HomeMy WebLinkAboutAgenda - 12-11-2012 - 5f 1
ORD-2012-059
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 11, 2012
Action Agenda
Item No. 5-f
SUBJECT: Fiscal Year 2012-13 Budget Amendment#5
DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y/N) No
Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Budget as Amended Clarence Grier, (919) 245-2453
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
PURPOSE: To approve budget and grant project ordinance amendments for fiscal year 2012-
13.
BACKGROUND:
Emergency Services
1. The Orange County Emergency Services Department has received grant funds of
$35,000 from the N.C. Department of Crime Control and Public Safety related to the
2012 Emergency Management Performance Grant award. The department plans to
use these funds to assist in maintaining the comprehensive Emergency Management
Program. This budget amendment provides for the receipt of these grant funds, and
amends the following grant project ordinance: (See Attachment 1, column 1)
Emergency Management Performance Grant($35,000) - Project# 71049
Revenues for this ro�ect:
Current FY FY 2012-13 FY 2012-13
2012-13 Amendment Revised
EM Performance Grant funds $29.636 $35,000 $64,636
Total Project Funding $29,636 $35,000 $64,636
Appropriated for this project:
Current FY FY 2012-13 FY 2012-13
2012-13 Amendment Revised
EM Performance Grant $29,636 $35,000 $64,636
Total Costs $29,636 $35,000 $64,636
2
Department of Environment, Agriculture, and Parks and Recreation (DEAPR)
2. The Soil and Water division within DEAPR has received the following funds:
• Jordan Lake Watershed Nutrient Management Strategy - receipt of a
$13,750 grant award from the North Carolina Department of Agriculture and
Consumer Services for the department's participation in gathering data for the
State in the Jordan Lake watershed related to the Jordan Lake Nutrient
Sensitive Waters Strategy Agriculture Rule. The Orange Soil and Water
Conservation District Board of Supervisors has approved the use of these
funds for equipment, program, and training needs of the division. This budget
amendment provides for the receipt of these grant funds, and establishes the
following grant project ordinance:
Jordan Lake Watershed Nutrient Grant($13,750)— New Project# 71060
Revenues for this ro�ect:
Current FY FY 2012-13 FY 2012-13
2012-13 Amendment Revised
NC Department of Ag funds $0 $13,750 $13,750
Total Project Funding $0 $13,750 $13,750
Appropriated for this project:
Current FY FY 2012-13 FY 2012-13
2012-13 Amendment Revised
Jordan Lake Watershed Grant $0 $13,750 $13,750
Total Costs $0 $13,750 $13,750
• Technical Assistance funds - receipt of an additional $2,750 in technical
assistance funds from the North Carolina Department of Agriculture and
Consumer Services for use in the Soil and Water Conservation District
operations for FY 2012-13.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 2)
Department of Social Services
3. The Department of Social Services has received the following funds:
• Energy Assistance Block Grant - receipt of an additional $56,695 from the
Low-Income Home Energy Assistance Program (LIEAP) funds, for the crisis
related heating needs of Orange County citizens.
• Child Day Care - receipt of $936,340 to provide childcare services and
subsidies to low-income families.
3
• Smart Start Enhancement Program — receipt of $247,500 to continue
administering the Smart Start Subsidized Child Care program. These
enhancement funds will be paid directly to child care providers.
• Work First — receipt of additional funds totaling $120,000 for program
administration. Funds will provide transportation for Work First clients; aid in
record transition to the new NC Families Accessing Services through
Technology Program (NC FAST); and provide IT equipment for field workers in
Orange County Schools.
This budget amendment provides for the receipt of these additional funds. (See
Attachment 1, column 3)
• General Assistance Donations — donations of $15,000, from Orange County
residents, for the special needs of clients, including seniors, throughout the
year. These funds are budgeted in a special Adoption Enhancement Fund,
outside of the General Fund.
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board of County Commissioners
approve budget and grant project ordinance amendments for fiscal year 2012-13.
Attachment 1. Orange County Proposed 2012-13 Budget Amendment
The 2012-13 Orange County Budget Ordinance is amended as follows: 4
Note:
reAects encumbrance
carry(orwards as
authonzed by the annual #2 Receipt by the Soil
bud et ordinance #1 BOCC apprwed #1 Receipt of 2012 and Water division of a #3 Receipt of funds
fund balance Emergency Jordan Lake Watershed totaling$1,360,535 for
appropriation of Management Nutrient Management Work First($12Q000),
Encumbrance Carry Budget as Amended Budget as Amended Budget as Amended
OriginalBudget Forwards BudgetasAmended Throu hBOA#4A $3,00q0006omthe Throu hBOA#4-E Performancecrant strategygrantaward EnergyAssistance Throu hBOA#5
9 General Fund towards 9 funds of$35,000 by ($13,750)and ($SQ69�,Daycare 9
funding ofOPEB Emergency Services additional Technical ($936,340), and
liability Department Assistancefunds SmartStart($247,500).
($2,75�
General Fund
Revenue
Property Taxes $ 136,928,193 $ $ 136,928,193 $ 136,928,193 $ $ 136,928,193 $ $ $ $ 136,928,193
Sales Taxes $ 15,742,304 $ $ 15,742,304 $ 15,742,304 $ $ 15,742,304 $ $ $ $ 15,742,304
License and Permits $ 313,000 $ $ 313,000 $ 313,000 $ $ 313,000 $ $ $ $ 313,000
Intergovernmental $ 13,595,810 $ $ 13,595,810 $ 16,057,000 $ $ 16,057,000 $ $ 2,750 $ 1,360,535 $ 17,420,285
ChargesforService $ 9,292,257 $ $ 9,292,257 $ 9,370,859 $ $ 9,370,859 $ $ $ $ 9,370,859
Investment Earnings $ 105,000 $ 105,000 $ 105,000 $ $ 105,000 $ $ $ $ 105,000
Miscellaneous $ 798,340 $ 798,340 $ 853,129 $ 853,129 $ 853,129
Transfersfrom OtherFunds $ 1,040,000 $ 1,040,000 $ 1,087,700 $ 1,087,700 $ 1,087,700
Fund Balance $ 2,187,872 $ 789,262 $ 2,977,134 $ 5,100,243 $ 3,000,000 $ 8,100,243 $ 8,100,243
ToYdl General Fund Revenues $ 180,002,776 $ 789,262 $ 180,792,038 $ 185,557,428 $ 3,000,000 $ 188,557,428 $ $ 2,750 $ 1,360,535 $ 189,920,713
Expenditures
Governing&Management $ 15,339,623 $ 239,083 $ 15,578,706 $ 15,622,969 $ $ 15,622,969 $ $ $ $ 15,622,969
GeneralServices $ 17,910,408 $ 120,317 $ 18,030,725 $ 18,135,374 $ $ 18,135,374 $ $ $ $ 18,135,374
Community&Environment $ 5,851,987 $ 67,971 $ 5,919,958 $ 5,953,724 $ $ 5,953,724 $ $ 2,750 $ $ 5,956,474
Human Services $ 30,711,556 $ 160,456 $ 30,872,012 $ 32,912,084 $ $ 32,912,084 $ $ $ 1,360,535 $ 34,272,619
Public Safety $ 20,121,532 $ 201,435 $ 20,322,967 $ 20,586,169 $ $ 20,586,169 $ $ $ $ 20,586,169
Culture&Recreation $ 2,332,405 $ $ 2,332,405 $ 2,340,157 $ $ 2,340,157 $ $ $ $ 2,340,157
Education $ 82,300,134 $ 82,300,134 $ 82,300,134 $ $ 82,300,134 $ $ $ $ 82,300,134
TransfersOut $ 5,435,131 $ 5,435,131 $ 7,706,817 $ 3,000,000 $ 10,706,817 $ 10,706,817
Total General Fund Appropriation $ 180,002,776 $ 789,262 $ 180,792,038 $ 185,557,428 $ 3,000,000 $ 188,557,428 $ $ 2,750 $ 1,360,535 $ 189,920,713
$ $ $ $ $ $ $ $ $ $
i
Attachment 1. Orange County Proposed 2012-13 Budget Amendment
The 2012-13 Orange County Budget Ordinance is amended as follows: 5
Note:
reAects encumbrance
carry(orwards as
authonzed by the annual #2 Receipt by the Soil
bud et ordinance #1 BOCC apprwed #1 Receipt of 2012 and Water division of a #3 Receipt of funds
fund balance Emergency Jordan Lake Watershed totaling$1,360,535 for
appropriation of Management Nutrient Management Work First($12Q000),
Encumbrance Carry Budget as Amended Budget as Amended Budget as Amended
OriginalBudget Forwards BudgetasAmended Throu hBOA#4A $3,00q0006omthe Throu hBOA#4-E Performancecrant strategygrantaward EnergyAssistance Throu hBOA#5
9 General Fund towards 9 funds of$35,000 by ($13,750)and ($SQ69�,Daycare 9
funding ofOPEB Emergency Services additional Technical ($936,340), and
liability Department Assistancefunds SmartStart($247,500).
($2,75�
Grant Project Fund
Revenues
Intergovernmental $ 175,584 $ 175,584 $ 226,288 $ 226,288 $ 35,000 $ 13,750 $ 275,038
ChargesforServices $ 24,000 $ 24,000 $ 66,000 $ 66,000 $ 66,000
Transferfrom GeneralFund $ 71,214 $ 71,214 $ 71,214 $ 71,214 $ 71,214
Miscellaneous $ $ $ $ $
Transfer from Other Funds $ $ $ $ $
Appropriated Fund Balance $ - $ 3Q595 $ 30,595 $ 30,595 $ 30,595 $ 30,595
ToYdl Revenues $ 270,798 $ 30,595 $ 301,393 $ 394,097 $ - $ 394,097 $ 35,000 $ 13,750 $ - $ 442,847
Expenditures
NCACC Employee Wellness Grant $ $ $ $
Electric Vehicle Charging Stations $ 20,955 $ 20,955 $ 20,955 $ 20,955 $ 20,955
Governing and Management $ - $ 20,955 $ 20,955 $ 20,955 $ - $ 20,955 $ - $ - $ - $ 20,955
NPDES Grant(Multi-year) $ - $ $ 60,525 $ 60,525 $ 60,525
NC Tomorrow CDBG(Multi-year) $ - $ $ $ $
Jordan Lake Watershed Nutrient Grant $ $ $ $ 13,750 $ 13,750
Growing New Farmers Grant $ $ $ $
Community and Environment $ - $ - $ - $ 60,525 $ - $ 60,525 $ - $ 13,750 $ - $ 74,275
Child Care Health-Smart Start $ 63,588 $ 63,588 $ 64,996 $ 64,996 $ 64,996
Scattered Site Housing Grant $ $ $ $
Carrboro Growing Healthy Kids Grant $ $ $ $
Healthy Carolinians $ $ $ $
Health&Wellness Trust Grant $ $ $ $
Senior Citizen Health Promotion(Wellness $ 98,604 $ 9,640 $ 108,244 $ 150,244 $ 150,244 $ 150,244
Dental Health-Smart Start $ $ $ $
Intensive Home Visiting $ $ $ $
Human Rights&Relations HUD Grant $ $ $ $
Senior Citizen Health Promotion(Multi-Yr) $ $ $ $
SeniorNet Program(Multi-Year) $ $ $ $
Enhanced Child Services Coord-SS $ $ $ $
Diabetes Education Program(Multi-Year) $ $ $ $
Specialty Crops Grant $ $ $ $
Local Food Initiatives Grant $ $ $ $
Reducing Health Disparities Grant(Multi-Y $ 78,996 $ 78,996 $ 67,767 $ 67,767 $ 67,767
FY 2009 Recovery Act HPRP $ $ $ $
HumanServices $ 241,188 $ 9,640 $ 250,828 $ 283,007 $ - $ 283,007 $ - $ - $ - $ 283,007
Criminal Justice Partnership Program $ 29,610 $ 29,610 $ 29,610 $ 29,610 $ 29,610
Hazard Mitigation Generator Projed $ $ $ $
BufferZone Protection Program $ $ $ $
800 MHz Communications Transition $ $ $ $
Secure Our Schools-OCS Grant $ $ $ $
Citizen Corps Council Grant $ $ $ $
COPS 2008 Technology Program $ $ $ $
COPS 2009 Technology Program $ $ $ $
EM Pertormance Grant $ $ $ $ 35,000 $ 35,000
2010 Homeland Security Grant-ES $ $ $ $
2011 Homeland Security Grant-ES $ $ $ $
Justice Assistance Act(JAG)Program $ $ $ $
Public Safety $ 29,610 $ - $ 29,610 $ 29,610 $ - $ 29,610 $ 35,000 $ - $ - $ 64,610
Total Expenditures $ 270,798 $ 30,595 $ 301,393 $ 394,097 $ - $ 394,097 $ 35,000 $ 13,750 $ - $ 442,847
z
Attachment 2 g
Year-To-Date Budget Summary
Fiscal Year 2012-13 Paul Laughton:
$24,597 to cover remaining
costs of Pay and Class Study
allocation; $49,327 to cover
General Fund Budget Summary 2nd Primary Election costs
(BOA#1); $25,500 to cover
Ori inal General Fund Bud et $180,002,776 Sheriff Office vehide
Additional Revenue Received Through purchase(BOA#1);
$904,367 to resolve matter
Budget Amendment#5 (December 11, 2012) with NC 911 Board regarding
Grant Funds $104,012 past use of E911 Funds(BOA
Non Grant Funds $3,901,554 #z-a�; $104,397 to help with
General Fund - Fund Balance for Antici ated purchase of OSSI-CAD
p system(BOA#2-B);$43,310
Appropriations (i.e. Encumbrances) $789,262 to cover additional hours and
General Fund - Fund Balance Appropriated to days of early voting period
Cover Unanticipated Expenditures $5,123,109 �BOA#3); �sso,000 to
establish a Historic Rogers
Total Amended General Fund Budget $189,920,713 Road Community Center
Dollar Change in 2012-13 Approved General Capital Project(BOA#3-B);
$40,000 for an increased
Fund Budget $9,917,937 allocation to Pretrial Services
% Change in 2012-13 Approved General Fund (BOA#4); �so,000 for a
Budget 5.51% Needs Assessment for the
VIPER system (BOA#4);
$19,350 for carry forward
Authorized Full Time Equivalent Positions budgeted funds from FY 11-
12(BOA#4),$10,000 to
Original Approved General Fund Full Time establish the Community
Equivalent Positions 801.425 Giving Fund of Orange
Original Approved Other Funds Full Time counry; $150,000 for
construction of Rogers Road
Equivalent Positions 86.750 Community Center(BOA#4);
Position Reductions during Mid-Year (a�.������� ��s,261 to upgrade AV
Additional Positions Approved Mid-Year equipment at SHSC(BOA#4-
Total Approved Full-Time-Equivalent B); $147,000 to hire 2 new
Positions for Fiscal Year 2012-13 staff in Emergency Services
885.175 (BOA#4-C); $100,000 to
Paul Laughton: establish a Community Loan
3 Time-limited Grant Fund for water/sewer
positions within the DSS connections(BOA#4-D);
Homelessness Grant $3,000,000 for OPEB funding
expired on 9/30/12 �BOA#4-E)