marshal's Office.
• Approval by the Orange County Board of Commissioners following the procedure
outlined in Attachment 14, including scheduling a Public Hearing proposed for
January 24, 2012.
• Approval of new Fire Protection and Emergency Services Agreements before July 1,
2013.
FINANCIAL IMPACT: There is no financial impact to the County, but there is a financial impact
on all property owners in the three (3) new Fire Service Districts with higher Fire District Tax
rates for the property owners.
RECOMMENDATION(S): The Manager recommends that the Board approve the
establishment of the three (3) new Fire Service Districts and instruct staff to proceed with the
additional steps needed to establish the three (3) new Fire Service Districts before July 1, 2013.
• �;��EN, !r Old South Orange Fire Insurance District
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Attachment 4
Property Tax Revenue Projections -South Orange Fire District
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2-Nov-12
ou ern
District: Orange Revised Tax Rate
Tax Code FC Southern Orange Needed to Increase
Valuation as of 2/29/2012 2/29/2012 Break Even
Total Valuation 556,977,528 37,673,414 519,304,114
Levy(Total Valuation
Dividedby$100) 5,569,775 376,734 5,193,041
Approved Tax Rate 0.0785 0.0785 0.0845 0.0060
100%Collection Rate 437,426 29,574 438,812
Projected Property Tax
Collections(97%) 424,303 28,686 425,648
1 Cent Equals 54,027 3,654 50,672
100.0% 6.8% 6.8%
9
ATTACHMENT 5
� ��RT�� NORTH CHATHAM VOLUNTEER FIRE DEPARTMENT
� �y .
� � �. 45 MORRIS ROAD
� PITTSBORO,NORTH CAROLINA 27312
� �
PNONE:(919)542-3380 FAX:(919)542-6613
�CHATFfAP44 E-Mail:pyro@nc.rr.com
June 25,2012
Bernadette Pelissier, Chair Orange County Board of Commissioners
Past Office Box 8181
200 South Cameron Street
Hillsborough,North Carolina 27278
Ms. Pelissier,
The purpose of this letter is to acknowledge the receipt of the 1 year notification by Orange County for
Fire Protection of the Southern Triangle and Damascus Fire District and to inform Orange County
Commissioners that any future contract with North Chatham Volunteer Fire Department will be at the
current fire tax rate those residents in North Chatham Fire District are charged for fire protection in
Chatham County. Currently the fire tax rate is 8.8 cents on the $100 evaluation of the property.
North Chatham has been providing fire protection,rescue service and medical response to the Southern
Triangle and Damascus Fire District for over 20 years. At the time Orange County conlracted this
service with North Chatham; there were no other departments in the area willing to meet the needs of
the two districts.North Chathasn has provided a quality service to the residents of Orange County and
lowered the insurance premiums on three different ISO inspections. However,we understand many
counties in North Carolina are addressing the challenges of providing fire protection needs for
homeowners insurance.
Over the years residents of the North Chatham Fire District have been charged a higher fire t�rate
than residents of the Southern Triangle and Damascus Fire Districts. The same level of service has
been provided to all three fire districts.Any future fire district contracts with Orange County will be at
the current 8.8 cents fire tax or the same fire tax rate being charged to Chatham County residents in the
North Chatham Fire District,thereafter.
During the next few months Orange County will be making a decision on fire protection for the Southern
Triangle and Damascus area or by June 30,2013. Once district lines are established and if North
Chatham is contracted to provide fire protection to the Southern Triangle and Damascus Fire District,
then the contract will be evaluated by North Chatham Board of Directors to provide the service.
Sincerely,
hn S�rowd, Chief
North Chatham Volunteer Fire Department
�c: Michael Talbert,Asst. County Manager
ttachment 6 �o
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LEGEND
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I Fire Stations
� O Old North Chatham Fire Insurance District
� 0 to 5 miles from North Chatham Station 2&3
5 to 6 miles from North Chatham Station 2&3
Streets
`„_ Parcel boundary
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Old North Chatham Fire Insurance District
Comparison of I nsurance Premiums
Relative to ISO Pubiic Protection
Classifications
This chart compares annual insurance premiums for a new wood frame home valued at
$100,000.00 with smoke detectors. This report was provided by an actual agent in Wake
County. !
ISO CLASS AGENT 1 AGENT 2AGENT 3
10 $470.00 $514.00 $585.00
9S $376.00 $411 .00 $469.00
8 $353.00 $384.00 $438.00
7 $318.00 $347.00 $394.00
6 $259.00 $283.00 $320.00 D
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5 $259.00 $283.00 $320.00 �
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4 $259.00 $283.00 $320.00 �
3 $259.00 $283.00 $320.00 �
2 $259.00 $283.00 $320.00 i
1 $259.00 $283.00 $320.00 �'
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15
Attachment 11
Property Tax Revenue Projections - North Chatham Fire Insurance District
5-Nov-12
ou ern
District: Triangle Southern Triangle Revised Damascus New North
Tax Code FJ (Deleted) Southern Triangle FK Chatham
Valuation as of 2/29/2012 11/2/2012 11/2/2012 2/29/2012
Total Valuation 345,311,224 153,206,894 192,104,330 94,641,073 286,745,403
Levy(Total Valuation
Dividedby$100) 3,453,112 1,532,069 1,921,043 946,411 2,867,454
Approved Tax Rate 0.0500 0.0500 0.0500 0.0880
100%Collection Rate 172,614 96,052 47,321 252,336
Projected Property Tax
Collections(97%) 167,435 93,171 45,890 244,766
1 Cent Equals 33,495 18,634 9,180 27,814
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17
Attachment 13
Property Tax Revenue Projections - New Greater Chapel Hill Fire District
8-Nov-12
District: Chapel Hill From From New District
Tax Code FG South Orange Southern Triangle
Valuation as of 2/29/2012
Total Valuation 2,345,976 37,673,414 153,206,894 193,226,284
Levy(Total Valuation
Dividedby$100) 23,460 376,734 1,532,069 1,908,803
Approved Tax Rate 0.0750 0.1000
100%Collection Rate 1,759 190,880
Projected Property Tax
Collections(97%) 1,706 185,154
1 Cent Equals 227 18,515
18
ATTACHMENT 14
MEMORANDUM
TO: Michael Talbert, Assistant County Manager
Cc: Frank Montes de Oca, Emergency Services Director
John Roberts, County Attorney
FROM: Annette M. Moore, Staff Attorriey
RE: Fire Service Districts
DATE: October 9, 2012
The County Attorney's Office was asked to provide a legal opinion on the how to
implement fire service districts in the County. Below is an excerpt from the Memorandum I
drafted for the County Manager on September 1, 2011.
Countv Service Districts
The County is authorized to define one or more areas within the county to establish a service
district to fund fire protection services.l A service district within a county is not a municipal
corporation nor does it have any independent authority. The service district is established and
maintained by the county.
Creation of a Fire Service District
To create a service district the board of commissioners must first consider all of the
following:
1. The resident population and population density of the proposed district;
2. The appraised value of the property subject to taxation in the proposed district;
3. The present tax rates of the county and any city or special district tax in which the
district or any portion is located;
4. The ability of the proposed district to sustain additional taxes; and
5. Any other matters the board believes to have a bearing on whether the district
should be established.2
The Board may then establish a service district if, upon information and evidence it
receives, it finds that all of the following apply:
1. There is a demonstrable need for providing the service in the district;
2. It is impossible or impracticable to provide those services on a countywide basis;
3. It is economically feasible to provide the proposed services in the district without
unreasonable or burdensome annual t�levies; and
4. There is a demonstrable demand for the proposed services by persons residing in
the district.3
1 N.C.G.S. § 153A-301
Z N.C.G.S. § 153A-302(a)
1
19
The Board of Commissioners must then hold a public hearing on the proposed creation of
the service district.4 Prior to holding the public hearing the Board of Commissioners shall have
prepared a map of the proposed district, a statement showing that the proposed district meets the
standards provided above, and a plan for providing the service to the district.s
Please let me know if you need further information.
3 N.C.G.S. § 153A-302(al)
4 N.C.G.S. § 153A-302(c)
5 N.C.G.S. § 153A-302(b)
2
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