HomeMy WebLinkAboutMinutes - 20060627APPROVED 9I12l2006
MINUTES
ORANGE COUNTY BOARD OF COMMISSIONERS
MEETING
June 27, 2006
(re-convened from June 22, 2006}
6:30 p.m.
The Orange County Board of Commissioners reconvened the June 22, 2006
Budget Work Session at 6:30 p.m. on Tuesday, June 27, 2006 at the Southern Human
Services Center in Chapel Hill. N.C.
COUNTY COMMISSIONERS PRESENT: Chair Barry Jacobs, and
Commissioners Moses Carey, Jr., Valerie P. Foushee, Alice M. Gordon, and Stephen H.
Halkiotis
COUNTY COMMISSIONERS ABSENT:
COUNTY ATTORNEY PRESENT: Geoffrey Gledhill
COUNTY STAFF PRESENT: County Manager John M. Link, Jr., and Assistant
County Managers Rod Visser and Gwen Harvey and Clerk to the Board Donna S. Baker
NOTE: ALL DOCUMENTS REFERRED TO IN THESE MINUTES ARE IN THE
PERMANENT AGENDA FILE IN THE CLERK'S OFFICE.
Dinner - 6:00 p.m.
Re-Convened Meeting - 6:30 p.m.
1. Additions or Changes to the Agenda
Commissioner Carey asked if the only item to deal with in this part of the meeting
is the budget and Chair Jacobs said yes. Chair Jacobs said that he and Commissioner
Carey have distributed budget proposals.
Commissioner Halkiotis made reference to the packet they received from Donna
Dean-Coffey {bright yellow} and asked for an update on the actions of the OCS Board
that is referenced in the memo with respect to the proposal from the Superintendent
about spending $802,000.
Budget Director Donna Dean-Coffey said that the OCS Board did approve the
Superintendent's proposal today.
Commissioner Halkiotis said that he reviewed the CIPs far both school systems
and he has a concern about Gravelly Hill Middle School and if it is $19.5 million and
Donna Dean-Coffey said that it is supposed to be $18.5 million. Commissioner Halkiotis
made reference to another column, which is another pool of money. Donna Dean-
Coffey said that they are redirecting 2006-07 pay-as-you-go money from projects that
were originally proposed in the CIP to Gravelly Hill far one-time startup casts of
$sa2,ao0.
Commissioner Halkiotis said that there is a need to be accurate on these figures.
They need to have the correct document.
Commissioner Gordon clarified that the procedure for adopting the CIP is the
BOCC would adapt the capital project ordinances tonight and if there is a mistake in the
schools' CIP that would be changed in the fall. What cannot be changed are the actions
taken over the summer to spend according to the capital project ordinances. She wants
to make sure these are right.
Donna Dean-Coffey said that they can amend the capital project ordinances
throughout the year, and the ones to approve tonight are the ones that extend the
project expiration dates. The only one for OCS is for Gravely Hill Middle School. There
is also one for CHCCS for Elementary School #10 for $900,000 of planning money.
Chair Jacobs asked for clarification on the contingency of $691,000 for Gravelly
Hill and asked how much of that has been spent. Donna Dean-Coffey said that with the
school's planning and funding capital projects policy that the Board has in place, they
would bring a final accounting back to them next winter or so after bills have been
satisfied.
Commissioner Halkiotis said that they had a similar situation nine years ago
when there was money left over from building a school and a lot of people were upset
when that money was used for other projects that were not approved. He said there
needs to be sanctity of documents. He asked where any leftover money would go and
Donna Dean-Coffey said that the County Commissioners would have to approve any
additional spending.
2. Budget Decisions and Adoption of Resolution of Intent to Adopt the FY
2006-07 Budget
Chair Jacobs made reference to two budget proposals from him and
Commissioner Carey.
Chair Jacobs' proposal:
PROPOSED ADJUSTMENTS TO THE MANAGER'S
RECOMMENDED 2006-07 BUDGET
(Totals Rounded Off, One Cent Equals $1,207,023)
Reductions:
$82,000 Housing Trust Fund unspent (can be supported by Critical Needs Reserve)
$150,000 Critical Needs Reserve transfer {leaves $350,000 in CNR)
$37,400 Defer Central Orange Senior Center staff to 2007-08
$28,400 Delete new partial position in Planning
$81,700 Delete new assistant Fire Marshal
$50,000 Reduce EMS reserve from fire and rescue study to $50,000
$92,300 Delete new restaurant inspection supervisor
$200,000 Reduce reserve for court relocation by half to $200,000
$35,000 Take midpoint in estimated cost of consultants for TDR, impact fee,
cell towers, etc. (see budget driver estimates, $120,000-$190,000)
$10,900 End funding Fairview Community Center after negotiation {3 months}
$25,000 Reduce Water Resources Reserve to $50,000 (reflecting likely delay}
$195,000 Eliminate in-range salary increase, raise COLA to 3.0 percent
$65,000 Reduction in SRO funds for OCS (vehicle equivalent, Sheriff OK)
$151,000 Freeze overtime at revised 2005-06 level ($456,000)
$20,000 Freeze temporary personnel at revised 2005-06 level ($1,389,000)
Total: $1,223,700
Additions:
$50,000 Staff Attorney, starting January 1, 2007
$5,000 American Red Cross
$30,000 Child Care subsidies to replace those used by county staff
$20,000 Chrysalis Foundation
$20,000 Project Turn Around
$10,000 Raise construction management function to $50,000
Total: $135,000
Total Reduction: $1,088,700
(Possibility to Cut One Cent From Budget: Reduce Temporary Personnel by $118,300)
• Accept fire district increases
• Increase CHCCS district tax to 19.0 cents (from 18.34} to open Carrboro High
• Increase "Basic" 3R fee to $34 (from $27}, no increase by category
• Reserve for position related to water resources is set aside pending meeting of
affected board chairs and department heads with manager, chair and vice chair
to address differences and bring a recommendation to the BOCC in
AugustlSeptember 2006 for a process to resolve this issue
• Support manager's recommendation to allocate $800,000 for school resources
officers or other health- and safety-related positions in each school district
subject to contractual arrangement, with funds distributed in equal amounts to
each system.
Regarding reducing the water resources reserve to $50,000, Commissioner
Gordon said that she would like to leave $75,000 in there. Commissioner Carey said
that he proposed to reduce it to $50,000 because he thinks it may take six months to
sort out which direction to go and Chair Jacobs agreed with him. Commissioner
Halkiotis and Commissioner Foushee also agreed.
Commissioner Carey said that he suggested reducing the Critical Needs Reserve
by $200,000, which would leave $75,000. There is $225,000 in there right now, so this
would still leave $300,000 to address issues that arise next year.
Chair Jacobs said that they spent in excess of $300,000 this year and
Commissioner Carey said that this year was an unusual year because of the mental
health divestiture process.
Commissioner Foushee said that Chair Jacobs' proposal has a reduction of
$82,000, which is based on having the trust fund being able to be supported by the
Critical Needs Reserve Fund. She said that it seems that reducing it would remove that
ability.
Commissioner Halkiotis agreed with Commissioner Foushee and said to leave
the Critical Needs Reserve Fund at $150,000.
Regarding the Courthouse Relocation Reserve, Chair Jacobs said that he talked
with Pam Janes about using the OE Enterprises building and renting some of the
parking. Purchasing and Central Services Director Pam Jones said that the upfit is
minimal and the majority of money is for the parking. The outside is more important than
the inside.
Commissioner Carey asked if $200,000 is sufficient and Pam Jones said yes. All
Commissioners agreed.
Chair Jacobs said that Commissioner Carey suggested deleting all Fairview
Community Center funding and Chair Jacobs said that he left some in so that the County
could still negotiate with Hillsborough. Hillsborough has not signed an agreement to
swap land because there is a difference of opinion about siting the Public Works facility
and the true hardwoods that will be left. The County Commissioners agreed with leaving
$10,900 for Fairview Community Center funding.
Chair Jacobs made reference to the COLA and said that Commissioner Corey's
way suggests a 2.2% COLA and an in-range of 2.0°~. Chair Jacobs' suggestion is to
raise the COLA to 3.0% instead of doing in-range salary increases. This comes out
exactly the same amount of money.
Commissioner Carey said that the staff would be raided if the County does not
keep up with the in-range increases. He wants to show employees that the County
cares about them and he thinks it is good for employees to look forward to this.
Commissioner Halkiotis spoke in support of the 3°~ COLA.
John Link said that his recommendation is to bump the COLA to 4% and if the
Board bumps this, he can find the money without increasing the overall budget.
Chair Jacobs asked about the last item -Decrease Construction Management
line item of $50,000. Donna Dean-Coffey said that the Manager recommended
$100,000 for construction management in the budget. The proposal here is to reduce
this to $50,000, which would allow for the Senior Center construction management.
There is $60,000 from last year's budget and this would be carried forward to allow for
any other projects that may need construction management.
Commissioner Gordon asked if the Manager could do these cuts anyway and
John Link said yes.
Commissioner Carey said that the Manager is proposing that they will save this
money anyway and use this toward COLA instead of in-range.
Chair Jacobs said that last year they did just the in-range and a lot of employees
had to wait until their anniversary dates and they felt short-changed.
Commissioner Gordon said that the 3% COLA was a great start. Commissioner
Foushee agreed that the 3°~ is goad, but the 4°~ is better.
Commissioner Carey said that he wants to reduce the tax rate, but not at the
expense of the employees.
A motion was made by Commissioner Carey, seconded by Commissioner
Foushee to increase the COLA to 4% and asked the Manager to find the $130,000 for
this.
VOTE: UNANIMOUS
Chair Jacobs made reference to the Fair Funding Reserve and said that his
recommendation is a reduction in SRO funds for OCS equivalent to two vehicles
($65,000).
Commissioner Carey said that the Manager recommended $800,000 for the Fair
Funding Reserve, and in looking at the material they were given, it looks like CHCCS is
spending $360,000 on SROs from two different sources, OCS is spending $180,000
from some source, and the Sheriff was proposing to spend another $176,000 on SROs
for OCS. This comes to about $700,000 for SROs. He suggested reducing the
$800,000 to $500,000 and letting the two positions that the Sheriff has stay there.
Therefore, both school systems can use the $350,000+ that they are already spending
for something else.
Commissioner Halkiotis proposed leaving this at $800,000 to maximize the
opportunities for both school systems. This is a good faith effort.
Chair Jacobs said that he proposed leaving $800,000 for bath school systems (in
his proposal) for SROs or other health and safety related positions.
Commissioner Gordon spoke in support of the reserve for $800,000 and leaving
it as unrestricted as possible. The work group supported the $800,000.
Commissioner Carey said that he does not support leaving this at $800,000, but
if they decide to da this, it will have to be restricted.
Commissioner Gordon said that she wishes they could do something on the ad
valorem tax rate.
A motion was made by Chair Jacobs, seconded by Commissioner Foushee to
put $800,000 in the Fair Funding Reserve, to be distributed equally between the two
school systems, for school resource officers or other health and safety related positions
subject to a contractual agreement.
VOTE: Ayes, 4; No, 1 (Commissioner Carey)
Commissioner Carey said that when contracts are executed then this money will
be restricted and Chair Jacobs said yes.
Chair Jacobs said that if they leave in the Sheriff taking off the vehicles, this is an
additional $65,000.
Regarding CHCCS district tax, Commissioner Carey recommended that it go up
to 18.55 from 18.34 and Commissioner Carey said that this was tied to the proposal for
additional money to the $350,000 saved from the SROs. He is not a proponent of
increasing the district tax under any circumstances because it aggravates the gap in fair
funding. He cannot propose to raise it to 19.0 cents like Chair Jacobs did.
A motion was made by Commissioner Halkiotis, seconded by Chair Jacobs to
increase the CHCCS district tax to 19.0 cents for the specific purpose of opening
Carrboro High School.
Chair Jacobs said that they all share Commissioner Corey's concern about
raising the district tax, but the purpose is for opening the new high school.
Commissioner Carey said that he looked in the budget document to find out haw
much CHCCS really needed to open the new high school and he could not find a
specific figure.
CHCCS Chair Lisa Stuckey said that it was $396,666, which is page 8 of
Superintendent Pedersen's PowerPoint several weeks ago.
Chair Jacobs asked staff how much they would need to raise the district tax to
reach this number but not to go over 19.0 cents and Commissioner Carey said that it
was about .42%.
Chair Jacobs said that they would defer this decision until the staff comes back
with an exact number.
Regarding the 3R fee, Commissioner Carey suggested accepting all increases.
Commissioner Halkiotis recommended that they do not raise any of the 3R fees.
Chair Jacobs said that he proposed to increase just the basic fee because if they
do not raise it now, they will have to raise it higher later on. He would rather have
gradual increases.
Commissioner Foushee said that if they do not propose something now, they will
have to increase it even more in subsequent years.
A motion was made by Chair Jacobs, seconded by Commissioner Foushee to
approve raising just the basic fee 3R fee from $27.00 to $34.00.
VOTE: Ayes, 3; Nays, 2 (Commissioner Halkiotis and Commissioner Carey)
Chair Jacobs said that he and Commissioner Carey agreed on additions to the
budget. Starting January 1St, $50,000 for a staff attorney; $5,000 for American Red
Cross; $30,000 for Child care subsidies to replace those used by County staff; $20,x00
for the Chrysalis Foundation; $20,000 for Project Turnaround; $10,000 to raise the
Construction Management function to $50,000, which is being taken care of in other
ways elsewhere as discussed above. The Board agreed to leave the construction
management piece off of the additions.
Chair Jacobs said with the reductions and additions they would be $108,000
short of cutting the Manager's proposed tax increase by 1 cent. He suggested taking an
additional $108,000 from the Temporary Personnel.
John Link said that they could take it out of the Temporary Personnel funds and
Rod Visser said that they would work on getting aone-cent cut.
A motion was made by Commissioner Carey, seconded by Commissioner
Halkiotis to approve adoption of the budget in concept until the 7:30 meeting, when the
staff comes back for final approval.
VOTE: UNANIMOUS
3. Adjournment
A motion was made by Cammissianer Halkiotis, seconded by Cammissianer
Carey to adjourn this reconvened meeting of June 22, 2006 at 7:23 p.m.
VOTE: UNANIMOUS
Barry Jacobs, Chair
Donna S. Baker
Clerk to the Board
APPROVED 1 01312 0 0 6
MINUTES
ORANGE COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
June 27, 2006
7:30 p.m.
The Orange County Board of Commissioners met in regular session on Tuesday, June 27, 2006
at 7:30 p.m. at the Southern Human Services Center, in Chapel Hill, North Carolina.
COUNTY COMMISSIONERS PRESENT: Chair Barry Jacobs and Commissioners Moses
Carey, Jr., Alice M. Gordon, and Stephen Halkiotis
COUNTY COMMISSIONERS ABSENT: Valerie P. Foushee
COUNTY ATTORNEYS PRESENT: Geoffrey Gledhill
COUNTY STAFF PRESENT: County Manager John M. Link, Jr., Assistant County
Managers Rod Visser and Gwen Harvey, and Clerk to the Board Donna S. Baker (All other staff
members will be identified appropriately below}
NOTE: ALL DOCUMENTS REFERRED TO IN THESE MINUTES ARE IN THE PERMANENT
AGENDA FILE IN THE CLERK'S OFFICE.
1. Additions or Changes to the Agenda
Chair Jacobs reviewed the various information at the County Commissioners' places.
There was an update on OPC information {pink sheet), which provides information pertaining to
every contract in which OPC will be involved in the upcoming fiscal year. There was a revised
item 5-d. The lime green sheet was a copy of the letter sent to the Mayors of Chapel Hill and
Carrboro regarding SAPFO as it relates to CHCCS Elementary School #10.
Commissioner Carey suggested moving the Special Presentations, Item 7, down to Item
10 after the Decisions far Regular Agenda. Chair Jacobs said that they did invite Doctor Nolan
and they paid the TDR consultants to do the presentation. Commissioner Carey said that he
would like to finish the decisions. Commissioner Halkiotis promised that he would not move to
adjourn before the decision items were addressed.
John Link urged the Board to consider letting Dr. Nolan make his presentation under
item 7-a so that he could leave at a reasonable hour. Item 7-b can be addressed at a later time.
The Board agreed.
Chair Jacobs said to move the TDR presentation to item 10 -Reports.
PUBLIC CHARGE
The Chair dispensed with the reading of the public charge,
2. Public Comments
a. Matters not on the Printed Agenda
Sheila Sholes- Ross, Executive Director of Communities in Schools of Orange County,
invited John Link to come up and get the Crystal Award for being "crystal clear" about the
educational needs of children in Orange County. She read the award.
Jahn Link said that the best thing that the County could do is to continue to support
Communities in Schools.
Terri Buckner distributed a petition representing 113 neighbors along or off of Smith
Level Road. She said that when she moved to this road five years ago, it was a nice country
road. She said that now it is a truck route, and with a new school to be opened soon just down
the road, they are worried about safety. Over the past years they have talked about putting
limits on truck routes, lower speed limits, scenic byway designation, etc. They would like for the
Board to support a task force on Smith Level Road that would bring all stakeholders together.
The petition is asking for a creation of this task force. She also asked that the County
Commissioners work with DOT to delay negotiations for driveway access onto Smith Level
Road from the new development they are proposing in Chatham County until this task force can
come together.
Chair Jacobs said that he told Ms. Buckner earlier that he would be glad to call DOT
Engineer Mike Mills and talk to him about this. Commissioner Halkiotis agreed.
Commissioner Gordon said that the urgent need is about the development on the county
line.
Chair Jacobs said to refer this to staff and for them to come back with a composition of a
task farce that includes the Board of County Commissioners.
Commissioner Carey suggested that Chair Jacobs talk with Mayor Chilton also.
b. Matters on the Printed Agenda
{These matters were considered when the Board addressed that item on the agenda
below.)
3. Board Comments
Commissioner Foushee - no comments.
Commissioner Halkiotis asked for information on the loss of cable franchise fees and
whether or not the fees will go the State instead of the County.
Commissioner Halkiotis thanked staff and the Manager for including fuel usage for the
County an the agenda face sheet.
Commissioner Halkiotis said that he was amazed when he went online today and read
comments about people thinking that they will shut down development in Orange County
because of the funding situation for Elementary #10. He made reference to the letter to the
Mayors and said that it was a good letter. He said that rational people should prevail on this.
Commissioner Halkiotis gave an update an his toilet that he tried to take to the solid
waste convenience center. He said that someone asked for it within 24 hours and it was given
to an elderly lady with help from Public Works.
Commissioner Carey- no comments.
Commissioner Gordan said that the New Hape at Blackwood Farm Planning group met
and had a good initial meeting. The Transportation Board, the OUT Board, had its second
meeting.
Commissioner Gordon said that, in reference to the SAPFO and the construction of
elementary school #10, there is time for collaboration to work together to address the funding.
She was glad to see the letter from Chair Jacobs, but would have liked to have had the BOCC
send a letter of commitment to funding the school in a timely manner. If there is not that
commitment yet, she wants to pass the capital projects ordinance which will provide some
money. She is committed to funding the school sa that it will open in 20Q$.
Chair Jacobs thanked staff for the smooth budget process. In the Manager's memo,
there was a response to his question about printing collaboration and he wants to explore
Orange County vendors and to bundle printing projects if possible. He urged the County to go
to a one-year contract. Commissioner Halkiotis agreed.
Chair Jacobs made reference to the letter to the Mayors and said that there was never
any doubt that the Board of County Commissioners would fund Elementary School #10 and he
said that it seemed important to articulate the continued commitment to provide public
educational facilities in a timely manner as they have always done in the past. He appreciates
the CHCCS Board's collaborative spirit and respect.
4. County Manager's Report
John Link asked Library Director Brenda Stephens and Housing and Community
Development Director Tara Fikes to come forward because they have been awarded a National
Association of County Commissioners Award far Achievement. Brenda Stephens received the
award for the Carrboro Cybrary and Tara Fikes received the award for the Affordable Housing
Advisory Board's annual calendar, which included the achievements in housing.
John Link asked Rod Visser to introduce the new Director of Elections and Rod Visser
deferred to Melvin Beasley, Chair of the Board of Elections. Melvin Beasley introduced the new
Director, Barry Garner. Barry Garner said that he looks forward to working with the Board of
County Commissioners and he likes the county's motto of "You Count In Orange County."
5. Items for Decision--Consent Agenda
A motion was made by Commissioner Halkiotis, seconded by Commissioner Foushee to
approve those items on the consent agenda as stated below:
a. Minutes
The Board approved the minutes from April 18 (Regular Meeting), April 20 (5:30 pm with
Affordable Housing), April 20 (7:30 pm Budget Work Session}, and April 25 (with School
Boards), 2006 as submitted by the Clerk to the Board.
b. Appointments
(1 ~ Jury Commission -Reappointment
The Board reappointed Bob Hall to the Jury Commission to a full term ending June 30, 2008.
{2) Boards County Commissioners Serve On
This item was removed and placed at the end of the consent agenda for separate
consideration.
c. Motor Vehicle Property Tax ReleaselRefunds
The Board adopted a refund resolution, which is incorporated by reference, related to 47
requests for motor vehicle property tax releases or refunds in accordance with North Carolina
General Statutes.
d. Change in BOCC Regular Meeting Schedule
The Board amended its regular meeting calendar by changing the Quarterly Public Hearing
to a Work Session on Monday, August 28, 2006 and to change the location from the F. Gordon
Battle Courtroom to the Government Services Center in Hillsborough, N. C.; and adding a
meeting on Thursday, July 27, 2006 from 11:00 a.m. - 3:00 p.m. at the Government Services
Center in Hillsborough, N. C., to consider the qualifications of candidates for the County
Manager position. This meeting is likely to be a closed session-only meeting.
e. Contract with UNC School of Dentistry and Health Department far Services of a
Dentist
The Board approved a contract for the provision of dental clinical services for the Health
Department by a UNC School of Dentistry faculty member and authorized the Chair to sign.
f. Contract Renewal with Northern Blue for DSS Leaal Services
The Board renewed a contract for Fiscal Year 2006-2007 for legal representation for the
Department of Social Services and authorized the Chair to sign.
g_ Contract Renewal with Carina Family Network for Emeraency Placements for
Youth
The Board renewed a contract with Caring Family Network for the provision of emergency
placements for Orange County children and authorized the Chair to sign.
h. Contract Renewal with OE Enterprises Inc. for Services to Work First Clients
The Board renewed a contract with OE Enterprises far $20,000 for services to Work First
clients with significant barriers and authorize the Chair to sign.
i. Contract Renewal with OPC for Mental Health Services for DSS Clients
The Board renewed a contract with Orange-Person-Chatham LME for apart-time liaison to
assist clients of Social Services to access needed mental health services and authorized the
Chair to sign.
L Contract Renewal with UNC Hospitals for DSS to Provide Medicaid Workers
The Board renewed the contract for income maintenance staff at UNC Hospitals and
authorized the Chair to sign.
k. Contract Renewal with Morgan and Associates far Faith Community Coordinator
This item was removed and placed at the end of the consent agenda far separate
consideration.
I. Contract Renewal with Center for Employment Training far Vocational Training
The Board renewed the contract with the Center for Employment Training and authorized
the Chair to sign.
m. Contract Renewal with Employment Security Commission for Job Placement
Services at the Skills Development Center
The Board renewed the contract with the Employment Security Commission for services to
Work First clients and other residents at the Skills DevelopmentlJobLink Center and authorized
the Chair to sign.
n. Contract Renewal with Orange County Schools System for Adolescent Parenting
Services
The Board renewed the contract with Orange County Schools System to provide specialized
services to pregnant and parenting teens and authorized the Chair to sign.
a. Contract Renewal for Social Work Services Between Orange County Schools and
Orange County Department of Social Services
The Board accepted the recommendation of the Social Services Board to renew the contract
for seven permanent full time social worker positions and supervision to be funded through the
contract and contingent on the continuation of the contract funding, and authorized the Chair to
sign.
~ EMS Medical Director Contract Renewal
The Board renewed an agreement between Orange County and the UNC Department of
Emergency Medicine concerning medical direction of Orange County's Emergency Medical
Services {EMS) program and authorized the Chair to sign.
g: Allow Subgranting of 2005 Buffer Zone Protection Program (BZPP1 Grant Funds
The Board approved the Memorandum of Agreement and attachments, subject to final
review by staff and the County Attorney; designated the Emergency Management Specialist as
primary grant monitor, and the Emergency Management Director as a Secondary contact;
Authorized the Manager, Emergency Management Director, and County Attorney to sign the
agreement; and authorized the Emergency Management Director to sign the reimbursement
request farms associated with the provisions of the grant.
r. Bid Award: Emergency Generators
This item was removed and placed at the end of the consent agenda far separate
consideration.
s. HVAC System Replacement at EMS 911 Center
The Board awarded a bid and authorized a contract for replacement of the heating,
ventilation, and air conditioning {HVAC) system in the basement level of the Orange County
EMS-911 Center in the amount of $110,000; and authorized the Chair to sign, contingent upon
staff and Attorney review.
t. Authorize Acceptance of Potential Emergency Management Related Grants
The Board authorized the Chair andtor Vice-Chair to accept grants on behalf of the entire
Board that meets the criteria outlined in the agenda abstract; identified the Emergency
Management Director as the Designated Agent for the grant (as applicable); identified the
Emergency Management Specialist as the Paint of Contact for the grant (as applicable);
authorized a budget amendment to incorporate grant funding for only the exercise grant; and
authorized the Emergency Management Director to sign the reimbursement request forms
associated with the provisions of the grant.
u. Pyrotechnics Permit -Orange Speedway
The Board approved a pyrotechnics permit for Orange County Speedway for July 1, 2006
(rain date of July 8, 2006); and authorized the staff to execute permits as needed.
v. NC State Firemen's and Rescue Squad Annual Certification Roster
The Board approved the certification roster for the fire marshal and assistant fire marshal to
participate in the North Carolina State Firemen's Association for the year 2006 and authorized
the Chair to sign.
w. Lease Approval: Parks Operations Base
The Board authorized the extension of the lease for the Parks Operations base through
June 30, 2007 at a rental fee of $35,010 per year, pursuant to the lease agreement.
x. Electronic Device RecyclinalReuse Policy for Solid Waste Convenience Centers
The Baard approved a policy governing recycling and potential reuse of electronic devices
to Solid Waste Convenience Centers and directed that staff provide an update of the operation
of the new policy around December 2006 -January 2007.
~ Freedom House CJPP Contract Revision
The Board amended the Criminal Justice Partnership Program (CJPP) contract with
Freedom House Recovery Center and authorized the Chair to sign.
z. Biological and Cultural Surveys of the Homestead Road Campus
The Board authorized the solicitation of proposals for surveys of biological, cultural, and
archaeological resources on the 33-acre Homestead Road Campus owned by Orange County
and authorized the Manager to sign for an amount up to $15,000 to carry out the work.
aa. Resolution Ta Support U.S. House Resolution 635 (Possible Impeachment of
President George W. Bush) and Resolution to the North Carolina Legislature
This item was removed and placed at the end of the consent agenda far separate
consideration.
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The Board approved a request to rezone 10,431 square feet of land in the Chapel Hill Joint
Planning Transition Area from Chapel Hill R-1 to Chapel Hill Residential-Special Standards-
Conditional (R-SS-C).
cc. NC Highway 57 Speedway Area Small Area Plan
The Baard authorized public outreach meetings with property owners during June and July
to begin the process of creating a Highway 57 Speedway Small Area Plan. Task force
volunteers will be sought during the meetings, and at-large members and representatives from
Durham and Person Counties will be recruited, with appointments to be made at the August
22°d BOCC meeting.
dd. Eno Economic Development District (EDD1 Small Area Plan
This item was removed and placed at the end of the consent agenda far separate
consideration.
ee. Amendments to the Orange County Stormwater Ordinance for Lands within the
Neuse River Basin
The Board incorporated amendments in the Orange County Stormwater Ordinance to
conform to requirements of the North Carolina Department of Environment and Natural
Resources {DENR) for counties within the Neuse and Tar-Pamlico River Basins.
ff. Approval of Proposed Lease Agreement with OPC at Northside
This item was removed and placed at the end of the consent agenda for separate
consideration.
g,~Autharizatian to Release One-Time Supplemental Funding to OPClLME to
Facilitate Divestiture of Orange County Outpatient Services
The Board authorized the release of a one-time County supplemental appropriation in the
amount of $131,797 to OPCtLME to facilitate the divestiture {transfer) of the Northside Adult and
Child Outpatient Clinics in Chapel Hill and the Family Counseling Center in Hillsborough
services to the Caring Family Networks {CFN) and authorized the County Finance Director to
release the funds to OPC in anticipation of the requisite budget amendment.
hh. Budget Amendment #17
This item was removed and placed at the end of the consent agenda for separate
consideration.
ii. Adoption of Resolution Authorizing OPClLME to Acauire Real Property in Orange
County
The Board adopted a resolution, which is incorporated by reference, that provides consent
for the OPC/LME to enter into a financing agreement for the acquisition of real property.
ji Approval to Enter into a Proposed Contract with The Town of Carrboro far Interim
Provision of Limited Animal Control Services
The Board approved a County response to a request from the Town of Carrboro to provide
limited Animal Control Services within the Town for a period beginning June 19, 2006 and
ending no later than October 1, 2006. Final approval of the County's proposed agreement for
interim provision of select service will depend upon formal acceptance by the Town of Carrboro.
VOTE ON CONSENT AGENDA: UNANIMOUS
ITEMS REMOVED FROM CONSENT AGENDA:
b2. Boards Caunty Commissioners Serve On
The Board considered the list of boards and commissions on which the Board of County
Commissioners members serve and selected those boards on which the BOCC wishes to
continue serving.
Commissioner Gordon said that she would be willing to serve as the Board liaison for the
Advisory Board on Aging, the Rural Planning Organization as a member {starting in October),
and the alternate for the Space Needs Study Group.
A motion was made by Commissioner Gordan, seconded by Commissioner Halkiotis to
approve the list of boards and commissions on which the Board of County Commissioners
members serve with the proposed changes.
VOTE: UNANIMOUS
k. Contract Renewal with Morgan and Associates for Faith Community
Coordinator
The Board considered renewing a contract with Morgan and Associates for the
development of partnerships with various faith communities focusing on improved job retention
for Work First participants and authorizing the Chair to sign.
Chair Jacobs asked about the statement that, "The Social Services Board has evaluated
the proponents and outcomes of this contract." He asked if the board has taken a
comprehensive look at this position and how it functions and whether it is a valuable function.
Social Services Director Nancy Coston said that they review the outcomes from the contract
each year before recommending it.
Chair Jacobs asked for a more in-depth analysis on this concept and how it relates to
providing services.
A motion was made by Chair Jacobs, seconded by Commissioner Halkiotis to approve a
contract with Morgan and Associates for the development of partnerships with various faith
communities focusing on improved job retention for Work First participants and authorize the
Chair to sign, with the understanding that there will be a more in-depth analysis of the
outcomes.
VOTE: UNANIMOUS
r. Bid Award: Emergency Generators
The Board considered awarding a bid to Tarheel Generator of Siler City, North Carolina
for one (1} 200 kW diesel powered generator for standby power for the Orange County EMS-
911 Center at 1914 New Hope Church Road, Chapel Hill and for one {1} 50 kW diesel powered
generator for standby power for the Eno Mountain Communication Tower for a total of
$90,748.51; and authorizing the Purchasing Director to execute the necessary paperwork.
Chair Jacobs said that there was a comment in the report about crossing out emergency
generators and looking at using alternative energy-powered generators. There was a comment
about the State denying this due to the cost and feasibility considerations. He would like to see
what the State's cast and feasibility considerations were in deciding that solar-powered
generators should not be considered for this. He would like this in writing.
A motion was made by Chair Jacobs, seconded by Commissioner Halkiotis to approve
awarding a bid to Tarheel Generator of Siler City, North Carolina for one (1) 200 kW diesel
powered generator for standby power far the Orange County EMS-911 Center at 1914 New
Hope Church Road, Chapel Hill and for one (1) 50 kW diesel powered generator for standby
power far the Eno Mountain Communication Tower for a total of $90,748.51; and authorize the
Purchasing Director to execute the necessary paperwork, with Chair Jacobs' request about the
State's cost and feasibility considerations as stated above.
VOTE: UNANIMOUS
aa. Resolution To Support U.S. House Resolution 635 (Possible Impeachment of
President George W. Bush) and "Resolution to the North Carolina Legislature"
The Board considered two resolutions supporting the investigation of possible
impeachment of President George W. Bush.
PUBLIC COMMENT:
Wes Hare is Co-Chair of the Orange County Peace Coalition and at the end of last year
they began to realize that there were things happening that they thought needed response, and
they formed a grassroots impeachment movement. He said that in January they had a packed
house impeachment meeting in Carrboro. In February they had one in Chapel Hill, in March
they had one in Durham, in April they had one in Pittsboro, and they also had one at the Battle
Courthouse in Hillsborough in March. He said that they have received the endorsement of
impeachment actions from the Towns of Carrboro and Chapel Hill. They have another meeting
on Thursday in Raleigh at the Unitarian Universalist Fellowship Church. He said that they
believe that the President and the White House have abused their responsibility, lied to the
public, entered the country in a war that did not have a basis in reality, and that the general
reputation of the United States, including thousands of unnecessary deaths, have resulted in a
definite call for impeachment. They are asking the Board to endorse these resolutions.
Commissioner Halkiotis said that he appreciates the desire for this resolution. He spoke
as an individual who has never voted for George Bush and does not support his behaviors.
However, he has a lot of faith in Congressman David Price and he said that Congressman Price
has done a lot for this County, such as water and sewer lines in Efland and the farmers market
in Hillsborough. He is voting against this because he supports Congressman Price. He thinks
that Congressman Price should have the latitude to make a judgment call in Washington without
him as an Orange County Commissioner telling him what to do.
Commissioner Gordon noted that there are two resolutions. Commissioner Halkiotis
said that he is voting against both because that is why there are people in Raleigh and
Washington, DC.
Commissioner Gordon said that she agrees that President Bush should be impeached
but she does not want to single out Congressman Price.
Commissioner Foushee suggested voting on the resolutions separately.
A motion was made by Commissioner Carey, seconded by Chair Jacobs to approve the
resolution entitled "Resolution Calling for Congressman David Price to Support U.S. House
Resolution 635."
VOTE: Ayes, 2; Nays, 3 (Commissioner Halkiotis, Commissioner Foushee, and Commissioner
Gordon} MOTION FAILED
A motion was made by Commissioner Gordon, seconded by Commissioner Foushee to
approve the resolution entitled, "Resolution to the North Carolina Legislature" with one
grammatical change by Commissioner Gordon -change "council" to "counsel".
VOTE: Ayes, 4; No, 1 (Commissioner Halkiotis)
RESOLUTION TO THE NORTH CAROLINA LEGISLATURE
WHEREAS, Section 603 of the Manual of the Rules of the United States House of
Representative provides for impeachments to be initiated on a motion based on
charges transmitted from a state legislature; and
WHEREAS, George W. Bush has committed high crimes and misdemeanors as he has
repeatedly and intentionally violated the United States Constitution and other laws
of the United States, particularly the Foreign Intelligence Surveillance Act and the
Torture Convention, which under Article V1 of the constitution is a treaty as part of
the supreme law of the land; and
WHEREAS, George W. Bush has acted to strip Americans of their constitutional rights by
ordering indefinite detention of citizens, without access to legal counsel, without
charge and without opportunity to appear before a civil judicial offer to challenge
the detention, based solely on the discretion designation by the President of a U.S.
citizen as an enemy combatant, all in subversion of law; and
WHEREAS, George W. Bush has ordered and authorized the Attorney General to override
judicial orders for the release of detainees under U. S. Citizenship and Immigration
Services jurisdiction, even though the judicial officer after full hearing has
determined that a detainee is held wrongfully by the Government; and
WHEREAS, George W. Bush has admitted that he willfully and repeatedly violated the Foreign
Intelligence Surveillance Act, and boasted that he would continue to do so, each
violation constituting a felony; and
NOW, THEREFORE, the Orange County Board of Commissioners submits that his actions and
admissions constitute ample grounds far his impeachment, and that the General
Assembly of the State of North Carolina has good cause far submitting charges to
the U.S. House of Representatives under Section 603 as grounds for George W.
Bush's impeachment and the investigation should extend to possible impeachable
misconduct by Vice President Richard "Dick" Cheney.
The Orange County Board of Commissioners further submits that Articles of
Impeachment should charge that George W. Bush has violated his constitutional
oath to preserve, protect and defend the Constitution of the United States, by
acting in a manner subversive of constitutional government to the great prejudice
of the cause of law and justice, and to the manifest injury of the people of the State
of North Carolina and the United States of America.
WHEREFORE, George W. Bush, by such conduct, warrants impeachment and trial, removal
from office, and disqualification to hold and enjoy any offices of honor, trust or
profit under the United States of America.
This the 27th day of June 2006.
dd. Eno Economic Development District (EDD) Small Area Plan
The Board considered continuing community meetings and developing a process for
preparation of a Small Area Plan far the Eno EDD at the Durham/Orange County line along US
70 and I-85.
PUBLIC COMMENT:
Will Dubose said that his family owns Ena Farms. He appeared before the Board last
May about a tract of a land, approximately 1,000 acres, in eastern Orange County along US 70
as it comes close to merging with I-85. At that time, they had requested that the property be
considered to be included in the Small Area Plan. They met with the Orange County Planning
Department on numerous occasions and have also met with the City of Durham regarding the
feasibility, willingness, and capacity of Durham to be able to service this area for Orange County
from a water and sewer perspective. At the meeting, it became clear that Durham had the
ability and willingness to do it and a bulk land sell concept was discussed, which would allow
Durham to provide water and sewer to this area, while allowing Orange County to maintain the
jurisdictional and zoning control of this area. After that meeting, they sent a letter to
Commissioner Carey about discussing this further. They then met with John Link, Geof Gledhill,
and other staff and shared this development and concept of a bulk sell for getting water and
sewer for this critical area. He requested two things -that this area, Eno Farms, be included in
the Eno EDD zone; and secondly to ask that he be included as a community volunteer to be on
the volunteer board.
A motion was made by Commissioner Halkiotis, seconded by Commissioner Foushee to
approve continuing community meetings and develop a process for preparation of a Small Area
Plan for the Eno EDD at the Durham/Orange County line along US 70 and I-$5.
VOTE: UNANIMOUS
ff. Approval of Proposed Lease Agreement with OPC at Northside
The Board considered approving entering into a proposed lease agreement with the
Orange-Person-Chatham Area Program/Local Management Entity (OPC/LME) to provide for
their corporate relocation to the Northside campus and authorizing the Chair to sign pending
final review by staff and County Attorney.
Chair Jacobs said that the Board had asked about OPC relationships with other entities
and for staff to bring back a report about what other facilities we provide to OPC.
A motion was made by Chair Jacobs, seconded by Commissioner Halkiotis to approve
entering into a proposed lease agreement with the Orange-Person-Chatham Area
Program/Local Management Entity (OPC/LME) to provide for their corporate relocation to the
Northside campus and authorize the Chair to sign pending final review by staff and County
Attorney, with the additional information as requested by Chair Jacobs.
VOTE: UNANIMOUS
hh. Budget Amendment #17
The Board considered approving budget ordinance, capital projects, and grant project
ordinance amendments for fiscal year 2005-06.
Commissioner Gordon made reference to page 2, item ii, which states, "Account for
$1,119,470 to various County departments to distribute for budget savings generated by the
120-day hiring delay of vacant non-critical County positions and savings in Medicaid." She
asked what this means.
Budget Director Donna Dean-Gaffey said that last year during the budget adoption
process, there were several reserves set up and the Board directed staff to identify specific
operational savings throughout the year. This $1.1 million is identifying the remainder that was
seen in operational savings during the year, mainly through hiring delays and Medicaid.
Commissioner Gordon asked about the Efland Sewer Construction and she thought that
they were going to utilize grant funding. Donna Dean-Coffey said that phase two had the grant
funding and they already approved the Efland Sewer Capital Project Ordinance. This is
transferring money from other projects to the Efland Sewer project. The Board approved this
transfer at the May 4th meeting. Commissioner Gordon asked that it be put in there that the cost
would be recovered by using grant funding that may be available later.
Commissioner Halkiotis asked the Board to consider asking the Manager that from now
until the completion of the project, that the Board receive information an a weekly basis from the
County Engineer as to the progress on putting in the water and sewer line at the Gravelly Hill
Middle School. He asked if they were on schedule.
Rod Visser said that they have regular meetings to discuss this and there is good
progress is being made. Out of 9,000 linear feet of water line, about 4,000 of that is in the
ground. He thinks that they are on track.
A motion was made by Commissioner Halkiotis, seconded by Commissioner Gordon to
approve the attached budget, capital projects, and grant project ordinance amendments far
Department of Social Services, Reserves and Operational Savings Distribution, Emergency
Management, Efland Sewer Construction, Department on Aging, Housing and Community
Development, Orange Public Transportation, Indirect Cost, Medicaid Maximization Capital
Project Ordinance, and SportsPlex Enterprise Fund.
VOTE: UNANIMOUS
6. Resolutions or Proclamations-NONE
7. Saecial Presentations
a. Status Report on Middle College High School at Durham Technical
Community College
The Board received a status report on activities, successes, challenges, and future plans
concerning the Middle College High School at Durham Technical Community College.
John Link introduced Dr. Charles Nolan, Principal of the Middle College. Dr. Nolan said
that the definition for middle college is a school program far 11t" and 12t" graders only and
students apply to get in. They are typically located on community college campuses and it is an
opportunity for students to take high school courses and community college courses while they
are in high school. It also is in a different setting, and the maximum enrollment is 200 students.
They will be accepting students from three different school districts -Durham Schools, Orange
County Schools, and Chapel Hill-Carrboro City Schools. There is a percentage allotment - 50%
of the spaces go to Durham Schools, 25% goes to OCS, and 25% goes to CHCCS. There are
three outcomes for the students -they can get community college credit that is transferable to a
four-year university, they can stay on for another year or semester and get an Associates
Degree, or they can get industry certification (construction, health care, computer network).
Commissioner Halkiotis asked about CHCCS providing free public transportation passes
and Dr. Nolan said that each system was required to come up with its own transportation
system. Durham has three central bus stops at three different high schools. OCS is doing it
with one central bus stop at the old Wal-Mart, using a Driver's Education car because there was
only one student. CHCCS is giving students free TTA passes.
Dr. Nolan said that one way to support this program is to get the word out. All tuition and
books are free.
Chair Jacobs asked if he was on the schools websites and Dr. Nolan said yes. The
phone number is 919-666-3812.
b. Orange County Transfer of Development Rights (TDR) Program Feasibility
The Board received the consultant's draft report on the TDR Feasibility Study and
considered the recommendation of the TDR Task Force that the process of designing a TDR
program should go forward.
Planning Director Craig Benedict introduced Scott Lane of Louis Berger Group/UNC-
Charlotte Urban Institute. Scott Lane made a PowerPoint presentation. He defined TDR as a
way of preserving areas within Orange County that have important ar significant natural and
human resource value and transferring thane development rights into areas where
redevelopment can be most effectively and cost-efficiently developed.
Orange County TDR Program
TDR Feasibility Study
Summary of Findings and Recommendations
Phase I
Background Research and Data Collection
^ Staff and Key Person Interviews
^ Case Studies
^ Preliminary Legal Evaluation
Phase II
Generate and Review TDR Options (Feasibility Study and Concepf Plan)
- Legal Constraints
- Sending area potential
- Receiving area potential
- Overall economic viability of TDR market
- Assess issues, constraints, and opportunities
- Decision flowchart
- Implications of TDR for existing County programs
- Identify mechanisms far creating a program
- Prepare a feasibility report
Feasibility Report Deliverable Items
• Potential sending and receiving areas
• Legal assessment
• Financial assessment
• Administrative issues
• Constraints and opportunities
• Decision flowchart
• Implications for existing programs
• A decision flowchart
• Mechanisms and preferred TDR option for creating a TDR Program
Legal Feasibility
a, Orange County can rely on its existing authority to purchase conservation easements,
award density bonuses, designate sending and receiving areas, and establish
eligibility, bonus limit criteria, and establish varying levels of development
bonuses,
b. Development rights may not `float." The transaction must be between a willing,
private seller (sending area owner) and a willing, private buyer (receiving area
developer), An open market approach is best.
c. County municipalities may wanf to be part of the County TDR program, but initially the
County should establish its own TDR program.
Economic Feasibility
a. Balancing supply (sending area) and demand (receiving area) is critical.
b. Sending areas will produce a sufficient supply of TDR credits.
c. Appraisals for the conservation easements on sending area properties are
recommended to ensure that both buyers and sellers are treated fairly and
receive a similar and accurate price.
d, Receiving areas are somewhat fixed by public water and sewer availability,
e. Sending areas can vary in location. Prioritization of areas is probably necessary to
create a balance between the sending and receiving areas.
Administrative Design Feasibility
a. An initial investment of County funds will be needed to develop an administrative
organization to operate the TDR program.
b. Informing and educating stakeholders and the public is critical.
c, Performance objectives and measures for program evaluation are recommended.
d. TDR program design should be coordinated with other County programs and
initiatives.
Program Design Issues: Phase III
a, Methods of designating sending and receiving areas.
b, Sending area participation based on criteria merits or open to al! properties,
c. Method to establish density bonus criteria.
d. Sending area participation incentives.
e. Receiving area participation incentives.
f. Sending area development restrictions.
g. Receiving area small area plan development.
h. Re-purchase or re-attachment of sending area development rights.
i. Role of County in Individual TDR Transactions.
Conclusions and Next Steps
TDR Program is Feasible in Orange County, with appropriate design considerations
Proceed with Phase Ill
Re-1lisit Scope of Services
Bring Contract fo County Commissioners
Finalize Program Design Recommendations
Chair Jacobs thanked staff and the consultants. He served on this committee and he said
that they were very patient with their answers to questions. He said that this could be another
avenue for property owners who want to realize some funds but do not want to sell their
property.
A motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to
concur with the TDR task force recommendation that the process of designing a TDR program
should go forward; consider budgeting monies to fund Phase 3 (Program Design and Ordinance
Development); and authorize staff to solicit bids for professional planning services to complete
Phase I II of the TDR study.
VOTE: UNANIMOUS
8. Public Hearinas-NONE
9. Items for Decision--Regular Agenda
a. Approval of Fiscal Year 2006-07
The Board considered approval of the Fiscal Year 2006-07 Budget Ordinance, Capital
Project Ordinances, and Grant Project Ordinances.
John Link said there will be six motions. The first one is to adopt the 2006-07 Orange
County Budget Ordinance. This document is in section one, Budget Adoption.
Chair Jacobs made reference to the handout entitled, "Schools' Share of County's
General Fund Budget". Under this proposal, 49.9% of the general fund budget would go to the
5C 110015.
Donna Dean-Coffey said that in the turquoise-colored packet, the last two pages, pages
18-19, are the capital project ordinance for CHCCS Elementary School #10, with $900,000 for
the planning. The lavender-colored packet has the OCS capital project ordinances. On page
17, there is a $802,000 addition to Gravelly Hill for one time startup costs.
Motion 1:
A motion was made by Commissioner Halkiotis, seconded by Commissioner Carey to
adopt the 2006-07 Orange Caunty Budget Ordinance to include a Countywide tax rate of 90.3
cents and a Chapel Hill/Carrboro City Schools District Tax of 18.35 cents.
VOTE: UNANIMOUS
Motion 2:
A motion was made by Commissioner Foushee, secanded by Commissioner Halkiotis to
authorize an employee compensation package that includes:
- 4% cast of living salary increase effective July 1, 2006
-Increase the County's Living Wage for employees from $9.34 per hour to $9.67 per
hour effective July 1, 2006
VOTE: UNANIMOUS
Matian 3:
A motion was made by Commissioner Carey, seconded by Commissioner Halkiotis to
authorize the positions as recommended by the County Manager with the following exceptions:
delete .75 FTE Planner II position, delete funding for the Fire Marshall position, delete funding
for the Environmental Health Supervisor for Food and Lodging, delete funding for the positions
related to the Central Orange Senior Center.
VOTE: UNANIMOUS
Motion 4:
A motion was made by Commissioner Foushee, seconded by Commissioner Carey to
adopt the County Fee Schedule as presented, with the following exceptions: increase the out-
of-state service fee charged by the Sheriff's Department from $75 per service to $100 per
service, increase the basic rate for the Solid Waste Enterprise Fund from $27 per year to $34
per year, with all of the 3R fees remaining at the 2005-06 levels.
VOTE: UNANIMOUS
Motion 5:
Chair Jacobs said that they all realized that they had not exactly followed the capital
project ordinance to the extent that the Board had not seen any plans of Elementary School
#10, and there was not a County Commissioner working on this project from the beginning.
They have been trying to do everything to help the school system move forward as quickly as
passible. He asked the school system far an explanation of the $900,000 for planning.
Steve Scroggs said that this school is a prototype of Rashkis Elementary School that
was built in Meadowmont. It complies with policy 9040 by the Board of Education for an
environmentally sound building that has photovoltaic features, rainwater catchment, day-
lighting, etc. Also, this is a very successful model in saving operating costs and providing a
warm, nurturing environment.
Ken Redfoot from Corley Redfoot Zack made a presentation. He said that they are
locating the school on a location at the Twin Creeks Park and Chapel HilllCarrboro Educational
Campus. The roadways serving the edge of the properties are Old NC 86 and Eubanks Road.
The site is approximately 17.7 acres. In terms of buffers, there are some on Eubanks Road and
some that are required to buffer the school from the residential area. There will be a couple of
different play areas - a play lot, a basketball area, and a play field.
Chair Jacobs asked about the future educational facility and if it was part of the
presentation to the Town of Carrboro and Ken Redfoot said that they are presenting 17 acres to
the Town of Carrboro.
Chair Jacobs suggested that Commissioner Foushee be the County Commissioner to
work on this school and the Board agreed. This is at the bottom of page 18.
PUBLIC COMMENT:
Aaron Nelson, Executive Director of the Chapel HiIIJCarrboro Chamber of Commerce,
spoke about the timing of Elementary #10 and the SAPFO. He said that there have been some
comments that the public is being irrational in their concerns that elementary #10 would not be
constructed in a timely manner. The schedule appeared to program the school opening in
2009-10. He is kind of disappointed in how the dialogue has gone. He thought that the citizen
comments were thoughtful comments rather than irrational. He said that when they informed
their membership about how SAPFO is designed to play out, they were concerned. He said that
when schools stop issuing CAPS, new residential development that is already approved by
municipalities would be denied CAPS. He said that the potential impact in this community
would be substantial. Because of their interest in mixed-use development, all of the commercial
development has residential components. He said that this is a big issue and has potential to
impact big projects. He is concerned that there will be anon-issuance of CAPS if the school is
not opened in 2008-09.
A motion was made by Commissioner Halkiotis, seconded by Chair Jacobs to approve
the County and School Capital Project Ordinances for fiscal year 2006-07 that require action
before June 30, 2006.
VOTE: UNANIMOUS
b. Consideration of a Resolution on District Elections for the Board of County
Commissioners for a November 2006 Referendum
The Board considered approval of a Resolution on district elections for the Board of
County Commissioners for a November 2006 referendum based on Board consideration of
district elections since January 2005; and provided any comments, questions, and any further
direction to staff.
Chair Jacobs said that the Board has already decided haw many members will be on the
Board of County Commissioners, there will be seven members.
Geof Gledhill said that where they left this in April was approval of a combination
district/at-large plan identified as proposal B. It is aseven-member plan, with one member from
a rural part of the County and two members from Chapel Hill Township. Proposal B is a
combination district and at-large system that does not conform to the requirements of the North
Carolina General Statutes far combination district and at-large systems. He apologized to the
Board and the citizens because this was an error on his part for not making sure that the
proposal conformed to the statutes. Now they have proposal D, which is aseven-member
Board and combines district and at-large seats. There will be three members from District One
(D1), which includes Chapel Hill Township south of the CHCCS boundary then along Eubanks
Road, to Martin Luther King Boulevard, up MLK Boulevard to I-40 and from there to the Durham
County line, it follows I-40. Most of the area that is north of that boundary is located in either the
rural buffer, Hillsborough, or the rural part of the County. District Two (D2} would have two
members and would include the rest of the county. There would also be two members elected
at-large.
Commissioner Corey's proposal was included in the agenda packet (It was also included
in the April 18t" packet). This proposal also satisfies the statutory requirements and contains a
district with all of Chapel Hill Township with four members, a district of the rest of the County
with two members, and one member at-large.
Also included in the packet were two proposed resolutions, which would both implement
proposal D. There is not a resolution to implement Commissioner Corey's proposal because at
the April 18t" meeting, the Board voted to include a combination "nominating district"lot-large
system. A "nominating district" is one which in the primary election will only allow people living
in the district to vote for candidates who live in the district. A "residency district" is one in which
the candidate must live in the district, but all citizens in the county can vote for the candidate.
One of the several principles that the County Commissioners adapted would have all of the
people in the County voting for a majority of the members of the Board of County
Commissioners. In a nominating district system, Commissioner Corey's proposal would not
have all of the people in the County nominating a majority of the members. The resolutions give
a choice of either having a "nominating district" system in the primary or a "residency district"
system in the primary. Both resolutions call for a referendum on this new system in November.
Geof Gledhill answered clarifying questions from Commissioner Carey and
Commissioner Gordon.
Commissioner Foushee asked if they were to apply the map from Commissioner Corey's
proposal (which includes all of Chapel Hill Township in one district} to proposal D, if it would still
meet the one person, one vote requirements and Geof Gledhill said no. That is because Chapel
Hill Township includes two-thirds of the of the population and the rest of the county has one-
third the population. Therefore Chapel Hill Township would have four commissioners, and not
three as in the proposal D, to achieve the one person, one vote standard.
Commissioner Gordan referred to the size of the deviations from the one person, one
vote standard for proposal D and for Commissioner Corey's proposal. The maximum deviation
allowed is 5 percent, and one of the districts in proposal D deviates by 4'/ percent (District 2)
with the other deviating somewhat less (3°~}. In contrast, the districts in Commissioner Corey's
proposal have very little deviation (1/2 °~ and 1 °~} from the ideal number of people in the district
needed to match the one person, one vote requirement. Commissioner Gordon then asked
whether, if at the next census if one of the districts goes over the 5 percent deviation, if the
commissioners would have to redistrict. Geof Gledhill said that if, upon the new census data,
one of the districts is off more than 5%, and he is still County Attorney when that happens, he
would recommend redistricting.
Commissioner Gordon pointed out that proposal D was closer to reaching the 5°~
deviation, and therefore closer to the necessity for redistricting.
Commissioner Carey said that the reason for putting his map forward relates to the
deviation and how close the initial map was to 5%. He was trying to minimize a chance for
redistricting. He said that the Board had adopted several principles, including one person/one
vote and making rural districts rural, while the urban districts are urban. He wanted to keep
rural and urban areas separate. He said that the key issue is that the proposal D map is very
close to the 5°~ deviation and therefore brings them close to redistricting after the next census.
Chair Jacobs said that he worked on this with Commissioner Foushee and
Commissioner Halkiotis and the Board voted for proposal B, and proposal D was closer to the
spirit of proposal B than anything else they could come up with. He said that it does allow better
separation of rural interests from urban interests. He said that all would be represented by the
majority of the Board of County Commissioners no matter where they live. He said that
Commissioner Corey's map guarantees that Chapel Hill Township will always have the majority
votes. He thinks that the purpose of the citizen comment was to have more representation in
the rural area of the County. That is why he likes proposal D.
Commissioner Halkiotis said that it would not be as difficult for redistricting the next time
they go through this because of the technology.
Commissioner Gordon said that Commissioner Corey's proposal does correspond to
what the residents were requesting. She said that when Representative Bill Faison introduced
this in the legislature, the only difference from his proposal and the one they are proposing is
minor. She said that proposal D has a map which she considers to be flawed because it strays
so close to the 5°~ deviation (from the one person/one vote requirement) that would trigger
redistricting. She believes that Chapel Hill Township will not pass this because of that flaw.
She thinks Commissioner Corey's proposal has a chance to pass and that it matches the
petition presented to the commissioners by the citizens who wanted district representation.
A motion was made by Commissioner Carey, seconded by Commissioner Gordan to
adopt the map that Commissioner Carey put forward with the seven-member Board, with four
members from D1, two members from D2, and one at-large member with voting in the primary
within the district (nominating district), and at-large voting in the general election.
Chair Jacobs said that Commissioner Carey and Commissioner Gordon made the point
that Commissioner Corey's proposal does not dilute the rural vote, but it does exactly that
because it includes a large part of the rural buffer in the Chapel Hill district. He guarantees that
the people who signed this petition did not think that the result of this was going to be to
memorialize a majority in perpetuity for Chapel Hill. He cannot support this.
VOTE: Ayes, 2 (Commissioner Gordon and Commissioner Carey); Nays, 3 (Commissioner
Halkiotis, Chair Jacobs, and Commissioner Foushee)
MOTION FAILED
A motion was made by Commissioner Halkiotis, seconded by Commissioner Foushee to
adopt the map far proposal D.
Commissioner Foushee asked if the map from Commissioner Corey's proposal could be
applied to the elements of proposal D. Geaf Gledhill said no. He said that if you use
Commissioner Corey's map, you cannot have the same number of members in the different
districts and at-large that are in proposal D because of the ane person, ane vote requirement.
VOTE: Ayes, 3 (Commissioner Halkiotis, Chair Jacobs, and Commissioner Foushee}; Nays, 2
(Commissioner Gordon and Commissioner Carey)
MOTION CARRIED
A motion was made by Commissioner Halkiotis, seconded by Commissioner Foushee to
approve proposal D, which has nominating districts in the primary election. This includes the
transition processes.
Commissioner Gordan said that she disagrees with Chair Jacobs on what the citizens
wanted to memorialize, judging by the proposal put forth by Representative Faison. That
proposal had four representatives from Chapel Hill Township, two representatives from the
other six townships, and one at large.
Commissioner Carey said that while Chair Jacobs indicates the rural buffer is rural, the
area north of Chapel Hill is urbanizing at a phenomenal rate.
Commissioner Gordon thinks that this could be a problem at the palls, because the
proposal could be defeated an the basis of the flaw in the map rather than the question of
whether the citizens want or da not want district representation.
Commissioner Halkiotis said that they should not be talking like this and they need to
move forward with this. He wants to be positive.
VOTE: Ayes, 2 (Commissioner Halkiotis and Commissioner Foushee); Nays, 3 (Chair Jacobs,
Commissioner Gordon, and Commissioner Carey)
MOTION FAILED
A motion was made by Chair Jacobs to approve residency districts for proposal D.
Commissioner Carey said that this is inconsistent with what the rural people wanted.
Chair Jacobs said that he thinks that they have moved a long way and have gone to a
seven-member board and from an all at-large to the majority being elected by district. He said
that to say that they are not responding to the rural residents of Orange County is wrong. He
agrees with Commissioner Halkiotis about being pessimistic. He is suggesting a different way
of looking at things and he would like to move on. His concern is that by going with residential
and nominating districts, they will create divisions. He thinks that it is important to maintain the
sense that the County Commissioners are all as responsible as possible to all of the citizens of
Orange County and not just the people in one district. This is why he had difficulty voting for the
previous motion.
There was na second to the motion.
Commissioner Carey said that he disagrees with the map for proposal D, and he thinks
that the nominating districts should be the option that is adopted.
A motion was made by Commissioner Carey, seconded by Commissioner Gordon to
have nomination by district (nominating districts), and election at large in the general election.
Chair Jacobs said that they put the map from proposal D with the second permutation for
a process as recommended by the Attorney, which has residency and nominating districts, at-
large general election.
Commissioner Carey changed the motion to adopt nominating districts for the map that
he put forward, and election at large in the general election. Commissioner Gordon seconded.
VOTE: Ayes, 2 (Commissioner Gordon Commissioner Carey}; Nays, 3 {Chair Jacobs,
Commissioner Foushee, and Commissioner Halkiotis}
MOTION FAILED
A motion was made by Chair Jacobs, seconded by Commissioner Halkiotis to adopt the
map in proposal D with nominating districts in the primary election.
VOTE: Ayes, 4; No, 1 (Chair Jacobs)
Geof Gledhill asked the Board to take up the resolution for November, which was on
page 24.
A motion was made by Chair Jacobs, seconded by Commissioner Halkiotis to adopt a
Resolution Calling a Special Referendum on the Question of an Alteration in the Structure of
and Mode of Electing the Orange County Board of Commissioners.
VOTE: UNANIMOUS
NORTH CAROLINA
ORANGE COUNTY
RESOLUTION CALLING A SPECIAL
REFERENDUM ON THE QUESTION OF
AN ALTERATION IN THE STRUCTURE
OF AND MODE OF ELECTING THE ORANGE
COUNTY BOARD OF COMI\IISSIONERS
WHEREAS, the Board of Commissioners has, from time to time, considered changing
the structure and mode of electing the members of the Board; and
tt~HEREr1S, on January 24, 2005 the Board received a petition from citizens of the
County, requesting the Board to alter the method and manner by which Orange County
Commissioners are elected to include electoral districts; and
WHERE_~S, in response to the January 24, 2005 petition, Orange County staff presented
a report to the Board on h•Iay 5, 2005, which report addressed:
1. the legal framework for structure of boards of county commissi
2. the various methods of at-large election, district election, and combination of at-
large,%district election utilized for boards of commissioners in the 99 other North
Carolina counties;
3. a history of past discussions by the Orange County Board of Commissioners in
regard to Board representation and election; and
4. some limited boundaries and statistical information showing the population
distribution as it may relate to the consideration/formulation of district
representation for Orange County.
t~'HERE~S, the Board considered the staff report, conducted public hearings and has
continued to work on the concept of altering the structure of the Board and on specific alteration
proposals since May 5, 2005, culminating in this Resolution calling for a special referendum on
the structure of and the mode of electing members of the Board of Corrunissioners.
NOtV, THEREFORE, BE IT RESOLVED, by the Orange County Board of
Commissioners, pursuant to N. C. Gen. Stat. §§ 153 4-58, 60, 61, 62, 63, b4
there is herel~y called a special referendum conducted in Orange County on
November 7, 2f)06 on the question of whether there will be an alteration in the structure of and
mode of electing the Orange County Board of Commissioners.
II. The proposition that will be printed on the ballot is as follows:
"Shall the structure of the Board of Commissioners of Orange County be altered
as follows:
1. change the board from five members to seven members;
2. change from the qualified voters of the entire County nominating all
candidates for and electing all members of the board to a structure in which there is one three
member district (District 1), one two member district (District 2) and two members at large;
members shall reside in and represent the districts according to the apportionment plan adopted;
the qualified voters of each district shall nominate candidates who reside in the district for seats
apportioned to that district, and the qualified voters ofthe entire county shall nominate
candidates for seats apportioned to the county at large; and the qualified voters of the entire
county shall elect all the members ofthe board.
District 1 consists of that portion of Chapel Hill Township that is south of a line
that begins at the boundary between Bingham Township and Chapel Hill Township, then goes
east along the boundary of the Chapel Hill-Carrboro and Orange County school administrative
units to Eubanks Road; east along Eubanks Road to MLK, Jr. Boulevard (State Highway 86);
north along MLK, Jr. Boulevard to Interstate 44; east along Interstate 40 and ending at the
boundary between Orange County and Durham County. District 2 consists of the rest of Orange
County.
3. The transition process is:
1) The first election for «~hich this election system will apply «~ill be
in 2008. The three commissioners elected in 2006 will serve the remainder of their unexpired
terms. Tti~~o of the three seats in District 1, one of the two seats in District 2 and one of the t«~o
At Large seats will become available in 2008.
2} Four commissioners will be elected in the 2008 election. The two
commissioners whose terms expire in 2008, along with other qualified candidates, may choose to
run for two of the three District 1 seats, for one of the tt~~o District 2 seats or for one of the two
At Large seats. The qualified voters of District 1 will nominate candidates for the District 1
seats. The qualified voters of District 2 «~~ill nominate a candidate for the District 2 seat. The
qualified voters of the entire County will nominate a candidate for the At Large seat. The
qualified voters of the entire County will elect the members of the District 1 seats, the member of
the District 2 seat, and the member of the At Large seat, all for four year ternis.
3) Three commissioners will be elected in the 2010 election. The
three corrunissioners whose tei-~ns expire in 2010, along with other qualified candidates, may
choose to run for one of the three District 1 seats, for one ofthe t«~o District 2 seats or for one of
the two At Large seats. The qualified voters of District 1 will nominate a candidate for the
District 1 seat. The qualified voters of District 2 will nominate a candidate for the District 2 seat.
The qualified voters of the entire County will nominate a candidate for the At Large seat. The
qualified voters of the entire County will elect the member of the District 1 seat, the member of
the District 2 seat, and the member of the At Large seat, all for four year tei7ns.
^ YES.
^ NO."
III. This Resolution shall be published, shall be tiled and indexed in the ordinance
book of the County and shall be available for public inspection in the office of the Clerk to the
Board of Commissioners, all as provided by law.
IV. A map showing electoral District 1 and electoral District 2 is attached hereto and
thereby made a part of this Resolution.
V. As provided by law, if a maj ority of the votes cast in the November 7, 2006
special referendum are in favor of the plan submitted to the voters, the plan shall be put in effect.
If a maj ority of the votes cast in the November '7, 2006 special referendum are against the plan
submitted to the voters, this Resolution and the plan submitted to the voters are void.
This the day of , 2006.
Upon motion of Commissioner ,seconded by Commissioner ,
the foregoing resolution was adopted this the day of , 2006.
rives
Noes
I, Donna S. Baker, Clerk to the Board of Commissioners for the County of Orange, North
Carolina, DO HEREBY CERTIFY that the foregoing is a true copy of so much of the
proceedings of said Board at a meeting held on , 2006 as relates in any way to the
adoption of the foregoing and that said proceedings are recorded in the minutes of said Board.
WITNESS my hand and the seal of said County, this day of , 2006.
Clerk to the Board of Commissioners
b-1. Central Orange Senior Center Design; Triangle Sportsplex Modifications
The Board considered approving the plans far the Central Orange Senior Center and
Sportsplex modifications required as a result of the design; and authorizing staff to move
forward to develop plans in order to present a Construction Manager at Risk (CM at Risk}
proposal after the Board's summer break.
Purchasing and Central Services Director Pam Jones said that this is a follow up to the
work session last week. She pointed out the three components of the project: 10,000 square
feet of new construction built exclusively far the senior center; 5,000 square feet of existing
space for exclusive use of the senior center; 4,100 square feet of existing Sportsplex space to
be converted for the Adult Day Health Center; and 7,000 square feet for a mezzanine area that
would replace the space taken from the Sportsplex operations.
The Board asked for clarification on two different areas during the work session -the
impact of the development options on the revenue of the Sportsplex and the expenses for the
County and the impact of phased construction on development costs. Pam Jones referred to
the handout, Central Orange Senior Center Phasing Analysis. In summary, it is estimated
waiting three years far the ADHS and the Displacement Sportsplex Space will cost Orange
County an additional $1,839,523 in capital cost and $1,538,349 in higher expenses and lost
revenue from ADHC rent and Sportsplex operations.
Commissioner Halkiotis asked about the ADHC and the low cost and Pam Jones said
that it is an up fit only and not new construction.
Chair Jacobs clarified that the Board is not actually approving this tonight, but
authorizing staff to proceed to flesh out the numbers. Pam Janes said that this is almost to the
point of a bid award.
Commissioner Gordon said that when the staff comes back to talk about funding, she
would like to see a complete debt issuance schedule for all County capital projects and all
school capital projects.
A motion was made by Commissioner Gordon, seconded by Commissioner Carey to
approve the plan as cited herein and authorize the staff to proceed with project development
such that a CM at Risk proposal may be presented after the summer break.
Chair Jacobs said that this is the realization of an idea that came out of the 2001 bond.
The Board saw an opportunity to save money on land costs by marrying the two facilities of the
senior center and the Sportsplex.
VOTE: UNANIMOUS
c. Contract with Coulter Jewell Thames for Engineering and Design Services for
Northern Park and Twin Creeks Park (Phase 1)
The Board considered authorizing the Chair to execute a contract with Coulter Jewell
Thames (CJT) for park pre-construction design and engineering services to secure permits,
conduct engineering work, and create construction drawings and specifications for bid
documents for Northern Park and Twin Creeks Park {Phase 1} and authorizing the Chair to sign
subject to final review by staff and the County Attorney.
Pam Janes said that this is a continuation of Elementary #10 because it is the same site.
They received six proposals and they interviewed four firms. Coulter Jewell Thames was the
most qualified firm. She said that the conditional use permit in Carrboro was a big portion of
this. They are asking the Board to approve the contract with CJT.
Chair Jacobs asked for a timeline and Environment and Resource Conservation Director
Dave Stancil said that they do not know the exact timeline and that Northern Park will go
through the Orange County site plan process, and Twin Creeks will go through the Town of
Carrboro Conditional Use Permit application process. He said that if they get a contract
awarded at this time, they will have construction drawings at the end of the calendar year for
Northern Park. For Twin Creeks, it will be longer with Carrboro's conditional use process of 12
months.
A motion was made by Commissioner Gordon, seconded by Commissioner Halkiotis to
authorize the Chair to execute a contract with Coulter Jewell Thames (CJT) for park pre-
construction design and engineering services to secure permits, conduct engineering work, and
create construction drawings and specifications for bid documents far Northern Park and Twin
Creeks Park (Phase 1) and authorize the Chair to sign subject to final review by staff and the
County Attorney.
VOTE: UNANIMOUS
d. Animal Shelter Facility Development Over Summer Break
The Board considered authorizing staff to proceed with architect selection and other
associated activities that may be identified to expedite the development of the new Animal
Shelter, to be sited on Eubanks Road, Chapel Hill; and to request that the Chair be authorized
to sign a letter requesting expedited review by the Town of Chapel Hill for this project; and to
designate two County Commissioners to serve on the panel that will select the project architect;
and to direct the Clerk to present candidates for appointment to the project design committee an
August 22, 2006.
Pam Jones said that they want to be able to continue with this over the summer with site
visits, etc. This is being driven by the information that they may have a smaller window on this
project because of remediation of the hazardous landfill that is in close proximity to the animal
shelter. They should be getting additional feedback from UNC soon.
John Link said that as they proceed with due diligence they will be talking with UNC
officials to find out when their remediation has to occur around the landfill and how close the
animal shelter is to the circumference of the landfill.
Chair Jacobs said that, looking at this process, the Board has not had a discussion
about what kind of shelter it wants. He asked how this would work with picking a project
architect. Pam Jones said that their solicitation will have requests for qualifications for
architects that have built similar facilities. She said that it will be important to have someone
that can do an animal shelter and that is familiar with the Chapel Hill process.
Chair Jacobs said they have not had a discussion about a no-kill shelter or other kinds of
animal shelters and he does not want to make a de facto decision.
Animal Services Director Bob Moratto said that the decision is about the kind of
interaction that the architect and the design committee are going to have about programming of
the shelter. He thinks that there should be some engagement between the design committee,
the architect, and the engineer sa that the community needs are driving the final form.
A motion was made by Commissioner Carey, seconded by Chair Jacobs to authorize
staff to proceed with architect selection and to establish a contract with the recommended firm
that will be ratified by the County Commissioners an August 22, 2006; and to authorize the
Chair to sign a letter requesting expedited project review from the Town of Chapel Hill; appoint
Commissioner Carey and Chair Jacobs to serve on the architect selection/design committee;
direct the Clerk to the Board to present candidates for appointment to the design committee an
August 22, 2006; and to request the Animal Services Advisory Board to recommend two
members to serve on the design committee.
VOTE: UNANIMOUS
e. Proposed Final Draft Efland-Mebane Small Area Plan
The Board considered adoption of the Efland-Mebane Small Area Plan.
Planning Director Craig Benedict introduced Planner II Perdita Holtz, who went over the
recommendations.
Perdita Holtz said that at the May 22"d QPH they heard a presentation an this draft plan.
At that time, the Board moved to refer this to the Orange County Planning Board. The Planning
Board recommended approval unanimously with two comments: to pay particular attention to
water and sewer issues and to remove a bullet in the executive summary regarding designating
the planning area as a possible TDR receiving area. They are asking the Board to consider
adoption of the draft plan and to keep in mind that implementation would follow adoption. They
would like the Board to consider forming a focus group to assist staff with implementation action
strategies.
Chair Jacobs made reference to page 65, #4, and the second sentence in `a' should say,
"Additionally, permitting limited non-residential growth on the south side of the interstate, west of
Mt. Willing Road, and the vicinity of West Ten Road," just to be clear that they are staying on the
west side of Mt. Willing. He also had concerns on page 78 about the way in which this is
structured. He suggested three steps: trying to reach an agreement with Mebane; the third
paragraph should become the second priority, which is, "The County should also be involved in
building a community in the planning area because of the changes proposed forever;" and the
third step should be, "Should other means of protecting and preserving the integrity of the
Efland area fail, a task force should be considered to establish incorporation." He thinks that
they should fallow up discussions with Mebane, establish the community group, and if the
needs are not met, form another task force.
Chair Jacobs said that the focus group should include someone from the Commission
for the Environment.
Craig Benedict said that, depending on the vote tonight, the next steps would involve
action strategies which are possible land use text and map amendments and possible changes
to water and sewer boundaries to implement the plan. He said that this is a great plan put
together by the community and various advisory boards.
Chair Jacobs suggested adopting this and having the Clerk advertise for general
appointees over the summer and staff can solicit from the various advisory boards. In the
interim, the Planning staff can start to identify the issues for the group to work on.
A motion was made by Commissioner Foushee, seconded by Commissioner Halkiotis to
adopt the Efland-Mebane Small Area Plan in accordance with the attached resolution, solicit
appointments for the focus group, and add a Commission for the Environment member to the
focus group.
VOTE: UNANIMOUS
RESOLUTION ADOPTING THE
EFLAND-MEBANE SMALL AREA PLAN
WHEREAS, Orange County Board of Commissioners appointed a citizen Task Force in
December 2004 to work with Planning Staff in developing a Small Area Plan far the defined
Efland-Mebane area; and
WHEREAS, the Efland-Mebane Small Area Plan Task Force met 12 times throughout 2005 and
early 2006 to develop the Small Area Plan; and
WHEREAS, a Community Meeting to obtain citizen comments regarding the plan was held in
March 2006: and
WHEREAS, the Draft Efland-Mebane Small Area Plan was heard at the May 2006 Quarterly
Public Hearing; and
WHEREAS, the Orange County Planning Board has reviewed and commented on the Draft
Efland-Mebane Small Area Plan;
NOW, THEREFORE, BE IT RESOLVED, the Orange County Board of Commissioners hereby
resolves that the Final Draft of the Efland-Mebane Small Area Plan be adopted to guide future
decisions regarding those issues addressed in the Efland-Mebane Small Area Plan.
e-1. The Orchard-Preliminary Plan
The Board was to consider the Preliminary Plan for The Orchard Subdivision.
DEFERRED
f. Appointments
DEFERRED
(1 } Adult Care Home Community Advisory Committee -New
Appointments
The Board was to consider making appointments to the Adult Care Home Community
Advisory Committee.
(2} Animal Services Advisory Board -New Appointment
The Board was to consider making one new appointment to the Animal Services
Advisory Board.
{3} Commission for the Environment -New Appointments
The Board was to consider making appointments to the Commission far the
Environment.
{4} Commission for Women -New Appointments
The Board was to consider making appointments to the Commission for Women.
(5} Economic Development Commission -New Appointments
The Board was to consider making appointments to the Economic Development
Commission.
{6} Human Relations Commission -New Appointments
The Board was to consider making appointments to the Human Relations Commission.
{7} Rural Transportation Advisory Board (RTAC) -B000 Appointment
The Board was to consider one BOCC appointment to the Rural Transportation Advisory
Board.
{8} Sportsplex Community Advisory Committee -Initial Appointments
The Board was to consider making initial appointments to the Sportsplex Community
Advisory Committee.
10. Reports-NONE
11. Closed Session-NONE
12. Adjournment
A motion was made by Commissioner Gordon, seconded by Commissioner Carey to
adjourn the meeting at 10:32 p.m.
VOTE: UNANIMOUS
Barry Jacobs, Chair
Donna S. Baker
Clerk to the Board
Orange County water supply reservoir water levels
Available information as of 8:00 AM, Thursday, June 22, 2006
Lake Orange
• Water level is full and spilling slightly.
• Water storage capacity remaining is 100% (475 million gallons)
• Current Eno River flow at the Hillsborough gage is approximately 4.9 cfs (3.2 million
gallons per day).
• Eno flow levels are currently below historical median flows, but have been well above
the historical means as a consequence of rainfall from tropical storm Alberta. The
streamflaw has fallen steadily from its peak {approximately 700 cfs) on June 14th. There
are currently na controlled releases for instream flow from either the Lake Orange or
West Fark reservoirs, however it will became necessary to make such releases from
Lake Orange very soon without additional rainfall.
• Stage I Ena River Capacity Use Restrictions came into effect an May 28t" and were lifted
on June 19th. Without additional rainfall, restrictions will become effective again on
June 27~".
West Fork Reservoir
• Water level is at full capacity
• Water storage capacity remaining is 100°~
OWASA Reservoirs
• Water level at Cane Creek Reservoir is 14.0" below full
• Water level at University Lake is 3.5" below full
• Total remaining water storage capacity is approximately 94.1 %
• Approximately 360 days of water supply remaining {at current 7-day average dally
demand j8,5 million gallons per dayJ}
National Weather ServicelNOAA Regional Precipitation data {inches above [+] or below [-]
normal)
RDU
-6.34" for 2005
-0.56" since January 1, 2006
+6.07" since June 1.2006
Miscellaneous notes
Piedmont-Triad
-9.94" for 2005
-5.70" since January 1, 2006
+2.14" since June 1.2006
1. The NC Drought Management Advisory Council drought map, updated June 13t", show
the northern half of Orange County to be "abnormally dry", with the southern and
extreme western portions of the County to be in "moderate draught".
2. The OWASA service area remains under the OWASA-declared a Water Supply
Advisory (which alerts OWASA customers about potential water supply shortages and
providing advanced notice that additional [beyond those specified in OWASA's year-
round concervation requirements] water use restrictions could be imposed if supply/
demand conditions do not improve in the near future.