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Home My WebLink AboutAgenda - 09-18-2012 - 5k 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 18, 2012 Action Agenda Item No. 5-k SUBJECT: Bid Award — Front End Loading Garbage Truck DEPARTMENT: Solid Waste Management, PUBLIC HEARING: (Y/N) No Financial Services, Asset Management Services ATTACHMENT(S): INFORMATION CONTACT: 1) NJPA RFP #060612 Gayle Wilson, (919) 968-2885 2) NJPA Contract Award #060612 Clarence Grier, (919) 245-2453 3) Carolina Environmental Systems, Michael Talbert, (919) 245-2308 Inc. Quote David Cannell, (919) 245-2651 PURPOSE: To consider awarding a bid for the purchase of a new Front End Loading Garbage Truck from Carolina Environmental Systems, Inc. (CES) of Kernersville, NC. BACKGROUND: The purchase of a Front End Loading Garbage Truck (FEL) was included in the 2012-2013 Solid Waste Management budget to replace an existing 2005 FEL with over 90,000 miles. This vehicle is used to collect household garbage from all convenience centers that utilize open top containers in addition to all County government buildings and county schools. North Carolina General Statute (NCGS) 143-129(e)(3) allows local governments to make purchases through a competitive bidding group purchasing program, which is a formally organized program that offers competitively obtained purchasing services at discount prices to two or more public agencies. The National Joint Powers Alliance (NJPA) is a cooperative purchasing group that meets the requirements of NCGS 143-129(e)(3). The specific contract is Number 060612-ESG, Solid Waste and Recycling Collection Equipment with Related Equipment, Accessories and Supplies. The terms of the contract call for items to be sold and serviced through a local dealer. Since this item is two separate bids, the County requires one (1) responsible dealer to be the "seller" of the combined units. CES has previously been the recommended dealer for this combination and has provided documentation accepting responsibility for the combination of the units under this bid. Staff compiled a list of specifications that meet the County's needs and compared these specifications to information within the Request for Proposals (RFP). There were no noted deficiencies and staff determined that all specifications met the County's needs. 2 The recommended unit consists of a 2013 Peterbilt Model 320 Cab and Chassis with a Heil half pack 28 cubic yard body with full eject system at a total cost of$252,720. FINANCIAL IMPACT: The purchase price of the Front End Loader along with recommended options is $252,720. Sufficient funds were allocated in the adopted FY 2012-2013 Solid Waste budget to purchase the equipment. RECOMMENDATION(S): The Manager recommends that the Board: 1.) Approve the purchase of the unit through NJPA RFP #060612 from Carolina Environmental Systems, Inc. at a total cost of $252,720; and 2.) Authorize the Finance and Administrative Services Director to execute the necessary paperwork. A117:44Lej" 3 pA National Joint Powers Alliance Z00 First Street NE • Staples MN,56419 888-8944930 • www.rjpacoop.org COMMENT AND REVIEW To the . REQUEST FOR PROPOSAL(RPP)#060612 Entitled SOLID WASTE AND RECYCLING COLLECTION EQUIPMENT WITH RE LATED EQUIPMENT, ACCESSORIES AND SUPPLIES The following advertisement was placed in the Star Tribune on April 19,2012 and April 26,2012 and the Daily Journal of Commerce on April 19,2012 through April 25,2012 and on the NJPA website www.nipacoop.org, and on noticetobidders.com website: The National Joint Powers Alliance®(NJPA),on behalf of NJPA and its current and potential Member agencies to include all Government,Higher Education, K12 Education,Non-Profit,and Public Agencies located nationally in all fifty states and potentially internationally,issues this Request For Proposal(RFP)to result in a national contract solution for the procurement of Solid Waste&Recycling Equipment with Related Equipment,Accessories and Supplies. Details of this RFP are available beginning April 19,2012 and continuing until May 17,2012.Details may be obtained by letter of request to Gregg Meierhofer,NJPA,202 12th Street Northeast P.O.Box 219, Staples,MN 56479,or by e-mail at RFP @nipacoop.org.Proposals will be received until June 5, 2012 at 4:30 p.m.Central Time at the above address and opened June 6,2012 at 8:00AM Central Time. RFP's were requested from and distributed to: Peach State Freightliner Action Truck Center Cascade Engineering,Inc, Clean River DoppstadtUS Epax Systems,Inc. Falcon Road Maintenance Equipment Environmental Solutions Group Ingram Equipment Co.,LLC JV Mfg. Inc./Cram-a-lot Ken's Truck Repair, Inc. Kessler Consulting,Inc. Labria LoadMaster Corp. .. Maren Engineering Mid-Iowa Solid Waste Equipment Co.,Inc. Municipal Equipment,Inc. Northern Truck Equipment Corp. Old Dominion Brush Company Pressure Services,Inc. Rehrig Pacific Company Republic Services RMW Inc. Sandia Nat'l Labs Sanitation Products,Inc. Scranton MFGINEWWAY Titan Machinery Waste Industries Wastequip Mfg.Co.,LLC Windsor Barrel Works—Kettle Creek Corporation Creating an Alliance Between Buyers and Suppliers ' 4 PA j National Joint Powers Alliance 200 First Street NE • Staples MN,56419 888-894-1930 • www.njpacoop.org Late requests were received from: Bailing Wire.com Busch Systems Bids were opened on June 13,2012 at the offices of NJPA offices 202 12th Street Northeast in Staples, Minnesota 56479.All bids received were deemed responsive. Bids were received from the following: Labrie Enviroquip Group Old Dominion Bruch,Inc. Falcon Road Maintenance Equipment,Inc. Doppstadt US Environmental Solutions Group Rehrig Pacific Company Cascade Engineering,Inc. Wastequip,Inc. Bids were reviewed by the Bid Review committee consisting of: Ginger Line,Contract Specialist Gregg Meierhofer,Bids and Contracts Officer Tracy Plinske,Contract Specialist Keith Hanson,Accounting Manager,CPA Maureen Knight,Contracts and Marketing Specialist The findings of the Bid Review Committee are summarized as follows: The Bid Evaluation Committee found the bid responses to be generally well put together and offering a wide array of products and services.We feel that Environmental Solutions Group can serve our clients'needs and give them their wide range of products and services in the refuse collection services. Old Dominion Brush Co. Inc. can service our members with their unique vacuum debris collector series. Finally,Wastequip,Inc.has excellent container and compaction equipment that will round out this bid category. The Committee also found the bids to be within a "Competitive Range". For these reasons the NJPA Evaluation Team recommends award of NJPA#060612 to Environmental Solutions Group 0606 12-ESG Old Dominion Brush Co.Inc. 060612-0DB Wastequip,Inc. 060612-WQI Creating an Alliance Between Buyers and Suppliers 5 A44CLIve."4" 1;SG Proposal Response to NJPA RFP#060612 Contract Award RIP#060612 FORM D SOLID WASTE AND RECYCLING COLLECTION EQUIPMENT WITH RELATED EQUIPMENT, ACCESSORIES AND SUPPLIES, Proplasal Offering(To be completed Only byyronoser) In compliance with the Request for proposal (RFP) for "SOLID WASTE AND RECYCLING COLLECTION EQUIPMENT WITH RELATED EQUIPMENT,ACCESSORIES AND SUPPLIES",the undersigned warrants that Uwe have examined this RFP and, being familiar with all of the instructions, terms and conditions, general specifications, expectations,technical specifications,service expectations and any special terms,do hereby offer and agree to furnish the defined equipment/products and services and services in compliance with all terms,conditions of this RFP,any applicable amendments of this RFP, and all Proposer's Response documentation. Proposer further understands they are the sole offeror herein and that the performance of any sub-contractors employed by the Proposer in fulfillment of this offer is the sole responsibility of the Proposer. Company Name: Environmental Solutions Group Date: June 10,2012 Company Address: 2030 Hamilton Place Boulevard,Suite 200 City: Chattanooga State: TN Zip: 37421 Contact Person: Randy R.Brown Title: Vice President,Sales&Marketing • Authorized Signature(ink only): !`, '( — QA I Qty te.r t0-00/d ^ or(Name printed o typed) Contract Acceptance and Award(To be completed only by NJPA1 Your proposal offering is hereby accepted and awarded. As an awarded Proposer, you are now bound to provide the defined goods and services contained in your proposal offering according to all terms,conditions,and pricing set forth in t is any amendments to this REP, and the Proposer's Response. The effective date of the Contract be 'n- and continue for four years thereafter AND which is subject to annual renewal at the optio of both parties. National Joint Powers Alliance®(NJPA) �. NJPA Authorized signature: f ,CCI��.� Q7)p �YSc d (Name printed or typed) Title: Executive Director NJPA Awarded this /7721 day of \}cit.' Contract Number#060612"VG NJPA Authorized signature: e all2C-457 (Board (Name printed or typed) Title: �51U1 Executed this ati-, day of áUtJ) L- k2— Contract Number#060612.. Gs . . V 02012 Environmental Solutions Group. 1 Page 29 of 36 6 NJPA National Joint Powers Affiance 200 First Street NE • Staples MN,56479 888.894-1930 • www.njpacnnp.arg Ginger Line, Contracts Specialist Date Gregg Meierhofer, Bids and Contracts Officer Date - Tracy Plinske,Contracts Specialist Date Keith Hanson,Accounting Manager,CPA Date Maureen Knight, Contracts & Marketing Specialist Date Creating an Alliante Between Buyers and Suppliers 7 Alta Leezi- Carolina Environmental Systems, Inc. 2750 Highway 66 South,Kernersville,NC 27284 (336) 869-9900 8-22-12 To: Orange County,NC Ref:NJPA new front end loader Quote: Body One new Heil half pack Front end loader 28 cu yd full eject $91,929.00 with Peterson LED smart light system,all LED body lights, dual LED side body backing assist lights,all LED body lights, tool box,dual LED cab shield container work lights,special paint,caution decals,freight and all other standard items as per attached. Mounting 4,536.00 Hydraulic cab shield tilt with in cab controls 4,608.00 BFPE fire suppression system 7,200.00 Silent drive model 1533 auxiliary air lift axle and two 70R 255 x 22.5 tires 6,800.00 and rims, 11,000 lbs rating with low pro tires Third eye dual camera system,with split screen monitor 2,000.00 One spare rim 160.00 Warranty: 1 year Chassis One new 2013 Peterbilt model 320 cab over $ 128,397.26 Cummins model ISX12, 350 HP,1450 ft lbs torque@ 1200 RPM Allison model 4500 RDS-P -6 WR transmission 20,000 lbs front axle with 23,000 lbs suspension 46,000 " rear axle,4.78 ratio 46,000 " rear suspension Hendickson Haulmaax HMX460 Refuse special brakes 7"front,8.6"rear Front tires: 315/80R x 22.5 20 ply,aluminum rim Rear tires: 11R x 22.5 16 ply,steel rims 8 Base warranty 1 year Engine warranty Allison warranty 2 sets shop and service manuals Other: double rail frame,FEPTO,battery disconnect,air dryer, 80 gallon fuel tank,DEF tank, air ride drivers seat,tilt steering wheel,motorized/heated mirrors,LED marker lights, Base price $245,630.00.00 Extended warranties: Allison full five year $ 850.00 Cummins 5 year 150,000 miles 1,200.00 Rear ends 5 year N/A Options to consider: 1. Roof top retaining teeth $ 854.40 2. 5 year cylinder warranty(4 additional) 12,500 hours 5,040.00 3. Air weigh suspension based scale system(overweight fines) 4,500.00 Total price W G- ��1 s 2 S- Y- %5Q C,�vnm` 'S 5/1,r { 1 t1 J1 ° ALAr E� We appreciate the opportunity to submit this information and I look forward to your response. MATT KEEOE Matt Keeble,mob 704-239-8471,email Distributors for: Heil,Schwarze,Schaefer,Pac-Mac,Pak-Rat,Busch,SwapLoader,Pioneer, O'Brian,Load Lugger,Galbreath 9 Carolina Environmental Systems, Inc. 2750 Highway 66 South, Kernersville, NC 27284 (336) 869-9900 8-21-12 Heil Front Loader Equipment now standard on all FEL bodies Single hopper work light Mud flaps ahead of tandems One year warranty LED body lights Lower tailgate mounted strobe light Shovel bracket on packer panel Severe duty wear bar kit on packer blade 3"sump drain valves Remote lube lines to rear of packer cylinders Body undercoating One 20 lbs fire extinguisher mounted on side of body Remote tailgate lube lines to rear door hinge pins Visibility package option includes: Peterson LED Smart Light system,dual LED backing assist lights on side of body. We appreciate the opportunity to submit this information and I Iook forward to your response. c Blatt ceeUUe Matt Keeble,mob 704-239-8471,email mattkeeble @bellsouth.net Distributors for: Heil, Schwarze,Schaefer,Pac-Mac,Pak-Rat,Busch,SwapLoader,Pioneer, O'Brian,Load Lugger, Galbreath