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HomeMy WebLinkAboutMinutes - 01-18-2001 APPROVED 5/15/01 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS January 18, 2001 The Orange County Board of Commissioners met in regular session on Thursday, January 18, 2001 at 7:30 p.m. at the F. Gordon Battle Courtroom in Hillsborough, North Carolina. COUNTY COMMISSIONERS PRESENT: Chair Stephen H. Halkiotis and Commissioners Margaret W. Brown, Alice M. Gordon and Barry Jacobs COUNTY COMMISSIONER ABSENT: Moses Carey, Jr. COUNTY ATTORNEY PRESENT: Geoffrey Gledhill COUNTY STAFF PRESENT: County Manager John M. Link, Jr., Assistant County Manager Rod Visser and Clerk to the Board Beverly A. Blythe (All other staff members will be identified appropriately below) NOTE:ALL DOCUMENTS REFERRED TO IN THESE MINUTES ARE IN THE PERMANENT AGENDA FILE IN THE CLERK’S OFFICE. ALL RECORDINGS OF THE MEETING WILL BE KEPT FOR 5 YEARS. PUBLIC CHARGE Chair Halkiotis read the public charge. 1. ADDITIONS OR CHANGES TO THE AGENDA The Board added as item 5-c a Resolution Supporting Mental Health Association of Orange County's Application for New Group Home for Adults with Mental Illness. 2. CITIZEN & AUDIENCE COMMENTS a. Matters not on the Printed Agenda - NONE b. Matters on the Printed Agenda (These matters were considered as the Board addressed the items on the agenda below.) 3. BOARD COMMENTS Commissioner Gordon made reference to an article in the newspaper today about the regional rail system. She said that there are a number of details to work out. She thanked Karen Lincoln for the information on high-speed rail and she asked for a map showing the route of the rail through Orange County. Commissioner Gordon made reference to a letter from OWASA about reducing their allocation from Lake Jordan from 10mgd to 5mgd. She said that the Commissioners should say something soon if the Board would like to articulate anything. th Commissioner Brown announced that on February 20, at the Southern Human Services Center, the County's two advisory boards - the Adult Care Home Advisory Committee and the Nursing Home Advisory Board - are going to meet with the County’s four legislators. She invited the Board of County Commissioners to attend. The meeting is prior to the Commissioners' meeting on that evening. Commissioner Jacobs reported that he and Chair Halkiotis met at the end of December with representatives from Duke University to talk about Duke Forest and how the County can work with Duke to protect the properties. Also, they spoke about offering the County first right of refusal when and if Duke University chooses to divest themselves of certain properties. The meeting was very cordial, positive and productive. The Duke Board of Trustees will discuss this issue in the spring. Commissioner Jacobs reported that, as an outgrowth of the economic development district discussion, there will be a formal proposal from the Planning Director, which will formalize the opportunity to have courtesy review of projects. The proposal will also be for larger areas and not just economic development districts. Commissioner Jacobs suggested sending a letter of thanks to Senator Edwards and Congressman Price for supporting the County’s efforts regarding the NRC's process in reviewing CP&L's request to expand its high-level waste storage. Also, he spoke with a Durham County Commissioner, who encouraged the County to continue to ask for money. Commissioner Jacobs said that it was a pleasure to see the continuing efforts to diversify st agriculture in this County reach fruition on January 1 when Maple View Farms opened its ice cream parlor off Dairyland Road. Commissioner Jacobs agreed with Commissioner Gordon in reviewing the OWASA allocation from Jordan Lake. Chair Halkiotis made reference to a request from the Town of Hillsborough for a joint meeting. There are two development issues, which are moving very swiftly and the elected officials from the County and the Town have not had a chance to talk about them. The projects are Pathways st Preserve and Hampton Pointe. A possible date would be January 31 at 7:30 p.m. at the Government Service Center in Hillsborough. One project is at I-85 and new N.C. 86 and the other one is at N.C. 57 and N.C. 86 North. Staff will bring forth information on these two projects on th January 29. Chair Halkiotis said that he spoke with Bob Nutter, who expressed some concerns to him about the process in trying to review and approve the ice cream parlor. It was a very difficult process because cows that are 500 feet down the road produce the milk from which this ice cream is made. He said that after all of the building reviews from Planning and Inspections, a review of the facility by the Fire Marshall was left out. He said that after everything was opened, the Fire Marshall came in and noticed that there were emergency exit lights missing. He suggested that the review process involve everything at one time. Chair Halkiotis asked the Commissioners about the Legislative breakfast (lunch, brunch, or snack?). The Commissioners will give their views to Clerk to the Board Beverly Blythe by tomorrow. Chair Halkiotis announced that he, Commissioner Jacobs, and John Link would be going to Chatham County, Person County, and Alamance County to open up some discussions. He made reference to a fax message that said that Orange County could be sending 15 truckloads of trash to the new proposed landfill in Chatham County. He said that it is important that we open up direct communication with other Managers and governing boards. th Chair Halkiotis made reference to a memo dated January 11 from the Manager about a report by the Public School Forum of North Carolina in their 2000 local school finance study. The study noted that Orange County remains #1 in the state by a wide margin in its per pupil appropriations for education. At $4167.00 per student, Orange County out distances its nearest competitor, Mecklenburg County, which is at $3117.00 per student. 4. COUNTY MANAGER'S REPORT John Link pointed out that the per-pupil allocation includes capital funding also. 5. RESOLUTIONS/PROCLAMATIONS a. Support for Extended Area Service (EAS) for Orange and Durham Counties The Board considered two resolutions supporting the establishment of Extended Area Service (EAS) telephone calling from Orange County to Durham County. Director of Central Stores and Purchasing Pam Jones summarized the information in the agenda. She said that there was quite a process involved in asking for Extended Area Service. Verizon opted not to participate. The action that the County is seeking from the Utilities Commission only involves calls to Durham. The first resolution would be to the Utilities Commission, who would implement this request for information from Verizon. The second resolution is requesting facilitation by the Triangle J Council of Governments. The Board of Directors of Triangle J COG has expressed an interest in this. The Town of Chapel Hill is following a similar track. A motion was made by Commissioner Brown, seconded by Commissioner Jacobs to approve and authorize the Chair to sign both resolutions as stated below: A RESOLUTION ASKING THAT THE NORTH CAROLINA UTILITIES COMMISSION BEGIN PROCEDURES TO ESTABLISH AN EXTENDED AREA SERVICE PLAN FOR TELEPHONE SERVICE IN ORANGE COUNTY AND DURHAM COUNTY , WHEREASresidents of Orange County are served by multiple telephone companies with varying calling plans; and WHEREAS,these multiple calling plans create confusion and, at times, extra costs for Orange County residents who live in both Orange and Durham counties; and WHEREAS,citizens have voiced concern over the confusion and cost of these plans; NOW, THEREFORE, BE IT RESOLVEDby the Orange County Board of Commissioners that the Board hereby requests that the North Carolina Utilities Commission begin procedures to establish an Extended Area Service Plan for telephone service in Orange County and Durham. This, the 18th day of January 2001. A RESOLUTION REQUESTING THE TRIANGLE J COUNCIL OF GOVERNMENTS TO ADDRESS TELEPHONE SERVICE PROBLEMS AS A REGIONAL ISSUE WHEREAS, residents of Orange County are served by multiple telephone companies with varying calling plans; and WHEREAS, these calling plans affect residents' abilities to call other Triangle citizens; and WHEREAS, the Triangle J council of Governments represents citizens from all areas of the Triangle; NOW, THEREFORE, BE IT RESOLVED by the Orange County Board of Commissioners that the Board hereby requests the Triangle J Council of Governments to address telephone service problems as a regional issue. th This, the 18 day of January 2001. VOTE: UNANIMOUS b. Human Relations Month The Board considered proclaiming February as Human Relations Month. Human Rights and Relations Director Annette Moore spoke about some of the activities that the Human Relations Commission has planned for this month. There will be an essay contest in the schools and a youth summit to work on diversity issues within the County. A motion was made by Commissioner Gordon, seconded by Commissioner Jacobs to approve and authorize the Chair to sign the proclamation as stated below: ORANGE COUNTY BOARD OF COMMISSIONERS HUMAN RELATIONS MONTH PROCLAMATION WHEREAS, as we begin our journey into the new millennium, it is of the utmost importance that we take all steps necessary to eradicate practices of discrimination against individuals, which are detrimental to the peace, welfare and progress of our County; and WHEREAS, the Human Relations Commission believes that in order to achieve justice and equal opportunity for all Orange County residents, we must all strive to create an atmosphere where people are valued and accepted rather than merely tolerated, and therefore have chosen to promote “ that idea through the theme: Building Bridges: From Tolerance to Acceptance”; and WHEREAS, the Human Relations Commission honors youth leaders, individuals and businesses who exemplify the ideals of justice and equality in the tradition of Dr. Pauli Murray with an award; and WHEREAS, the Orange County Human Rights and Relations Commission and Department have diligently served the County of Orange since 1995 and are committed to promoting equal treatment, opportunity and understanding throughout the community; and WHEREAS, the County’s Civil Rights Ordinance specifically prohibits discrimination based on an individual’s race, color, creed, religion, national origin, sex, disability, age, veteran status and familial status; and WHEREAS, the County recognizes the dignity and worth of each individual and desires to promote and maintain a climate of good will among individuals, races, ethnic groups and persons of varying social, religious and economic status, ancestry, sexual orientation, marital status or status with regard to public assistance; NOW, THEREFORE, We, The Board of County Commissioners of Orange County, North Carolina, “HUMAN RELATIONS MONTH” do hereby proclaim February 2001 as in Orange County and challenge our citizens to celebrate multiculturalism in our county by encouraging citizens to embrace our diversity. . THIS THE 18th DAY OF JANUARY, 2001 VOTE: UNANIMOUS c. Resolution Supporting Mental Health Association of Orange County's Application for New Group Home for Adults with Mental Illness Evonne Lack from the Mental Health Association of Orange County said that one of their goals this year was to work on housing resources for people with severe mental illness. They would like to apply for HUD funding for a group home in Hillsborough. There is no group home for mentally ill adults in Orange County. There is a home in Chatham County, just over the County line, but the waiting list is 18 months. A motion was made by Commissioner Brown, seconded by Commissioner Jacobs to adopt and authorize the Chair to sign the resolution as stated below: RESOLUTION EXPRESSING SUPPORT TO THE MENTAL HEALTH ASSOCIATION IN ORANGE COUNTY AS THEY ENDEAVOR TO ESTABLISH A NEW GROUP HOME FOR ADULTS WITH MENTAL ILLNESS WHEREAS, the Mental Health Association in Orange County (MHA/OC) includes as part of its mission the initiation of housing resources for people with mental illness; and WHEREAS, the Mental Health Association in North Carolina assists its affiliates with application to HUD for Section 8-11 funds for the construction of group homes for adults with mental illness; and WHEREAS, the Division of Mental Health provides operational costs for said homes; and WHEREAS, the management team of OPC Area Program has indicated its desire to administer a new group home in Orange County and supplement operational costs; and WHEREAS, the MHA/OC has requested the Board of County Commissioners pledge its support of this housing endeavor; NOW THEREFORE BE IT RESOLVED BY THE Orange County Board of Commissioners that, by approval of this resolution, the Board supports the application to HUD for funds to build a new group home in Northern Orange County for adults with mental illness. th This, the 18 day of January 2001. VOTE: UNANIMOUS 6. SPECIAL PRESENTATIONS a. Grassroots Grants and Orange County Arts Grants The Board presented award checks to recipients of 2000-2001 Grassroots Grants and Orange Arts Grants. Chair Halkiotis read the names and the people came forward to receive their checks and shake hands with the County Commissioners. The list of the recipients is incorporated herein by reference. b. “Buy Recycled” Grant Award The Board received a $4,500 state grant to support an Orange County government “Buy Recycled” seminar for local and regional agencies and companies. Solid Waste Director Gayle Wilson said that in August 2000 the Board of County Commissioners approved the acceptance of a $4,500 grant from the North Carolina Division of Pollution Prevention and Environmental Assistance. In December, the Board approved the agenda for the conference. He recognized Sara Ketchum, a representative from Pollution Prevention and Environmental Assistance. Sara Ketchum thanked the Orange County Solid Waste Department for their efforts in recycled content purchasing. This grant will be used to support the "Buy Recycled" workshop to be th held February 19 at the Friday Center in Chapel Hill. The target audience is recycling and purchasing professionals throughout the County and State. Gayle Wilson said that the Friday Center had been very cooperative in the requests from the County to use recyclable materials for events held there. A motion was made by Commissioner Jacobs, seconded by Commissioner Brown to accept the $4,500 grant award recognition. VOTE: UNANIMOUS c. Community Development Block Grant Award – Richmond Hills Infrastructure The Board considered approving the execution of a $250,000 grant agreement and adopting a grant project ordinance and development agreement for the fiscal year 2001 Community Development Block Grant award. Housing and Community Development Director Tara Fikes said that this is a request for the Board to approve all the documentation necessary to receive a state CDBG award in the amount of $250,000 for the Richmond Hills subdivision. The $250,000 block grant award will be used to assist in the infrastructure costs at that subdivision. Habitat for Humanity has committed to providing first time home-ownership opportunities to approximately 25 low-income families, most of whom will be TANF eligible families. A motion was made by Commissioner Brown, seconded by Commissioner Gordon to approve execution of the Grant Agreement; Funding Approval Form; Signatory Form and Certification cards; and the Development Agreement for the FY 2001 Community Development Block Grant Award and authorize the Chair to sign the documents on behalf of the Board. The motion includes the adoption of the Grant Project Ordinance for this grant award. VOTE: UNANIMOUS 7. PUBLIC HEARINGS a. Orange County Housing Rehabilitation CDBG Program The Board received public comments on the fiscal year 2001 Orange County Housing Rehabilitation Program. The funds received are to be used to repair sub-standard housing occupied by low- income families in the towns of Carrboro, Hillsborough, and unincorporated Orange County. The funds cannot be used by Chapel Hill since they receive CDBG funding directly from HUD. In order to receive the funds, the State requires that the County hold two public hearings - one at the beginning th of the application and development process and another (February 20) in order to receive th comments on the application itself prior to submitting it to the State on February 28. No comments were made. A motion was made by Commissioner Brown, seconded by Commissioner Jacobs to close the public hearing and proceed with the development of the application. VOTE: UNANIMOUS b. Public Hearing on Financing for Property Acquisition at 112 and 118 North Churton Street in Hillsborough The Board conducted a public hearing on matters related to financing the purchase of properties located at 112 and 118 North Churton Street, and considered action to acquire funds for purchase of the property. Director of Purchasing and Central Services Pam Jones and Finance Director Ken Chavious described the important components of this item. Pam Jones reported on the environmental assessment. The original analysis of the property indicated that there was an underground storage tank. While investigating the contents of the well in the basement of the smaller building, the environmental consultant found some material floating on the top that had the odor of fuel oil. The County Attorney has successfully negotiated with CCB for the County to remove the tank and test the soil underneath the tank and check the well. Quantum Environmental will be responsible for the tank removal. The tank should be out within three weeks. In the meantime, they want to go ahead and process the LGC approval and close on the property expeditiously once the environmental assessment is received. The resolution has been changed to make it clear that this transaction is contingent on a successful environmental assessment. Ken Chavious said that he was successful in negotiating the interest rate down from 6.58% to 6.34%. This will result in a $6,000 savings. The total principle and interest cost will be approximately $642,000. The rent payments will be reallocated toward paying the debt and the additional funds will come from the CIP. No public comments were made. A motion was made by Commissioner Brown, seconded by Commissioner Jacobs to close the public hearing and adopt the resolution as presented and included herein by reference. VOTE: UNANIMOUS 8. ITEMS FOR DECISION - CONSENT AGENDA A motion was made by Commissioner Jacobs, seconded by Commissioner Brown to approve those items on the consent agenda as stated below: a. Appointments This item was removed and placed at the end of the consent agenda for separate consideration. b. Change in Board of County Commissioners Regular Meeting Schedule This item was removed and placed at the end of the consent agenda for separate consideration. c. Motor Vehicle Property Tax Refunds The Board adopted a refund resolution related to two requests for property tax refunds amounting to $477.22, in accordance with the resolution that is incorporated herein by reference. d. Classification Plan Amendment – Heavy Equipment Mechanic The Board amended the classification and pay plan to establish a new class of heavy equipment mechanic I, salary grade 64, with a hiring range of $25,898 to $31,478, and a new class of heavy equipment mechanic II, salary grade 65, with a hiring range of $27,192 to $33,052. e. Personnel Ordinance Revisions – Acting Appointments and Position Coverage, Administrative Leave and Funeral Leave The Board revised the personnel ordinance to provide additional policy direction on acting appointments and position coverage when a department or division head is on extended leave or the position becomes vacant; clarified the administrative leave policy on County operations in the event of hazardous weather; and, updated and clarified the funeral leave policy. f. Hurricane Floyd Hazard Mitigation Grant Program Implementation The Board approved a grant agreement with the State of North Carolina for the acquisition of two flood-damaged homes and an agreement with PBS&K Inc. to administer and implement the hazard mitigation grant program agreement and authorized the County Manager to apply for any funds and sign any agreements related to helping Orange County citizens get whatever Federal and State relief for which they are eligible. g. Resolution to apply for and enter into Agreement with N.C. Department of Transportation for Community Transportation Program (CTP) Grant Funds This item was removed and placed at the end of the consent agenda for separate consideration. h. Elder Mistreatment Coalition Education Funds This item was removed and placed at the end of the consent agenda for separate consideration. i. Release of State Economic Development Funding to Triangle J Council of Governments The Board approved and authorized the Chair to sign the release of funds appropriated to Councils of Government by the N.C. General Assembly. j. Public Housing Agency (PHA) Plan – Section 8 Existing Housing Program This item was removed and placed at the end of the consent agenda for separate consideration. k. HOME Program – Community Revitalization Loan Fund The Board approved and authorized the Chair to sign a development agreement with EmPOWERment Inc. for HOME funding under the Community Revitalization Loan Fund. l. Orange County Landfill Engineering Services Agreement The Board approved and authorized the Chair to sign an agreement with Draper Aden Associates for engineering and consulting services for the Orange County landfill through Dec. 31, 2004. m. Orange County Landfill Laboratory Services Agreement The Board approved and authorized the Chair to sign an agreement with Research and Analytical Laboratories Inc. for groundwater monitoring services at the Orange County landfill through Dec. 31, 2004. n. Cities/Counties for Climate Protection Program This item was removed and placed at the end of the consent agenda for separate consideration. o. CJPP Contract – Orange/Chatham Alternative Sentencing The Board approved and authorized the Chair to sign a contract with Orange/Chatham Alternative Sentencing for the continuation of pre-trial release services through the Criminal Justice Partnership Program (CJPP). p. CJPP Contract – OPC Mental Health The Board approved and authorized the Chair to sign a contract with Orange-Person- Chatham Mental health for services to the Criminal Justice Partnership Program (CJPP). q. Month-to-month Lease Extension - ArtsCenter This item was removed and placed at the end of the consent agenda for separate consideration. r. Bid Award – Video Arraignment System for Orange County Jail and Courthouse This item was removed and placed at the end of the consent agenda for separate consideration. s. Petition for Abandonment of Right-of-way of S.R. 1222 from the State Maintenance Program The Board approved a petition by the Orange County Board of Education for abandonment of SR 1222 in Hillsborough Township from the state-maintained secondary road system. t. Petition for Abandonment of Staffield Land and Whitmore Circle to the State Maintenance Program This item was removed and placed at the end of the consent agenda for separate consideration. VOTE ON THE CONSENT AGENDA: UNANIMOUS ITEMS REMOVED FROM CONSENT AGENDA a. Appointments The Board made the following appointments to the Adult Care Home Community Advisory Committee, Commission for Women, Historic Preservation Commission and Chapel Hill/Orange County Visitors Bureau. Commission for Women Commissioner Gordon said that after looking at the applicants for the townships, she noticed the townships should be changed. A motion was made by Commissioner Gordon, seconded by Commissioner Jacobs to appoint Amy Wall for the Non-Chapel Hill/Hillsborough Township representative for the term ending June 30, 2004; and Alicia Reid for the Hillsborough Township representative for the term ending June 30, 2004. Angela C. Adams-Matthews and Melissa McGill were removed as members of the Commission for Women because of excessive absenteeism. VOTE: UNANIMOUS Commissioner Gordon encouraged the Commission for Women to fill the other empty positions. A motion was made by Commissioner Gordon, seconded by Commissioner Jacobs to approve the following appointments: Adult Care Home Advisory Committee Carol Gunther-Mohr and Alice McCall-Smith were appointed for the term ending March 31, 2002. Historic Preservation Commission Chuck Cooper was appointed for the term ending March 31, 2002. Visitors Bureau of Chapel Hill/Orange County Missy Julian-Fox was appointed for the term ending December 31, 2002. VOTE: UNANIMOUS b. Change in Board of County Commissioners Regular Meeting Schedule st The Board considered changing the purpose of its January 31 meeting from Assembly thth of Governments to a work session, and changing the date of its February 6 meeting to February 7. Commissioner Brown asked a clarifying question, which was answered satisfactorily by John Link. A motion was made by Commissioner Brown, seconded by Commissioner Jacobs to approve the change in the Board of County Commissioners' regular meeting schedule as presented. VOTE: UNANIMOUS g. Resolution to apply for and enter into Agreement with N.C. Department of Transportation for Community Transportation Program (CTP) Grant Funds The Board considered an annual resolution to apply for Community Transportation Program funds for capital and administrative assistance and considered an agreement with the N.C. Department of Transportation for fiscal year 2001-2002. th Commissioner Jacobs made reference to the public hearing that was held on January 11 at the Whitted Center. He asked if anyone ever attends these public hearings and if a midday public hearing at the Whitted Center is appropriate. Also, he made reference to the memo on page 13 and asked that the memo be rewritten. Department on Aging Director Jerry Passmore said that the public hearing was held on th the 11 (while the Commissioners were out of session) because of the tight timeframe of the application deadline. He will rewrite the memo on page 13. A motion was made by Chair Halkiotis, seconded by Commissioner Jacobs to approve the submission of the FY 2001-2002 application for NCDOT Community Transportation Program funds and authorize the Chair to sign the Annual Resolution statement and Special Section 5333 (b) Warranty, which is incorporated herein by reference. VOTE: UNANIMOUS h. Elder Mistreatment Coalition Education Funds The Board considered accepting a grant in the amount of $5,000 on behalf of the Orange County Elder Mistreatment Coalition. Commissioner Jacobs pointed out that this group of individuals work very diligently to bring attention to some of the same kind of problems that a number of advisory boards have brought to the Board's attention. A motion was made by Commissioner Jacobs, seconded by Commissioner Brown to accept a grant in the amount of $5,000 on behalf of the Orange County Elder Mistreatment Coalition. VOTE: UNANIMOUS j. Public Housing Agency (PHA) Plan – Section 8 Existing Housing Program The Board considered approving the submission of the five-year public housing plan and annual plan for the Orange County Housing Authority. Commissioner Gordon made reference to page three (on the top) and asked if this is a template that HUD provides and Tara Fikes said that it was a template. Tara Fikes said that the items related to conventional public housing were not filled in because the County does not have any conventional public housing. The County only has Section 8 housing. Commissioner Gordon asked several questions, which were satisfactorily answered by Tara Fikes. She asked if members of the Affordable Housing task force had seen this proposal and Commissioner Brown said that Tara Fikes did make a presentation to the Affordable Housing Task Force on Section 8 Housing. A motion was made by Commissioner Jacobs, seconded by Commissioner Brown to approve the submission of the five-year public housing plan and annual plan for the Orange County Housing Authority. This includes the changes on page 17 (at the bottom) to check "Yes" for items 'c' and 'd' regarding the request for criminal records from the State and the FBI for screening purposes. VOTE: UNANIMOUS n. Cities/Counties for Climate Protection Program The Board considered authorizing staff to explore the potential for joining the Cities for Climate Protection (CPP) Program. Commissioner Gordon asked what role the Commission for the Environment would play on this program. Environment and Resource Conservation Director David Stancil said that the Commission for the Environment was informed about this program and has been supportive of the idea. A motion was made by Commissioner Gordon, seconded by Commissioner Jacobs to authorize staff to explore the potential for joining the Cities for Climate Protection (CPP) Program. VOTE: UNANIMOUS q. Month-to-month Lease Extension - ArtsCenter The Board considered extending a lease at the ArtsCenter in Carrboro on a month-to- month basis pending the relocation of the Senior Citizens Program to the new Carrboro Century Center. Commissioner Brown asked how much the monthly rent would be at the Century Center and Pam Jones said that the County plans to negotiate with the Town of Carrboro on the amount. A motion was made by Commissioner Brown, seconded by Commissioner Jacobs to extend a lease at the ArtsCener in Carrboro on a month-to-month basis pending the relocation of the Senior Citizens Program to the new Carrboro Century Center. VOTE: UNANIMOUS r. Bid Award – Video Arraignment System for Orange County Jail and Courthouse The Board considered awarding a bid to Selectrocom Corp. of Greensboro in the amount of $29,990 for a video arraignment system. Commissioner Brown asked a clarifying question, which was answered satisfactorily by Pam Jones. A motion was made by Commissioner Jacobs, seconded by Chair Halkiotis to award a bid to Selectrocom Corp. of Greensboro in the amount of $29,990 for a video arraignment system and to authorize the Purchasing Director to execute the necessary paperwork. VOTE: UNANIMOUS t. Petition for Abandonment of Staffield Land and Whitmore Circle to the State Maintenance Program The Board considered a petition to add Sheffield Lane and Whitmore Circle in Highland Meadows subdivision in Chapel Hill Township, to the state-maintained secondary road system. Commissioner Jacobs commented that if as counties we want to move toward a system where we have more control over maintenance and other issues dealing with the transportation system with increasingly limited resources, then there should be a set of criteria developed by the County for adding roads to the state maintenance program. A motion was made by Commissioner Jacobs, seconded by Commissioner Brown to approve a petition to add Sheffield Lane and Whitmore Circle in Highland Meadows Subdivision in Chapel Hill Township, to the state-maintained secondary road system. VOTE: UNANIMOUS 9. ITEMS FOR DECISION - REGULAR AGENDA a. Appointments The Board considered appointments to the Chapel Hill Stormwater Utility Advisory Committee, Commission for the Environment, Hillsborough Planning Board and Orange County Board of Adjustment. Chapel Hill Stormwater Utility Advisory Committee th The Board agreed to wait until the report from the committee on February 12 and then decide about the appointment. The County Engineer or an associate of the County Engineer will attend the next meeting. Commission for the Environment A motion was made by Commissioner Gordon, seconded by Commissioner Jacobs to reappoint Daniel Okun, Mark Smith, and Julie Harllee Tucker for the term ending December 31, 2003. VOTE: UNANIMOUS Hillsborough Planning Board A motion was made by Chair Halkiotis, seconded by Commissioner Jacobs to appoint Cannie Bacon Lloyd for the term ending March 31, 2002. VOTE: UNANIMOUS Orange County Board of Adjustment A motion was made by Commissioner Gordon, seconded by Commissioner Jacobs to move Karen Barrows from position number 4, alternate, to position number 1, regular member for the term ending June 30, 2003. VOTE: UNANIMOUS A motion was made by Commissioner Brown to appoint Daniel Levin Brown for the term ending June 30, 2004 and Ernie Patterson for the term ending June 30, 2003. County Attorney Geoffrey Gledhill said that most of the work that the Board of Adjustment does requires a 4/5 vote. He said that all of the members would have to be at the meetings. Commissioner Jacobs pointed out the efforts of Joyce Moore Beasley on the C&D Recycling Task Force. A motion was made by Commissioner Brown, seconded by Commissioner Jacobs to appoint Ernie Patterson for the term ending June 30, 2004 and Joyce Moore Beasley for the term ending June 30, 2003. VOTE: UNANIMOUS b. Creation of Proposed Capital Needs Task Force and Approval of Task Force Charge The Board considered the creation of, structure, and charge for the proposed Capital Needs Task Force. John Link made reference to pages 3 and 4, which outline the proposed charge to the task force. The staff is suggesting that the task force be subdivided into three or four subcommittees (i.e., education, parks and recreation, etc.). By the first and second meetings in June, there should be some decisions about what would be included in the bond referendum. Chair Halkiotis made reference to the composition and asked for any comments. Commissioner Jacobs said that Commissioner Carey expressed a concern about including elected officials on this task force. He remembers that one of the lingering comments from the 1997 bond package was that one of the jurisdictions felt that it had not been adequately involved. He said that it was important to have an elected official from each jurisdiction so that none of the jurisdictions are left out of the process. Commissioner Jacobs made reference to page 6 and the elementary school that has a projected cost of 13 million dollars. He said that Cary was going to build an elementary school that would cost only 10 million dollars. Chair Halkiotis asked if someone should be invited from Mebane. Commissioner Gordon agreed with the composition. She shared Commissioner Carey's concern about having elected officials on this group. If elected officials are put on this task force, their role needs to be delineated. This is an advisory board to the Commissioners. She likes the idea of having a 15-member board but prefers to not have elected officials. Chair Halkiotis said that he received phone calls from two reporters saying that the Chapel Hill-Carrboro City School Board voted last night to come before the County with a bond request in excess of 70 million dollars. The bond includes an additional high school. He was very shocked. He advocates having elected officials on this task force. Commissioner Brown said that she supports having elected officials on this task force. The municipalities could appoint an elected official or they could appoint a designee. She does not have any feelings about whether or not to have Mebane send a representative. She has a concern about breaking out in subcommittees. She feels it is important that everyone understand all the needs. Commissioner Gordon asked what the role of the task force would be. She asked if the task force would formulate a capital improvement plan. She sees the task force as a neutral group that would give a citizen's view of the CIP. Chair Halkiotis said that a clear expectation from the very beginning is that the Board of County Commissioners will make the final decision on what will be included on the bond issue. He would rather have elected officials on the task force so they can have some input. Commissioner Jacobs said that he feels comfortable having elected officials on the task force or giving them the option of appointing someone else. He also would like to have two County Commissioners on the task force to co-chair the meetings. Commissioner Gordon feels that the Board of County Commissioners needs to discuss building a community college before the issue is given to the task force. Also, justice facilities need to be discussed by the County Commissioners before going to the task force. John Link said that there would be a report on a possible Durham Tech campus in th Orange County on January 29. Commissioner Gordon supports not having subcommittees. Without the subcommittees the group could be larger. The suggested number of 15 plus three elected officials from the towns and two County Commissioners would be a total of 20 members. Commissioner Jacobs would also like to invite Mebane. A motion was made by Commissioner Gordon, seconded by Commissioner Brown to approve the charge to, and composition of, the Capital Needs Advisory Committee; and direct staff to arrange for the services of a qualified facilitator. This includes the four elected officials and the two County Commissioners. VOTE: UNANIMOUS c. Resolution Approving an Ordinance for a Time Period Extension for the EDD Moratorium Area near 1-40/Old N.C. 86 and I-85/Old N.C. 86 The Board considered extending the moratorium on development in the I-40/I-85/Old N.C. 86 until April 18, 2001. Planning Director Craig Benedict said that there was a six-month moratorium in effect from June 29, 2000 to the latter part of 2000. The EDD task force met to discuss the need to extend the moratorium for another three months. This was brought to public hearing on December 12, 2000. It was then brought to the Orange County Planning Board last week and they unanimously approved the extension of the moratorium. Some of the discussions at the Planning Board meeting had to do with whether the work could be finished within three months. The regulatory changes will th go to public hearing on February 26. Commissioner Jacobs said that at the last EDD meeting, the task force talked about the EDD manual and how that needs to be streamlined. He said that the task force also discussed the approval process for development. The property that still needs work includes the west side of Old N. C. 86. The task force still has not finished defining the different mix of uses within different parts of the EDD. He said that the task force feels confident that they will be ready to move on to other matters by the time the moratorium expires. A motion was made by Commissioner Brown, seconded by Commissioner Jacobs to accept the staff input, public input, and Planning Board action into the public hearing records and approve the moratoria extension to April 18, 2001; and to approve and authorize the Chair to sign the resolution as stated below: A RESOLUTION TO ADOPT AN ORDINANCE OF THE ORANGE COUNTY BOARD OF COUNTY COMMISSIONERS An Ordinance Establishing a Three (3) month Moratorium on Development Applications in the Economic Development Districts (EDD's) located in Orange County, North Carolina at the I- 40/Old NC 86 intersection, the I-40/NC 86 intersection and including other areas nearby as designated on the attached maps. WHEREAS , it is appropriate for Orange County to study the potential impacts of development in certain areas designated and/or exhibiting the potential for designation as Economic Development Districts within Orange County's zoning jurisdiction; and WHEREAS , it is appropriate for Orange County to consider the appropriate scope of regulation for development in areas designated for economic development within Orange County's zoning jurisdiction; and WHEREAS , a subcommittee consisting of two (2) Town of Hillsborough Board of Commissioners members, two (2) Orange County Board of Commissioners members, the Planning Directors for both the Town of Hillsborough and Orange County, and the Orange County Economic Development Director have met for ten (10) months beginning in February of 2000 to study this issue; and WHEREAS , a public hearing was held on December 12, 2000 to provide for staff report and analysis and public input; and WHEREAS , a Moratorium to study development issues in the areas designated on the attached maps is in the best interest of the citizens of Orange County. NOW, THEREFORE, THE BOARD OF COMMISSIONERS OF ORANGE COUNTY ORDAINS: Section 1. From and after the effective date of this ordinance for a period of three months, the Orange County Planning Department shall not process applications for subdivision approval, site plan approval or special use permit approval for developments within that portion of the Economic Development Districts (EDD's) located at the I-40/NC 86 intersection, the I-40/Old NC 86 intersection and other areas as designated on the maps attached and made a part of this ordinance that are located in the Orange County planning jurisdiction, unless such applications have been accepted and the fees associated with such applications have been paid prior to the effective date of this ordinance. Section 2. For purposes of Section 1 of this ordinance, a development application shall be accepted if the applicant has submitted all of the information required by the Orange County Zoning Ordinance and/or the Orange County Subdivision Regulations as determined by the Zoning Officer. Section 3. For purposes of Section 1 of this ordinance, the required fees are those established for the applicable permit application by the Orange County Board of Commissioners. Such fees shall be paid by the applicant and accepted by Orange County only after the application has been accepted in accordance with Section 2 of this ordinance. Section 4. All provisions of any Orange County ordinance in conflict with this ordinance are repealed from the effective date of this ordinance and for its duration. Section 5. This ordinance shall become effective on January 18, 2001. VOTE: UNANIMOUS d. Authorization for OWASA to Negotiate, Purchase and Acquire Construction Easements for the Rogers Road Waterline Project The Board considered authorizing OWASA to begin the process of placing waterlines in the Rogers Road area. County Engineer Paul Thames explained that the critical piece in this project was the authorization for OWASA to acquire the necessary easements across private property for the waterlines. The staff is hoping to have a contractor for this project around the first of March. The estimated cost is less than $30,000 for easement acquisition. Commissioner Gordon asked about the interlocal agreement and when it would be finalized. Geof Gledhill said that it would be ready before the contract for construction is awarded in March. The Commissioners would like to have enough time to study the interlocal agreement before construction begins on this project. Commissioner Halkiotis asked for a report in writing about the December meeting of the Solid Waste Advisory Board. There will be a community meeting on January 25, 2001 for the residents in the Rogers Road community. It will be an informational meeting. A motion was made by Commissioner Brown, seconded by Commissioner Jacobs to authorize OWASA to negotiate the acquisition of easements and to make payments, reimbursable from the Rogers Road Waterline project account, as necessary to acquire those easements. VOTE: UNANIMOUS 10. REPORTS - NONE 11. APPOINTMENTS - NONE 12. MINUTES - NONE 13. CLOSED SESSION - NONE 13. ADJOURNMENT With no further items for the County Commissioners to discuss, a motion was made by Commissioner Gordon, seconded by Commissioner Brown to adjourn the meeting at 10:14 p.m. VOTE: UNANIMOUS The next meeting is scheduled for January 29, 2001 at 7:30 p.m. at the Southern Human Services Center in Chapel Hill, North Carolina. Stephen H. Halkiotis, Chair Beverly A. Blythe, CMC