HomeMy WebLinkAboutAgenda - 12-11-2012 - 5g 1
ORD-2012-060
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 11 , 2012
Action Agenda
Item No. 5-g
SUBJECT: Application for North Carolina Education Lottery Proceeds for Chapel Hill —
Carrboro City Schools (CHCCS) and Contingent Approval of Budget
Amendment #5-A Related to CHCCS Capital Project Ordinances
DEPARTMENT: Financial Services PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1 . CHCCS — Debt Service Clarence Grier, (919) 245-2453
Application
PURPOSE: To approve an application to the North Carolina Department of Public Instruction
(NCDPI) to release funds from the NC Education Lottery account related to FY 2012-13 debt
service payments for Chapel Hill — Carrboro City Schools, and to approve Budget Amendment
#5-A (amended School Capital Project Ordinances) contingent on the State's approval of the
application.
BACKGROUND: Both School Systems have previously presented approved resolutions from
their respective Boards requesting that the County modify its Capital Funding Policy by applying
accumulated lottery funds for debt service payments, and permitting current year withdrawals
immediately after the State's quarterly lottery fund allocations. This expedites both the
application process and the receipt of funds for the school systems.
Currently, the accumulated available lottery funds for Chapel Hill — Carrboro City Schools
(CHCCS) is $218,602. The attached application requests the State to release lottery funds to
cover debt service for the Chapel Hill — Carrboro City Schools system.
Budget Amendment #5-A provides for the receipt of the Lottery Funds, contingent on State
approval of the application, substitutes the amount of Lottery Funds approved for debt service
as additional Pay-As-You-Go (PAYG) funds for FY 2012-13 for CHCCS capital needs and
projects, and amends the budgets for the following CHCCS capital projects:
2
Chapel Hill - Carrboro City Schools ($218,602):
Doors/Hardware/Canopies ($75,000) - Project#53023
Revenues for this ro'ect:
Current FY FY 2012-13 FY 2012-13
2012-13 Amendment Revised
From General Fund PAYG $83,000 $75,000 $158,000
Total Pro'ect Fundin $83,000 $75,000 $158,000
A ro riated for this ro'ect:
Current FY FY 2012-13 FY 2012-13
2012-13 Amendment Revised
Construction $83,000 $75,000 $158,000
Total Costs $83,000 $75,000 $158,000
Mechanical Systems ($43,602) - Project #54006
Revenues for this ro'ect:
Current FY FY 2012-13 FY 2012-13
2012-13 Amendment Revised
From General Fund PAYG $746,721 $43,602 $790,323
Lotter Proceeds $959,247 $0 $959,247
Total Pro'ect Fundin $1,705,968 $43,602 $1,749,570
A ro riated for this ro'ect:
Current FY FY 2012-13 FY 2012-13
2012-13 Amendment Revised
E ui ment $1,705,968 $43,602 $1,749,570
Total Costs $1,705,968 $43,602 $1,749,570
Planning for Future Projects ($100,000) - Project #54009
Revenues for this ro'ect:
Current FY FY 2012-13 FY 2012-13
2012-13 Amendment Revised
From General Fund PAYG $350,000 $100,000 $450,000
Total Pro'ect Fundin $350,000 $100,000 $450,000
A ro riated for this ro'ect:
Current FY FY 2012-13 FY 2012-13
2012-13 Amendment Revised
Plannin for Future Pro�ects $350,000 $100,000 $450,000
Total Costs $350,000 $100,000 $450,000
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FINANCIAL IMPACT: The total Lottery Fund amounts requested from the State for Chapel
Hill—Carrboro City Schools is $218,602.
RECOMMENDATION(S): The Manager recommends the Board approve, and authorize the
Chair to sign, the application for NC Education Lottery Proceeds; and approve Budget
Amendment #5-A receiving the Lottery Funds and the amended CHCCS Capital Project
Ordinances, contingent on the State's approval of the application.
Attachment 1 4
APPLICATION Approved:
PUBLIC SCHOOL BUILDING CAPITAL FUND
NORTH CAROLINA EDUCATION LOTTERY Date:
County: Orange County Contact Person: Clarence Grier
LEA: Chapel Hill -Carrboro City Schools Title: Assistant County Mgr., CFO
Address: P.O. Box 8181, Hillsborough, NC Phone: (919) 245-2453
Project Title: FY 2012-13 Debt Service (Spring 2006 Private Placement)
Location:
Type of Facility:
North Carolina General Statutes, Chapter 18C, provides that a portion of the proceeds of the North
Carolina State LotteryFund be transferred to the Public School Building Capital Fund in accordance '
with G:S. 115G546.2. Further, G,S. 115C-546.2(d) has been amended to include the following:
(3) No county shall have to provide matching funds...
(4)A county may use monies in this Fund to pay for school construction projects in local school
administrative units and to retire indebtedness incurred for school construction projects.
(5) A county may not use monies in this Fund to pay for school technology needs. '
As used in this section, "Public School Buildings" shall include only facilities for individual schools that
are used for instructional and related purposes, and does not include central administration,
maintenance, or other facilities. Applications must be submitted within oneyear following the
date of final payment to the Contractor or Vendor.
Short description of Construction Project: Debt Service associated with Spring 2006 Private Placement-
issued June 2007 for Chapel Hill - Carrboro City Schools Elementary#10 (Morris Grove Elem)
Estimated Costs:
Purchase of Land $
Planning and Design Services
New Construction
Additions/Renovations
Repair
Debt Payment/Bond Payment 218,602.00
TOTAL $ 218,602.00
Estimated Project Beginning Date: July 2012 Est. Project Completion Date: June 2013
We, the undersigned, agree to submit a statement of state monies expended for this project within 60
days foilowing completion of the project.
The County Commissioners and the Board of Education do hereby jointly request approval of the above
project, and request release of$ 218,602.0o from the Public School
Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the
parameters of G.S. 115C-546.
(Signature—Chair, County Commissioners) (Date)
(Signature—Chair, Board of Education) (Date)
Form Date: July 01,2011