HomeMy WebLinkAboutAgenda - 10-16-2012 - 5d
1
ORD-2012-044
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date:October 16, 2012
Action Agenda
Item No.5-d
SUBJECT:
Fiscal Year 2012-13Budget Amendment #3
DEPARTMENT:PUBLIC HEARING: (Y/N)No
Finance and Administrative
Services
ATTACHMENT(S):INFORMATION CONTACT
:
Attachment 1. Budget as Amended Clarence Grier, (919) 245-2453
Spreadsheet
Attachment 2. Year-To-Date Budget
Summary
PURPOSE:
To approve budget, grant,and capitalproject ordinanceamendments for fiscal year
2012-13.
BACKGROUND:
Library Services
1.Library Services has received revenue via the E-Rate discount funds totaling $4,752 to
replace Symphonix, an internet content filter, for computersavailable to the public.In
accordance with the Federal Telecommunications Act of 1996, the Orange County
Library receives discounts for telecommunication services offered by CenturyLink. There
is no County match required for the receipt of these funds. This budget amendment
provides for the receipt of these additional funds for the above stated purpose.(See
Attachment 1, column 1)
Department of Environment, Agriculture, Parks and Recreation (DEAPR)
2.The Department of Environment, Agriculture, Parks and Recreation (DEAPR)has
received a donation, from a local boyscout, totaling $516. The boyscout collected
donations to complete his Eagle Scout project, forDEAPR, and has donated the excess
funds to the department. DEAPR will use the funds towards departmental supplies.
3.OnJune 30, 2012, DEAPR hadreceived Little River Park donationstotaling $11,000.
During FY 2011-12, thesefunds were earmarked as deferred revenue, for use in FY
2012-13, for capital equipment purchases for the park.
This budget amendment provides for the receipt of these additional funds for use in FY
2012-13 for the above stated purposes. (See Attachment 1, column 2)
2
County Capital Project Ordinances
4. At its August 21, 2012 meeting, the Board of County Commissioners authorized the
County's contribution of $36,000 toward the purchase of a permanent conservation
easement for the Thompson Farm in Cedar Grove. The conservation easement
conforms to federal and state guidelines from the U.S. Department of Agriculture's Farm
and Ranch Land Protection Program and the NC Agricultural Development and
Farmland Preservation Trust Fund, which will contribute funds of $90,000 to complete
this project. The County's share of $36,000 will come from existing funds budgeted for
the Lands Legacy Program.
This budget amendment provides for the transfer of these funds ($36,000) from the
Lands Legacy Capital Project to the Conservation Easement Capital Project, and
amends the capital project ordinances as follows:
Lands Legacy($36,000) - Project# 20011
Revenues for this project:
Current FY FY 2012-13 FY 2012-13
2012-13 Amendment Revised
Alternative Financin $851,472 $0 $851,472
From General Fund $805,100 ($36,000) $769,100
Donations $1,000 $0 $1,000
Appropriated Fund Balance $9,337 $0 $9,337
Total Project Funding $1,666,909 ($36,000) $1,630,909
Appropriated for this project:
Current FY FY 2012-13 FY 2012-13
2012-13 Amendment Revised
Lands Le ac $1,666,909 $36,000 $1,630,909
Total Costs $1,666,909 ($36,000) $1,630,909
Conservation Easements ($36,000) - Project# 20006
Revenues for this project:
Current FY FY 2012-13 FY 2012-13
2012-13 Amendment Revised
Alternative Financin $590,632 $0 $590,632
Capital Grant Funds $903,280 $0 $903,280
From General Fund $203,296 $36,000 $239,296
Total Project Funding $1,697,208 $36,000 $1,733,208
A ro riated for this ro�ect:
Current FY FY 2012-13 FY 2012-13
2012-13 Amendment Revised
Conservation Easements $1,697,208 $36,000 $1,733,208
Total Costs $1,697,208 $36,000 $1,733,208
3
Department on Aging
5. The Department on Aging will receive $6,000 in fee revenue for the Fit Feet program,
which will purchase service providers and program supplies for the Senior Citizen Health
Wellness Program. This budget amendment provides for the receipt of these funds and
amends the current Senior Citizen Health Promotion (Wellness) Grant Project Ordinance
as follows: (See Attachment 1, column 3)
Senior Citizen Health Promotion Wellness Grant($6,000) - Project#294303
Revenues for this ro�ect:
Current FY FY 2012-13 FY 2012-13
2012-13 Amendment Revised
Senior Citizen Wellness Funds $98,604 $6,000 $104,604
Total Project Funding $98,604 $6,000 $104,604
Appropriated for this project:
Current FY FY 2012-13 FY 2012-13
2012-13 Amendment Revised
Senior Citizen Wellness Grant $98,604 $6,000 $104,604
Total Costs $98,604 $6,000 $104,604
Board of Elections
6. For the November 6t" General Election, the Board of Elections has approved additional
days and hours during the early voting period. In the 2008 Presidential General Election,
all sites were not open the entire period during early voting, and voting on Saturday only
occurred on the last Saturday before Election Day. This year, the Board of Elections has
approved opening all five early voting sites the entire period, which begins October 18tn
and ends on November 3rd, including being open until 3:00 pm on the three Saturdays
before Election Day. Voting will be available Monday — Friday from 9:00 am until 5:00
pm at two sites and from 12:00 pm until 7:00 pm at three sites, with Saturday voting from
9:00 am — 3:00 pm at all five sites. The financial impact of opening the additional days
and hours is $43,310. In FY 2011-12, the department realized approximately $44,000 in
unspent and available seasonal personnel funds that reverted to fund balance at year-
end. This budget amendment provides for a fund balance appropriation of $43,310 from
the General Fund to cover these expenditures in FY 2012-13. (See Attachment 1,
column 4)
School Capital Project Ordinance
7. During FY 2010-11, County staff reconciled and closed out prior years' activity in many of
the County and School Capital projects. Recently, staff has determined that budgeted
funds of $47,745 were inadvertently closed out in one Orange County Schools Capital
Project (District Wide Improvements). This budget amendment provides for an
appropriation of fund balance totaling $47,745 from the Schools Capital Project Fund to
4
budget the correct amount within the District Wide Improvements Capital Project, and
amends the project ordinance as follows:
District Wide Improvements ($47,745) - Project#51021
Revenues for this project:
Current FY FY 2012-13 FY 2012-13
2012-13 Amendment Revised
From General Fund $200,000 $47,745 $247,745
Total Project Funding $200,000 $47,745 $247,745
A ro riated for this ro�ect:
Current FY FY 2012-13 FY 2012-13
2012-13 Amendment Revised
Construction $200,000 $47,745 $247,745
Total Costs $200,000 $47,745 $247,745
Health Department
8. The Orange County Health Department has received notification of the following
additional funds:
. Anne Wolfe Mini-Grant — receipt of a $5,000 Anne Wolfe Mini-grant from the
North Carolina Public Health Association. Funding for this grant will allow current
nursing staff to become Lamaze Childbirth Educators for health departments and
begin offering Childbirth Education classes to prenatal patients and their partners.
In addition to childbirth-specific information, classes will include education on a
healthy pregnancy, including nutrition information, smoking cessation, substance
abuse, avowing maternal infections including STDs, newborn care, breastfeeding,
infant safe sleep, secondhand some exposure, and other relevant topics.
. Public Health Preparedness funds — receipt of $2,719 in additional funds from
the North Carolina Division of Public Health. Funds will be used to enhance all
hazards planning and direction, coordination and assessment, surveillance and
detection capacities, risk communication and health information dissemination,
telecommunications capabilities, and education and training.
This budget amendment provides for the receipt of these additional funds for the above
stated purposes. (See Attachment 1, column 5)
9. The Orange County Health Department requests the use of $25,000 in existing Medicaid
Cost Settlement funds to cover expenses associated with the department's rebranding
campaign, and the employment of temporary staff for a three-month assignment needed
to clear out a backlog of denied Dental claims. This budget amendment provides for the
transfer of existing Medicaid Maximization funds to the department's operations within
the General Fund, and amends the Capital Project Ordinance as follows: (See
Attachment 1, column 6)
5
Medicaid Maximization: (Project#30012)
Revenues for this ro�ect:
FY 2012-13 FY 2012-13 FY 2012-13
Current Budget Amendment Revised
Medicaid Maximization Funds $3,924,142 ($25,000) $3,899,142
Total Project Funding $3,924,142 ($25,000) $3,899,142
A ro riated for this ro�ect:
FY 2012-13 FY 2012-13 FY 2012-13
Current Budget Amendment Revised
Medicaid Maximization Pro�ect $3,924,142 $25,000 $3,899,142
Total Costs $3,924,142 ($25,000) $3,899,142
10. At the September 26, 2012 Board of Health meeting, several fees were reviewed and
approved. Due to vaccine shortages and projected changes in the availability of free
vaccines from the State, the Health Department anticipates the need to purchase
vaccines beginning this fiscal year, and thus need to establish a charge in order to cover
costs associated with the provision of the vaccines. Tobacco use cessation counseling is
currently being provided by nursing staff during scheduled office visits. In order to cover
costs associated with the counseling sessions, the department is requesting to charge
the maximum Medicaid allowable reimbursement rate. The following new fees were
approved by the Orange County Board of Health at their September 26, 2012 meeting:
Description Medicaid Reimbursement Rate Orange County Health
Department Rate
90654 Intradermal Flu Vaccine Non-Medicaid Reimbursable $20.00
1693 Form Completion Non-Medicaid Reimbursable $25
(Flat Fee)
90648 HIB Vaccine $21.00 $26.00
90696 Kinrix (DTaP/IPV) $51.41 $52.00
99406 Tobacco Use Cessation $10.66 $10.66
Counseling-Intermediate (Maximum Medicaid
Reimbursement Allowed
99407 Tobacco Use Cessation $22.10 $22.10
Counseling-Intensive (Maximum Medicaid
Reimbursement Allowed)
Intradermal Flu Vaccine:
The Intradermal Flu Vaccine was first made available during the 2011-2012 flu season.
The vaccine is injected into the skin rather than muscle, and uses 40% less flu antigen.
Medicaid does not currently reimburse for this particular vaccine. We are requesting to
6
establish a fee of $20 per vaccine which associated covers excluding the administration
fee.
I-693 Form Completion:
Immigrants who are attempting to adjust their immigration status must have a Report of
Medical Examination and Vaccination Record Form (1693) completed as required by the
U.S. Citizenship and Immigration Services Agency of the Department of Homeland
Security.
This form can only be completed by medical providers who have been approved to do
so. The form serves as verification of required vaccines needed for the adjustment of
immigration status, and takes an additional 25-30 minutes to complete.
HIB Vaccine & Kinrix Vaccine:
These vaccines were provided at no charge by the state in the past. Subsequently, the
Health Department never purchased them, and thus did not have a need to establish a
charge. However due to vaccine shortages and projected changes in the availability of
free vaccine from the state, we anticipate the need to purchase these vaccines beginning
this fiscal year. We are requesting to establish a charge in order to cover our costs
associated with the provision of the vaccines.
Tobacco Use Cessation Counselinq:
Tobacco use cessation counseling is currently being provided by nursing staff during
scheduled office visits. In order to cover costs associated with the counseling sessions
we are requesting to charge the maximum Medicaid allowable reimbursement rate.
The Board of County Commissioners amends the FY 2012-13 County Fee Schedule to
include the above mentioned new fees in the Health Department.
Efland Volunteer Fire Company, Inc.
11.At its September 18, 2012 meeting, the Board of County Commissioners approved the
Financing Arrangement for Efland Volunteer Fire Company, Inc. to purchase a Fire
Engine truck, as well as an appropriation of $45,000 from the department's unassigned
fund balance to help with the purchase of the truck. With this appropriation,
approximately $5,000 remains in their County-held fund balance. This budget
amendment provides for the budgeting of this $45,000 appropriation within the Fire
District Fund. (See Attachment 1, column 7)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends the Board of County Commissioners
approve budget, grant, and capital project ordinance amendments for fiscal year 2012-13.
Attachment 1. Orange County Proposed 2012-13 Budget Amendment
The 2012-13 Orange County Budget Ordinance is amended as follows: 7
#3 Department on #6 Transfer of exisiting
#2 DEAPR donations #4 Flypropriated Fund
#1 Libra Services Flging receipt of ft feet Medicad Cost #7 Flypropriation of
ry ($516)related to an Balance of$43,310 #5 Health Department
dinic revenues($6,000) Settlement funds $45,000 from the
ceipt of E-Rate funds Eagle Scout project from the General Fund receipt ofAnne Wolfe
Encumbrance Bud et as Amended for service providers (S25,000)from the eFland Fire oistrices
Ofi Inal BUd et BUd et as Amended 9 ($4�752)to update the requirement and a d lies to cwer additional days Mini-grant($5,000)and Count Ca tal Pro'ect una ' d fund BUdget as Amended
9 9 9 internet content flter, deferred revenue n program supp and hours durin I additional Public Health Y Pi � ssigne
Carry Forwards Through BOA#2-B reiatedtothesenior geary totheHealth balancetohel Through BOA#3
for all public donations($11,000), voting for the Preparedness funds p cwer
Citizen Health Department's the costs of a new fre
computers. 6om FY 2011-12, for Nwember 6th General ($2,71�
Promotion(Wellness) operationswithinthe enginetruck
Little River Park. Grant Project Election General Fund
General Fund
Revenue
Property Taxes $ 136,928,193 $ $ 136,928,193 $ 136,928,193 $ $ $ $ $ $ $ $ 136,928,193
Sales Taxes $ 15,742,304 $ $ 15,742,304 $ 15,742,304 $ $ $ $ $ $ $ $ 15,742,304
License and Permits $ 313,000 $ $ 313,000 $ 313,000 $ $ $ $ $ $ $ $ 313,000
Intergovernmental $ 13,595,810 $ $ 13,595,810 $ 15,412,600 $ $ $ $ $ 7,719 $ $ $ 15,420,319
ChargesforService $ 9,292,257 $ $ 9,292,257 $ 9,295,157 $ $ $ $ $ $ $ $ 9,295,157
Investment Earnings $ 105,000 $ 105,000 $ 105,000 $ $ $ $ $ $ $ $ 105,000
Miscellaneous $ 798,340 $ 798,340 $ 826,612 $ 4,752 $ 11,516 $ 842,880
Transfersfrom OtherFunds $ 1,040,000 $ 1,040,000 $ 1,062,700 $ 25,000 $ 1,087,700
Fund Balance $ 2,187,872 $ 2,187,872 $ 3,296,060 $ 43,310 $ 3,339,370
ToYdl General Fund Revenues $ 180,002,776 $ $ 180,002,776 $ 182,981,626 $ 4,752 $ 11,516 $ $ 43,310 $ 7,719 $ 25,000 $ $ 183,073,923
Expenditures
Governing&Management $ 15,339,623 $ $ 15,339,623 $ 15,316,376 $ $ $ $ $ $ $ $ 15,316,376
General Services $ 17,910,408 $ $ 17,910,408 $ 17,971,747 $ $ $ $ 43,310 $ $ $ $ 18,015,057
Community&Environment $ 5,851,987 $ $ 5,851,987 $ 5,854,887 $ $ 11,516 $ $ $ $ $ $ 5,866,403
Human Services $ 30,711,556 $ $ 30,711,556 $ 32,615,150 $ $ $ $ $ 7,719 $ 25,000 $ $ 32,647,869
Public Safety $ 20,121,532 $ $ 20,121,532 $ 20,147,032 $ $ $ $ $ $ $ $ 20,147,032
Culture&Recreation $ 2,332,405 $ $ 2,332,405 $ 2,332,405 $ 4,752 $ $ $ $ $ $ $ 2,337,157
Education $ 82,300,134 $ 82,300,134 $ 82,300,134 $ $ $ $ $ $ $ $ 82,300,134
TransfersOut $ 5,435,131 $ 5,435,131 $ 6,443,895 $ $ $ $ $ $ $ $ 6,443,895
Total General Fund Appropriation $ 180,002,776 $ $ 180,002,776 $ 182,981,626 $ 4,752 $ 11,516 $ $ 43,310 $ 7,719 $ 25,000 $ $ 183,073,923
$ $ $ $ $ $ $ $ $ $ $ $
Fire District Funds
Revenues
Property Tax $ 3,608,643 $ 3,608,643 $ 3,608,643 $ 3,608,643
Intergovernmental $ $ $ 25,000 $ 25,000
Investment Earnings $ $ $ $
Appropriated Fund Balance $ 10,911 $ 10,911 $ 10,911 $ 45,000 $ 55,911
TotalFireDistrictsFundRevenue $ 3,619,554 $ $ 3,619,554 $ 3,644,554 $ $ $ $ $ $ $ 45,000 $ 3,689,554
Expenditures
Remittance to Fire Districts $ 3,619,554 $ 3,619,554 $ 3,644,554 $ 45,000 $ 3,689,554
i
Attachment 1. Orange County Proposed 2012-13 Budget Amendment
The 2012-13 Orange County Budget Ordinance is amended as follows: $
#3 Department on #6 Transfer of exisiting
#2 DEAPR donations #4 Flypropriated Fund
#1 Libra Services Flging receipt of ft feet Medicad Cost #7 Flypropriation of
ry ($516)related to an Balance of$43,310 #5 Health Department
dinic revenues($6,000) Settlement funds $45,000 from the
ceipt of E-Rate funds Eagle Scout project from the General Fund receipt ofAnne Wolfe
Encumbrance Bud et as Amended for service providers (S25,000)from the eFland Fire oistrices
Ofi Inal BUd et BUd et as Amended 9 ($4�752)to update the requirement and a d lies to cwer additional days Mini-grant($5,000)and Count Ca tal Pro'ect una ' d fund BUdget as Amended
9 9 9 internet content flter, deferred revenue n program supp and hours durin I additional Public Health Y Pi � ssigne
Carry Forwards Through BOA#2-B reiatedtothesenior geary totheHealth balancetohel Through BOA#3
for all public donations($11,000), voting for the Preparedness funds p cwer
Citizen Health Department's the costs of a new fre
computers. 6om FY 2011-12, for Nwember 6th General ($2,71�
Promotion(Wellness) operationswithinthe enginetruck
Little River Park. Grant Project Election General Fund
Grant Project Fund
Revenues
Intergovernmental $ 175,584 $ 175,584 $ 226,288 $ 226,288
ChargesforServices $ 24,000 $ 24,000 $ 24,000 $ 6,000 $ 30,000
Transferfrom GeneralFund $ 71,214 $ 71,214 $ 71,214 $ 71,214
Miscellaneous $ $ $ $
Transfer from Other Funds $ $ $ $
Appropriated Fund Balance $ $ $ $
ToYdl Revenues $ 270,798 $ - $ 270,798 $ 321,502 $ - $ - $ 6,000 $ - $ - $ - $ - $ 327,502
Expenditures
NCACC Employee Wellness Grant $ $ $
Governing and Management $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $
NPDES Grant(Multi-year) $ - $ $ 60,525 $ 60,525
NC Tomorrow CDBG(Multi-year) $ - $ $ $
Growing New Farmers Grant $ $ $
Community and Environment $ - $ - $ - $ 60,525 $ - $ - $ - $ - $ - $ - $ - $ 60,525
Child Care Health-Smart Start $ 63,588 $ 63,588 $ 64,996 $ 64,996
Scattered Site Housing Grant $ $ $
Carrboro Growing Healthy Kids Grant $ $ $
Healthy Carolinians $ $ $
Health&Wellness Trust Grant $ $ $
Senior Citizen Health Promotion(Wellness $ 98,604 $ 98,604 $ 98,604 $ 6,000 $ 104,604
Dental Health-Smart Start $ $ $
Intensive Home Visiting $ $ $
Human Rights&Relations HUD Grant $ $ $
Senior Citizen Health Promotion(Multi-Yr) $ $ $
SeniorNet Program(Multi-Year) $ $ $
Enhanced Child Services Coord-SS $ $ $
Diabetes Education Program(Multi-Year) $ $ $
Specialty Crops Grant $ $ $
Local Food Initiatives Grant $ $ $
Reducing Health Disparities Grant(Multi-Y $ 78,996 $ 78,996 $ 67,767 $ 67,767
FY 2009 Recovery Act HPRP $ $ $
HumanServices $ 241,188 $ - $ 241,188 $ 231,367 $ - $ - $ 6,000 $ - $ - $ - $ - $ 237,367
Criminal Justice Partnership Program $ 29,610 $ 29,610 $ 29,610 $ 29,610
Hazard Mitigation Generator Projed $ $ $
BufferZone Protection Program $ $ $
800 MHz Communications Transition $ $ $
Secure Our Schools-OCS Grant $ $ $
Citizen Corps Council Grant $ $ $
COPS 2008 Technology Program $ $ $
COPS 2009 Technology Program $ $ $
EM Pertormance Grant $ $ $
2010 Homeland Security Grant-ES $ $ $
2011 Homeland Security Grant-ES $ $ $
Justice Assitance Ad(JAG)Program $ $ $
Public Safety $ 29,610 $ - $ 29,610 $ 29,610 $ - $ - $ - $ - $ - $ - $ - $ 29,610
Total Expenditures $ 270,798 $ - $ 270,798 $ 321,502 $ - $ - $ 6,000 $ - $ - $ - $ - $ 327,502
z
9
Attachment 2
Year-To-Date Budget Summary
Fiscal Year 2012-13
General Fund Budget Summary
Original General Fund Budget $180,002,776
Additional Revenue Received Through
Budget Amendment#3 (October 16, 2012)
Grant Funds $104,012
Non Grant Funds $1,815,637 PaulLaughton:
$24,597 to cover remaining
General Fund - Fund Balance for Anticipated costs of Pay and Class Study
Appropriations (i.e. Encumbrances) allocation; $49,327 to cover
2nd Primary Election costs
General Fund - Fund Balance Appropriated to (BOA#1); �zs,500 to cover
Cover Unanticipated Expenditures $1,151,498 SheriffOfficevehide
Total Amended General Fund Bud et $183,073,923 purchase(BOA#1);
g $904,367 to resolve matter
Dollar Change in 2012-13 Approved General with NC 911 Board regarding
Fund Budget $3,071,147 Past use of E911 Funds(BOA
% Change in 2012-13 Approved General Fund #z-a�; $104,397 to help with
Budget 1.71% systems(BOA#2 B),$43,sio
to cover additional hours and
Authorized Full Time Equivalent Positions days of early voting period
(BOA#3)
Original Approved General Fund Full Time
Equivalent Positions 801.425
Original Approved Other Funds Full Time
Equivalent Positions 86.750
Position Reductions during Mid-Year
Additional Positions Approved Mid-Year
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2012-13 888.175