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HomeMy WebLinkAboutAgenda - 11-20-2012 - 5l 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 20, 2012 Action Agenda Item No. 5-1 SUBJECT: Buckhorn Mebane Utilities Phase 2 Project Easements DEPARTMENT: Planning PUBLIC HEARING: (Y/N) NO ATTACHMENT(S): INFORMATION CONTACT: Map Showing Scope of Project as Craig Benedict, Planning Director, 245- Approved 2592 Kevin Lindley, PE, Staff Engineer, 245- 2583 John Roberts, County Attorney, 245-2318 PURPOSE: To consider authorizing County Staff to accept and acquire the private easements required to construct and maintain the Buckhorn Mebane Utilities Phase 2 Project by negotiation, purchase or other legal means, if necessary. BACKGROUND: The County has recently received bids and approved a contract for the construction of the Buckhorn Mebane Utilities Phase 2 Project. The County has obtained all permits, except for the Army Corps of Engineers Nationwide Water Quality permit, which is pending. Consistent with this phase of the project, easements must be finalized for the water and sewer lines that need to be installed now that the State has primarily approved the alignment. Orange County staff has contacted each property owner from whom easements are needed by letter to let them know why the County needs the easement, where the easement will be located on their property, how much the County is offering them for the easement and the value of the infrastructure being installed on their property. Over the last two months, County staff has been answering any questions property owners have and negotiating for voluntary acquisition of the needed easements. Many property owners are in favor of the project and several have already granted the easements. However, it is anticipated that approximately one- fourth of the 42 necessary easements may need to be processed through legal acquisition proceedings. It is important to note that the easements are for temporary construction and later, maintenance access to the water and sewer lines. The easements do not take up the entire property, initially allowing the County's contractor the right to construct the line and ultimately providing the City of Mebane the right to enter and maintain the water and sewer lines. All areas disturbed during construction will be reseeded and vegetation re-established once construction in that area is complete. The attached map shows the entire project area and scope. In general, there will be 2 a 20-40 foot wide easement, centered on the water or sewer line, respectively, for all lines shown crossing parcels. When the line is constructed along an existing North Carolina Department of Transportation (NCDOT) road, the easement, if needed, will only be the portion of the necessary construction or maintenance corridor which falls outside of the NCDOT road right-of-way. To complete the acquisition of the easements, the easement documents must be signed by the County (receipt of interest in property) and recorded. In most cases, the individual easement land area is only a fraction of an acre. The easement sizes range from approximately 0.01 acres to 3 acres in size and the compensation offered ranges from $22 to approximately $5,000. Any easements that must proceed to legal means will require a deposit with the court of the appraised value of the easement. County staff will coordinate easement appraisals as needed with Hobbs, Upchurch Associates, the project's engineering consultant, on an as needed basis. FINANCIAL IMPACT: County staff has offered a standard monetary amount for each easement. Approximately $37,000 has been set aside in the project budget to cover these costs. In the event of acquisition through legal means, the County will have the easement appraised and deposit an amount equal to the appraised value with the Court upon filing of the condemnation complaint. If the amount is higher than the initial offer, the funds will be taken from project contingency funds approved at the Board's November 8, 2012 regular meeting. RECOMMENDATION(S): The Manager recommends the Board: 1. Authorize the Chair to sign easement documents on behalf of the Board; 2. Authorize the payment of negotiated easement value to individual property owners; and 3. 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