HomeMy WebLinkAboutAgenda - 10-11-2012 - 5ORANGE COUNTY BOARD OF COMMISSIONERS
CARRBORO BOARD OF ALDERMEN
JOINT MEETING AGENDA ITEM ABSTRACT
Meeting Date: October 11, 2012
SUBJECT: Historic Rogers Road Neighborhood
DEPARTMENT: County Manager
ATTACHMENT(S):
Managers' Recommendations to the
Historic Rogers Road Neighborhood
Task Force dated September 28,2012
"Carrboro" Cost Sharing Option
Action Agenda
Item No. 5
PUBLIC HEARING: (Y /N) No
INFORMATION CONTACT:
Frank Clifton, County Manager, 245-
2306
Michael Talbert, Assistant County
Manager, 245 -2308
PURPOSE: To receive an update on the Historic Rogers Road Neighborhood issues and for
the governing boards of Orange County and the Town of Carrboro to discuss as necessary.
BACKGROUND: In 1972 the landfill was opened by the Town of Chapel Hill and in 1999
Orange County assumed ownership and operation of the Orange County Landfill on Eubanks
Road. The Historic Rogers Road Community has lived with the Orange County Landfill for 40
years.
On May 17, 2011 the Board of Commissioners received a plan from Rogers- Eubanks
Neighborhood Association (RENA) recommending actions to mitigate the long and short term
impacts of Orange County's Landfill and Solid Waste operations on the health, safety and
welfare of the Historic Rogers Road — Eubanks Road community.
On January 26, 2012 the Board of Commissioners and the Town Boards discussed the
extension of sewer service and a community center for the Historic Rogers Road Community.
County and Town Attorneys have concluded that utilization of Solid Waste reserves to extend
sewer service to the Historic Rogers Road Community is not consistent with North Carolina
General Statutes and would subject the local governments to legal challenges. Therefore,
funding for either the extension of sewer services and /or a community center will have to come
from the County's and Towns' other general revenue sources.
On February 21, 2012 the Orange County Board of Commissioners authorized the creation of a
new Historic Rogers Road Neighborhood Task Force to address sewer service and a
community center.
On September 6, 2012 the Board of County Commissioners reviewed the Interim Report from
the Historic Rogers Road Neighborhood Task Force and approved the following motion:
FA
A motion was made by Commissioner Hemminger, seconded by Commissioner
Yuhasz, for intent to:
• move forward with a new "green" community center;
• to ask the Manager to find $380,000 more to move into the fund already
established with $120,000;
• to work with RENA and Habitat for Humanity on the design and implementation
of this community center;
• to ask the towns to contribute computers, supplies, permitting costs, connection
costs and the first 12 months of utilities towards this project;
• to ask the towns to expedite the permitting process; and
• to be able to start immediately to bring this project back to the BOCC October
meeting to finalize going forward.
On September 18, 2012 the Carrboro Board of Aldermen reviewed the Interim Report from the
Historic Rogers Road Neighborhood Task Force and approved the following motion:
MOTION WAS MADE BY ALDERMAN SLADE AND SECONDED BY ALDERMAN
LAVELLE THAT THE TOWN OF CARRBORO HAS THE INTENTION OF CONTRIBUTING
NOT MORE THAN $900,000 FOR THE TOWN'S PORTION OF THE COMMUNITY CENTER
AND COST OF THE SEWER PROJECT. THE TOWN MANAGER SHALL RESEARCH
FUNDING SOURCES. TOWN STAFF SHALL ALSO INVESTIGATE HOW THE TOWN CAN
RECOUP THE SEWER LINE INVESTMENT COSTS FROM DEVELOPERS. THE BOARD
EXPRESSES ITS APPRECIATION TO THE COUNTY FOR THEIR COMMITMENT TO THE
PROJECT AND REQUESTS THAT THE TOWN OF CHAPEL HILL CONSIDER THEIR SHARE
OF THE CONTRIBUTION. VOTE: AFFIRMATIVE SIX, ABSENT ONE (COLEMAN)
On October 3, 2012 the Historic Rogers Road Neighborhood Task Force met and discussed the
attached recommendations from the County and Town Managers. Based on the draft Meeting
Summary the Task Force reinforced support for both the Community Center and Sewer in the
Historic Rogers Road Community, by the recommending the following:
1. That the Managers meet and report back to the Task Force at the October 24, 2012
meeting, specifically to study how the local governments can cost -share sewer
improvements and a community center.
2. That the Managers consider the attached " Carrboro" cost sharing option.
3. That the Task Force move forward with the Community Center and continue discussions
as to how sewer is implemented.
The Historic Rogers Road Neighborhood Task Force is scheduled to present its final report to
the Assembly of Governments on December 6, 2012.
FINANCIAL IMPACT: The financial impact of funding improvements recommended by the
Historic Rogers Road Neighborhood Task Force is uncertain until its final report to the Assembly
of Governments on December 6, 2012.
3
RECOMMENDATION(S): The County Manager recommends that the two governing Boards
receive an update on the Historic Rogers Road Neighborhood issues, discuss the improvements
to the Historic Rogers Road Neighborhood, and provide appropriate direction to the respective
staffs.
n
Managers Recommendations to
Historic Rogers Road Neighborhood Task Force
September 28, 2012
On August 22, 2012 the Task Force approved the following recommendation:
The Task Force recommends that the County and Town Managers collectively
discuss and formulate a fair and equitable cost sharing recommendation for the
Task Force to consider. Options 2 & 4 are no longer being considered by the
Task Force, therefore the recommendation should be based on options 1, 3, and
/or 5. The cost sharing recommendation will be reviewed by the Task Force and
could be applied to funding Sewer Infrastructure and a Community Center.
On September 28, 2012 the County and Town Managers met and developed the
following recommendations:
1. That the Task Force supports a new Rogers Road Neighborhood Community
Center to be constructed on the 2 lots in the Phoenix Place subdivision, a site
graciously provided Habitat for Humanity.
a. The Board of County Commissioners may agree to have the County advance
funding for a Community Center of up to $500,000.
b. Funding will begin in Fiscal 2013/14 at the same rate the County and Towns
are now funding to purchase the Greene Tract from the Orange County Solid
Waste Fund. This will commit the County and the Towns to the same costs
sharing percentages as outlined in the 1972 Landfill Agreement ($90,549
Orange County, $90,549 Town of Chapel Hill and $29,524 Town of Carrboro).
c. Investigate a contractual agreement with Habitat for Humanity to construct a
Rogers Road Neighborhood Community Center that would serve the
residents of the Rogers Road Neighborhood. The center would be owned by
Habitat and leased to Rogers Eubanks Neighborhood Association (RENA) for
$1 per year.
d. That the details of development of the Community Center will be referred
back to the Managers for coordination and a report to the Task Force and /or
the governing bodies
2. The County and the Town of Chapel Hill recommend that Orange County will
petition the Town of Chapel Hill to annex all County owned property in the
Rogers Road Neighborhood, including the jointly owned Greene Tract and the 2
lots in the Phoenix Place subdivision, the site graciously provided Habitat for
Humanity as requested by Habitat for Humanity. The Town of Chapel Hill will act
in a timely manner to annex the property petitioned.
5
3. That the Managers evaluate the Greene Tract for possible sale and /or
development of the property, possibly including a School Site, and proceeds
could be used for utilities in the Rogers Road Neighborhood. Such development
of workforce housing is consistent with the Chapel Hill 2020 Comprehensive
Plan. While there is no formal agreement on how the Greene Tract will be used,
a concept plan was introduced in 2002. Collectively all governing boards will
have to approve any future plans for the Greene Tract.
4. That the Managers continue to work on a solution to provide Sewer Infrastructure
to the Rogers Road Neighborhood including priority and funding options. At this
time discussions are continuing as to how to advance and fund that effort.
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