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Orange County Board of County Commissioners Meeting Agenda - June 5, 2001Page 1 of 5
Orange County Board of Commissioners
Meeting Report
®
Click on the links below to view agenda items in Adobe .pdf format
Regular Meeting
Tuesday, June 5, 2001
7:30 p.m.
F. Gordon Battle Courtroom
106 E. Margaret Lane
Hillsborough, N.C. 27278
COMPLIANCE WITH THE "AMERICANS WITH DISABILITIES
ACT"
- interpreter services and/or special sound equipment are available
with prior notice. If you need this assistance, call the County Clerk's office
(919) 245-2130. If you are disabled and need assistance, contact the ADA
Coordinator at extension (919) 245-2300 or TDD# (919) 644-3045.
ESTIMATED TIMES LISTED AFTER EACH ITEM
- these are
approximate times. Citizens are encouraged to be at the meeting at 7:30. The
Board usually considers items in the order listed and proceeds at a steady
pace. As a courtesy to others, speakers are asked to limit their comments to
three minutes.
BACKGROUND INFORMATION ON AGENDA ITEMS
- is available in
the Clerk's office and complete copies of agenda material are located at the
Orange County Library in Hillsborough and the Chapel Hill Library in
Chapel Hill. The Complete agenda packet is posted online at
http://www.co.orange.nc.us .
1. ADDITIONS OR CHANGES TO THE AGENDA
(7:30-7:35)
PUBLIC CHARGE
The Board of Commissioners pledges to the citizens of Orange County its
respect. The Board asks its citizens to conduct themselves in a respectful,
courteous manner, both with the Board and with fellow citizens. At any time
should any member of the Board or any citizen fail to observe this public
charge, the Chair will ask the offending person to leave the meeting until that
individual regains personal control. Should decorum fail to be restored, the
Chair will recess the meeting until such time that a genuine commitment to
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Orange County Board of County Commissioners Meeting Agenda - June 5, 2001Page 2 of 5
this public charge is observed.
2. CITIZEN & AUDIENCE COMMENTS
(7:35-7:40)
a. Matters not on the Printed Agenda
b. Matters on the Printed Agenda
(These matters will be considered as the
Board addresses the items on the agenda below.)
3. BOARD COMMENTS
(7:40-7:50)
4. COUNTY MANAGER'S REPORT
(7:50-7:55)
5. RESOLUTIONS/PROCLAMATIONS
(7:55-8:05)
a. Resolution of Approval of Grant Victor and Lucille Walters
Conservation Easement
The Board will consider entering into a farmland preservation conservation
easement agreement with Victor and Lucille Walters and accepting a grant
from the N.C. Farmland Preservation Trust.
b. Resolution of Support Stillhouse Creek Stream Restoration Project
The Board will consider a resolution supporting a stream restoration project
with the Orange Soil and Water District and the N.C. Division of Water
Quality for Stillhouse Creek on County-owned lands near the Government
Services Center.
6. SPECIAL PRESENTATIONS
7. PUBLIC HEARINGS
8. ITEMS FOR DECISION - CONSENT AGENDA
(8:05-8:20)
a. Appointments
The Board will consider appointments to the Arts Commission, Board of
Social Services and Nursing Home Community Advisory Committee.
b. Minutes
The Board will consider approval and/or correction of minutes from the
following meetings: Dec. 9, 2000 retreat, Feb. 20, 2001 meeting with the
Nursing Home Advisory Committee, Feb. 20, 2001 regular meeting and Feb.
26, 2001 quarterly public hearing.
c. Pyrotechnics Permit Orange County Speedway
The Board will consider approving a pyrotechnics permit for Orange County
Speedway on June 20, 2001.
d. RFP Award: Marketing, Advertising and Design Services for the
Chapel Hill/Orange County Visitors Bureau
The Board will consider awarding a contract to Sheer Associates of Chapel
Hill, in the amount of $180,000 for fiscal year 2001-2002 and $189,000 for
fiscal year 2002-2003, for marketing, advertising and design services for the
Chapel Hill/Orange County Visitors Bureau.
e. Motor Vehicle Tax Refunds
The Board will consider four requests for motor vehicle property tax refunds.
f. Property Tax Refunds
The Board will consider three requests for property tax refunds.
g. Delegation to the Board of Equalization and Review of Power to
Compromise
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Orange County Board of County Commissioners Meeting Agenda - June 5, 2001Page 3 of 5
The Board will consider a resolution delegating authority to the Board of
Equalization and Review to compromise, settle or adjust tax bills on
discovered property.
h. Fixed Asset Capitalization Policy Amendment
The Board will consider adopting an amendment to the policy on the
valuation of fixed assets for accounting and financial reporting purposes to
bring the County into compliance with GASB Statement 34.
i. Bid Award: County Building Fiber Optic Cable Installation
The Board will consider awarding a bid to Integrated Communication
Services of Raleigh, in the amount of $36,746, for the installation of fiber
optic cable between various County buildings in downtown Hillsborough.
j. Home and Community Care Block Grant
The Board will consider approving the Home and Community Care Block
Grant funding plan.
k. Sign Translation Project -- County Commissioners' Goal
The Board will receive information on the status of the approved goal to
"Translate signs into Spanish, especially at key government buildings," and
receive a recommendation.
l. Employee Assistance Program Contract Renewal
m. Contract Renewal between Orange County and the Center for
Employment Training
The Board will consider renewing a contract between the Department of
Social Services and the Center for Employment Training in the amount of
$60,000 for fiscal year 2001-2002, for training and job placement for 10
Work First participants.
n. Legal Services Contract for Child and Adult Protective Services
The Board will consider a legal services contract with Northen Blue, LLP, in
the amount of $100 per hour, for legal services associated with child and
adult protective services for fiscal year 2001-2002.
o. Child Support Attorney Contract Renewal
The Board will consider a contract with Coleman, Gledhill and Hargrave for
legal services to Child Support Enforcement, in the amount of $90 per hour,
for fiscal year 2001-2002.
p. Emergency Medical Services (EMS) Medical Director Contract
Renewal
The Board will consider a contract with UNC Hospitals for an emergency
medical services medical director, in the amount of $30,000, for fiscal year
2001-2002.
q. TANF Housing Program Professional Services Contract Renewal
The Board will consider a contract with Gee Associates, in an amount not to
exceed $134,874, for overall management supervision and case management
services of the TANF housing program for fiscal year 2001-2002.
r. Hyconeechee Regional Library Contract Agreement Renewal
The Board will consider a contract renewal between the Hyconeechee
Regional Library and the counties of Caswell, Orange and Person.
s. Agreement Renewal with UNC Family Medicine and Health
Department
The Board will consider an agreement renewal with UNC Family Medicine
and the Health Department for physician services, in the amount of $115,500,
for fiscal year 2001-2002.
t. Agreement Renewal between Orange County and UNC Hospitals for
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Orange County Board of County Commissioners Meeting Agenda - June 5, 2001Page 4 of 5
three (3) Medicaid Caseworkers
The Board will consider an agreement renewal with UNC Hospitals for three
hospital based Medicaid intake caseworkers for fiscal year 2001-2002.
u. No-fee License Agreement for Carrboro Plaza Recycling Center
The Board will consider an agreement with Carrboro Belman, SC, LP, for a
10-year, no fee lease for a recycling drop-off center at Carrboro Plaza.
v. Renewal of Interlocal Agreement for Household Hazardous Waste
Acceptance
The Board will consider renewing an interlocal agreement with Chatham,
Durham and Wake counties, and the City of Durham, for the cooperative
collection of household hazardous wastes.
w. Declaration of Restrictions on Landfill Property
The Board will consider a declaration to satisfy a requirement of State
Administrative Code to indicate that there has been a transfer of landfill
ownership from the three governments comprising the landfill owners group
to Orange County.
x. Contract Renewal for Property Management Services: 501 W.
Franklin St.
The Board will consider renewing a contract with ESM Associates, Chapel
Hill, for property management services at 501 W. Franklin St., in the amount
of 6 percent of gross rent, for the 2001-2002 fiscal year.
y. Lease Renewal: Brokerage Resources, 501 W. Franklin St., Suite 105
The Board will consider renewing a lease with Brokerage Resources, Inc. at
501 W. Franklin St., in the amount of $13,680 and taxes in-lieu of $1,200, for
fiscal year 2001-2002.
9. ITEMS FOR DECISION - REGULAR AGENDA
a. Appointments
(8:20-8:30)
The Board will consider appointments to the Chapel Hill Board of
Adjustment, Communities-in-Schools Board and the Hillsborough Planning
Board.
b. Contracts with Cherry, Bekaert & Holland for Financial Auditing
Services
(8:30-8:45)
The Board will consider approving contracts with Cherry, Bekaert &
Holland, LLP, for audit services and for assessment and initial
implementation services associated with Governmental Accounting
Standards Board (GASB) Statement 34.
c. Outline of Efland Sewer System Issues Related to Extensions to
Undeveloped Properties
(8:45-9:15)
The Board will consider a course of action regarding requests for extension
to undeveloped properties served by the Efland sewer system.
d. RFP Award: Needs Assessment for Consolidated Communications
System and Network Design Services
(9:15-9:30)
The Board will consider awarding an RFP to CTA of Lynchburg, Va., for a
needs assessment for a consolidated communications system and network
design services for EMS, in the amount of $57,326 for phase 1.
e. Whitted and Northern Center HVAC Options Report and
Authorization to Solicit RFP for Design Services
(9:30-9:50)
The Board will hear a report on the HVAC systems at the two facilities and
consider releasing RFP documents for HVAC system design work.
f. Authorization to Pursue RFP for Acquisition of Business System
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Orange County Board of County Commissioners Meeting Agenda - June 5, 2001Page 5 of 5
Software and Extend Technical Services Contract with Summit Business
Solutions, Inc.
(9:50-10:10)
The Board will consider authorizing staff to solicit RFPs for acquisition of
business system software, and consider authorizing the extension of an
existing contract with Summit Business Systems to assist in the solicitation
and selection process.
g. Policy Statement Regarding the Equitable Allocating of Funds for
County Projects
(10:10-10:20)
The Board will consider reconsidering a previous action.
10. REPORTS
11. APPOINTMENTS
12. MINUTES
13. CLOSED SESSION
(10:20)
"To discuss the County's position and to instruct the County Manager and
County Attorney on the negotiating position regarding the terms of a contract
to purchase real property," NCGS § 143-318.11(a)(5).
14. ADJOURNMENT
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