HomeMy WebLinkAboutAgenda - 11-20-2012 - 5l 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 20, 2012
Action Agenda
Item No. 5-1
SUBJECT: Buckhorn Mebane Utilities Phase 2 Project Easements
DEPARTMENT: Planning PUBLIC HEARING: (Y/N) NO
ATTACHMENT(S): INFORMATION CONTACT:
Map Showing Scope of Project as Craig Benedict, Planning Director, 245-
Approved 2592
Kevin Lindley, PE, Staff Engineer, 245-
2583
John Roberts, County Attorney, 245-2318
PURPOSE: To consider authorizing County Staff to accept and acquire the private easements
required to construct and maintain the Buckhorn Mebane Utilities Phase 2 Project by
negotiation, purchase or other legal means, if necessary.
BACKGROUND: The County has recently received bids and approved a contract for the
construction of the Buckhorn Mebane Utilities Phase 2 Project. The County has obtained all
permits, except for the Army Corps of Engineers Nationwide Water Quality permit, which is
pending. Consistent with this phase of the project, easements must be finalized for the water
and sewer lines that need to be installed now that the State has primarily approved the
alignment.
Orange County staff has contacted each property owner from whom easements are needed by
letter to let them know why the County needs the easement, where the easement will be
located on their property, how much the County is offering them for the easement and the value
of the infrastructure being installed on their property. Over the last two months, County staff
has been answering any questions property owners have and negotiating for voluntary
acquisition of the needed easements. Many property owners are in favor of the project and
several have already granted the easements. However, it is anticipated that approximately one-
fourth of the 42 necessary easements may need to be processed through legal acquisition
proceedings.
It is important to note that the easements are for temporary construction and later, maintenance
access to the water and sewer lines. The easements do not take up the entire property, initially
allowing the County's contractor the right to construct the line and ultimately providing the City
of Mebane the right to enter and maintain the water and sewer lines. All areas disturbed during
construction will be reseeded and vegetation re-established once construction in that area is
complete. The attached map shows the entire project area and scope. In general, there will be
2
a 20-40 foot wide easement, centered on the water or sewer line, respectively, for all lines
shown crossing parcels. When the line is constructed along an existing North Carolina
Department of Transportation (NCDOT) road, the easement, if needed, will only be the portion
of the necessary construction or maintenance corridor which falls outside of the NCDOT road
right-of-way.
To complete the acquisition of the easements, the easement documents must be signed by the
County (receipt of interest in property) and recorded. In most cases, the individual easement
land area is only a fraction of an acre. The easement sizes range from approximately 0.01
acres to 3 acres in size and the compensation offered ranges from $22 to approximately
$5,000. Any easements that must proceed to legal means will require a deposit with the court
of the appraised value of the easement. County staff will coordinate easement appraisals as
needed with Hobbs, Upchurch Associates, the project's engineering consultant, on an as
needed basis.
FINANCIAL IMPACT: County staff has offered a standard monetary amount for each
easement. Approximately $37,000 has been set aside in the project budget to cover these
costs. In the event of acquisition through legal means, the County will have the easement
appraised and deposit an amount equal to the appraised value with the Court upon filing of the
condemnation complaint. If the amount is higher than the initial offer, the funds will be taken
from project contingency funds approved at the Board's November 8, 2012 regular meeting.
RECOMMENDATION(S): The Manager recommends the Board:
1. Authorize the Chair to sign easement documents on behalf of the Board;
2. Authorize the payment of negotiated easement value to individual property owners; and
3. Authorize the County Attorney's office to proceed with legal acquisition of utility
easements with court filings, as necessary.
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