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Home My WebLink AboutAgenda - 11-20-2012 - 5h ORD-2012-053 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 20, 2012 Action Agenda Item No. 5-h SUBJECT: Proposal to Upgrade Audio Visual Equipment at Southern Human Services Center, and Approval of Budget Amendment#4-B DEPARTMENT: Clerk, Information PUBLIC HEARING: (YIN) No Technologies, Financial Services ATTACHMENT(S): INFORMATION CONTACT: Sound Advice of Eastern NC, Inc. Donna Baker, 919-245-2130 Proposals for Replacement of Clarence Grier, 919-245-2453 Audio\Visual Equipment at Southern Carla Banks, 919-245-2302 Human Services Board Meeting Room Jim Northrup, 919-245-2276 PURPOSE: To receive information on the need to upgrade existing audio/visual (AV) equipment at the Southern Human Services Center Meeting Room in Chapel Hill; to approve a proposal by Sound Advice of Eastern NC, Inc. to upgrade AV equipment; and to approve Budget Amendment#4-B. BACKGROUND: As part of the FY2012-13 Approved Budget, South Advice of Eastern NC, Inc. was hired to operate the AV equipment for all regular Board meetings and work sessions. Additionally, Sound Advice has been evaluating the County's AV equipment and has recommended the upgrading of a large portion of the AV equipment used for meetings. Over the past 5 years, the AV equipment in the Southern Human Services Center (SHSC) Meeting Room has required repair and/or replacement. The current AV equipment in the meeting room is out of date and too costly to repair. Several components of the AV equipment are also obsolete, out of date, and/or at a critical point of failure. Sound Advice has recommended that the County upgrade existing AV equipment as soon as possible. The recommended options to upgrade the equipment are: 1) Upgrading the projection system at SHSC —This would include the full replacement of all the display equipment, including projector, wiring for the podium, LCD panels and necessary interconnections. This would bring everything up to a high quality, HDMI based standard. The total estimated cost is$46,260.62 2) Implementing a video server that supports live streaming from two locations —This would include a video server and necessary equipment for managing programming for the 2 Public, Educational, Governmental (PEG) channel and supporting live streaming (with a two minute delay) of meetings at either SHSC or the Department of Social Services Meeting Room at Hillsborough Commons in Hillsborough. The total estimated cost is $29,000.54. Total estimated cost to upgrade the proposed AV equipment at SHSC would be $75,261.16. The estimated timeframe for installation of the proposed equipment upgrades is approximately two to three weeks. FINANCIAL IMPACT: The financial impact is expected to be $75,261.16. Budget Amendment #4-B approves an appropriation of $75,261 from the General Fund's unassigned fund balance for the above mentioned AV equipment costs. RECOMMENDATION(S): The Manager recommends that the Board approve the proposal by Sound Advice, Inc. to upgrade the proposed AV equipment at SHSC, and approve Budget Amendment#4-B. 3 Sound Advice of Eastern NC Inc PROPOSAL 657-B Worthington Road PO Box 270 DATE QUOTATION... Winterville,NC 28590 - �� 9/28/2 252 355-1111 012 4600 `: , . NAME/ADDRESS Orange County PO Box 8181 131 W.Margaret Lane Hillsborough,NC 27278 TERMS REP PROJECT Due on receipt DER 4600 Projector u.:. QTY ITEM DESCRIPTION COST Total 1 112-204 E-Vision WXGA 7000(NO LENS) 5,875.80 5,875.80T 1 112-501 E-Vision Lens(1.72-2.27:1) 1,361.10 1,361.10T 1 SA82 8 amp surge protection for monitors and 240.50 240.50T projectors 1 111-182 E-Vision Adjustable Ceiling Mount Kit 451.10 451.10T 1 MISC Hardware to mount projector 170.00 170.00T 3 PN-E602 60"LCD Display, 1080P,RS232 3,760.90 11,282.70T 3 SA82 8 amp surge protection for monitors and 240.50 721.50T projectors 3 RLT2 Large universal Tilt Mount 116.10 348.30T 1 DM-MD8x8 DM Series Switcher 2,795.00 2,795.00T 2 DMC-C DigitalMedia 8G+input card for DM Switchers 715.00 1,430.00T 1 DMCO-55 4 DM 8G+w/2 HDMI Output Cards 1,820.00 1,820.00T 4 DM-RMC-SCALE... DigitalMedia 8G+Receiver&Room 910.00 3,640.00T Controller with Scaler 1 VP-438 Scaler/Switcher 4 HDMI 2 PC(Rack Mount) 925.60 925.60T 1 MC3 Master w/2-RS232,5-IR,IP&Wireless 1,120.00 1,120.00T 1 DM-TX-201-C DigitalMedia 8G+Transmitter 201 845.00 845.00T 1 DM-TX-200-C-2G... Wall Plate DigitalMedia 8G+Transmitter 200, 910.00 910.00T black textured,includes 2407WUL 2 TSW-750-B-S 7" Surface mount TP Core3,Black(POE) 980.00 1,960.00T 1 MIS C HDMI to Composite video converter 450.00 450.00T Thank you for the opportunity to quote Sales Tax (7.0%) The information herein constitutes a design.Any unauthorized use or dissemination of the contents is prohibited. Total Page 1 4 / Sound Advice of Eastern NC Inc PROPOSAL 657-B Worthington Road PO Box 270 DATE QUOTATION... Winterville,NC 28590 252 355-1111 9!28/2012 4600 NAME/ADDRESS Orange County PO Box 8181 131 W.Margaret Lane Hillsborough,NC 27278 TERMS REP PROJECT Due on receipt DER 4600 Projector u:.. QTY ITEM DESCRIPTION COST Total 1 CEN-SW-POE-5 5 Port PoE Switch 260.00 260.00T 4 CBL-HD-3 HDMI 3'Certified 1080p 16bit 30.00 120.00T 1 CBL-HD-6 HDMI 6'Certified 1080p 16bit 37.50 37.50T 1 SX-AX15 I RU,8 Outlet, 15A w11P Control 1,207.70 1,207.70T 1 ERK-2725 27 Space Economy rack 25" deep with rear door 502.31 502.31 T 1 DM-CBL-8G-P-SP... DM 8G Cable Plenum(500') 420.00 420.00T 0.1 DM-8G-CONN-100 DM 8G Cable Connector(100) 375.00 37.50T 1 W&C Wire and connectors 350.00 350.00T 1 SHIPJ AND Shipping charges 311.65 311.65T 1 LABOR Labor to install projection,displays and control. 3,895.83 3,895.83 Program control ***NOTE-While this sytem fully supports HDCP content protection,this feature will be disabled so signal can pass to the video switcher for recording.When the video system gets upgraded,we can turn this feature back on which will allow full blu-ray and content protection sources to be available everywhere. Sent 9-28-12 DBE Thank you for the opportunity to quote Sales Tax (7.0%) $2,771.53 The information herein constitutes a design.Any unauthorized use or dissemination of the contents is prohibited. Total $46,260.62 Page 2 r 5 Sound Advice of Eastern NC Inc PROPOSAL 657-B Worthington Road PO Box 270 DATE QUOTATION... Winterville,NC 28590 252 355-1111 10/9/2012 4608 NAME/ADDRESS Orange County PO Box 8181 131 W.Margaret Lane Hillsborough,NC 27278 TERMS REP PROJECT Due on receipt DER QTY ITEM DESCRIPTION COST Total LEIGHTRONICS HEAD END 1 UltraNexus 2 Channel Video Player with Internet Streaming 12,701.98 12,701.98T Encoder 2 LGX-ITBR-D 1 Terabyte USB RAID External Hard Disc 999.00 1,998.00T Array(Rack Mountable)for Use with NEXUS, U1traNEXUS,U1traNEXUS-SDI,and EMINENCE-HD2 1 DV-DOlU 1-rackspace DVD Player w/RS-232 Control 558.99 558.99T Port•Defeatable on-screen guide icons•HDMI Out•Optical out 1 LGX-DVply Interface cable for Tascam DV-DO IU 58.50 58.50T 1 Total Info Video Content Service Annual Fee(Included 0.00 O.00T free of Charge 1 st year) 1 W&C Wire and connectors 250.00 250.00T 1 LABOR Installation 1,926.67 1,926.67 1 LABOR Training&Programming 1,341.21 1,341.21 1 SHIP/HAND Shipping charges 250.00 250.00T Subtotal of above: 19,085.35 Sales Tax (7.0%) The information herein constitutes a design.Any unauthorized use or dissemination of the contents is prohibited. Total Pagel 6 / Sound Advice of Eastern NC Inc PROPOSAL 657-B Worthington Road PO Box 270 DATE QUOTATION ... Winterville,NC 28590 - 10/9/2012 '4608 � ^ 252 355-1111 NAME/ADDRESS Orange County PO Box 8181 131 W.Margaret Lane Hillsborough,NC 27278 TERMS REP PROJECT Due on receipt DER QTY ITEM DESCRIPTION COST Total OPTIONAL PROGRAMMING 1 Total Info Video Content Service Annual Fee 995.00 995.00T STREAMING ON DEMAND 1 Peg Central Streaming VOD Service Annual Fee 2,988.00 2,988.00T REMOTE RECORDER/TRANSFERRED TO ULTRANEXUS AS LIVE....with 2 minute delay 1 PEGvaultSD Digital Video Encoder 3,407.63 3,407.63T (Requires 6-10 MBPS) This device would be installed at Hillsboro Commons to allow"near live"feed from there back to U1traNexus unit at Southern Human Services Head End. The PegVault has a 1 minute buffer and the U1traNexus has a 1 minute delay which combine in an effort to avoid transmission delays causing interruption of programming. 1 LABOR Installation and Programming 900.00 900.00 Sales Tax (7.0%) $1,624.56 The information herein constitutes a design.Any unauthorized use or dissemination of the contents is prohibited. Total $29,000.54 Page 2