HomeMy WebLinkAboutORD-2000-001 Budget Amendment #6 or2� -ago- daJ
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: January 18, 2000
Action Agenda
Item No.
SUBJECT: Budget Amendment#6
DEPARTMENT: Budget Office PUBLIC HEARING: (Y/N) No
ATTACHMENT(S): INFORMATION CONTACT:
1999-00 Budget As Amended Spreadsheet Donna Dean, extension 2151
Smart Start Grant Project Ordinance
Syphilis Elimination Program Grant Project TELEPHONE NUMBERS:
Ordinance Hillsborough 732-8181
CHCCS Smith Middle School (Construction Chapel Hill 968-4501
Phase) Durham 688-7331
Mebane 336-227-2031
PURPOSE: To approve budget amendments, grant project ordinances and capital project ordinances.
BACKGROUND:
Amendments for Items Approved by Prior Board Action
Environment and Resource Conservation Department
1. The Environment and Resource Conservation Department recently received a Historic Preservation
Grant from the State. The grant, totaling $4,000, will offset costs of the Saint Mary's Road Corridor
Study. (See column #1 of the Budget As Amended Spreadsheet)
Arts Commission
2. The Orange County Arts Commission recently received its annual allocation from the State for the
Grass Roots Arts Program. The actual amount of the grant was $10,649 more than anticipated
during the budget process last spring. This amendment reflects the receipt of the additional monies.
(See column #2 of the Budget As Amended Spreadsheet)
Orange County Library
3. On November 16, 1999, the Board of Commissioners accepted a Smart Start grant on behalf of the
Orange County Library. The $10,226 grant provides funding to purchase materials and provide
services for the Traveling Treasures Program. Through this program, the Library will partner with the
Orange County School system and local Hispanic community leaders to provide bilingual library
materials and services to Hispanic preschoolers living in northern Orange County. (See attached
Smart Start Grant Project Ordinance).
3
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Section 5. The following amounts remain appropriated for this project:
Hum%n Seraces DSS $231,834
HwmnSerdm Library $10,226
Hw=Serubff-HwIth $360,161
Total Appropriation $602,221
Section 6.
The Finance Officer is hereby directed to maintain within the grant project fund sufficient specific
detailed accounting records to provide the accounting to the grantor agency required by the grant
agreement and federal and state regulations.
Section 7. Funds may be advanced from the General Fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely manner.
Section 8. Copies of this grant project ordinance shall be made available to the Finance Officer for direction
in carrying out this project.
Section 9. Positions authorized through this grant project include:
3.0 full time equivalent positions in the Department of Social Services Day Care Subsidy
program as authorized by the Orange County Board of County Commissioners on January
18, 1994.
.85 full time equivalent positions in the Health Department as authorized by the Orange
County Board of County Commissioners on December 5, 1994.
1.0 full time equivalent positions in the Health Department Community Awareness Project as
authorized by the Orange County Board of County Commissioners on September 7, 1999.
Funding for these positions is contingent upon the General Assembly's allocation of Smart Start
funds.
Section 10. This project period begins January 18, 1994, and is valid through June 30, 2000. Subsequent
funding of this grant project is contingent upon the availability of funds sufficient to cover
expenditures.
Section 11. This ordinance supersedes all previous Smart Start Program Grant Project Ordinances.
Adopted this eighteenth day of January 2000.
D
CHAPEL HILL-CARRBORO CITY SCHC S JAN - 4 2000
Lincoln Center, Merritt Mill Road
Chapel Hill, North Carolina 27516
Telephone: (919) 967-8211
Neil G. Pedersen Ann Hart, Assistant Superintendent
Superintendent For Instructional Services
Steve Scroggs, Interim Assistant Superintendent
For Support Services
TO. John Link,Manager
Orange County
FROM: Neil G. Pedersen
Superintendent
RE: Bids for Smith Middle School
DATE: December 21, 1999
I am pleased to report that Smith Middle School was successfully bid last month.
We awarded contracts at our last school board meeting. We were able to accept all
alternates,which means that we don't have to make compromises in the design and
materials for which we would have to pay later.
At our joint meeting earlier this month,a question was raised about our adherence
to the Orange County construction standards. As you can see from the attachment,the Tier
3 Middle School has a capacity of 700 students and a total square footage of 132,192.
Smith Middle School has a slightly higher capacity(the difference being spaces for
exceptional education students)and is more than 3,000 square feet smaller than the
standard.
In 1996,the budget for this school was computed on the basis of$95.00 per square
foot. Three years later,this school came in at only$3.54 more per square foot.We are
delighted,especially when we were able to incorporate features such as daylighting and the
collection of roof runoff.
Please pass this information on to the Commissioners to document that we do
adhere to the adopted building standards and we have been successful in containing costs
on this project as well as the two previous major projects(ECHHS addition and Scroggs
Elementary School).We greatly appreciate their support and make every effort to be good
stewards of the resources that we are allocated.
Cc: Board of Education
Syphilis Elimination Program 9
Grant Project Ordinance
Be it ordained by the.Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted.
Section 1. The project authorized is the Syphilis Elimination Program as awarded to the Orange
County Health Department by the North Carolina Division of Health and Human
Services (DHHS). The purpose of this grant is to provide education and outreach services
to at risk populations in Orange County.
Section 2. The officers of the County are hereby directed to proceed with the grant project within
the grant document, the rules and regulations of the Centers for Disease Control.
Section 3. The following revenue is anticipated to be available to complete this project:
Intergawmv"-Syphilis Elimnatian Grant(1998-99) $43,000
Iwgvternrrental-Syphilis Elinit�Grant(1999-00) ,964,500
Total Syphilis Elimination Grant Rewnue $107,500
Section 4. The following amount is appropriated for this project:
Human Services - Syphilis Elimination Program $86,000
Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient
specific detailed accounting records to provide the accounting to the grantor agency
required by the grant agreement and federal and state regulations.
Section 6. Funds may be advanced from the General Fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and
timely manner.
Section 7. Copies of this grant project ordinance shall be made available to the finance officer for
direction in carrying out this project.
Section 8. The following permanent full time equivalent position is authorized through this grant
project ordinance:
1.0 Full-time equivalent Public Health Educator
Section 9. This project period begins December 1, 1998 and goes through December 31, 2000.
Adopted this eighteenth day of January 2000.
1999 budget work session; June 22, 1999 special meeting; Sept. 21, 1999 C&D public hearing;
Oct. 5, 1999 regular meeting; Oct. 12, 1999 work session; and, Oct. 12, 1999 work session.
This item was postponed to the next meeting.
C. Property Tax Refunds
The Board approved a refund resolution that is incorporated herein by reference for one
property tax refund request.
d. Property Value Chang- es
The Board approved value changes in property values for 1999 made after the Board of
Equalization and Review had adjourned in accordance with the resolution that is incorporated
herein by reference.
e. Motor Vehicle Property Tax Refunds
The Board adopted a refund resolution that is incorporated herein by reference for 16
motor vehicle tax refund requests.
f. Bud-get Amendment#6
The Board approved budget amendments, grant project ordinances, and capital project
ordinances that are incorporated herein by reference.
ABC Board Retiree Health Insurance
This item was removed from the Consent Agenda for separate consideration.
h. Revisions to the Voluntary Farmland Preservation Program (VFPP) Ordinance
The Board was to consider revisions to the VFPP ordinance to address the name
change of the Agricultural Districts Advisory Board to Agricultural Preservation Board, and board
scope.
This item was postponed to another meeting.
L Bid Award —Replace Roof at Jail and Government Services Center Annex (GSCA)
The Board awarded a bid to Owens Roofing Company for roof replacement at the
Orange County Jail and Government Services Center annex in the amount of$146,430 and
authorizes the Chair to sign the contract.
L Northern Human Services Center Plan Task Force—Charge, Composition and
Timeline
This item was removed from the Consent Agenda for separate consideration.
k. Change in Board of County Commissioners Regular Meeting Schedule
The Board approved amending the County Commissioners' regular meeting schedule to
add a joint meeting with the Mebane Town Council January 24 and change the regular meeting
scheduled for April 18 to April 17.
1. Establishment of Time-limited Tax Clerk Position Funded with Revaluation Funds
The Board established a new permanent full-time, time-limited tax clerk position with an
ending date of Dec. 31, 2001.
m. Now Criminal Justice Partnership Position and Classification Plan Amendment
This item was removed from the Consent Agenda for separate consideration.
n. Bid Award—Network Imaging System for Health Department
The Board awarded a bid to Ikon Office Solutions in the amount of$39,689 for a
network imaging system for the Health Department.
o. Impact Fee Reimbursement
The Board approved a reimbursement request by Habitat for Humanity in the amount of
$33,000 in impact fees for 11 new homes in New Homestead Place.
P. North Carolina TANIF Housing Pro-gram
This item was removed from the Consent Agenda for separate consideration.
Tax Collector's Settlement Due to Resignation
The Board received the tax collector's settlement on current and delinquent taxes and
approved the accounting thereof due to the resignation of Ginger B. Rolfe.
r. Resolution authorizing an agreement between Norfolk Southern Railway
Company and Orange County for installation and maintenance of a sanitary sewer pipeline
for Barber and Ross facility in the Buckhorn Road Economic Development District