HomeMy WebLinkAboutORD-2012-046 Historic Rogers Road Neighborhood Community Center and Budget Amendment #3& I I
ORANGE COUNTY
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ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 16, 2012
Action Agenda
Item No. 7-b
SUBJECT: Historic Rogers Road Neighborhood Community Center and Budget
Amendment #3-B
ATTACHMENT(S):
1. Managers' Recommendations to
the Historic Rogers Road
Neighborhood Task Force dated
September 28,2012
PUBLIC HEARING:
INFORMATION CONTACT:
Frank Clifton, County Manager, 245-
2306
Michael Talbert, Assistant County
Manager, 245-2308
PURPOSE: To establish a County Capital Project for the construction of a Rogers Road
Neighborhood Community Center and approve Budget Amendment #3-B.
BACKGROUND: In 1972 the landfill was opened by the Town of Chapel Hill and in 1999
Orange County assumed ownership and operation of the Orange County Landfill on Eubanks
Road. The Historic Rogers Road Community has lived with the Orange County Landfill for 40
years.
On May 17, 2011 the Board of Commissioners received a plan from Rogers-Eubanks
Neighborhood Association (RENA) recommending actions to mitigate the long and short term
impacts of Orange County's Landfill and Solid Waste operations on the health, safety and
welfare of the Historic Rogers Ro4d — Eubanks Road community.
On January 26, 2012 the Board of Commissioners and the Town Boards discussed the
extension of sewer service and a community center for the Historic Rogers Road Community.
County and Town Attorneys have concluded that utilization of Solid Waste reserves to extend
sewer service to the Historic Rogers Road Community is not consistent with North Carolina
General Statutes and would subject the local governments to legal challenges. Therefore,
funding for either the extension of sewer services and/or a community center will have to come
from the County's and Towns' other general revenue sources.
On February 21, 2012 the Orange County Board of Commissioners authorized the creation of a
new Historic Rogers Road Neighborhood Task Force to address sewer service and a
community center.
On September 6, 2012 the Board of County Commissioners reviewed the Interim Report from
the Historic Rogers Road Neighborhood Task Force and approved the following motion:
A motion was made by Commissioner Hemminger, seconded by Commissioner
Yuhasz, for intent to:
• move forward with a new "green" community center;
• to ask the Manager to find $380,000 more to move into the fund already
established with $120,000;
• to work with RENA and Habitat for Humanity on the design and implementation
of this community center;
• to ask the towns to contribute computers, supplies, permitting costs, connection
costs and the first 12 months of utilities towards this project;
• to ask the towns to expedite the permitting process; and
• to be able to start immediately to bring this project back to the BOCC October
•. «
On September 18, 2012 the Carrboro Board of Aldermen reviewed the interim Report from the
Historic Rogers Road Neighborhood Task Force and approved the following motion:
• •' � 'x`11 111 •' 1 • ' ` • • t • '
• 1 • '!: • • 1' �: • •
On September 28, 2012 the County and Town Managers met and developed the attached
recommendations.
Recommendation 1.c. is to investigate a contractual agreement with Habitat for Humanity
to construct a Rogers Road Neighborhood Community Center that would serve the
residents of the Rogers Road Neighborhood. The center would be owned by Habitat and
leased to Rogers Eubanks Neighborhood Association (RENA) for $1 per year.
A contract between the County and Habitat would be approved by the Board before any funds
would be available for the construction of a Rogers Road Neighborhood Community Center.
On October 3, 2012 the Historic Rogers Road Neighborhood Task Force met and discussed the
attached recommendations from the County and Town Managers. Based on the draft Meeting
Summary the Task Force reinforced support for both the Community Center and Sewer in the
Historic Rogers Road Community, by the recommending the following:
1. That the Managers meet and report back to the Task Force at the October 24, 2012
meeting, specifically to study how the local governments can cost -share sewer
improvements and a community center.
2. That the Managers consider the attached " Carrboro" cost sharing option.
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3. That the Task Force move forward with the Community Center and continue discussions
as to how sewer is implemented.
The Historic Rogers Road Neighborhood Task Force is scheduled to present its final report to
the Assembly of Governments on December 6, 2012.
On October 10, 2012 staff met with Habitat representatives and discussed the possibility of
partnership to construct a Community Center. Habitat representatives were positive about the
possibilities and will take this discussion to the Habitat Board in the next few months. The
County's intention is to make a one-time capital contribution ($500,000) toward the construction
of a Community Center and negotiate a master lease agreement with Habitat that will authorize
the use of the Community Center for public purposes. A sublease could be negotiated with
RENA to use this facility for their programs. Many details still have to be worked out before a
Community Center could be constructed.
FINANCIAL IMPACT: The Community Center costs are estimated to be $500,0,00. The Board
agrees to establish a Capital Project for the construction of a Community Center and advance
the funding for a Community Center of up to $500,000. The establishment of an Interlocal
Agreement, with the Towns to repay the County beginning in Fiscal Year 2013/14 for their share
of the Community Center at the same costs sharing percentages outlined in the 1972 Landfill
Agreement (43% Orange County, 43% Town of Chapel Hill and 14% Town of Carrboro), is
necessary for the County to receive reimbursement from the Towns. The Towns have not yet
approved funding a Rogers Road Neighborhood Community Center.
Budget Amendment #3-B approves funding of $380,000 that will be appropriated from the
General Fund's Fund Balance, combined with the Fiscal Year 2012/13 approved reserve budget
of $120,000 for a Community Center. Budget Amendment #3-B transfers $500,000 from the
General Fund to the County Capital Fund for this project. The project is contingent on both an
Interlocal Agreement with the Towns of Chapel Hill & Carrboro, and the approval of a contract
with Habitat for Humanity for the construction and operation of a Rogers Road Neighborhood
Community Center on the 2 lots in the Phoenix Place subdivision provided by Habitat.
Budget Amendment #3-B
Historic Rogers Road Neighborhood Community Center:
Revenues for this proiect:
Appropriated for this project:
FY2012-13
October 16,
FY 2012-13
Original
2012
Revised
Budget
Amendment
Transfer from General Fund
$500,000
$500,000
Total Project Revenues
1 $500,000 f
$500,000
Appropriated for this project:
FY2012-13
October 2,
FY 2012-13
Original
2012
Revised
Budget
Amendment
Contribution to Habitat
$500,000
$500,000
Total Project Appropriation
$600,000
$500,000
4
RECOMMENDATION(S): The Manager recommends that the Board approve the creation of a
County Capital Project of $500,000 for a Historic Rogers Road Neighborhood Community
Center, authorize the Manager to draft an Interlocal Agreement with the Towns and Habitat to
share the costs of a Community Center and approve Budget Amendment #3 -B.
Managers Recommendations to
Historic Rogers Road Neighborhood Task Force
September 28, 2012
On August 22, 2012 the Task Force approved the following recommendation:
The Task Force recommends that the County and Town Managers collectively
discuss and formulate a fair and equitable cost sharing recommendation for the
Task Force to consider. Options 2 & 4 are no longer being considered by the
Task Force, therefore the recommendation should be based on options 1, 3, and
/or 5. The cost sharing recommendation will be reviewed by the Task Force and
could be applied to funding Sewer Infrastructure and a Community Center.
On September 28, 2012 the County and Town Managers met and developed the
following recommendations:
1. That the Task Force supports a new Rogers Road Neighborhood Community
Center to be constructed on the 2 lots in the Phoenix Place subdivision, a site
graciously provided Habitat for Humanity.
a. The Board of County Commissioners may agree to have the County advance
funding for a Community Center of up to $500,000.
b. Funding will begin in Fiscal 2013/14 at the same rate the County and Towns
are now funding to purchase the Greene Tract from the Orange County Solid
Waste Fund. This will commit the County and the Towns to the same costs
sharing percentages as outlined in the 1972 Landfill Agreement ($90,549
Orange County, $90,549 Town of Chapel Hill and $29,524 Town of Carrboro).
c. Investigate a contractual agreement with Habitat for Humanity to construct a
Rogers Road Neighborhood Community Center that would serve the
residents of the Rogers Road Neighborhood. The center would be owned by
Habitat and leased to Rogers Eubanks Neighborhood Association (RENA) for
$1 per year.
d. That the details of development of the Community Center will be referred
back to the Managers for coordination and a report to the Task Force and /or
the governing bodies
2. The County and the Town of Chapel Hill recommend that Orange County will
petition the Town of Chapel Hill to annex all County owned property in the
Rogers Road Neighborhood, including the jointly owned Greene Tract and the 2
lots in the Phoenix Place subdivision, the site graciously provided Habitat for
Humanity as requested by Habitat for Humanity. The Town of Chapel Hill' will act
in a timely manner to annex the property petitioned.
3. That the Managers evaluate the Greene Tract for possible sale and/or
development of the property, possibly including a School Site, and proceeds
could be used for utilities in the Rogers Road Neighborhood. Such development
of workforce housing is consistent with the Chapel Hill 2020 Comprehensive
Plan. While there is no formal agreement on how the Greene Tract will be used,
a concept plan was introduced in 2002. Collectively all governing boards will
have to approve any future plans for the Greene Tract.
4. That the Managers continue to work on a solution to -provide Sewer Infrastructure
to the Rogers Road Neighborhood including priority and funding options. At this
time discussions are continuing as to how to advance and fund that effort.
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Amendment ent # 3-
The Board considered establishing a County Capital Project for the construction of a
Rogers Road Neighborhood Community Center and approving Budget Amendment 3 -B and
authorizing the Manager to draft an I nterlo al Agreement.
Assistant County Manager Michael Talbert said that the most recent discussion on this
issue was on September 6th and the Board of County Commissioners approved moving
forward, as follows:
move forward with a new "green" community center;
to ask the manager to find $380,000 more to move into the fund already
established with $120,000;
to work with I ENA and Habitat for Humanity on the design and implementation
of this community center;
to ask the towns to contribute computers, supplies, permitting costs, connection
costs and the first 12 months of utilities towards this project;
-
to ask the towns to expedite the permitting process; and
to be able to start immediately to bring this project back to the B CC October
meeting to finalize going forward.
On September 18, 2012 the Carrboro Board of Aldermen reviewed the Interim Report
from the Historic Rogers Road Neighborhood Task Force and approved the following motion:
MOTION N WAS MALE BY ALDERMAN SLA E AND SECONDED BY ALDERMAN
LAVELLE THAT THE TOWN OF CARRBORO HAS THE INTENTION OF CONTRIBUTING
NOT MORE THAN $900,000 FOR THE TOWN'S N'S P F TI N OF THE COMMUNITY UNITY CENTER
AND COST OF THE SEWER PROJECT. THE TOWN MANAGER SHALL RESEARCH
FUNDING SOURCES. TOWN STAFF SHALL ALSO INVESTIGATE HOW THE TOWN CAN
RECOUP THE SEWER LINE INVESTMENT COSTS FROM DEVELOPERS. THE BOARD
EXPRESSES ITS APPRECIATION N T THE COUNTY NTY FOIE THEIR COMMITMENT TO THE
PROJECT AND REQUESTS UESTS THAT THE TOWN N F CHAPEL HILL CONSIDER THEIR SHARE
F THE CONTRIBUTION. MOTE: AFFIRMATIVE SIX, ABSENT ONE (COLEMAN)
On September 28, 2012 the County and Town Managers met and developed the
attached recommendations.,
Recommendation 1. . is to investigate a contractual agreement with Habitat for
Humanity to construct a Rogers Road Neighborhood Community Center that would
serve the residents of the Rogers Road Neighborhood. The center would be owned by
Habitat and leased to Rogers Eubanks Neighborhood Association F ENA for $1 per
Year.
contract between the County and Habitat would be approved by the Board before any
funds would be available for the construction of a Rogers Road Neighborhood d Community
Center.
On October 3, 2012 the Historic Rogers Road Neighborhood Task Force met and
discussed the attached recommendations from the County and Town Managers. Based on the
draft Meeting Summary the Task Force reinforced support for both the Community Center and
Sewer in the Historic Rogers Road Community, by the recommending the following:
1. That the Managers meet and report back to the Task Force at the October 24, 2012
meeting, specifically to study how the local governments can cost -share sewer
improvements and a community center.
2. That the Managers consider the attached "Carrboro" cost sharing option.
3. That the Task Force move forward with the Community Center and continue discussions
as to how surer is implemented.
Michael Talbert said that the Historic Rogers Road Neighborhood Task Force is
scheduled to present its final report to the Assembly of Governments t on December 6, 2012.
The County's intention is to make a one - time capital contribution ($500,000) toward the
construction of a Community Center and negotiate a master lease agreement with Habitat that
will authorize the use of the community Center for public purposes. A sublease could be
negotiated with RENA to use this facility for their programs. Many details still have to be worked
out before a Community Center could be constructed.
Michael Talbert said that the financial impact for this project would be for the Community
Center costs which are estimated to be $500,000. The Board agrees to establish a Capital
Project for the construction of a Community Center and advance the funding for a community
Center of up to $500,000. The establishment of an Interlocal Agreement, with the Towns to
repay the County beginning in Fiscal Year 2013/14 for their share of the Community Center at
the same costs sharing percentages outlined in the 1972 Landfill Agreement 3% Orange
County, 3% Town of Chapel Hill and 14% Town of Carrb ro , is necessary for the County to
receive reimbursement from the Towns. The Towns have not yet approved funding a Rogers
Road Neighborhood Community Center,
Michael Talbert said that Budget Amendment #3-13 approves funding of $380,000 that
will be appropriated from the General Fund's Fund Balance, combined with the Fiscal Year
2012 #13 approved reserve budget of $120,000 for a Community Center. Budget Amendment
3 -B transfers $500,000 from the General Fund to the County Capital Fund for this project. The
project is contingent on both an Interlocal Agreement with the Towns of Chapel Hill & Carrboro
and the approval of a contract with Habitat for Humanity for the construction and operation of a
Rogers load Neighborhood,
The Manager's recommendation is to approve the creation of a County Capital Project
of $500,000 for a Historic Rogers Road Neighborhood Community Center, authorize the
Manager to draft an Interlocal Agreement with the Towns and habitat to share the costs of a
Community Center, and approve Budget Amendment ##3 -B.
Frank Clifton said that he and the managers met about this today and them is an
understanding that the Towns support the cost- sharing and the Community Center.
Commissioner Hernminger said that she is excited that they can make this work and
there are details to be worked out. she is proud of the County and she is pleased that the
Towns want to be part of the cost-sharing.
Commissioner F ushee thanked the Board for its commitment to this project. She said
that she is grateful to her colleagues for righting an injustice to a neighborhood for 40 years.
motion was made by Commissioner Hem finger, seconded by Commissioner
Foushee to establish a County Capital Project for $500,000 for the construction of a Rogers
Road Neighborhood Community Center, authorize the Manager to draft an Interlocal
Agreement with the Towns of chapel Hill and Carrboro and Habitat for Humanity to share the
cost of the community center, and approve Budget Amendment 3 -B..V TE: UNANIMOUS