HomeMy WebLinkAboutAgenda - 12-11-2012 - 7a
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ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date:December 11, 2012
Action Agenda
Item No.7-a
SUBJECT: Approval of Temporary Emergency Storm Debris Management Sites
DEPARTMENT:Solid WasteManagementPUBLIC HEARING: (Y/N)No
ATTACHMENT(S):INFORMATION CONTACT:
MapsGayle Wilson, 919-968-2885
Existing Storm DebrisSite Michael Talbert, 919-245-2308
Storm Debris Site A Frank Montes de Oca, 919-245-6100
Storm Debris Site B
Storm Debris Site C
PURPOSE:
To endorsethe designationand permitting fortemporary emergency storm debris
management sites within the County as part of the Disaster Debris Management Plan.
BACKGROUND:
Solid Waste staff have been working with Emergency Services staff for
several months in order to developa comprehensive emergency debris management plan for
the County. The purpose of the plan is to be prepared to handle the quantities of debris
produced by severe storms such as an ice storm, major flood, hurricane or tornado. Solid
Waste staff unfortunately has considerable experience with managing major quantities of storm
debris as a result ofinvolvement with Hurricane Fran in 1996and the 2002/03ice storm.
Since those two major storm events, the existing County-owned area at Eubanks Road
availablefor receiving and processing loads of storm debrishas substantially diminished. The
state regulations governing emergency debris management siteshave also increased,the
County will soon haveinsufficient solid wastestaff available to conduct emergency operations
due to the closing of the landfill and accompanying staff reductions, and the rules relating to
Federal Emergency Management Agency (FEMA) funding have changed considerably. The
space available at Eubanks Road solid waste facilities is significantly less than during previous
major storm events due to the construction of landfill over previously unused land. FEMA
regulations and policies are much more detailed, restrictive andcomplicated as related to debris
management operationsand reimbursementeligibility.
Therefore staff is involved in development of a comprehensive planning effort to address these
issues and attempt to assure Orange County is proactively prepared to handle any likely severe
stormdebris impacts. In June of 2011 the BOCC approved a contract with Neel-Schaffer to
perform storm event operations monitoring and reporting in order to properly document to FEMA
so reimbursements can be maximized. The contract included providing assistance to County
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staff in developing an emergency storm debris plan.Since that time a Disaster Debris
Management Plan has been draftedand is being finalized.
The next step in the planning process is to identify one or more temporary debris management
sites within the County to which storm generated debris can be delivered and processed in the
immediate aftermath of a major storm event. Identifying these sites represents a major
component of the plan in facilitating successful debris management operations and is the
purpose of this agenda item. Based on guidance documents from FEMA, recommendations
from Neel-Schaffer, State emergency management guidance and from actual staff experience,
the consensus is that pre-identification and permitting of temporary emergency debris
management sites is essential to being prepared to effectively management storm generated
waste materials and to maximize financial reimbursements from FEMA. Staff’sdebris site
planning includes capacity for storm debris generated both from within the towns and
unincorporated Orange County.
Based oninput from these various sources, staff believesthat locating these temporary sites on
property that is owned by Orange County is significantly preferable to locating these siteson
leased or otherwise on non-County owned and controlled property by the responsible
emergency response agency. Additionally, multiple sites are preferred due to convenience
resulting in more efficient collection and delivery of stormdebris from all points of the County
and because no single County owned property could accommodate a worst case storm event.
Any site that is utilized must be restored to its original state/condition within six months.
Emergency Debris siting requirements include:
100 feet from property boundaries and on-site structures
100 feet from surface waters
100 feet from septic tank systems
250 feet from potable wells
Additional site selection guidelinesinclude location outside of known floodplains and wetland
areas, utilization of good erosion control measures, location with good road access for large
equipment, minimizing the need to clear a site by using already or mostly cleared land, and
avoidinglocating on roads with bridge weight limitations below expected loadingrequirements.
Prioritizing County-owned property is also recommended so that any investments made in road
or entranceway improvements are not lost.
Following an evaluation of numerous County–owned properties, including discussions with the
Department of Environment, Agriculture, Parks and Recreation, staff is preparedto recommend
to the BOCC that County-owned sites be designated in the plan and permitted as temporary
storm debris management sites. In addition to a small existing permitted temporary debris site
at the Solid Waste facilities on Eubanks Road, the following County-owned properties were
identified as the best potentialsites:
A)Walnut Grove Church Road Convenience Center Property - usable acres=4.3
1.Advantages :
i.Already under use as a Solid Waste Facility
ii.Good central northern County location
iii.Few adjacent residences
iv.Located 5 miles from central Hillsborough
2.Disadvantages:
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i.Net of requiredbuffers only 4.3useable acres remain
ii.Difficulty using convenience center and debris site simultaneously due to
convenience center existing entrancewayrequired to be used as debris site
entrance
iii.Needs incorporation of an adjacent parcel to becomelarger to be asuitable
long term site.
B)Future Northeast District Park - usable acres=43.3 (Schley Road sector) & 5.28
Mincey Road sector)
1.Advantages:
i.Offers both a large site and small site to accommodate all types ofevents
ii.Good northern location
iii.Few adjacent residences on the southern portion
iv.Southern portionalready planned for future solid waste use (convenience
center);located6.3miles from central Hillsborough
2.Disadvantages:
i.Some residences adjacent to northern portion
ii.Conservation easement associated with the larger northern area prohibitsit
from beingutilized (could request Triangle Land Conservancy to consider
minor revision to easementto allow).
C)Future Millhouse Road Park - usable acres=8.1(minor clearing could expand size
toapprox. 14.9acres)
1.Advantages:
i.Location near area that typically generates the largest amount of vegetative
debris during a storm
ii.Near Solid Waste Department and easier to oversee
iii.Few adjacent residences
iv.Currently cleared area can be slightly expanded consistent with future park
development plansand make this site a more highly functional temporary
site
2.Disadvantages:
i.Existing irregularly shaped area would requireincreased
equipment/material oversight during an eventunless slightly expandedby
removing some adjoining small trees and brush
ii.Park would be developed at some point in the future
iii.Must respect roadway access easement
:B
ConclusionStaff is proposing that Site - Future North East Park (Mincey Road sector only) –
C
andSite - Future Millhouse Road Park as expanded - be authorized for permitting as
temporary storm debris management sites. These sites would be in addition to the small (4.9
acres) existing permitted Eubanks Road landfill site. Staff does not recommend Site A at this
time due to its small size and entranceway conflict with the convenience center.Future park
Site B’s northern (Schley Road) sectoris currently prohibited from consideration by a
conservation easement. Emergency storm debris management site network capacity could be
significantly improvedby modifying the current conservation easement restriction on the Future
Northeast District Park’s northern (Schley Road) sectorallowing storm debris capacity in the
northern portion of the County for even the most grave of storm events. The Triangle Land
Conservancy is the holder of this conservation easement, which was required by the previous
owner as part of the purchase, to preclude solid waste activitieson this portion of the property.
This property is currently leased to an area farmer for agricultural use on a year-to-year basis.
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Itis understood that only the County Manager/Board of Commissioners may make the
declaration to operationalize either of these two pre-designated emergency debris sites,
although staff may utilize Eubanks Road site as necessary for smaller or undeclared storm
events. Activationof approved sites would be based on the debris generating level of the storm
event, the pace of cleanup operationsand the area of the County impactedby the storm event.
FINANCIAL IMPACT:
There is no financial impact associated with identifying and permitting
the temporary debris management sites.
RECOMMENDATION(S):
The Manager recommendsthat the Board:
1)endorse Site B - Future Northeast District Parksite(5.28 acres) and Site C - Future
Millhouse Road Park(expanded) site (approx.14.9 acres) for inclusion in the Orange
County Emergency Management Plan as temporary emergency storm debris
management sitesand authorize staff to proceed to obtain state permits for thesites; and
2)authorize the Manager to inquire with the Triangle Land Conservancy (TLC) as to
whether TLCwould be amenable to modifying the current conservation easement to
allow use of the larger northern area of Site B - Future Northeast District Park property as
a temporary emergency storm debris management site.
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