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Agenda - 10-02-2012 - 5i
1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 2, 2012 Action Agenda Item No. 5-i SUBJECT: Efland Phase 2/Buckhorn Sanitary Sewer Scope Expansion Change Order Approval DEPARTMENT: Asset Management Services; PUBLIC HEARING: (Y/N) No Planning & Inspections ATTACHMENT(S): INFORMATION CONTACT: 1) August 21, 2012 Board Meeting Jeff Thompson, 919-245-2658 Abstract Craig Benedict, 919-245-2592 2) Change Order#2 Kevin Lindley, 919-245-2583 PURPOSE: To authorize the County Manager to: • execute the attached change order in the amount of $219,257.78 related to the project scope expansion of the additional gravity sewer outfall connection between the new Brookhollow Road Lift Station and the end-of-life McGowan Creek Lift Station; and • execute any future change orders for this project up to an amount not to exceed $250,000 in total upon County Attorney review and not to exceed the overall project budget. BACKGROUND: The Board may recall the update on the Efland Phase 2/Buckhorn Sanitary Sewer on August 21, 2012 (Attachment 1) that outlined the State's approval of the additional gravity sewer outfall connection and the Board's subsequent support of this initiative. Change Order #2 (attachment 2) represents the deepening of the Brookhollow Road Lift Station in anticipation of this approved additional work. The construction bid award to J.F. Wilkerson Construction that the Board authorized on August 23, 2011 gave the Manager the authority to execute change orders up to $250,000 in total. The Manager is not authorized at this time to execute this change order without Board approval. FINANCIAL IMPACT: There are sufficient funds within the project to cover the attached change order in the amount of $219,257.78. RECOMMENDATION(S): The Manager recommends the Board: • authorize the Manager to execute the attached change order in the amount of $219,257.78 related to the project scope expansion of the additional gravity sewer outfall connection between the new Brookhollow Road Lift Station and the end-of- life McGowan Creek Lift Station; and • authorize the Manager to execute any future change orders for this project up to an amount not to exceed $250,000 in total upon County Attorney review and not to exceed the overall project budget. 2 ��'w' Attachment 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: August 21, 2012 Action Agenda Item No. 5-n SUBJECT: Efland Phase 2/Buckhorn Sanitary Sewer Project Update DEPARTMENT: Asset Management Services; PUBLIC HEARING: (Y/N) No Planning ATTACHMENT(S): INFORMATION CONTACT: 1) August 23, 2011 Abstract Jeff Thompson, 919-245-2658 2) State Approval of Gravity Outfall Craig Benedict, 919-245-2592 Loan Kevin Lindley, 919-245-2583 PURPOSE: To provide the Board a project status of the Efland Phase 2/Buckhorn sanitary sewer project and change order cost reconciliation associated with the State approved deepening of the Brookhollow Road Lift Station ("BRLS"). BACKGROUND: On August 23, 2011 the Board awarded the general construction contract for this project to J.F. Wilkerson Contracting Company of Morrisville, North Carolina. Construction began soon thereafter. Sanitary sewer line work for the entire project is nearly 95% complete. On August 23, 2011, the Board also authorized the Manager to pursue planning for an additional gravity sewer outfall connection between the new BRLS and the end-of-life McGowan Creek Lift Station ("MCLS"), due mainly to the availability of surplus State Revolving Loan funds within the project account because of the attractive construction bid well under the estimated construction cost. The August 23, 2011 abstract and its relevant section B-5 ("Relevant Alternate Outfall Engineering Design") is provided as Attachment 1. This strategy would effectively eliminate the need for a new MCLS lift station estimated to cost $400,000 and would open up a larger section of the Efland Economic Development District to development through the availability of sanitary sewer services. In March 2012, the State approved the allocation of State Revolving Loan funds in the amount of $755,450 for the gravity outfall connecting the end-of-life McGowan Creek lift station to the new BRLS (note Attachment 2, "Clean Water State Revolving Fund — Notice of Intent to Fund" dated March 29, 2012). The State granted the County the loan funds for the outfall project on the merits of the County's application and the apparent loan surplus available for construction after bid opening of the original project. On July 17, 2012 the State granted final design approval on the deepened Brookhollow Road Lift Station ("BRLS"), a step necessary to provide the capacity for the gravity outfall project. With these design approvals, the Contractor, JF Wilkerson, is preparing final pricing on the approved design and will be submitting proposed change orders to the Manager in the near 3 future. In an effort not slow down the project, the County Manager authorized the continuation of the work during the Board's summer break in anticipation of bringing a project reconciliation report including the lift station modifications to the Board at this first regular meeting. The following shows the project budget and the contingency allocation to these proposed change orders estimated by the designer: Revenues - #30042 4,848,400 Expenses Encumbered and Reserved for Encumbrances P/A/E, Easements (637,000) Construction (2,942,954) Contingency (484,000) Balance 784,446 Proposed change orders ("PCOs") against contingency: Available Contingency: 484,000 PC01: Approved increase of force main from 6" to 8" (30,000) PCO2: Approved deepening of BRLS (230,000) PC03: Material unit price contract reconciliation Buckhorn 57,000 Efland (153,000) Net contingency balance after change orders 128,000 PC03 represents an estimate of the material quantities necessary for the project (rock, unsuitables, fill, etc.). This may be a series of change orders in accordance with the State's contract procedure, be it a debit or credit to the project, and will be fully reconciled once the entire project is complete. FINANCIAL IMPACT: There are sufficient funds within the project to cover the necessary change orders. RECOMMENDATION: The Manager recommends the Board accept this information regarding the project status of the Efland Phase 2/Buckhorn sanitary sewer project and the change order cost reconciliation associated with the State approved deepening of the Brookhollow Road Lift Station ("BRLS"). 4 - ��������I��u���M,ir7i������������������������ Change Order No. 2 ! Date of Issuance: August 13,2012 � Effective Date: August 13,2012 Project:Buckhorn Area North of I-85 and Owner:Orange County, Owner's Contract No.: SRF: CS370884-01 ' Efland Sewer System Improvements North Carolina STAG: XP954564ll ', Contract: Buckhorn Area North of I-85 and Efland Sewer System Date of Contract: August 31,2011 ' Improvements ' Contractar: J.F.Wilkerson Contracting Company,Inc. Engineer's Project No.: 11 A1111 The Contract Documents are modified as follows upon execution of this Change Order: ', Description: ,. Increase the capacity of the pump station from a 250 gpm pump station to a 550 gpm pump station. This change ' includes the deepening of the wet well, increase in size of the pumps, increase in generator size and change in associated piping sizes and depths , Attachments(list documents supporting change): ', Pump Station Change Summary,Revised drawings E-2.0,E-3.0,E-3.1,E-7.0,E-7.1, and E-7.2,McGill Associates letter dated July 5,2012, and J.F.Wilkerson letters dated July 27,2012 and July 30,2012 (with attached cost) CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: , Original Contract Price: Original Contract Times: ❑ Warking days � Calendar days Substantial completion(days or date): 450 Davs $ 2,942,954.46 Ready far final payment(days ar date): 450 Davs [Increase] [Decrease] from previously approved [Increase] [Decrease] from previously approved Change Orders ', Change Orders No. to No. L• No. to No. L• ', Substantial completion(days): 0 Days $ 24,507.94 Ready for final payment(days): 0 Davs Contract Price priar to this Change Order: Contract Times priar to this Change Order: Substantial completion(days ar date): 450 Davs $ 2,967,462.40 Ready for fmal payment(days or date): 450 Davs [Increase] �s�] of this Change Order: [Increase] [�as€] of this Change Order: ' Substantial completion(days or date): 90 Davs $ 219,257.78 Ready for final payment(days ar date): 90 Davs Contract Price incorporating this Change Contract Times with all approved Change Orders: Substantial completion(days or date): 540 Days $ 3,186,720.18 Ready far final payment(days ar date): 540 Davs RECO ACCEPTED: ACC TED: j , By: By: By: � - ' Enginee (Autho 'zed Signature) Owner(Authorized Signature) ontr or(Authorized Signature) ' Date: 21 -/�c.tG�-20�2 Date: Date: Y U ' C� ' Approved by Funding Agency(if applicable): Date: EJCDC C-941 Change Order Prepared by the Engineers Joint Contract Documents Committee and endorsed by the Construction SpeciScations Instituta Page 1 of 2 5 Buckhorn Area North of I-85 and Efland Sewer System Improvements Project ' Orange County, North Carolina ' Summary of Brookhollow Pump Station Redesign Pricing ; PUMP STATION BlD PRICING ', 77 Constructing 250 GPM Pump Station 1 LS $195,000.00 $195,000.00 ' 9 8" DIP 6'-8' 86 LF $40.77 $3,506.22 ', 26 Installing extra depth manholes above 6' 0 LF $123.00 $0.00 , $198,506.22 PUMP STATION REDESIGN PRICWG 77 Constructing 550 GPM Pump Station 1 LS $399,719.00 $399,719.00 , 9 12" DIP 24'-26' 90 LF $180.00 $16,200.00 ' 26 Installing extra depth manholes above 6' 15 LF $123.00 $1,845.00 ', $417,764.00 ' ANTICIPATED COST IMPACT OF PUMP STATION RfDESIGN $219,257.78 I * NOTE: Unit price items may change due to site conditions and actual quantity installed. ', ... - . �::;, . - 6 e I C ' A S S O C I A T E S ' July 5,2012 Mr. Christopher Stike Project Manager JF Wilkerson Contracting Co., Inc, ' Post Office Box 183 Morrisville,North Carolina 27560 RE: Brookhollpw Pump Station Changes Buckhorn/Efland Sewers Orange County,North Carolina Dear Mr. Stilce: We believe that we are at the point of having final plans for the proposed changes to modify the Brookhollow puxnp station and associated force main for the subject project. Please find attached revised plan sheets E7.0,E7.1, E7.2, E3.0, E3.1, and E2.0. Changes to those plan sheets have been clouded or printed in red, Further, the technical specifications for the pump and electrical shall be modif'ied as follows: � � I • Proposed pumps shall be 550 gpm at 110' TDH, 50 horsepower. I • Engine-generator set sha11 be rated for 150 1cW at 0.8 power factor, with a minimum starting KVA at 15%voltage dip of 600 KVA ! o The two (2) circuit breakers specified to be 3 pole, 3 phase, 90-amp sha11 be 250 j amp,from the generator and utility service. The generator mounted circuit breaker shall also be 250 amp. • The specification requiring the engine to.be 4 cycle, 276 cubic inch displacement, ,- 1800 rpm shall be deleted. � • The sub-base fuel tank for the generator shall be 500 gallon capacity in lieu of � 227 gallon. � The automatic transfer switch shall be 200 amp in lieu of 150 amp. i There have been soxne additional plan changes since you last provided pricing, so please � review and provide updated pricing. ; , I , � I 1 ; E n g i n e e r i n g • P 1 a n n i n g � F i n a n c e � McGill Associates,P.A.•P.O.Bax 1136,Hickory,NC 28603•124019"'St.Lane,NW,Hickory,NC 28601 i O,(frce:828-328-2024•Fax 828-328-3870 � 7 Mr. Christopher Stike , March 3 0,2012 Page 2 I I! We appreciate JF Willcerson's continued efforts in the construction of the Buckhorn-Efland Sewers project and look forward to the completion of a successful project. If you have any questions, ,, please do not hesitate to contact us. Sincerely, ' McC�LL ASSOCIATES,P. � '�, �-. ��,-_-` DOUG CHAP ,PE Senior Pr j ct Manager :dc cc: Mr. Jeff Thompson, Orange County ' Mr.Kevin Lindley,PE, Orange County, w/attachments Mr, Wes Wightman,PE,McGill Associates,PA F:�2011 PROJECTS\11.01111 ORANGE COLTNTY-Efland Buckhom Sewer Proposal\04_Construction Phase\Coaespondence\CS pump station I plans 07-5-12.docx I I I I � � ; I i I � I Engineering • Pl� anning • Finance i � McGill Associates,P.A.•P.O.Box 1136,Hickory,NC 28603•124019ih St.Lane,NW,Hickory,NC 28601 . 828-328-2024•FAX 828-328-3870 � 8 July 27,2012 ' Mr. Douglas Chapman McGill&Associates 124019�h St La n e N W Hickory, NC 28601 ', Re: Efland Sanitary Sewer Improvements ', Dear Mr. Chapman This letter is to request the addition of a bid item not included in the original bid. The pipe from Manhole#1 to Manhole#2 had been changed from 8" DIP to 12" DIP. The depth has been changed from 6 to 8 feet deep to 24 to 26 feet deep. This depth will require Class 50 DIP ' with special bedding. 90 If 12" DIP 24'to 26' @ $180.00 If Manhole#2 will be rnoved away from Brookhollow Road approxirnately 15 feet. The revised plans will make this manhole deeper,from 5 feet to 20.8 feet. The sewer was approximately 6 feet from the cement asbestos waterline. The new alignment will decrease the change of damage to the waterline. The increase depth of the wet well will require moving the wet well approximately 15 feet away from the property line to allow for sloping of the excavation to the new depth of 35 feet. Both the relocation of manhole#2 and the wet well will remain in the property lines. Sincerely J F WILKERSON CONTRACTING COMPANY, INC �...� J se h Wilkerson p � 9 I YY�����V� �'�'���i�I�'�� .fi�°.� ���, ���. Jul�r 3�)f 2t7�� �Vlr. �ca�cglas�h�pman , �Ic�;ill�t�ss4�iat�� ', 1�4{�19t1'�'k L�rr��i11U ' Hicl�r�ryr �9C�,�641 ��: Ef��nd �acrit�ry S�vuer Irr�pr�v�t���ts ', C3��r Mr, �h�pm�n ' I have�n�lo���d the r`�+�i��d �h�ng�+�r��r fcar th��fland P�m��tatidn. 6�tting'El�+�trie h���iv�n ,���p,��3.f�C�ret��t�ti�rn��r t�����'�3J�"gen�����+r."Al�th�c�ar�tr+�ls �nt��wit�h�s �did r��t�char�g�. , P�te�]Uty and As�c�ci�t��wtll gwve� dec4u�cti�rn af$�,2�lQ.00. Th� p�rri�s �r�d �cr�rrtr�ris hav�not eh�ng��, Tl��t�r�1y�F►�r�ge i��h��e�r����t� rnvt�r h�arse��+�er. l h�v� �dcVed crn�it��m�ar M��h�le#�fc�r a�lditi�r�a1 �Ie��F�. �1�"th�tim��+re pr6�etl t'�e�rigi►��I ci�an��c�r�d�r,�u� �did n�t h�ve�he r�ew��pths fc�r the rn�nhi�le. ', �i�cer�l,y ] �Lh+ILl�ER.�[�N �t��+1�'F���ih��C�l�P'A�d1'f 16�C, , �� �� �sep�`'�'iik�r��r� ��C),$�a� ��3 • �vY�a�°r�,S��ll�,�T����60 � ��'1'�� ��7-�1��'� � ����1�}�t�a7'-G26�' 10 EFLAND SANITARY SEWER IMPROVEMENTS PUMP STATION BREAK DOWN WITH ORGINAL VERSUS CHANGE ORDER COSTS ' DATE: JULY 31,2012 ORGINAL PS CHANGE ORDER PS DESCRIPTON UNIT PRICE UNIT PRICE Excavation, lnsta{lation,and Backfill Wet Well $ 17,500.00 $ 59,700.00 Hauling of Excavated Material from Wet Vllell and ' Retuming $ __ - $ _ 14,500.00 ' Installation of Piping,Pumps and Valve Vault___ $ 26,428.00 $ 44,500.00 I Wet Well(Material Only) $ __ 4,362.00 $ _ 16,995.00 — —— - ----- - Wet Well Coating_(Subcontractor) $ __ 5,426.00 $ 7,806.00 Valve Vault(Material Only) $ 2,200.00 $ 2,200.00 Piping(Material Only) $ 12,100.00 $ 19,134.00 , Electrical(Subcontractor includng Generator with ' 150 kw priced in CO) $ 65,538.00 $ 100,064.00 - -- ------ _ ----- --- - Additional cost to Install Concrete BaUast beyond Unit Price $ - $ 4,250.00 Crane Rental $ - $ 6,600.00 , Pumps(Material Cost) $ 29,546.00 $ 78,220.00 ' Fence(Subcontractor) $ 8,800.00 $ 8,800.00 Clearing(PS Site) $ 10,000.00 $ 12,000.00 Telephone Conduit $ 800.00 $ 8U0.00 3!4"Water Service(Installation and Materials) $ 2,700.00 $ 2,70d.00 Site Grading $ 7,500.00 $ 12,000.00 Bollards $ 700.00 $ 700.00 PS Wall Mounts $ - $ 3,500.00 Fuel for Generator $ 1,400.00 $ 3,280.00 Manhole#1 (Additional Depth) $ - $ 1,97d.00 TOTAL $ 195,000.00 $ 399,719.00 , � r ;. , � ... :� x�a - _ � � i . �" � � I _., � � � � � � � I I t � �. �_ x"�,�'r�f'. � � _ � _ ' �I i I � � _ S�� � �� .,' � �=JH/j I .. ..IX�. � �\ 1\ �\ I I�� m � '.. \\I . 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LEGEND � EMcGlll =:���� -��: �� � _ � - , ��E �.E = A S S O C I A T E S '�` , �" c , `\� � � — �m,^�E,nory ' s:g•�1 � � � � I — � � ENGINEERING • PLANNING • FINANCE c unen ��� ' _ ,� — ' eisrxsr.��.v[mv mcKOnr,HCxeea� ex.�ev��xssou x��ucevs¢�cas�AEVISfONSONLY '� �� _ 10 1U 4D fio .�, �M �� 20 \0� 2 40 60 � ,�µyi� W 2E-i.0 I SI�E PIAN � ��W�� G�IN GIEROSION CANTAOL PL4N �� , smwc += Scale 1"=20' , ��:� Sca�1 -20". PocK cN�G�n�u Q BROOKHOLLOW ROAD PUMP STATION �ECEND o BROOKHOLLOW Ro. ---- ,�,�wa�w a�,n,n�„ iMpERVious suRFncE nREn=o.an qcRES NOTE:100 YEAR FLOOD PLAIN EAST OF BROOKHOLLOW RD.IS } PUMP STATION � �.�E:mE o��ro.� p Torn�auMP siniiaN �ar nR�r+=o.ea7 ncRES ELEVATION 589 PER FIRM PANEL NUMBER 370342 0135B,MARCH 16,1981. 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