HomeMy WebLinkAboutORD-2012-053 Approval of Budget Amendment #4b for Upgrade Audio Visual Equipment at SHSC ORD-2012-053
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 20, 2012
Action Agenda
Item No. 5-h
SUBJECT: Proposal to Upgrade Audio Visual Equipment at Southern Human Services
Center, and Approval of Budget Amendment#4-B
DEPARTMENT: Clerk, Information PUBLIC HEARING: (Y/N) No
Technologies, Financial
Services
ATTACHMENT(S): INFORMATION CONTACT:
Sound Advice of Eastern NC, Inc. Donna Baker, 919-245-2130
Proposals for Replacement of Clarence Grier, 919-245-2453
Audio\Visual Equipment at Southern Carla Banks, 919-245-2302
Human Services Board Meeting Room Jim Northrup, 919-245-2276
PURPOSE: To receive information on the need to upgrade existing audio/visual (AV)
equipment at the Southern Human Services Center Meeting Room in Chapel Hill; to approve a
proposal by Sound Advice of Eastern NC, Inc. to upgrade AV equipment; and to approve
Budget Amendment#4-B.
BACKGROUND: As part of the FY2012-13 Approved Budget, South Advice of Eastern NC, Inc.
was hired to operate the AV equipment for all regular Board meetings and work sessions.
Additionally, Sound Advice has been evaluating the County's AV equipment and has
recommended the upgrading of a large portion of the AV equipment used for meetings.
Over the past 5 years, the AV equipment in the Southern Human Services Center (SHSC)
Meeting Room has required repair and/or replacement. The current AV equipment in the
meeting room is out of date and too costly to repair. Several components of the AV equipment
are also obsolete, out of date, and/or at a critical point of failure. Sound Advice has
recommended that the County upgrade existing AV equipment as soon as possible.
The recommended options to upgrade the equipment are:
I) Upgrading the projection system at SHSC — This would include the full replacement of all
the display equipment, including projector, wiring for the podium, LCD panels and
necessary interconnections. This would bring everything up to a high quality, HDMI
based standard. The total estimated cost is $46,260.62
2) Implementing a video server that supports live streaming from two locations—This would
include a video server and necessary equipment for managing programming for the
3
Sound Advice of Eastern NC Inc PROPOSAL
657-B Worthington Road
PO Box 270 DATE QUOTATION ..
Winterville,NC 28590
252 355-1111 9/28/2012:: 4600
NAME/ADDRESS
Orange County
PO Box 8181
131 W.Margaret Lane
Hillsborough,NC 27278
TERMS REP PROJECT
Due on receipt DER 14600 Projectoru.:.
QTY ITEM DESCRIPTION COST Total
1 112-204 E-Vision WXGA 7000(NO LENS) 5,875.80 5,875.80T
1 112-501 E-Vision Lens(1.72-2.27:1) 1,361.10 1,361.10T
1 SA82 8 amp surge protection for monitors and 240.50 240.50T
projectors
1 111-182 E-Vision Adjustable Ceiling Mount Kit 451.10 451.10T
1 MISC Hardware to mount projector 170.00 170.00T
3 PN-E602 60"LCD Display, 1080P,RS232 3,760.90 11,282.70T
3 SA82 8 amp surge protection for monitors and 240.50 721.50T
projectors
3 RLT2 Large universal Tilt Mount 116.10 348.30T
1 DM-MD8x8 DM Series Switcher 2,795.00 2,795.00T
2 DMC-C DigitalMedia 8G+input card for DM Switchers 715.00 1,430.00T
1 DMCO-55 4 DM 8G+w/2 HDMI Output Cards 1,820.00 1,820.00T
4 DM-RMC-SCALE... DigitalMedia 8G+Receiver&Room 910.00 3,640.00T
Controller with Scaler
1 VP-438 Scaler/Switcher 4 HDMI 2 PC(Rack Mount) 925.60 925.60T
1 MC3 Master w/2-RS232, 5-IR,IP&Wireless 1,120.00 1,120.00T
1 DM-TX-201-C DigitalMedia 8G+Transmitter 201 845.00 845.00T
1 DM-TX-200-C-2G... Wall Plate DigitalMedia 8G+Transmitter 200, 910.00 910.00T
black textured,includes 2407WUL
2 TSW-750-B-S 7" Surface mount TP Core3,Black(POE) 980.00 1,960.00T
1 MISC HDMI to Composite video converter 450.00 450.00T
Thank you for the opportunity to quote Sales Tax(7.0%)
The information herein constitutes a design.Any unauthorized use or dissemination of the
contents is prohibited. Total
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Sound Advice of Eastern NC Inc PROPOSAL
Worthington Road
PO Box 270 DATE QUOTATION-
Winterville,NC 28590
252 355-1111 1019/2612: 4609
NAME/ADDRESS
Orange County
PO Box 8181
131 W.Margaret Lane
Hillsborough,NC 27278
TERMS REP PROJECT
Due on receipt DER -
QTY ITEM DESCRIPTION COST Total
LEIGHTR.ONICS HEAD END
1 UltraNexus 2 Channel Video Player with Internet Streaming 12,701.98 12,701.98T
Encoder
2 LGX-lTBR-D 1 Terabyte USB RAID External Hard Disc 999.00 1,998.00T
Array(Rack Mountable)for Use with NEXUS,
UltraNEXUS,UltraNEXUS-SDI,and
EMLNENCE-HD2
I DV-DOIU l-rackspace DVD Player w1RS-232 Control 558.99 558.99T
Port•Defeatable on-screen guide icons•HDMI
Out•Optical out
1 LGX-DVply Interface cable for Tascam DV-DO IU 58.50 58.50T
1 Total Info Video Content Service Annual Fee(Included 0.00 O.00T
free of Charge 1 st year)
1 W&C Wire and connectors 250.00 250.00T
I LABOR Installation 1,926.67 1,926.67
1 LABOR Training&Programming 1,341.21 1,341.21
1 SHIPA4AND Shipping charges 250.00 250.00T
Subtotal of above: 19,085.35
Sates Tax (7.0%)
The information herein constitutes a design.Any unauthorized use or dissemination of the
contents is prohibited. Total
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