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Home My WebLink AboutAgenda - 12-03-2012 - 7b 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 3, 2012 Action Agenda Item No. 7-b SUBJECT: Schools Adequate Public Facilities Ordinance (Schools APFO)—Approval of Membership and Capacity Numbers DEPARTMENT: Planning PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: 1. Orange County Schools and Chapel Hill- Craig Benedict, 919-245-2575 Carrboro City Schools: Schools APFO Perdita Holtz, 919-245-2578 Capacity Calculation and Change Request Forms (includes Student Membership) for Elementary, Middle, and High School Levels (6 Pages Total) 2. Chart Depicting School LOS, Capacity, Membership, and Membership Increases PURPOSE: To consider approval of November 15, 2012 membership and capacity numbers for both school districts (Orange County and Chapel Hill-Carrboro City Schools) which will be used in developing 10-year student membership projections and the 2012 SAPFO Technical Advisory Committee (SAPFOTAC) Report. BACKGROUND: In accordance with the Schools APFO Memoranda of Understanding (MOUs), the Board of County Commissioners shall approve the school districts' November 15th membership and capacity numbers within 15 days after receiving the numbers from the school districts. Both Orange County Schools and Chapel Hill-Carrboro City Schools submitted their membership and capacity numbers in accordance with the MOUs. As per the MOUs, this step of the SAPFO process entails only the approval of the student membership and capacity numbers. The SAPFOTAC, comprised of representatives of both school systems and the Planning Directors of the County and Towns, is tasked to produce an annual report for the governing boards of each Schools APFO partner. The full annual SAPFOTAC report, which will include 10-Year student membership projections, will be completed in early 2013. The Certificate of Adequate Public Schools (CAPS) system is updated with actual membership and capacity figures after the BOCC approves the information submitted by the school districts. The chart in Attachment 2 shows the Capacity and Membership for each school level in both school districts and the increase (or decrease) over the November 15, 2011 membership. It also shows the Allowable Maximum Level of Service (LOS) as was agreed upon as part of the SAPFO MOU process and the Actual LOS based on November 15, 2012 Membership numbers. 2 In recent years, Pre-K enrollment has been a topic of discussion with both school districts. However, SAPFO has not been amended to include Pre-K in the membership and capacity numbers. Therefore, Pre-K children are not included in the membership and capacity numbers reported. Chapel Hill-Carrboro City Schools (CHCCS) actual membership at the Elementary level exceeded the 105% LOS by 37 students this year. CHCCS Elementary School #11 is currently under construction in the Northside neighborhood and is anticipated to open in time for the 2013-14 school year. Because the elementary school is under construction, it is not necessary to stop the issuance of CAPS as the Schools APFO is working as intended in aligning development and school construction needs. FINANCIAL IMPACT: Precise financial impacts cannot be determined, but changes in projected growth in student membership for the next ten years is expected to result in higher future operating and capital budget requests. RECOMMENDATION(S): The Manager recommends the Board approve the November 15, 2012 Membership and Capacity numbers as submitted by each school district. ll Attachment 1 3 � I I I � �w + " � i School District: Orange County Schools SAPFO CAPS Year: November 15,2012-November 14,2013 Capacity and Membership Submittal Date: November 15,2012 Cameroii P(ark '70,812 565 �'±� 565 �b� 565 �6�8 Central 52,492 455 455 455 �1�5 455 "!19 E�l�ir�[d C�e�ks 64,316 497 ��'7 497 497 497 ' 4�5 �rtaciy I��'c�wn 74,016 544 �44' S44 ' S44 544 45`5 � Hi1ls�ft5f�ciugh 51,106 471 471 471 " 471 471 �4� , 1*�et�vHape 100,164 586 �!,�6 586 ;�$6 586 ',62d ! Pa�thways 85,282 576 �'76 576 ' S�6 576 d49 �I � T`aif�l �� 498,188 3,694 � " �;�� 3,694 ' " "' ��4 � 3,694 ��t�3� , Special Note(s): 1.For the November I5,2002 base year the board accepted the superintendent-certified capacities as part of the School Facitities ' Task Force review and 2003 P(anners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(I)the School CIP or(2)an amended version of this form that is certified by the BOCC. � Jaestifecation: i i Capacity Certific ' i � U- Il-�v-I t i Superintendent Date BOCC Chair Date Membership Certification: � , �(�2U'( L— Superintendent Date BOCC Chair Date 4 � � � � , � School District: Orange County Schools SAPFO CAPS Year: November I5,2012-November 14,2013 I, Gapacity and Membership Submittal Date: November 15,2012 A�, "kia�k' 136,000 740 `�40 740 " '7'4�1' 740 +603 C.W,��tfc�rd 107,620 726 726 726 7�6 726 615 Grav�lly Hill 123,000 700 7Q0 700 ?Q0 700 4G6 �'flta�l�� ` 366,620 �,166 �� Z;166� 2,166 �� ;1+��r� 2,166 �� 1,6�'4 Special Note(s): L For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the Schoo(Facilities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities will remain effective until changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. Justification: i i �� II I Capacity Certification: I, � �� (l 2o-(L Superintendent Date BOCC Chair Date � Membership Certificatian: !, �' L��'4 �--- Superintendent Date BOCC Ghair Date I 5 � � � � School District: Orange County Schools SAPF� CAPS Year: November 15,2012-November 14,2013 Capacity and Membership Submittal Date: November 15,2012 Grange � 213,509 1,518 � 1,518 1,518 � � 1,5�8�� 1,399 1 �� 1,214 Cedar Ridge 206,900 1,000 1,�00 1,000 1,0�0 1,000 1,077 � Parinership 6,600 40 4f1 40 40 40 24 i i Total 427,009 2,55$ 2,558 2,558 2,��8 2,439 �,315 Special Note(s): 1.For the November 15,2002 base year the board accepted the superintendent-certified capacities as part of the School Faci(ities Task Force review and 2003 Planners and School Representative Technical Advisory Committee Report. These capacities wi(I remain effective until ! changed by(1)the School CIP or(2)an amended version of this form that is certified by the BOCC. a�lBStlfl�`.��IOIIC 1. The new capacity requested for Orange High School (1,399) is based on a capacity analysis and facilities study completed by the Department of Public Instruction in August 2012. I � �I Capacity Certification: �, ll Z�"!Z Superintendent Date BOCC Chair Date Membership Certification: i , - 1!2c�-I� Superintendent Date BOCC Chair Date � II 1 1 � ! 6 _ 3 � .; � . ,.- . - , ;�, � .' • + ' 0 , :r ,,._: ,. 'r : s; � School District: C�apel Hili-Carrboro City Schools SAPFO CAPS Year: November T5,2012-November 14,2013 Capacity and Memb�rsltip Submittat Date: Novem�er 15,2012 1 � � � • . � � 60,832 533 533 533 66,952 448 448 q48 56,299 527 527 527 � 50,764 423 � 423 423 $ GG,689 538 538 538 98,OQQ 56�4 564 564 95,729 585 585 , 585 � ` 90,980 S75 575 575 a 52,896 46G, 466 4b6 90,221 585 585, 585 E ' 729,362 5,244 5,2��{ 5,294 � Special Note(s):1.For the November l5,2002 base year the haard accepted the superintendent-ceriified capacities as part of the School Facilities Task Force review and 2003 Planners and Scfiool Representativa Technical Advisory Committee Report. These capacities will remain effective until changed by{1)the School CTP or{2)an amended version of this form that is certified by Ehe BOCC. Justi#ication: Ca city Ce � ti : - � � �� lk2i -.-- Superintendent Date BOCC Chair Date ��,� b�� ,��„� ��:��s��,��.�:�..�:� M qershi ific ion: � �� Z Superintendent Date BOCC Chair pate 7 - , :. ,::. i: , �, : _ ,�, ,, � : �: , : , .,. . � ,. . ., . r -_:. - � , , _ , , :; SGhool District: Chapel Hill-Gaxrboro City Schools SAPFO CAPS Yea�': November i5,2012-Noverr�ber 14,20I3 -- Capacity and Membership Supmittal Datee November 15,2012 EI � I I ias,oss ��0 6�a 6�0 136,221 732 732 732 109,498 706 706 7fl6 _ 12$,764 732 732 732 � 482,541 2,$40 2,840 2,840 Spscial Note(s): 1. Far the No�ember 15,2002 base year tha board accepted the superintendent-certified capacities as part ofthe School Facilities Taslc�orce review and 2003 Planners and Schoo3 Representative Tachnical Advisory Committee Report. These capacities wilt remain effective until changed by(1}the 5chook CIP or(2)an amended version ofthis form that is cartified by the BOCC. Justificatian: Cap ci#y Ce fi tion: � . � � � �z Superintendent aa�e BOCC Chair Date M bers�ip e ificat" , : � ( C t �� Superintenden# Date BOCC Chair Date 8 • • ' �` • . . ,' . � : . SChool Dpstrict: Chapel Hitl-Carrbaro City Schools SAPFO CAPS Year: November 15,2Q12-November 14,2013 Capacity and Membership Subrnittal Date: November I5,2012 � E 241,111 1,520 1,520 1,520 ' E 259,869 1,515 1,515 1,515 148,UZ3 800 80U 840 - 5,207 0 40 40 � , i � � 1 G54,210 3,$35 3,875 3,$75 1 SpeCial Note(s)a 1. For the No�cmber 15,2002 base year the board accepted tha superinEenclent-certified capacities as part ofthe School Faeilities Task Porce review and 2003 Planners and School Representative Y'echnical Advisory CommiYtee Report. These capacitias will remaen effective unfil changed 6y{1)the 5chool CIP or(2)an amended version of#�is form that is cartified by the BOCC. i I Justification: Ca city C i atio ` � �� Z Superintendent Date BOCC Chair Date �. �._.:.�� .��,�� ,� , ��,��.� � M bershi Ce ific ' n: ��(� Superintender�t Date BOCC Chair Date 9 Attachment 2 School LOS, Capacity, Membership, and Membership Increases Cha el HilUCarrboro School District Oran e Coun School District Allowable Maximum Actua12012-13 LOS Allowable Maximum Actua12012-13 LOS LOS (per MOU) LOS (per MOU) Elementa 105% 105.7% 105% 92.1% Middle 107% 98.1% 107% 77.7% Hi h 110% 99.0% 110% 94.9% Cha el HilUCarrboro School District Oran e Coun School District Capacity Increase Capacity Increase Capacity Nov. 15 Capacity Nov. 15 At MOU Prior Year from At MOU Prior Year from At 100% LOS 2012 Membershi Prior At 100% LOS 2012 Membershi Prior LOS* Maximum* Membership p year LOS* Maximum* Membership p year Elementary 5244 5506 5543 5464 79 3694 3879 3403 3348 55 Middle 2840 3039 2785 2753 32 2166 2318 1684 1704 (20) High 3835 4219 3796 3714 82 2439i 2683 2315 2283 32 * - Class size ratio is 1:21 in grades K-3. ' Capacity was decreased at Orange High School as a result of a capacity analysis and faciliries study completed by the Department of Public Instruction in August 2012. 100%capacity at Orange High School had formerly been 1,518 students;the updated 100%capacity level is 1,399 students,a decrease of 119.