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Home My WebLink AboutAgenda - 09-18-2012 - 5e 1 ORD-2012-038 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 18, 2012 Action Agenda Item No. 5-e SUBJECT: Fiscal Year 2012-13 Budget Amendment# 2 DEPARTMENT: Finance and Administrative PUBLIC HEARING: (Y/N) No Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget as Amended Clarence Grier, (919) 245-2453 Spreadsheet Attachment 2. Year-To-Date Budget Summary PURPOSE: To approve budget, grant, and capital project ordinance amendments for fiscal year 2012-13. BACKGROUND: Department of Social Services 1. The Department of Social Services has received additional revenue for the following programs: • Child Day Care — receipt of $1,313,804 to provide childcare services and subsidies to low-income families, as well as an allocation of $50,535 to cover administration costs. The total additional revenue received is $1,364,339. The FY 2012-13 Approved Budget included Child Day Care funds of $1,283,804 for the period of July through September 2012, with the anticipation that the State would start administering this program effective October 1, 2012. The receipt of these additional funds will cover costs through December 31, 2012, with anticipation that the State will start administering the program on January 1, 2013. • Orange County Community Response Program — At its August 21, 2012 meeting, the Board of County Commissioners accepted grant funds totaling $45,000, for the Orange County Community Response Program, from the Orange County Partnership for Young Children. • Smart Start Enhancement Program — receipt of $255,000 to continue administering the Smart Start Subsidized Child Care program, which the department began effective February 1, 2011. These enhancement funds will be paid directly to child care providers. 2 This budget amendment provides for the receipt of the above mentioned funds. (See Attachment 1, column 1) • General Assistance Donations — receipt of $726, given by Orange County citizens, for the special needs of clients, including seniors, throughout the year. These funds are budgeted in a special Adoption Enhancement Fund, outside of the General Fund. Health Department 2. The Health Department has received notification from the State of an additional $1,500 in Aid to County funds for Diabetes Capacity Building. These funds will be used for expenses related to the American Diabetes Association standards of care for diabetes self-management programs, including travel expenses, continuing education, and educational supplies. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 2) 3. The Health Department has received State notification of reduced FY 2012-13 funding, totaling $11,229, for the Orange County Reducing Health Disparities Grant. The Board of County Commissioners originally approved a grant project ordinance in an anticipated award amount of $76,996 at its February 21, 2012 meeting. This budget amendment provides for the reduction of State funding, and amends the Grant Project Ordinance as follows: (See Attachment 1, column 3) Orange County Reducing Health Disparities Grant: (Project#71125) Revenues for this project: FY 2012-13 FY 2012-13 FY 2012-13 Current Budget Amendment Revised Health Disparities Award $78,996 $(11,229) $67,767 Total Project Funding $78,996 $(11,229) $67,767 Appropriated for this project: FY 2012-13 FY 2012-13 FY 2012-13 Current Budget Amendment Revised Health Disparities Grant $78,996 $(11,229) $67,767 Total Costs $78,996 $(11,229) $67,767 4. The Health Department has received notification of its FY 2010-11 Medicaid Maximization Cost Settlement funds totaling $1,062,033. The Board of County Commissioners established a Medicaid Maximization Capital Project Ordinance in 1998 to allow for the receipt and use of these funds. The intent was to save and utilize the funds for renovation, capital building, equipment, and furnishings as needed by health and dental programs, thereby assisting the County in meeting service obligations to residents. In accordance with Federal and State regulations, these funds must be 3 budgeted and expended to further the objectives of the program that generates the funds. Related to the Medicaid Maximization funds, the Health Department requests the use of a portion of these funds ($22,700) for the following two departmental projects: • Innovations Project ($20,000) — this project, established by the Board of Health as a result of the 2011 Community Health Assessment, will fund innovative projects and activities to address priority health issues in the community, such as Access to Care, Childhood and Family Obesity, and Substance Abuse/Mental Health. • Accreditation Project ($2,700) — the department will be seeking re-accreditation this fiscal year. Although funding for accreditation was eliminated by the State this year, it is still a required standard for all health departments. These funds will be used to cover the re-accreditation fee no longer covered by the State. Both of these projects qualify for the use of Medicaid Maximization funds as stated above. This budget amendment provides for the receipt of the additional funds, allows for the use of a portion of Medicaid Maximization funds for two departmental projects within the General Fund, and amends the Capital Project Ordinance as follows: (See Attachment 1, column 4) Medicaid Maximization: (Project#30012) Revenues for this project: FY 2012-13 FY 2012-13 FY 2012-13 FY 2012-13 Current Budget Amendment Amendment Revised Medicaid Maximization Funds $2,884,809 $1,062,033 ($22,700) $3,924,142 Total Project Funding $2,884,809 $1,062,033 ($22,700) $3,924,142 Appropriated for this project: FY 2012-13 FY 2012-13 FY 2012-13 FY 2012-13 Current Budget Amendment Amendment Revised Medicaid Maximization Project $2,884,809 $1,062,033 ($22,700) $3,924,142 Total Costs $2,884,809 $1,062,033 ($22,700) $3,924,142 Board of Elections 5. The Orange County Board of Elections has received notification of grant funds totaling $12,012, from the NC State Board of Elections, to make all polling locations accessible to voters with disabilities. The department will use the funds for infrastructure modifications (e.g. ramps, devices to alert curbside voters, handrails), per the proposal in their grant application. This budget amendment provides for the receipt of these grant funds for the above stated purpose. (See Attachment 1, column 5) 4 Planning/Inspections & Orange Public Transportation 6. At its August 21, 2012 meeting, the Board of County Commissioners directed staff to bring back an amendment to the Orange Public Transportation (OPT) budget for the receipt of additional North Carolina Department of Transportation Rural Operating Assistance Program (ROAP) funds of $12,713 for FY 2012-13. In reviewing the approved budgets in OPT for FY 2012-13, staff has determined that the amount of additional ROAP funds should instead be $52,274. Funding was awarded to Orange County through a formula allocation to support the temporary personnel and operational expenses incurred in providing medical transportation to the elderly and disabled residents and rural public ridership. This budget amendment provides for the receipt of these additional funds. (See Attachment 1, column 6) 7. On December 6, 2010, the Board of County Commissioners approved an updated Interlocal Agreement for implementation of the National Pollutant Discharge Elimination System (NPDES) program for the Town of Hillsborough. In accordance with this agreement, the County provides services to develop and implement the Town's stormwater program in return for monetary compensation. This budget amendment provides for the receipt of the 1st- 3rd Quarter installment payments, totaling $60,525, for the period October 1, 2011 — June 30, 2012, and amends the current NPDES Grant Project Ordinance as follows: (See Attachment 1, column 7) Revenues for this project: Through FY FY 2012-13 FY 2012-13 2011-12 Amendment Revised Town of Hillsborough $394,000 $60,525 $454,525 Total Project Funding $394,000 $60,525 $454,525 Appropriated for this project: Through FY FY 2012-13 FY 2012-13 2011-12 Amendment Revised NPDES Program $394,000 $60,525 $454,525 Total Costs $394,000 $60,525 $454,525 The Department of Environment, Agriculture, Parks and Recreation (DEAPR) 8. On June 30, 2012, the Department of Environment, Agriculture, Parks and Recreation (DEAPR) had unspent facility rental fees, totaling $2.100, generated from the caretaker's residence at Little River Park. During FY 2011-12, these funds were earmarked as deferred revenue, for use in FY 2012-13, for equipment repairs to the residence. In FY 2012-13, DEAPR has also received additional rental revenue, totaling $800, for repairs to the residence. This budget amendment provides for the receipt and budgeting of these funds, totaling $2,900, in FY 2012-13. (See Attachment 1, column 8) FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends the Board approve budget, grant, and capital project ordinance amendments for fiscal year 2012-13. Attachment 1. Orange County Proposed 2012-13 Budget Amendment The 2012-13 Orange County Budget Ordinance is amended as follows: 5 #1 Receipt of State funds for Child Day Care Services #8 Deferred DEAPR #4 Use of Medicaid #7 Receipt of Planning re ($1,313,804),Day Care#2 Receipt of additional #3 Notification of venue fees,from FY Maximization funds for #5 Receipt of State #6 Additional Rural Department revenue Administration costs Health Department reduced Health 2011-12 and additional Encumbrance Budget as Amended two Health Department funds,by the Board of Operating Assistance from the County's g ($50,535),grant funds revenue,from the Department revenues rental revenue,M FY Budget as Amended Original Budget projects:Innovations Elections,for increased Program(ROAP)funds interlocal,stormwater Carry Forwards Through BOA#1 for the Orange County State,for Diabetes for the Orange County project$20,000 d accessibility t polling for transportation t,with the 2012-13,for repairs to Through BOA#2 Community Response Capcaity Building Health Disparities Grant ( )an ty a po g po agreement,of Hillsborough Little River Park's Program($45,000), ($1,500) ($11229) Accreditation Project alocations($12,012) assistance($52,274) Town of 525)rough caretaker residence and additional Smart ($2,700) ($2,900). Start Enhancement funds($255,000) General Fund Revenue Property Taxes $ 136,928,193 $ - $ 136,928,193 $ - $ - $ - $ - $ - $ - $ - $ - $ 136,928,193 Sales Taxes $ 15,742,304 $ - $ 15,742,304 $ - $ - $ - $ - $ - $ - $ - $ - $ 15,742,304 License and Permits $ 313,000 $ - $ 313,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 313,000 Intergovernmental $ 13,595,810 $ - $ 13,682,475 $ 1,664,339 $ 1,500 $ - $ - $ 12,012 $ 52,274 $ - $ - $ 15,412,600 Charges for Service $ 9,292,257 $ - $ 9,292,257 $ - $ - $ - $ - $ - $ - $ - $ 2,900 $ 9,295,157 Investment Earnings $ 105,000 $ 105,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 105,000 Miscellaneous $ 798,340 $ 826,612 $ 826,612 Transfers from Other Funds $ 1,040,000 $ 1,040,000 $ 22,700 $ 1,062,700 Fund Balance $ 2,187,872 $ 2,287,296 $ 2,287,296 Total General Fund Revenues $ 180,002,776 $ - $ 180,217,137 $ 1,664,339 $ 1,500 $ - $ 22,700 $ 12,012 $ 52,274 $ - $ 2,900 $ 181,972,862 Expenditures Governing&Management $ 15,339,623 $ - $ 15,316,376 $ - $ - $ - $ - $ - $ - $ - $ - $ 15,316,374 General Services $ 17,910,408 $ - $ 17,959,735 $ - $ - $ - $ - $ 12,012 $ - $ - $ - $ 17,971,747 Community&Environment $ 5,851,987 $ - $ 5,851,987 $ - $ - $ - $ - $ - $ - $ - $ 2,900 $ 5,854,887 Human Services $ 30,711,556 $ - $ 30,874,337 $ 1,664,339 $ 1,500 $ - $ 22,700 $ - $ 52,274 $ - $ - $ 32,615,152 Public Safety $ 20,121,532 $ - $ 20,147,032 $ - $ - $ - $ - $ - $ - $ - $ - $ 20,147,032 Culture&Recreation $ 2,332,405 $ - $ 2,332,405 $ - $ - $ - $ - $ - $ - $ - $ - $ 2,332,405 Education $ 82,300,134 $ 82,300,134 $ - $ - $ - $ - $ - $ - $ - $ - $ 82,300,134 Transfers Out $ 5,435,131 $ 5,435,131 $ - $ - $ - $ - $ - $ - $ - $ - $ 5,435,131 Total General Fund Appropriation $ 180,002,776 $ - $ 180,217,137 $ 1,664,339 $ 1,500 $ - $ 22,700 $ 12,012 $ 52,274 $ - $ 2,900 $ 181,972,862 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - 1 Attachment 1. Orange County Proposed 2012-13 Budget Amendment The 2012-13 Orange County Budget Ordinance is amended as follows: 6 #1 Receipt of State funds for Child Day Care Services #8 Deferred DEAPR #4 Use of Medicaid #7 Receipt of Planning revenue Day Care#2 Receipt of additional #3 Notification of venue fees,from FY Maximization funds for #5 Receipt of State #6 Additional Rural Department revenue Administration costs Health Department reduced Health 2011-12 and additional Encumbrance Budget as Amended two Health Department finds,by the Board of Operating Assistance from the County's g ($50,535),grant finds revenue,from the Department revenues rental revenue,in FY Budget as Amended Original Budget projects:Innovations Elections,for increased Program(ROAP)finds interlocal,stormwater Carry Forwards Through BOA#1 for the Orange County State,for Diabetes for the Orange County Project$20,000 and accessibility at polling for transportation t,with the 2012-13,for repairs to Through BOA#2 Community Response Capcaity Building Health Disparities Grant ( )an ty a po g po agreement of Hillsborough Little River Park's Program($45,000), ($1,500) ($11,229) Accre($2,on)Project alocations($12,012) assistance($52,274) Town of 52S)rough caretaker residence and additional Smart ($2'700 ($2,900). Start Enhancement funds($255,000) Grant Project Fund Revenues Intergovernmental $ 175,584 $ 176,992 $ (11,229) $ 60,525 $ 226,288 Charges for Services $ 24,000 $ 24,000 $ 24,000 Transfer from General Fund $ 71,214 $ 71,214 $ 71,214 Miscellaneous $ - $ - $ - Transfer from Other Funds $ - $ - $ - Appropriated Fund Balance $ - $ - $ - Total Revenues $ 270,798 $ - $ 272,206 $ - $ - $ (11,229) $ - $ - $ - $ 60,525 $ - $ 321,502 Expenditures NCACC Employee VVellness Grant $ - $ - Governing and Management $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - NPDES Grant(Multi-year) $ - $ - $ 60,525 $ 60,525 NC Tomorrow CDBG(Multi-year) $ - $ - $ - Growing New Farmers Grant $ - $ - Community and Environment $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 60,525 $ - $ 60,525 Child Care Health-Smart Start $ 63,588 $ 64,996 $ 64,996 Scattered Site Housing Grant $ - $ - Carrboro Growing Healthy Kids Grant $ - $ - Healthy Carolinians $ - $ - Health&VVellness Trust Grant $ - $ - Senior Citizen Health Promotion(Wellness $ 98,604 $ 98,604 $ 98,604 Dental Health-Smart Start $ - $ - Intensive Home Visiting $ - $ - Human Rights&Relations HUD Grant $ - $ - Senior Citizen Health Promotion(Multi-Yr) $ - $ - SeniorNet Program(Multi-Year) $ - $ - Enhanced Child Services Coord-SS $ - $ - Diabetes Education Program(Multi-Year) $ - $ - Specialty Crops Grant $ - $ - Local Food Initiatives Grant $ - $ - Reducing Health Disparities Grant(Multi-Y $ 78,996 $ 78,996 (11,229) $ 67,767 FY 2009 Recovery Act HPRP $ - $ - Human Services $ 241,188 $ - $ 242,596 $ - $ - $ (11,229) $ - $ - $ - $ - $ - $ 231,367 Criminal Justice Partnership Program $ 29,610 $ 29,610 $ 29,610 Hazard Mitigation Generator Project $ - $ - Buffer Zone Protection Program $ - $ - 800 MHz Communications Transition $ - $ - Secure Our Schools-OCS Grant $ - $ - Citizen Corps Council Grant $ - $ - COPS 2008 Technology Program $ - $ - COPS 2009 Technology Program $ - $ - EM Performance Grant $ - $ - 2010 Homeland Security Grant-ES $ - $ - 2011 Homeland Security Grant-ES $ - $ - Justice Assitance Act(JAG)Program $ - $ - Public Safety $ 29,610 $ - $ 29,610 $ - $ - $ - $ - $ - $ - $ - $ - $ 29,610 Total Expenditures $ 270,798 $ - $ 272,206 $ - $ - $ (11,229) $ - $ - $ - $ 60,525 $ - $ 321,502 2 7 Year-To-Date Budget Summary Attachment 2 Fiscal Year 2012-13 General Fund Budget Summary Original General Fund Budget $180,002,776 Additional Revenue Received Through Budget Amendment#2 (September 18, 2012) Grant Funds $99,012 Non Grant Funds $1,771,650 General Fund - Fund Balance for Anticipated Appropriations (i.e. Encumbrances) General Fund - Fund Balance Appropriated to Cover Unanticipated Expenditures $99,424 Paul 97 to cover $24,597 to cover remaining Total Amended General Fund Budget $181,972,862 costs of Pay and Class Study allocation; $49,327 to cover Dollar Change in 2012-13 Approved General 2nd Primary Election costs Fund Budget $1,970,086 (BOA#1); $25,500 to cover IN Change in 2012-13 Approved General Fund Sheriff Office vehicle Budget 1.09% purchase(BOA#1) Authorized Full Time Equivalent Positions Original Approved General Fund Full Time Equivalent Positions 801.425 Original Approved Other Funds Full Time Equivalent Positions 86.750 Position Reductions during Mid-Year Additional Positions Approved Mid-Year Total Approved Full-Time-Equivalent Positions for Fiscal Year 2012-13 888.175