HomeMy WebLinkAboutAgenda - 12-03-2012 - 5e
1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date:December 3, 2012
Action Agenda
Item No.5-e
SUBJECT:Comprehensive Plan and Unified Development OrdinanceAmendment
Outline/Schedule for UDO Text Amendments to Revise Section 1.6.5 –
(Planning Board) Rules of Procedure
DEPARTMENT:PUBLIC HEARING: (Y/N)
Planning and InspectionsNo
ATTACHMENT(S):INFORMATION CONTACT:
Comprehensive Plan and Unified Perdita Holtz, Planning Systems Coordinator,
Development Ordinance Amendment 245-2578
Outline Form (UDO/Zoning-2013-02)Craig Benedict, Planning Director,245-2592
PURPOSE:
To consider and approve the process components and schedule for minor
“housekeeping” amendments to the Unified Development Ordinance (UDO) text, currently
scheduled for the February 25, 2013Quarterly Public Hearing.
BACKGROUND:
The Board of County Commissioners adopted a general advisory board
policy document in 2012 and policies and procedures for the Planning Board in November 2012.
This was part of an effort to standardize operations of the numerous boards which advise the
BOCC. Because the UDO has a specific section relating to the Planning Board’s Rules of
Procedure, the section needs to be updated in order to be consistent with current County
processes and procedures.
A similar change will be necessary for the Board of Adjustment (Section 1.8.4) after the BOCC
adopts policies and procedures for the Board of Adjustment.
FINANCIAL IMPACT:
Please refer to Section C.3 of Attachment.
RECOMMENDATION(S):
The Manager recommends the Board approve the attached
Amendment Outline form and direct staff to proceed accordingly.
2
COMPREHENSIVE PLAN/FUTURE LAND USE MAP
AND
UNIFIED DEVELOPMENT ORDINANCE (UDO)
AMENDMENTOUTLINE
UDO / Zoning-2013-02
Amendmentto revise Section 1.6.5 – (Planning Board) Rules of Procedure
A.AMENDMENT TYPE
Map Amendments
Land Use Element Map:
From: ---
To: ---
Zoning Map:
From:- --
To:---
Other:
Text Amendments
Comprehensive Plan Text:
Section(s):
UDO Text:
UDO GeneralText Changes
UDO Development Standards
UDO Development Approval Processes
1.6.5
Section(s):
Other:
B.RATIONALE
1.Purpose/Mission
In accordance with the provisions of Section 2.8 Zoning Atlas and Unified
Development Ordinance Amendmentsof the UDO, the Planning Director has
initiated text amendments to change the section of the UDO pertaining to the
Planning Board’s Rules of Procedure. The change is necessary to reflect the
generaladvisory board policy document and the specific Planning Board policies and
1
3
procedures recently adopted by the BOCC. Section 1.6.5 now conflicts with the
process utilized by the BOCC.
2.Analysis
As required under Section 2.8.5 of the Unified Development Ordinance, the Planning
Director is required to: ‘causean analysis to be made of the application and, based
upon that analysis, prepare a recommendation for consideration by the Planning
Board and the Board of County Commissioners’.
The required analysis will be part of the quarterly public hearing materials.
3.Comprehensive Plan Linkage (i.e. Principles, Goals and Objectives)
No direct linkage to the Principles, Goals, and Objectives of the Comprehensive
Plan. This amendment is proposed in order to engage in “good housekeeping” by
ensuring the Ordinance doesnot conflict with current County processes and
procedures.
4.New Statutes and Rules
The BOCC adopted an Advisory Board Policy in 2012 and adopted specific Planning
Board Policies and Procedures in November 2012.
C. PROCESS
1.TIMEFRAME/MILESTONES/DEADLINES
a.BOCC Authorization to Proceed
December 3, 2012
b.Quarterly Public Hearing
February 25, 2013
c. BOCC Updates/Checkpoints
February 5, 2013–Approval of legal ad
April 9, 2013–receive Planning Board recommendation
d.Other
2.PUBLIC INVOLVEMENT PROGRAM
Mission/Scope:
Public Hearing process consistent with NC State Statutes and
Orange County ordinance requirements
a.Planning Board Review:
March 6, 2013(recommendation)
2
4
b.Advisory Boards:
N/A
c. Local Government Review:
N/A
d.Notice Requirements
Legal advertisement will be published on February 10 and 17 in the Chapel Hill
Herald and on February 13 and 20 in the News of Orange.
e.Outreach:
General Public:
Small Area Plan Workgroup:
Other:
3.FISCAL IMPACT
Consideration and approval will not create the need for additional funding for the
provision of County services. Costs for the required legal advertisement will be paid
from FY2012-13Departmental funds budgeted for this purpose. Existing Planning
staff included in the Departmental staffing budget will accomplish the work required
to process this amendment.
D.AMENDMENT IMPLICATIONS
No implications. The proposed amendments are solely a ‘housekeeping’ item resulting
from advisory board policiesrecently adopted by the BOCC.
E. SPECIFIC AMENDMENT LANGUAGE
Section 1.6.5 currently readsas follows:
1.6.5 Rules of Procedure
The PlanningBoard shall adopt rules of procedure for the conduct of its affairs. The
rules shall be maintained in the office of the Planning Director. Except as otherwise
expressly stated in this Ordinance, the rules adopted by the Planning Board shall
provide for:
(A) Selection of officers, specifically a Chair and Vice Chair, whose term of office
3
5
shall be one year, with eligibility for re-election.
(B) Attendance requirements.
(C) Establishment of a quorum, which shall be a majority of the appointed
members, to allow the Board to conduct business.
(D) Establishment of a monthly, at a minimum, date and time for a regular
meeting.
(E) A procedure for calling special meetings as the need of the Board requires.
The suggested amendment is for the section to be re-writtento read as follows:
1.6.5 Rules of Procedure
The Planning Board shall conduct of its affairsin accordance with the “Orange County
Board of County Commissioners Advisory Board Policy” and the “Planning Board
Policies and Procedures”.
Primary Staff Contact:
Perdita Holtz
PlanningDepartment
(919) 245-2578
pholtz@orangecountync.gov
4