HomeMy WebLinkAboutAgenda - 09-18-2001 - 8k ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 18, 2001
Action Agenda
Item No. IF—
SUBJECT: Renewal of Governmental Buildings Recycling Program Contract
DEPARTMENT: Solid Waste Management PUBLIC HEARING: (Y/N) Na
ATTACHMENT(S): INFORMATION CONTACT:
Proposed Contract (w/Attachments A, B Gayle Wilson, Solid Waste Management
& C) Director, 968-2885
Blair Pollock, 968-2788
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To approve renewal of the existing contract with Orange Recycling Services, Inc.
(ORS) in order to extend the provision of recycling collection services at participating local
government offices.
BACKGROUND: The Governmental Buildings Recycling Program operated by the Orange
County Department of Solid Waste Management has for a number of years provided
participating local government buildings with collection of paper and other recyclable materials
through a contract with Orange Recycling Services. The contracted service has supplemented
the collection of certain recyclable materials from County buildings by staff of the County's
Public Works Department.
Staff recommends that the BOCC approve the accompanying renewal agreement as an interim
measure through June 30, 2002, pending the Board's further consideration of the Manager's
recommendation that a new permanent position in the Solid Waste Management Department
be created during FY 2001-02 to accomplish completely the governmental buildings recycling
effort. That new position, which was discussed during June 2001 budget work sessions, would
also implement the proposed initiatives related to dry cell battery and electronics (such as
personal computers) recycling. If the Board decides at a future meeting to approve that position
and implement the new recycling programs, the County would terminate the agreement with
ORS after 60 days notice. This renewal agreement has added that provision in the "Terms"
section, and ORS recognizes that the County is considering performing the governmental
buildings recycling program with in-house resources. The major elements of the proposed
renewal agreement are otherwise unchanged from the previous agreement with ORS.
Attachments A and B to the Contract list current service locations. Carrboro Century Center
and Hargraves Community Center have been added to the list for FY 2001-02. Attachment C
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represents a report on the three programs (governmental building recycling, dry cell battery
recycling, and electronics recycling), originally prepared for the postponed September 11 solid
waste work session, where the Board was to consider authorization of the new position and
endorsement of the 3 programs.
FINANCIAL IMPACT: Funds to pay for services provided by the Contractor for the
Governmental Buildings Recycling Program are included in Department of Solid Waste
Management FY 01-02 Budget that has been approved by BOCC.
RECOMMENDATION(S): The Manager recommends that the Board approve the contract with
Orange Recycling Services, Inc. and authorize the Chair to sign it, subject to final review by
Staff and the County Attorney.
State of North Carolina Agreement for 2o.
The County of Orange Recycling Services
IN-HOUSE RECYCLING CONTRACT
This agreement, entered into this 1st day of July 2001,by and between The County of Orange,
North Carolina on behalf of its Department of Solid Waste Management,(hereinafter"County")
and Orange Recycling Services Inc. of Durham,North Carolina(hereinafter"ORS") for the
provision of recycling services to specified locations within Orange County,NC.
In consideration of the mutual promises hereinafter set forth and for good and valuable
considerations,the parties hereby agree as follows:
A. Duties of the Contractor
1. ORS has express permission to enter specified locations during normal business hours and at
a time pre-arranged with individuals at that specific unit for the purpose of removing specified
materials generated through business operations of that unit. Specific Service Locations and
frequency of collection at said locations are to be found in Attachment A.
2. ORS has express rights to claim materials collected in this program provided those materials
are commonly considered recyclable and are listed below in Section A, subsection 3. Upon
removal materials shall become property of ORS and shall be recycled or otherwise productively
used in a manner to be agreed on by the County and ORS.
3. Materials collected shall be limited to the following:
a. Paper and paper board products;
b. Ferrous and non-ferrous metal beverage and food containers;
C. Plastic containers and packaging except polystyrene and foam;
d. Glass beverage and food containers.
Materials collected at each service location shall include but not be limited to: white ledger
paper, glossy paper(OMG) grade, office fiber,news paper(ONP), and aluminum beverage cans.
Collection of materials beyond those listed above are to be negotiated on a case by case, site by
site basis. Corrugated Cardboard(OCC)shall be collected by ORS at specified locations only.
For a list of locations where OCC is to be collected see Attachment B.
4. The frequency of collection for each service location is specified in Attachment A. ORS shall
maintain a regularly scheduled pickup at the frequency specified in Attachment A. ORS will
provide the County with a service schedule listing collection dates for each service location.
This schedule shall be based on collection frequencies as specified in Attachment A. ORS shall
respond to 80 percent of requests for additional service by 5:00 PM of the working day following
a call-in requesting service due to container being full. The remaining 20 %of requests for
additional service shall be responded to by 5:00 PM of the second working day following a call-
in requesting additional service. If the 80%response is not achieved the County can provide for
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service and deduct the subsequent cost of providing this service from the monthly invoice for
service provided by ORS. Requests for additional service must come from Orange County
Department of Solid Waste Management, requests from third parties are not to be recognized
unless specified by Orange County Department of Solid Waste Management.
5. ORS will utilize collection equipment and containers which are suitable for the job given the
amount of material collected and the logistical considerations of each collection location. In
general, ORS shall provide clean, labeled fiber or plastic drums for collection of materials and
shall transport all materials collected in a closed-body vehicle in a manner which will prevent
littering from the vehicle and in a manner which will prevent hazard to life, health, and property
of the County and the society at large and in accordance within all local, state, and federal laws
and regulations. ORS agrees to operate this program in a manner consistent with vehicle safety,
fire safety, and generally accepted safe operating practices.
6. ORS agrees that collection containers shall have clean, undamaged exteriors, and be clearly
labeled as to contents. If the collection capacity at a specified service location exceeds that of
the containers provided by ORS, the County can request that ORS provide additional containers
at the location, or the County may adjust the collection schedule to allow for more frequent
collections. If the County, for aesthetic or other reasons, would like to furnish alternative
collection containers, these shall be negotiated with ORS. Alternative collection containers will
be provided at the expense of the County or at the expense of the management of the service
location. ORS will not deny reasonable requests for use of alternative collection containers
which are similar in shape and size to the standard fiber drums.
ORS can, at its option, with agreement by the management at any affected service location and
County Solid Waste Programs Manager, increase the collection capacity at a particular location,
for a particular material in a logical fashion when such expansion shall permit a more efficient
collection schedule for all materials being collected from that particular site.
7. ORS shall maintain at its sole cost and expense, adequate insurance coverages. Such
coverages shall remain in effect during the term of the contract, and shall contain at a minimum:
a. Comprehensive General Liability-Minimum limits shall be set at $1,000,000 (one
million dollars)per occurrence combined single limit for bodily injury liability. This
shall include premises and or operations independent contractors;
b. Business Auto Insurance -minimum limits shall be set at $1,000,000 (one million
dollars)per occurrence combined single limit for bodily injury, liability, and property
damage. This shall include both owned vehicles, hired and non-owned vehicles;
c. Workers' Compensation Insurance Coverage shall apply to employees for statutory
limits in compliance with the applicable state and federal laws. The policy shall include
employer's liability with a limit of$100,000 each accident, $1,000,000 bodily injury by
disease each employee and $500,000 injury by disease policy limit.
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8. ORS shall comply with the following special requirements of the County:
a. The County shall be named as an additional insured on the comprehensive general
liability policy;
b. Current valid insurance policies meeting the above requirements shall be maintained
for the duration of the project. Renewal certificates shall be sent to the County thirty(30)
days prior to cancellation or modification of any stipulated insurance coverage.
Certificates of insurance shall be on an ACORD form meeting the required insurance
provisions.
c. ORS shall ensure that any subcontractors comply with the same insurance
requirements outlined above;
d. ORS agrees to indemnify and hold harmless the County from all loss, liability,claim,
or expense from damage caused in whole or part by negligence or willful misconduct of
the contractor except to the extent that the same are caused by the negligence or
misconduct of the County.
9. ORS agrees that if,through any cause, it fails to fulfill in a timely and proper manner the
obligations under this contract, the County shall have the right to terminate this contract by
giving written notice to ORS at least thirty days before termination. ORS agrees that if a site
overflows and the County requests an additional collection and ORS cannot provide service
within the parameters defined in Section A,Paragraph 4 of this agreement, the County may
deduct the cost of providing service to that site from the monthly invoice.
The County agrees that if the quality of materials separations at any collection location becomes
so poor or if it is evident that material is being brought in to the program from outside County
operations or the operations specific to the service location, that ORS has the right to terminate
the collection at that location. Before ORS initiated termination of service at any location can
occur, ORS must provide County with a verbal warning following the first occurrence and a
written warning following the second occurrence of any problem which might necessitate
termination of service. Prior to termination, and resulting from collections for which warnings
are necessary,the County agrees to compensate ORS for cleaning drums of contaminated
materials. ORS agrees that the recyclable materials sorted from the contaminated collections
will be recycled where possible and not landfilled.
If collection of a material at a location is terminated, the County shall no longer be obligated to
pay for collection of that material at that location after the month in which it is terminated.
10. ORS agrees that, if there are more than three substantive complaints per month regarding
collections, that the County shall be able to deduct payment for service for each site at which
said substantive complaints took place for that month. Substantive complaints may include,but
are not limited to the following: failure to collect on a scheduled collection day; failure to
respond to a request for additional service within allowed time frame. The legitimacy of
S
complaints other than those specifically listed above shall be determined jointly by ORS and the
County.
11. ORS agrees to provide, with its monthly invoice a monthly report detailing the weight of
material picked up from each stop and the frequency of collection. The report will detail
amounts of recyclables collected at each location by material. These weights are to be based,
when possible,on the actual weight of the recyclable material as determined by a calibrated scale
as the materials are collected. The weights may also be estimates which are based on the weight
of the specific type of container used in the collection program when they are full of material to
be collected (benchmark weights). The weighing of the containers to establish benchmark
weights is to be conducted jointly with the Solid Waste Programs Manager or Recycling
Coordinator and an ORS representative. Additionally, ORS shall provide the county with an
annual summary of the materials collected from each service location.
12. ORS shall provide the County a copy of the written protocol that it uses to inform the
County of its methodology for estimating weights of various materials collected from the
buildings listed in this contract. The copy of said protocol must be submitted to the County with
the signed copies of this contract.
13. ORS agrees that uncontaminated material collected from this program shall be recycled or otherwise
productively reused and shall not be landfilled. Other forms of productive reuse shall be negotiated with
the County.
14. ORS agrees to provide the collection of corrugated cardboard (OCC) from the sites listed in
Attachment B. OCC collection will take place carts with a maximum capacity of 90 gallons
each. The carts will be provided by the County unless otherwise agrees to by ORS and County.
Collections will occur during the regularly scheduled visits to these service locations. ORS will
not be responsible for collecting boxes that are not broken down, or boxes that are contaminated
by food waste or other such contaminants.
15. ORS agrees to provide additional hauling services as mutually agreed to by County and
ORS. The County will maintain ownership of all hauled materials (i.e. recyclables)unless
otherwise specified. ORS will be responsible for damage to County property or private property
which occurs as a result of hauling services. ORS agrees to provide the County with data
receipts from each haul of recyclable material which they haul to a materials vendor. Any data
receipts must be submitted on at least a monthly basis.
B. Duties of the County
1. County agrees that for the term of this agreement, all containers provided by ORS remain the
property of ORS as do their proper contents. County agrees not to alter,deface or destroy
containers provided by ORS except to place labels on these containers indicating which materials
are to be placed within. County may provide labels for each container specifying which
recyclable material to place in container. In the event that containers are altered defaced or
destroyed with normal wear and tear excluded, ORS is entitled to proper remuneration from the
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County. County may ftimish alternate types of containers upon negotiation with ORS on type
and capacity. County is responsible for the maintenance of any collection container which it
chooses to provide.
2. The County agrees to educate employees at each service location as to the proper use of this
recycling program. County will assist ORS in trouble shooting problems which may develop at
specific locations, and provide continued feedback about this recycling program to the
employees of the service locations through the employee newsletter or other forms of
communication.
3. The County agrees to inform employees at each service location that materials collected are to
be related to and/or generated during the course of the operations of business at that location.
Materials are not to be brought in for collection from outside County operations or operations
which are specific to that service location.
4. The County agrees to facilitate all communications between management and or employees at
each service location and ORS. All complaints and requests for additional service will come
from the County Department of Solid Waste Management.
5. The County will provide and maintain roll carts up to 90 gallons in capacity for the collection
of corrugated cardboard at all sites listed on Attachment B.
C. Billing and Payment
1. The County agrees to pay ORS for services rendered under this agreement within thirty days
of receipt of an accurate invoice and collection data.
D. Fee Schedule and Maximum Sum
1. County agrees to compensate ORS as agreed at a rate of$38 per collection per service
location. All locations shall be collected on the frequency specified in Attachment A. If the
regularly scheduled collection day is a holiday, then collection shall take place either the day
prior to or the following the regularly scheduled service day. There may be a$38.00 per pick up
charge for additional and or unscheduled pickups at any site. ORS agrees that it will not bill for
unscheduled pickups unless notified of the need for the pick up by the office of the County Solid
Waste Programs Manager or his representative. The unscheduled pick up fees do not apply to
instances of containers missed during regularly scheduled pick ups.
2. County agrees to compensate ORS for cleaning contaminated materials at the rate of$10.00
per full drum prorated as necessary. If the Town decides to sort the materials itself and recycle
them in existing uncontaminated drums, there will be no charge by ORS.
3. County agrees to compensate ORS at the rate of$170.00 per month for the collection of
corrugated cardboard from all specified locations on Attachment B. Additional or unscheduled
collections of corrugated cardboard, or collection of corrugated cardboard from a location other
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than those listed on Attachment B may be billed at the rate of$38.00 per occurrence. ORS may
charge an additional fee of up to $20.00 per occurrence for the collection of excessive amounts
of cardboard any site listed in Attachment B. The amount of any additional fee shall depend on
the amount of time spent loading and unloading excessive cardboard. Excessive cardboard shall
be defined as broken down boxes which exceed the collection capacity of the allotted number of
roll carts at any collection site.
4. County agrees to compensate ORS for additional hauling services at the following rates:
Hauling of"Blue Box"recycling roll-off= $70.85 per haul
Hauling of Mixed Paper roll-off=$109.00 per haul
Hauling of Glass roll-off=$130.80 per haul
Price on any other hauling services will be negotiated between County and ORS on a case by
case basis.
E. Amendment
1. Any changes, deletions, or additions to the terms and conditions of this contract must be made
by written amendment signed by both parties.
F. Term
The term of this contract is for one (1)year: July 1, 2001 through June 30,2002. The County
may, due to the desire to begin performing the services within this contract itself, initiate early
termination of this contract. This contract maybe terminated for just reason by either party on
60 days written notice to the other party. Said written notice shall be delivered to the appropriate
individual at the addresses listed below:
Mr. Kurt Uphoff Mr. Gayle Wilson
Orange Recycling Services Orange County
1109 East Peabody St. Solid Waste Management
Durham,NC 27701 PO Box 17177
Chapel Hill,NC 27516-7177
s
IN TESTIMONY WHEREOF, the parties have hereunto set their hands and seals the day and
year first above written.
COUNTY: ATTEST:
BY:
Stephen H. Halkiotis Chair Beverly A. Blythe, Clerk to the Board
CONTRACTOR: WITNESS:
signature signature
printed name printed name
This instrument has been pre-audited in the manner required by the Local Government Budget
and Fiscal Control Act.
Finance Director
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STATE OF NORTH CAROLINA
ORANGE COUNTY
I, , a Notary Public for said County and State, do hereby
certify that Beverly A. Blythe personally appeared before me this date and acknowledged that
she is the Clerk to the Board of Commissioners of Orange County, and that by authority duly
given and as the act of Orange County, the foregoing instrument was signed in its name by
Stephen H. Halkiotis, Chair, sealed with its official seal, and attested by herself as its Clerk.
WITNESS my hand and official seal, this the day of 2001.
Notary Public
My Commission expires:
STATE OF
COUNTY OF
I, , a Notary Public, do hereby certify that
personally appeared before me this day and
acknowledged the due execution of the foregoing Agreement.
WITNESS my hand and official seal, this the day of 2001.
Notary Public
My Commission expires:
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Attachment C
Memorandum 12
To: John Link, County Manager
From: Gayle Wilson, Solid Waste Management Director
Subject: Governmental Building, Dry Cell Battery, and Electronics Recycling
Proposal
Date: September 6, 2001
This memorandum presents information about the proposed programs to collect
recyclables in local government buildings, post-consumer electronics, particularly
computers and related peripherals, and dry cell batteries. Staff recommends that the
Board endorse these programs.
Background
Removing batteries and electronics from the current solid waste stream has potential to
reduce toxicity by removing sources of lead, mercury, cadmium, other heavy metals and
pre-cursors of acid forming leachate. Many states are considering programs to reduce
landfilling or incineration of electronics but only Massachusetts and California have thus
far banned cathode ray tubes (CRTs) from landfills and incinerators. In North Carolina,
Wake County has effectively banned commercially generated CRTs from its landfill and
begun collecting post-consumer electronics (September 3). They will charge commercial
users, but residential use is at no charge. The Town of Cary has also initiated regular,
residential curbside computer collection at no charge to the residents. Currently Orange
County does not provide a computer recycling opportunity.
In the adopted 2001-02 BOCC budget, funds were provided to initiate programs to collect
residential electronics and batteries for diversion to reuse, salvage and recycling
programs. Funds were also provided for consolidation of collection of recyclables from
local government buildings. While the FY 2001-02 budget included funds for these three
new programs, including the Recycling Materials Handler position, the programs were
not authorized,pending further BOCC discussion.
Implementing the programs as outlined in the budget document will create an opportunity
to expand local government building recycling services, save money now spent
contracting these services and make collections more efficient and consistent. Currently
those materials are collected by a combination of two contractors and in-house forces
from the Public Works and Solid Waste Management Departments (see Attachment A).
The primary government building collection contractor charges $38 per collection for
each new site added. There is no standardized collection system. Sites currently
throughout the County are inconsistent in design, types of materials picked up, frequency,
signage, etc.
Discussion 13
New programs planned for collection of batteries, electronics and recycling in local
government buildings cannot be operated by current staff without sacrificing some
existing programs. There is one exception; the portion of dry cell battery recycling at the
Solid Waste Convenience Centers will be initiated in September using current staff
collecting dry cell batteries deposited by citizens at the Solid Waste Convenience
Centers. The planned programs offer drop-off of household batteries and computers and
their peripherals at either the four solid waste convenience centers with salvage sheds or
all six convenience centers and possibly the landfill during their respective operating
hours. Staff projects that computer and battery recycling will utilize 60% of the new
position's workload. (Attachments B and C)
Future, household battery collection will be offered along with the current curbside
recycling collection, but not at multifamily collection sites. While the curbside recycling
contractor, Waste Industries, has agreed to, at no additional fee, collect properly bagged
batteries left in the recycling bin, staff must retrieve, sort, process for shipping all
collected batteries that Waste Industries deposits at an agreed on collection point.
Certain operational details of the electronics collection are still being developed. The
most likely scenario is collection at some or all the solid waste convenience centers and
possibly at the landfill. We also plan an initial electronics collection day prior to opening
the drop-off program, to take pressure off ongoing collections at the convenience centers.
There may be a fee for disposal of computer monitors (cathode ray tubes/CRTs) if
warranted. There is a cost to recycle them whereas many other electronic components
have some net resale or salvage value. We will issue a RFP for computer recycling
services if the program is authorized.
The remaining 40% of the new position's workload would be devoted to collection of
recyclables generated in the operations of local government buildings. Consolidating and
standardizing in-house collection of recyclables among the four local governments has
potential to save Orange County an estimated $42,000 over six years, including in-kind
labor and materials, net of revenue from materials, compared to current costs. Bringing
the collection program in-house will enable the County to add additional sites or
materials relatively simply and cheaply as well as provide greater flexibility in how
services are provided, e.g. when extra collections are needed. (Attachment A)
Recommendation
Staff recommendation is that the BOCC endorse the three programs including collection
of batteries, computers and in-house recycling collection programs, including the new
Recycling Materials Handler position, The projected cost of the position, already in the
FY 2001-02 budget, is $37,080 including all benefits. Additional money is budgeted for
supplies, containers, uniforms, safety gear and a collection vehicle.
Attachments:
A. Analysis of in-house program
B. Analysis of battery collections program
C. Analysis of computer collections
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Attachment A
Local Government Building Recyclini!
The Department of Solid Waste Management requests approval of the new Recycling
Materials Handler position (grade 62), at a proposed salary of $26,221 plus benefits in
order to implement a transition to a uniform, in-house recycling effort in all local
government buildings. The proportional cost of this program including staff time, track,
storage and supplies is projected at $36,368. That assumes 40% of the workload and in,
in the first year, hiring in September. The program will also require a truck, storage and
processing space for collected materials
Currently recyclables in government buildings in Orange County, Hillsborough, Chapel
Hill, and Carrboro are collected under a variety of schemes, different types of materials
collected under differing circumstances and different cost structures. This position will
enable the Department of Solid Waste Management to operate the existing Government
Buildings Recycling Program more efficiently and more cost-effectively. Our analysis
below projects a savings of $42,000 including in-house labor and vehicle time, for the
current program over six years (projected life of program service vehicle) and revenue
from sale of recyclables.
The Solid Waste Management Department now contracts out the recycling in government
buildings in the Towns of Chapel Hill, Carrboro and some County-owned or operated
buildings located within Town limits of Chapel Hill and Carrboro (see Attachment 1) to
the private firm of Orange Recycling Services. Orange County Public Works collects
from County-owned or operated buildings not in Chapel Hill or Carrboro (Attachment 2).
After OC Public Works collects the materials in Hillsborough and Northern Orange
County, they deposit the materials for collection by either Orange Recycling Services or
OC Solid Waste Management (through the dropoff site program). Town of Hillsborough
currently recycles those materials that can be collected in the County's curbside program
by setting them out at the curb in some buildings. Town staff deposits office paper into
the mixed paper containers at dropoff sites and other materials are also taken to recycling
dropoff sites by Town staff.
Many recyclable items are not collected by Orange Recycling Services in some local
government buildings located in Chapel Hill and Carrboro. At those locations, the Solid
Waste Management Department, through our contracts for recycling collection with
Waste Industries, offers curbside and/or multifamily-style recycling, where possible and
the demand exists. When Waste Industries cannot service a specific site, the driver from
the County-operated commercial glass route or one of the Solid Waste Management
Department field or office staff collects the extra materials. The current program and
process is complex and ill-defined with multiple layers and players.
Analysis by the Solid Waste Management Department has shown that we can operate a
single integrated, county-wide local government building recycling collection program
more efficiently and cost-effectively than the current system if we were to collect,
process, and deliver to market the materials generated by these multiple programs.
Additionally, OC Solid Waste Management would be able to offer a standardized
program to other local government buildings within the County. This consolidation also
3
15
offers the ability to adjust Government Buildings Recycling Program to add materials and
adjust to market conditions in a more timely manner. We predict service will improve in
terms of collection schedule and number of materials collected. By adding items
collected at each building we can achieve a greater recycling rate in the government
office buildings at a lower cost.
The following tables compare current program costs with a projected cost associated with
the program envisioned by the Solid Waste Management Department for assumption of
the entire current governmental office recycling program. The ORS contract costs are
from the current budget and contract. The OCPW costs are provided by Terry Campbell,
Orange County Public Works Department's Solid Waste Manager. The Solid Waste
Management Department's cost estimates are for 40% of an employee's time and
associated collection vehicle and other costs associated with the proposed program.
Current Orange Recycling Services/Public Works v. Proposed SWM Program
Cost Comparison
FY01/02 FY02/03 FY03/04 FY0405 FY05/06 FY06/07
ORS contract 16,274 16,762 17,265 17,783 18,317 18,866
OCPW in-house 9,103 9525 9,967 10,430 10,915 11,423
Subtotal Current 25,377 26,287 27,232 28,213 29,232 30,289
Costs
Proposed SWMD 36,342** 18,549 19,384 20,256 21,168 22,121
collections costs*
Projected Revenue 1,725 2,300 2,300 2,300 2,300 2,300
Yearly Savings (9,240 10,038 10,148 10,257 10,364 10,468
Six Year Savings 1 42,035
* Cost of collection vehicle is pro-rated at 40%to this program.
** First year cost of salary is at 75% of the year.
------------------------------------------------------------------------------------------------------------
Projected Program Cost
In house Recycling Collections Year 1 (0.75 ear) Full Year
Personnel and benefits (pro-rated @ 40%) 11,124 15,499
Box Truck* (40%) 17,200 Non-recurring cost
Uniforms and related eqpt. (pro-rated)** 168 208
Supplies, fuel and maintenance 7,350 2,842
Education and Outreach 500 Non-recurring cost
Revenue 1,725 2,300
Total 34,617 16,249
* Full cost of truck ascribed here although some use in other collections.
** Pro-rated at 40% of total for uniforms, department supplies, PPE.
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18
Attachment B
Dry-Cell Battery Recycling
The Department of Solid Waste Management requests approval of the new Recycling
Materials Handler (RMH) position (grade 62) at a proposed $26,221 plus benefits, in
order to fully implement a program aimed at reducing the amount of dry-cell batteries
being disposed of in the Orange County Landfill. Diverting batteries will reduce the
toxicity of the materials buried in the landfill. These duties would absorb a projected
20% of the staff time at a pro-rated cost of $7,416. Other program costs include the
recycling contract, supplies and education materials at a cost of$18,635. The RMH will
have other duties described separately for collection of computers and in-house office
recyclables.
It is estimated that each household generates approximately 2.2 pounds of dry-cell
batteries each year. According to the EPA, "even though dry cell batteries represent less
than I percent by weight of municipal solid waste, they account for 52 percent of all the
cadmium and 88 percent of all the mercury found in the municipal solid waste stream."
This proposed program will accept the following types of dry-cell (non-liquid bearing)
batteries:
Alkaline, Zinc Carbon, Nickel Cadmium (NiCd), Nickel Metal Hydride (Ni-MH),
Lithium, Lithium ion (Li-ion), Silver Oxide, Mercury, Zinc Air, and Sealed Lead Acid
(Pb)batteries.
As this program is envisioned, dry-cell batteries will be collected from the following
locations:
• Orange County Solid Waste Convenience Centers;
• Participating local businesses (Note that we currently collect batteries from Carol
Woods, Photoquick, Radio Shack at Eastgate Shopping Center, and Radio Shack at
University Mall; and
• Curbside with other curbside recyclables.
To begin to satisfy citizen demand for this service, the Department of Solid Waste
Management is currently in the process of establishing collection of dry-cell batteries
from the Solid Waste Convenience Centers. While this service will be put in place
without the requested Recycling Materials Handler, it will place a burden on existing
resources. In order to handle the projected amounts of dry-cell batteries herein estimated,
and especially to accommodate curbside collection of dry-cell batteries, the requested
new position will be needed to transport, process, package, and prepare the batteries for
shipment to market.
Proposed RMH Duties:
The requested RMH will perform the following duties associated with dry-cell battery
recycling:
• Regular collection of batteries from each SWCC drop-off collection point, from the
curbside recycling contractor, and on-call collection of batteries from participating
local businesses;
1 7
19
• Impromptu, field-based education of SWCC staff, local business staff, and citizens
that the employee interacts with in the field;
• Processing, sorting, packaging, and manifesting of batteries into storage containers at
storage facility; and
• Maintenance and service of collection infrastructure including containers at drop-off
points and at the storage facility.
This duties will involve some heavy lifting(a full 5 gallon bucket of batteries can weigh
65 lbs.). Additional work might include sorting of batteries into categories. For purpose
of this analysis it is estimated that the total time commitment of RMH position to this
program would be eight (8) hours per week.
Amount of Batteries Collected:
It is difficult to estimate the public response to the implementation of a dry-cell battery
recycling program. Using the Marion County, Oregon dry-cell battery collection
program that has been in existence for five years as a model, it is projected that if Orange
County collects dry-cell batteries at drop-off and at the curb, we will collect roughly 4.8
tons of batteries during year one and six tons of batteries during following years. If we
choose not to pursue collection of batteries at the curb, it is estimated that the program
will collect approximately 50% fewer batteries, or 2.4 tons in year one and three tons in
year two.
Summary Cost Table:
This table below estimates total costs for year 1 and 2 of the program. The costs are
based on working with a contractor that will provide shipping, processing, and recycling
services.
Projected Program Costs
Curbside and Drop-Off Collection of Year one 75% First full year inflated at
Dry-Cell Batteries 4.5%
Recycling and Shipping 13,440 14,045
Personnel and related (pro-rated at 20% 5,562 7,750
of salary and for 75% of year one)
Uniforms and PPE 85 105
Supplies 2,195 935
Education and Outreach 3,000 1,570 (no prof. design
services)
Total 24,497 1 24,405
8
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Attachment C
Electronics Recycling Program
The Department of Solid Waste Management requests approval of the new Recycling
Materials Handler (RMH) (grade 62, proposed salary $26,221 plus benefits) position in
order to implement a proposed electronics recycling program to divert computers,
monitors, and related equipment from disposal in the Orange County Landfill. It is
anticipated that the Proposed RMH will dedicate 40% of his/her time as well as 40% of
the cost of a truck to the electronics program for collecting materials. In addition, there
are the cost of a building, supplies, shipping, and a contract for a recycling/salvage/reuse
market. The remaining 60% of the program/staff time is projected to be devoted to dry
cell battery collection and in-house government office collections.
The first year cost for the electronics recycling program is projected at $112,119
including the 40% share of the proposed employee for 75% of the year, a truck, shipping,
recycling, and processing building. The proportional cost in year one, of the proposed
employee salary plus benefits associated with the electronics recycling program is
$11,124. Uniforms and PPE are $170 additional.
Electronics products such as computers, computer monitors, and televisions account for a
significant amount of the heavy metals (in particular lead, as well as some mercury and
cadmium) being disposed of in the Orange County Landfill. Communities across the
country have begun to acknowledge the problems these items pose in the waste stream,
and have taken measures to manage this threat. Both California and Massachusetts have
banned all landfilling or incineration of computer monitors. Wake County has prohibited
landfilling of monitors that are not residentially generated as they are deemed hazardous
wastes; computer monitors and color televisions do not pass the required Federal test for
depositing in a solid waste landfill or incinerator. Residential waste is exempt from
these regulations but still contributes to the toxicity load.
The Town of Cary began a no-fee recycling program offering residential curbside
collection of computers in November of 2000. Cary reports that their program collected
just under 10 tons of computers during FY2000-2001. Wake County held a one-day
public collection event for computers last winter, and began a permanent drop-off
collection program for computers and computer related electronics on September 3, 2001.
For non-residential generators, Wake County is charging $5 per monitor and $5 per
`load' of computer-related equipment that is not monitors. There is no charge for
residential computers. As these programs have received publicity, there has been
significant citizen demand for recycling options in Orange County.
Approval of the RMH position is critical to the creation of an electronics recycling
program in Orange County. This program has the potential to reduce both volume and
toxicity of waste in the Orange County Landfill.
Significant issues to consider include:
What materials will the program accept?
What are the markets for the accepted materials?
Where and how will the materials be accepted?
9
21
• What quantity of materials will the program collect?
• How much will this program cost and how will those costs be borne?
Accepted Materials and Markets:
The Department of Solid Waste Management would initially accept computers, computer
monitors, and computer related devices. The longer-term goal would be to expand this
program to accept televisions, fax machines, and stereo and video components. It is also
recommended that we accept electronics from residents of Orange County, government
agencies within Orange County, the school systems within Orange County, and, on a
limited basis, from businesses within Orange County. Finally, the concept of sharing the
expense of managing these materials with those who use the program is an option. For
example, it could be possible to charge the businesses or governmental agencies, as well
as residents, who wish to recycle computer monitors a tip fee or co-pay charge on the
order $5.00 for each computer monitor they wish to have recycled. It should be noted
that the concept of charging for recycling service is a departure from the typical Orange
County recycling practice of providing collection services at no charge.
Decisions about what materials will be accepted by an electronics program are driven in
many ways by the availability of markets and the amount of money the program is
prepared to spend in order to divert the specific materials from land-based disposal.
Markets for computers, computer monitors, and computer peripherals (printers,
keyboards, mice, etc.) are the most common and the most economically feasible to
access. For this reason, Cary and Wake County limit their collection to these items.
Markets for other post-consumer electronics such as stereo equipment, VCRs, telephones,
fax machines, and other post-consumer electronics do exist, but these items typically
present less of a threat to landfills in terms of potential contamination, and the value of
the recovered material is currently negligible. Further, the markets for the
aforementioned post-consumer electronics tend to be different from those that handle
computers.
Televisions represent a particular challenge when it comes to management for recycling.
Televisions and other Cathode Ray Tube (CRT) bearing items contain an average of 7 to
8 pounds of lead per unit. While Computer Monitors contain CRTs, there is a significant
demand for refurbished/repaired monitors, especially in countries outside the US. This
demand does not exist for used televisions. Further, as the change to digital television
takes place in May of 2003, and as consumers upgrade to televisions with digital
capability and / or to televisions with higher quality pictures (high density or high
definition televisions, also called HDTVs), the number of televisions entering the waste
stream is expected to skyrocket. Recycling options for televisions are currently rare, and
typically expensive. As the demand for this service grows, it is anticipated that more
recycling options for televisions will become available.
Collection Locations:
The Department proposes to operate a drop-off program for the collection of electronics,
accepting these materials at the Orange County Solid Waste Convenience Centers and at
the Orange County Landfill. The dropped off materials will be collected from the drop-
off points by the RMH, who will process these materials and prepare them for shipment
10
t
22
to market. If businesses, other local governments, or the school systems wish to deliver
large quantities of items to this program, they can make appointments and deliver the
equipment directly to the proposed electronics processing area at the Orange County
Landfill, but not to the Convenience Centers as those will accept only residential waste.
Projection for Amount of Materials Collected
It is difficult to project tonnage for this proposed program because electronics recycling
is so new, and there is little long term data on which to base projections. Preliminary
projections are that the Department of Solid Waste Management will collect thirty to fifty
tons of computers and related equipment in the first year of operation if non-residential
materials are accepted. While the Town of Cary collected only 10 tons during their first
seven months of operation, we believe the pent-up demand in Orange County coupled
with the 50% larger population of Orange County and the option to add non-residential
materials makes 30 to 50 tons a reasonable projection.
Potential Program Costs
Program costs have a potentially large variation, dependent upon the amount of materials
brought in and the cost to process them. The field of electronics recycling is quite
dynamic right now and new companies are coming into existence rapidly. The costs
projected for this program are based on assumptions made during the budgeting process.
Actual costs for contract services will be determined through issuance of an RFP,
selection of a successful bidder, and by how much material is collected. There is
potential to charge program user fees for those items for which a processing fee will be
charged to the County, i.e. computer monitors.
Projected Program Cost
Computer Recycling Collections Year 1 (75% of ear) Full year
Personnel and benefits (pro-rated @ 40%) 11,124 15,499
for 75% of the year
Contract Services* 25,125 26,255
Truck cost 40% 17,200 Non-recurring
Truck fuel and maintenance(40%) 750 1,045
Equipment and related PPE(pro-rated)** 220 205
Building, Storage units, supplies & 56,200 5,620 --10% for
maintenance*** maintenance
Education and Outreach 1,500 1,568
Revenue from $5 charge for CRTs (5,625) (5,625)
Total 106,494 44,567
* Assumes 15 truckloads to New Jersey based contractor UNICOR.
** Pro-rated at 40% of total for uniforms, department supplies, PPE.
*** Building allocated 100%to this program but used by others.
11