HomeMy WebLinkAbout2001 NS Purchasing - CTL Roofing Consultant Contract Approval 3
Roof gWrtetrinjiAleadges
For each of the referenced projects, our services will consist of the following:
A. Design
1. Meet with you and your staff to define the area(&) of remedial work and
discuss the parameters of the project.
2. Preparing a preliminary design to Include:
• An outllne of the scope of work and its extent
• An outline of the proposed roof system including vapor reordsr,
Insulation, membrane, and projection and perimeter fieshingti
• Identification of Items which may require special coord)nation
during construction e.g. site access, staging areas, interior cress,
and use of special equipment such as an overhead crane
• Preparing a preliminary construction cost estimate
• Preparing an estimated project schedule
• Meeting with you to review the preliminary design
3. Preparing a final design to include:
• Preparing plans, details, technical specifications, general
conditions, and bidding documents.
• Field checking the design
• Updating the construction cost estimate and schedule
• Meeting with you to review the final design
Providing one set of originals and six sets of documents for your
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Q. Contract Administration
1. Prequalifying contractors prior to advertising for bids
ullng and conducting i P�ebid Conte n
3. Preparing and distributing minutes of the Probld Conference
4. Preparing any required dends to the plans-and ecmcations
S. Addressing contractor and owner questions during the bid period
6. Reviewing the bids and making appropriate recommendations
7. Preparing contracts between the owner and the contractor for
performance of the required work
8. Reviewing contractor submittals
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9. Conducting a Preconstruction Conference
10. Preparing and distributing minutes of the Preconstruction Conference
11, Performing periodic site visits to assure compliance wigh the
specifications and quality of the work. A minimum of one visit per
week during the work will be perfomied.
During our site visits we will meet with your personnel, :attend
scheduled meeting, check materials, observe construction in progress,
examine completed work, and discuss future work.
12. Conducting a Prefinal (Punohilst) Inspection
13. Conducting a Final Inspection
14. Assembling and organizing project close-out documents
mince ReagqpW of Orange County Public Works
We request your assistance in performing the various tasks described herein as
follows;
A. Providing safe access to all roof areas of the facilities encompas$ed by
the scope of this work, Please notify us of any hazards that rriay be
encountered In performing the work.
B. Providing access to the interior of the facilities to allow examination of
Interior conditions as they relate to the project.
C. Designating your authorized representative with whom we*. may
communicate with regarding to matters relating to the project.
D. Granting permission to take record and reference photographs.
E. Providing copies of drawings, specifications, reports, and records roplative
tO e project.
F. Providing current copies of your General Conditions and any specific
forms to be included in the contract documents.
G. Granting permission to make and repair test cuts of the roof assembly.
Please note that test cuts will involve cutting through the roof mem rane,
Insulation and vapor retarder down to the roof deck for the purppse of
acting same es and making observations. W64111 wi11 make repair= using
accepted roofing procedures and materials, however, due to anQ ated
deterioration and the unknown physical condition of the existing matsrials,
!+!--cannot--assume-responsibility-for-the-ratertight integaty�f--
system nor any resulting damages.
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Should the existing roof system be under warranty, please indicatA such
as a part of our authorization to proceed and arrange for an authorized
roofing contractor to repair the test cut(s).
We propose to charge for our services a total fes of............................a7r700
(Seventeen Thousand Seven Hundred Dollars).
Please note that the cost Indicated assumes that design work on all projepts will
be perbm and simultaneously.
Invoices will be issued monthly based on work completed.
TIMIng
We propose to begin the work immediately upon receiving your authorization to
proceed and will complete the work in accordance with a mutually agreed upon
schedule.
Authorization
Upon your review and approval please indicate your acceptance of this prpposal
and our authorization to proceed by advising our office accordingly.
Cis
Thank you fbr allowing CTL Engineering to provide this proposal. Wp look
forward to working with Orange County Public Works on this project. Should you
have any questions please contact our office at your convenience.
Sincerely,
C L Engineering, Inc.
Jeffry . $pad tRRC
Director, Roo ngineering Services
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