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Home My WebLink AboutORD-2001-024 Budget Amendment #1 i ORANGE COUNTY BOARD OF COMMISSIONERS D ? =L ' !- ACTION AGENDA ITEM ABSTRACT Meeting Date: September 18, 2001 Action Agen a Item No. SUBJECT: Budget Amendment#1 DEPARTMENT: Budget PUBLIC HEARING: (YIN) No ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget as Amended Spreadsheet Donna Dean, 245-2151 Attachment 2. Smart Start Grant Project Ordinance TELEPHONE NUMBERS: Attachment 3. Letter of Request from Hillsborough 732-8181 New Hope Fire Department Chapel Hill 968-4501 Attachment 4. Whiffed Human Services Durham 688-7331 Center Capital Project Mebane 336-227-2031 Ordinance — Phase 2 PURPOSE: To approve,budget ordinance amendments, a grant project ordinance, and a capital project ordinance for fiscal year 2001-02. BACKGROUND: Department on Aging 1. On August 14, 2001, the Board of County Commissioners approved the lease of space in the Meadowlands for a senior center and adult day care center. Carol Woods Retirement Community has contributed $12,500 to support part of the rent cost for the adult day care center space, as well as an additional $750 to support the "In Praise of Age" local television program. This budget amendment provides for the receipt of these funds totaling $13,250. (column 1, attachment 1). Smart Start Grant Project Ordinance 2. The Orange County Library received Smart Start funds totaling $2,557 for the current fiscal year to continue the Traveling Treasures program. This is an interim appropriation until the State budget is finalized. The purpose of the grant is to develop and improve reading skills for Hispanic preschoolers and their families. The Library will circulate bilingual library materials to day care centers throughout the County, particularly in northern grange County. The Smart Start Grant Project Ordinance on Attachment 2 of this abstract provides for the receipt of these additional grant funds. There is no County match for the receipt of these funds. 2 New Hope Fire Department 3. The President of the New Hope Fire Department Board of Directors recently submitted a request to use the department's fund balance (see Attachment 3 of this agenda abstract). The department plans to use the funds to help with the purchase of six air packs. At the present time., the majority of their air packs are thirteen years old, with a life expectancy of approximately fifteen years. They would like to stagger the replacement of these items over four years so they don't have such a large expense all at one time. The quote they have for the six air packs is $21,624. The projected fund balance at June 30, 2001, is$16,923. The department has requested to appropriate all of these funds to help offset the costs of the six air packs. The department plans to fund the remainder with funds currently on hand. This amendment appropriates the department's fund balance of $16,923 to help with this purchase. (See column 3, attachment 1). Whitted Human Services Center Capital Project 4. As part of the County's long-range capital plan, the Board of Commissioners has committed to renovating the Whitted and Northern Human Services Centers. In order to address the highest priority renovations at both facilities, the Commissioners approved issuance of 2/3 net debt reduction bonds totaling $2,845,000 in Spring 2000. Replacement of the current heating-air conditioning and ventilation (HVAC) at Whitted is the highest priority of all needed renovations. At its September 4 meeting, the Board of County Commissioners awarded a contract to Reece, Noland, McElrath (RNM), consulting engineers to provide construction oversight to the Whitted Human Services Center. The anticipated cost of the work associated with the oversight totals $175,040 with an additional $500 for reimbursement of document plans and specifications. This contract is in addition to the feasibility study prepared by Robson Woese last spring at a cost of$15,744, bringing the total consultant fees to $191,284. In accordance with policies set forth by the Board of Commissioners, this project is a Level 2 capital project meaning that the Board approves funding at various phases throughout the life of the project. The attached capital project ordinance (Whiffed Human Services Center Capital Project — Phase 2) appropriates $191,284 of the 2/3 net debt reduction bonds for consultant fees. Additional budget amendments will be required as staff develops plans for both Whiffed and Northern Centers. FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners approve the attached budget ordinance amendments, Whitted Human Services Center-- Phase 2 Capital Project Ordinance and Smart Start Grant Project Ordinance. ichment 1. Orange County Proposed 2001-02 Budget Amendment 2001-02 Orange County Budget Ordinance is amended as follows. #1 Receipt of grant for #2 See Attached Smart #3 Fund Balance #4 See Attached Milled Budget As Amended Original Budget Department on Aging Start Grant Project Appropriation for New Hunan Services Center Through BOA f1 Ordinance Hope Fire Department Capital Project Ordinance rat Fund anue arty Taxes $ 73,361,506 $ $ $ $ i 73,361,508 i Taxes $ 15,697,712 f $ f f f 15,697,712 no and Permits 3 1,408,339 S $ $ $ $ 1,408,539 governmental $ 13,194,702 $ f f $ $ 13,194,TO2 ges for Service $ SA26,502 $ f 3 $ $ 3,428,502 irtment Earnings $ 1,800,800 1,800,070 ellaoeous # 427,T20 f 13,250 $ $ 440,970 afore from Odw Funds f 2,221,529 $ 2,221,529 1 Balance f 3,591,596 f 3,591,696 t General Fund Revenues ; 117,131,806 It 13,250 $ 117,145,058 $ 117,146,058 li andittres munity Maintenance $ 1,282,150 f f f f $ 1,282,150 rai Administration $ 4,064,334 $ $ $ f $ 4,064,334 and Records 3 2,575,264 f $ f $ $ 2,575,264 munity Planning $ 2,544,469 f $ It f $ 2,544,469 an Services f 26,655,777 $ 13,250 $ 26,669,027 k safety $ 1Q,534,93T $ $ f $ $ 10,534,937 k Vkrks $ 4,110,917 $ 4,110,917 :atlon $ 43,008,464 $ 43,008,464 Deliartmental: tslds Agendas $ 1,765,366 f 1,765,366 icallaneous $ 1,399,167 $ 1,399,167 bt Service $ 15,328,175 f 15,328,175 matters,Out $ 3,862,786 $ 3,e62,798 1 General Fund Approprlation ; 117,131,808 I 13,250 $ 117,143,058 It s $ $ s s I I w hrnent 1. Orange County Proposed 2001-02 Budget Amendment 1001-02 Orange County Budget Ordinance is amended as follows: ly strlet Fru� Tax $ 1,693,074 S 1693,074 wernmental S 2,110 $ 2,110 Cant Ea $ 9,247 S 9,247 xhted Fwrd Balance $ 47,848 $ 16,923 $ 64,768 3e Dtatrkta Fund Revenue $ 1,752,276 $ 1,769,199 ffibm" uwe to Re Diswrkis $ 1,762278 S 16,9231 Is 1,769,199 I 5 Smart Start Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina,the following grant project is hereby adopted. Section 1. The project authorized is the Smart Start Program as awarded to the Orange County Departments of Social Services, Health, Library and Cooperative Extension by the State of North Carolina and the Orange County Partnership for Young Children (OCPYQ. Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document, and the rules and regulations of the State of North Carolina. Section 3. The following revenue is anticipated to be available to complete this project: Total DSS related Smart Start Revenue $1,691,917 Total Health related Smart Start Revenue $827,885 Total Library related Smart Stan Revenue $35,730 Total Cooperative Extension related Smart Start Revenue $97,7 Total Smart Start Revenue $2,653,259 Section 4. The following prior years'grant funds have lapsed: Intergovernmental (DSS)- 1999-00 $122,330 Total Expired DSS related Smart Start $1,511,092 Total Expired Health related Smart Start $485,649 Total Expired Libray related Smart Start $10,721 Total Expired Cooperative Extension related Smart Start $9Z Z7 Section 5. Total Expired Smart Start Grant Funds $2,105,189 The following amounts remain appropriated for this project: Human Smites DSS $180,825 Hunun Sercues - Health $342,236 Human Services-L ibrary 925,009 Total Unexpired Smart Start Funding $548,070 Section 6. The Finance Officer is hereby directed to maintain within the grant project fund sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 8. Copies of this grant project ordinance shall be made available to the Finance Officer for direction in carrying out this project. Section 9. Positions authorized through this grant project include: 3.0 full time equivalent positions in the Department of Social Services Day Care Subsidy program as authorized by the Orange County Board of County Commissioners on January 18, 1994. 6 .85 full time equivalent positions in the Health Department as authorized by the Orange County Board of County Conunissioners on December 5, 1994. 1.0 full time equivalent positions in the Health Department Community Awareness Project as authorized by the Orange County Board of County Conunissioners on September 7, 1999. Funding for these positions is contingent upon the General Assembly's allocation of Smart Start funds. Section 10. This project period begins January 18, 1994, and is valid through June 30,2002. Subsequent funding of this grant project is contingent upon the availability of funds sufficient to cover expenditures. Section 11. This ordinance supersedes previous Smart Start Program Grant Project Ordinances. Adopted this 18'day of September 2001. 7 New Hope Fire Department ID" Jgez Office PO Box #16484 Chapel Hill, NC 27516 August 02, 2001 Donna Dean, Budget Director,Orange County PO Box #8181 Hillsborough, NC 27278 Dear Donna, I am writing to request a distribution from our fund balance account. At the present time the majority of our air packs are thirteen years old, with a life expectancy of approximately fifteen years. We would like to stagger the replacement of these items so that we don't have such a large expense all at one time. The quote we have for the six air packs that we would like to replace now is $21,624.00. We would like to request the entire balance of our account up to the purchase price of This equipment. We understand that our account balance as of July 27, 2001 is $16923.00. If I can be of any further assistance please contact me at 919-489-3366 or by email at Sincerely, Cliff Carroll,President New Hope Fire Department 8 Whitted Human Services Center-- Phase 2 Capital Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is hereby adopted. Section 1. The project authorized provides funds for major renovation work at the Whitted Human Services Center in Hillsborough to include HVAC,parking lot improvements, and general interior renovations. Financing for the project includes proceeds from the two-thirds net debt reduction bonds issued in Spring 2000. Section 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein. Section I. The following revenue is anticipated to complete this project: Through FY Through FY 2000-01 FY 2001-02 2001-02 Sales Tax $0 $0 $0. 2/3 Net Debt Reduction Bond Funds $0 $191,284 $191,284 Private Placement $0 $0 $0 Grant Funds $0 $0 $0 Fees $0 $0 .$0 Other 1 $0 1 $0 1 $0 Total Funding $0 1 $191,284 $191 $4 Section 4. The following amount is appropriated for this project: Tbrough FY 'Ib vugh FY 200001 FY 2001-02 2001-02 l..atxlBuil ' $0 $0 $0 Des' $0 $0 $0 C.onon $0 $0 $0 Professional.Fees-HVAC $0 $191 $191 Total Costs $0 $191 $191 Section 5. This ordinance supersedes all previous Whiffed Human Services Center — Phase 2 Capital Project Ordinances for Orange County. Section 6. This ordinance shall remain in effect until June 30, 2002. Adopted this 18'day of September 2001.