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Home My WebLink AboutORD-2012-045 Finance Application for Lottery Proceeds for CHCCSORD-2012-045 ORAAGE C0111 TT ACTION AGENDA ITEM ABSTRACT Meeting Date: October16,2012 Action Agenda Item No. 5-e SUBJECT: Application for North Carolina Education Lottery Proceeds for Chapel Hill — Carrboro City Schools (CHCCS) and Contingent Approval of Budget Amendment # 3-A Related to CHCCS Capital Project Ordinances DEPARTMENT: Financial Services PUBLIC HEARING: (YIN) 1Ni:� ATTACHMENT(S): Attachment 1. CHCCS — North Carolina Education Lottery Proceeds Application INFORMATION CONTACT: Clarence Grier, (919) 245-2453 PURPOSE: To approve an application to the North Carolina Department of Public Instruction (NCDPI) to release funds from the NC Education Lottery account related to FY 2012-13 debt service payments for Chapel Hill — Carrboro City Schools, and to approve Budget Amendment #3-A (amended School Capital Project Ordinances), contingent on the State's approval of the application. BACKGROUND: Both Chapel Hill — Carrboro City Schools and Orange County Schools have previously presented approved resolutions from their respective Boards requesting that the County modify its Capital Funding Policy by applying accumulated lottery funds for debt service payments, and permitting current year withdrawals immediately after the State's quarterly lottery fund allocations. This expedites both the application process and the receipt of funds for the school systems. Currently, the accumulated available lottery funds for Chapel Hill — Carrboro City Schools (CHCCS) is $382,922. The attached application requests the State to release lottery funds to cover debt service for the Chapel Hill — Carrboro City School system. Budget Amendment #3-A provides for the receipt of the Lottery Funds, contingent on State approval of the application, and substitutes the amount of Lottery Funds approved for debt service as additional Pay-As-You-Go (PAYG) funds for FY 2012-13 for CHCCS capital needs and projects, and amends the budgets for the following CHCCS capital projects: 2 Chapel Hill - Carrboro City Schools ($382,922): ADA Requirements ($25,000) - Project # 54000 r �cvcl luca lu/ .a 11� , v Vy Current FY FY 2012 -13 FY 2012 -13 From General Fund PAYG 2012 -13 Amendment Revised From General Fund PAYG $175,505 $25,000 $200,505 Total Project Funding_ $175,505 $25,000 $200,505 /1 1 V I IQ 4vU Iva a,a ..v . Current FY FY 2012 -13 FY 2012 -13 From General Fund PAYG 2012 -13 Amendment Revised General Renovations $175,505 $25,000 $200,505 Total Costs $175,505 $25,000 $200,505 Abatement Projects ($57,576) - Project # 54001 11f -.eY 4r114iVa tva as aav ..+ vvr. Current FY FY 2012 -13 FY 2012 -13 From General Fund PAYG 2012 -13 Amendment Revised From General Fund PAYG $3781000 $57,576 $435,576 Total Project Funding $378,000 $57,576 $435,576 re^.ir_ani- a Current FY FY 2012 -13 FY 2012 -13 From General Fund PAYG 2012 -13 Amendment Revised Abatement $378,000 $57,576 $4351576 Total Costs $378,000 $57,576 $435,576 Doors /Hardware /Canopies ($5,346) - Project # 53023 L' .....•....- f- thin 1•�rnicar +f• _- Current FY 2012 -13 FY 2012 -13 Amendment FY 2012 -13 Revised From General Fund PAYG $77,654 $5,346 $83,000 Total Project Funding $77,654 $5,346 $83,000 _ Current FY 2012 -13 FY 2012 -13 Amendment FY 2012 -13 Revised Construction $77,654 $5,346 $832000 Total Costs $77,654 $5,346 $83,000 3 Energy Efficiency ($225,000) - Project # 54003 Revenues for this Droiect: Aeerooriated for this nrnier_t- Current FY 2012 -13 FY 2012 -13 Amendment FY 2012 -13 Revised From General Fund PAYG $0 $225,000 $225,000 Total Project Funding $0 $225,000 $225,000 Aeerooriated for this nrnier_t- Fire /Safety /Security ($45,000) Project # 54004 Revenues for this nroiert- Current FY 2012 -13 I FY 2012 -13 1 Amendment FY 2012 -13 Revised Energy Management $0 $225,000 $2251000 Total Casts $0 $225,000 $225,000 Fire /Safety /Security ($45,000) Project # 54004 Revenues for this nroiert- ADDronriated for this Droiect: Current FY 2012 -13 FY 2012 -13 Amendment . FY 2012 -13 Revised From General Fund PAYG $305,000 $45,000 $350,000 Lottery Proceeds $80,000 $0 $80,000 Total Project Funding $385,000 $45,000 $430,000 ADDronriated for this Droiect: Indoor Air Quality ($25,000) - Project # 54005 Revenues for this Droiect: Current FY 2012 -13 FY 2012 -13 Amendment FY 2012 -13 Revised Emer enc /Securi $385,000 $45,000 $430,000 Total Casts $385,000 $45,000 $430,000 Indoor Air Quality ($25,000) - Project # 54005 Revenues for this Droiect: Annrnnriated for this nroiect- Current FY 2012 -13 FY 2012 -13 Amendment FY 2012 -13 Revised From General Fund PAYG $384,700 $25,000 $409,700 Lottery Proceeds ' $91,640 $0 $91,640 Total Project Funding $476,340 $25,000 $501,340 Annrnnriated for this nroiect- FINANCIAL IMPACT: The total Lottery Fund amounts requested from the State for Chapel Hill- Carrboro City Schools is $382,922. RECOMMENDATION(S): The Manager recommends the Board approve, and authorize the Chair to sign, the application for NC Education Lottery Proceeds; and approve Budget Amendment #3 -A receiving the Lottery Funds and amending CHCCS Capital Project Ordinances, contingent on the State's approval of the application. Current FY 2012 -13 FY 2012 -13 Amendment FY 2012 -13 Revised Construction $476,340 $25,000 $501,340 Total Casts $476,340 $25,000 $501,340 FINANCIAL IMPACT: The total Lottery Fund amounts requested from the State for Chapel Hill- Carrboro City Schools is $382,922. RECOMMENDATION(S): The Manager recommends the Board approve, and authorize the Chair to sign, the application for NC Education Lottery Proceeds; and approve Budget Amendment #3 -A receiving the Lottery Funds and amending CHCCS Capital Project Ordinances, contingent on the State's approval of the application. Attachment 1 4 APPLICATION Approved: PUBLIC SCHOOL BUILDING CAPITAL FUND NORTH CAROLINA EDUCATION LOTTERY Date: County: Orange County Contact Person: Clarence Grier LEA: Chapel Hill - Carrboro City Schools Title; Assistant County Mgr, CFO Address: P.O. Box 8181, Hillsborough, NC Phone: (919) 245 -2453 Project Title: FY 2012 -13 Debt Service (Spring 2006 Private Placement) Location: Type of Facility: Short description of Construction Project: Debt Service associated with Spring 2006 Private Placement - issued June 2007 for Chapel Hill - Carrboro City Schools Elementary #10 (Morris Grove Elem) Estimated Costs: Purchase of Land $ Planning and Design Services New Construction Additions / Renovations Repair Debt Payment / Bond Payment 382,922.00 TOTAL $ 382,922.00 Estimated Project Beginning Date: July 2012 Est. Project Completion Date: June 2013 We, the undersigned, agree to submit a statement of state monies expended for this project within 60 days following completion of the project. The County Commissioners and the Board of Education do hereby jointly request approval of the above project, and request release of $ 382,922.00 from the Public School Building Capital Fund (Lottery Distribution). We certify that the project herein described is within the parameters of G.S. 1150 -546. (Signature — Chair, County Commissioners) (Date) (Signature — Chair, Board of Education) (Date) Form Date: July 01, 2011 Commissioner Gordon made reference to page 5, #4 and said that she sent a question to the Planning Department and there was a revised notice # (lavender sheet), which is shorn below- . Educational Facilities Impact Fee ordinance Amendments, Amendments to Chapter 30, Article 2 of the Orange County Code of Ordinances have been proposed by Orange County. This section of the code is commonly referred to as the "Educational Facilities Impact Fee Ordinance." Section 30-34 Public school impact fee exceptions is proposed to be amended in order to exempt from the required impact fee the relocation of an existing stick built, modular, or mobile home used for residential purposes onto a previously undeveloped parcel in certain circumstances. motion was made by Commissioner Gordon, seconded by Commissioner Hernminger to approve the revised legal advertisement for items to be presented at the joint Board of County Commissioners /Planning Board Quarterly Public Hearing scheduled for November 1 2012. VOTE: UNANIMOUS a. Minutes The Board approved the minutes from August 17, 30 and September 11 , 2012 as submitted by the Clerk to the Board. . Motor Vehicle Prope!jy Property Tax Release/Refunds The Board adopted a release /refund resolution, which is incorporated by reference, related to 24 requests for motor vehicle property tax releases or refunds in accordance with NCGS. o. Prope!jy Property Tax Releases/ Refunds The Board adopted a releaserefund resolution} which is incorporated by reference, related to thirty -sic 3 requests for property tax release and/or refund in accordance with North Carolina General Statute -331. d. Fiscal Year 2012-13 Bud-get Amendment #3 The Board approved budget, grant, and capital project ordinance amendments for fiscal year 2012 -13 for Library services; Department of Environment, Agriculture, Pars and Recreation; County Capital Project Ordinances; Department on Aging; Board of Elections; School Capital Project Ordinance; Health Department; and Efiand Volunteer Fire Company, Inc. e. Application for North Carolina Education Lottery Proceeds for chapel Hill -- earrboro fit schools CHCCS and Contingent Approval of Budget Amendment #3-A belated to CHCCS Capital Project Ordinances The Board approved are application to the Borth Carolina Department of Public Instruction (NCDPI)to release funds from the NC Education Lottery account related to FY 2012 -13 debt service payments for Chapel Hill — Carrboro City schools, and to approve Budget Amendment #3-A (amended School Capital Project Ordinances), contingent on the state's approval of the Application and authorize the Chair to sign. f. FY 2012-2013 Purchase of Vehicles through Vehicle Replacement Internal service Fund This item was removed and placed at the end of the consent agenda for separate consideration. Le al Advertisement for Q ua rte rl PubI ic Hearin — N overnber 191 2012 This item was removed and placed at the end of the consent agenda for separate consideration. h. Interlocal Agreement between Town of Hillsborough and Oranc e Count v for Erosion control services